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2023-04-30-accounts

CHIEVELEY VILLAGE HALL & RECREATIONAL CENTRE

Club Room at the Village Hall

Wednesday 14TH June 2023 at 7:30pm

ANNUAL GENERAL MEETING

Present:

Anthea Armitage, Chris Armitage, Pat Brown, Mike Belcher, Denis Butcher, Neal Courtney, Mark Hutchison, Sarah Hutchison, Simon Lamb, Angus Robinson, William Hooper (Chair) Meg Hooper (Note taker).

Agenda

  1. Welcome and Apologies

William Hooper welcomed everyone to the mee(ng. He introduced Neal Courtney as the prospec(ve Chair. As usual, there were to be two mee(ngs, first the AGM, then the Mee(ng of Trustees.

Apologies : Rosalind Byrne, Michelle Corr, Jean Pocock, David Cook. Derek Brown, Sallie-Anne Arlington, Allin Miles, Helen Singleton.

  1. Approval of Minutes of 2022 AGM

The minutes had been on the Hall website for the last 11 months. There were no amendments put forward and were adopted as a true record of the mee(ng.

  1. Ma3ers arising from 2022 AGM

No ma3ers were noted as arising from the previous AGM

  1. Chairman’s Report

Last year started with tenta(ve emergence from the virus. In the year under review we celebrated the Queen’s jubilee, then mourned her passing. The King’s Corona(on was just a:er the end of our repor(ng year.

For the Hall, our largest project has been the playground renewal. I am immensely grateful to Mark Hutchison for leading this, and his able suppor(ng group. I am immensely proud of that group’s work and the results we are now seeing from it. Mark will tell us more of this shortly, so I will say no more on it.

The Year Passed

The usual series of projects was undertaken. We are indebted to all who made this happen.

We have a new container, thanks to Simon Lamb and Coldash Football club. No longer do we have an array of buckets to capture the rain falling through the roof.

Mark arranged the replacement of our signage, supported by Dean in installa(on. The new are both accurate and look far be3er.

David Cook pursued new arrangements for energy purchasing. This has been horribly expensive.

Allin brought energy and focus in his role as Hall manager, overseeing many maintenance projects including the work on the main hall floor, installa(on of the water so:ener which should help with the dish-washer. We had reports of the men’s lavatories blocking. Allin is seeing this to comple(on.

Our new web site went live together with the Hallmaster on-line booking system. Thanks to Gerald Thomas and to Vodafone for web design and to Michelle Corr for her huge data-transfer and implementa(on efforts for bookings. We had some glitches as we brought our previous prac(ce and policy in line with the way the system works, but they were few.

Sallie-Anne has led our considera(on of environmental impact, which under the heading of our “greening agenda” influences all our decisions. We are working on increasing the recycling of rubbish and hope shortly to plan to insulate the Hall.

The 200 club has blossomed under Alan Hall’s care. He has great ambi(ons for it and the drive to succeed. It is showing superb results that with the Fireworks, led by Andrew Grava3, allow us to remain viable in the face of costs being higher than our rental income.

Thanks

We rely on an able and dedicated group to keep this Hall and grounds func(oning.

My thanks to the counsel and ac(on of your execu(ve. We aim to consult widely through the mee(ng of trustees to follow; the Execu(ve is charged with daily management and the doing, some of which I have referred to just now. We come at issues from different perspec(ves, make a decision and get on with it. I value the input of all and respect the choices made.

We are indebted to Debbie and Dean for the care they show, week in, week out.

Mark’s contribu(on is huge and ongoing. He is wise, passionate, selfless and ac(ve. The Hall and the village as a whole owe him a huge debt.

Allin has quickly and quietly established himself, geFng to grips with all aspects of the opera(on with gentle efficiency and dedica(on.

Helen does a huge amount behind the scenes. She has taken some (me out this year as she prepares for her daughter’s wedding. It is typical of her that she has gently provided assistance during her sabba(cal.

David keeps us financially in order, bringing quiet efficiency and order to a vital part of our opera(ons and stepping in when needed.

Michelle joined us when Liz’s health was failing. She took over bookings and efficiently sorted out aspects that had become beyond Liz’s a3en(on. She brought drive and energy to a central part of our opera(ons, then with the migra(on to Hallmaster, made it efficient. She told us in December that she needed to move on. She was not easy to replace! Mark and I looked high and low, thinking on several occasions that we had a worthy successor (and announcing victory more than once). The Exec instructed me to write and express our gra(tude to her for her contribu(ons. I repeat those now.

A:er a long search, we found Rosalind Byrne, who unfortunately cannot be with us tonight. Rosalind’s style differs from Michelle’s. She has quickly, quietly and efficiently got to grips with what needs to be done and I hope that you and she will meet in (me. She is a great asset to us and I am thankful for her joining us. We had thought that Simon Lamb would be leaving Execu(ve commi3ee but we are glad that he will be staying on represen(ng Cold Ash Football Club for this year.

Lesley Derry was replaced by Sarah Hutchison as parish council representa(ve. Thank you, Lesley and welcome, Sarah.

Forward

I have reluctantly informed you and the Execu(ve of my need to stand down as your chair at this mee(ng. This is because of the demands of my business. I found that I was not devo(ng sufficient (me and a3en(on to the Hall to do the job well. Your execu(ve led a search for a replacement. This led to discussions with Neal Courtney, who I am delighted to report has accepted the role. Neal is an able fellow, an ac(ve member of the Tennis club and ac(ve supporter of the fireworks for many years. I commend him to you and shall shortly formally propose that you elect him to this role. Welcome, Neal. His approach will doubtless differ from mine, I respect his judgement and will offer him such support as I am able in assuming his du(es. The Hall is in good hands under his leadership.

We have the normal list of projects underway. Currently featuring plumbing for the men’s loos, replacing the vinyl floor in the club room, insula(on and wiring. All these are designed to maintain the Hall to a high standard.

I shall be telling Neal that we also need to rise above the day-to-day. We need to develop the vision of the Hall. Over Covid, we had a shi: outside. Within the Hall, the corner occupied by the old changing rooms is (red and under-used. What should we do with it? This should follow from a vision of what the Hall should be and the community of its users needs of it. That is not the same as it was when originally built.

Farewell

Sir Thomas’s act was a daun(ng one to follow. I have on the whole greatly enjoyed my (me as your chair. I could have done without the Gypsy incursion but remain thankful that we got off lightly and had the chance quickly to for(fy lest a more aggressive bunch invade us.

The loss of the wonderful Liz Co3rell is one that many of us s(ll mourn. We had to adapt to her departure and have done so by spreading responsibili(es amongst many. We are more resilient as a result.

Some events were too demanding for us. We have carefully simplified and standardised our offering, acknowledging that some larger events were too complex and demanding of volunteer (me for us to sustain. When customers ask for too many things that are not on the menu, we now carefully assess whether this event is one we can support. Liz was kind and generous. She told me that some(mes her generosity to one created unfairness in that others did not get the “special terms”. Some “specials” took a great deal of trouble to unwind. I counsel against going that way again.

Covid was a major shock. The energy crisis has been another. We have survived, if bruised by the experience. I wish you and all you do success as you proceed as I leave the chair. I shall con(nue to support you as best I am able from the sidelines.

There remains one agenda item that I need to raise as your chair, a change to the governing document.

a. Proposed amendment to the Governing Document

William explained that there was a plan to pay the new bookings secretary a s(pen in the hope that this will mean that this role will be fulfilled by the same person for some (me. This will in turn improve the running of the Hall Charity having her on the execu(ve and in the decision making. To this end the following wording would be added to the Recrea(onal Centre cons(tu(on.

Under Sec(on 185 of the Chari(es Act 2011, a trustee may receive proper remunera(on for services delivered beyond the normal du(es of a trustee,[1] but may not be paid for ac(ng as a Trustee.

Our Governing Document is old and contains clause 14 which forbids payment to a Trustee for services. It currently states:

“14 Members not to be personally interested. Except in special circumstances with the approval in wri(ng of the Commissioners no Member shall take or hold any interest in any property belonging to the Charity otherwise than as a trustee for the purposes thereof, or receive any remunera(on, or be interested in the supply of work or goods, at the cost of the Charity.”

It is proposed to this AGM to amend this clause to state:

Proposed by William Hooper and seconded by Simon Lamb, all were in agreement.

5. Treasurer's Report

In David Cook’s absence, his report was read to the mee(ng.

Please see the appended report and Accounts.

William Proposed that the accounts were accepted as accurate pending the Auditors report.

All were content to accept them.

b. Independent Examiner of the Accounts. William Hooper proposed that Mike weeks should be reappointed. All were in favour.

  1. Booking Officer’s Report

In Rosalind Byrne’s absence, her report was read to the mee(ng.

1 https://www.legislation.gov.uk/ukpga/2011/25/part/9/crossheading/remuneration-of-charity-trustees-andtrustees-etc

Sorry I can’t be there tonight to introduce myself, but my name is Rosalind and I have now taken over as Booking Officer from Michelle.

I started at the beginning of May and am slowly coming up to speed. I hope to meet some of our more regular users of the hall on Wednesday 21[st] June, at an informal gathering as a way of puFng a face to my name.

BOOKINGS

No great changes at the moment with the number of bookings we are geFng. There is the possibility of a new weekly exercise class to begin in August. It involves the elderly and people that need to be seated whilst they exercise. I shall be finalising all the arrangements next week.

A couple of interested par(es have come to look around the hall facili(es with the hope of hos(ng wedding recep(ons later in the year.

I would like to end with a big thank you to Mark and William, who have been very generous with their time to welcome me aboard and answer any questions I might have, and all the other trustee’s I have met who have made me feel so welcome.

  1. Hall Manager’s Report (Allin Miles)

None was submi3ed.

8. Playground Project

Mark Hutchison presented his report.

If you play the Na(onal Lo3ery, pay rates to West Berkshire Council, or a3ended Chieveley Fireworks back in 2021 - Thank you! All three have contributed to the £150,000 we have raised from 10 chari(es/organisa(ons and 42 individual dona(ons for the Chieveley Playground. Thank you all.

Special thanks to three donors in par(cular. Chieveley Parish Council, for all their generosity in funding and support and prac(cal help in making this project happen. In addi(on to this we have been awarded a major grant from Greenham Trust to support the local community, and also a grant from West Berkshire Council which has been given towards local infrastructure projects (via the Community Infrastructure Levy (CIL).

We shortlisted four companies to tender, one withdrew so we assessed the remaining three by a number of demanding criteria. The result was that HAGS was appointed as the successful contractor.

We are building an excep(onal playground that Chieveley will be truly proud of and benefit genera(ons of children. The design has incorporated feedback from 185 school children and 85 others gathered via Survey Monkey. The new playground will have capacity for over 70 people at one (me and contain a considerable amount of equipment for disabled youngsters. The project has tried to use materials whenever possible. We have also recycled the woodchips for two local chari(es as well as some equipment going to Quackers and Priors Court and we will be reusing the fencing.

This project would not have been possible without the hard work and pa(ence of the New Playground Commi3ee:

Greg Cima - Grants Nicole Coulson and Gail Davis - Design Lesley Derry from the Parish Council Allin Miles - Technical and Site Manager David Cook – Finance

We will be opening on Sunday 2nd July at 14:00hrs – further details to follow at

h3p://www.mychieveley.co.uk/MyChieveley and also at h3ps://www.chieveleyvillagehall.org Thank you to everyone for your support so far. Now the final push!

William Hooper thanked Mark Hutchison and the team for their exemplary delivery.

  1. Elec(on of Elected Members Chair

Neal Courtney to the role of Chairman

David Cook to the role of treasurer

Derek Brown

Allin Miles to the role of Hall manager

Rosalind Byrne to the role of Bookings Secretary

These appointments and reappointments were proposed by Chris Armitage and seconded by Angus Robinson. All were elected unanimously.

  1. Elec(on of Representa(ve Members

Tennis Club– Helen Singleton

Cricket Club – Mark Hutchison

Dog Walkers – Angus Robinson

Bridge Club – Chris Armitage

Parish Council – Sarah Hutchison

Pilates - Sallie-Anne Arlington

Cold Ash Football Club – Simon Lamb

Tex(le Art 07 and Quilt and Sew – Pat Brown

WI – Jean Pocock

Gardening Club – Kimberley Ragousis

Short Mat Bowls – Anthea Armitage

Whist Club – Richard Brandt

William Hooper proposed the elec(on of Representa(ve members and this was seconded by Denis Butcher. All were in favour and the representa(ves were duly elected.

  1. Appointment of Representa(ves: Signing of the declara(ons for the Minute Book.

  2. Date of Next AGM.

Wednesday 10 July 2024 7.30

Any Other business – none.

The mee(ng was adjourned and all present were invited to stay for the mee(ng of Trustees.

CHIEVELEY RECREATIONAL CENTRE
ACCOUNTS
YEAR ENDED 30 APRIL 2023
2023 2022
INCOME
Hall &ground rents 23,577 30,457
Meetingroom hire 2,827 345
Refundable damage deposits 700
Bank interest received 353 14
Clothes bank receipts 1,883 867
Market rents 440 580
Insurance claim
Sundry 23 23
29,103 32,986
EXPENDITURE
Wages 7,837 7,350
Cleaning/supplies 3,251 2,889
Electricity 9,738 491
Rates 412 262
Water 428 1,332
Insurance 2,412 2,303
Telephone 572 816
Postage stationery& computer c osts 299 406
Hall maintenance 6,559 5,841
Subscriptions 180 357
Sundry- incl. dataprotection and training 337 166
Equipment 115
Multi usegames area expenditure 450
Grounds maintenance expenditure 12,104 13,964
Playground expenditure 317 1,127
12,871 15,091
Planningfees 314
Bank charges 14 7
Licences 739 152
45,648 37,892
OPERATING DEFICIT 16,546
-		 4,906
-
FUND RAISING
Donations 6 551
200 Club(netproceeds) 1,730 1,379
Cuppa n cake(net) 675 583
Playgroundproject 7,335 38,486
Fireworks(netproceeds) 9,650 6,351
Benchesproject -699 -3,863
18,697 43,487
GRANTS RECEIVED
Chieveley parish council
Multi usegames area 1,940 1,940
Playground 3,842 1,163
Grounds 2,958 2,523
8,740 5,626
West berkshire council - covidgrant 2,667
Hmrcjob retention schemegrants 187
8,740 8,480
GIFT AID CLAIMS 991
SURPLUS OF INCOME OVER EXPENDITURE FOR THE YEAR £ 10,891 £ 48,052
ALLOCATION OF EXCESS OF INCOME OVER EXPENDITURE ALLOCATION OF EXCESS OF INCOME OVER EXPENDITURE ALLOCATION OF EXCESS OF INCOME OVER EXPENDITURE ALLOCATION OF EXCESS OF INCOME OVER EXPENDITURE ALLOCATION OF EXCESS OF INCOME OVER EXPENDITURE
Dayto dayfunds 7,687 10,430
Playground - capital fund 4,409 855
Muga 1,490 1,940
Grounds &playground maintenance -10,030 -11,659
Playground replacement fund 7,335 46,486
SURPLUS/DEFICIT FOR THE YEAR 10,891 48,052
RECONCILIATION OF FUNDS
DAY TO DAY FUNDS
Openingbalance 4,955 6,184
Surplus for theyear 7,687 10,430
Transfers toplayground andgrounds fund -10,030 -11,659
Transfer from/(to)refurbishment fund
Transfer to replacement & regeneration reserve
2,612 4,955
REPLACEMENT AND REGENERATION RESERVES
Openingbalance 16,000 16,000
Transfer from dayto dayfund
Closingbalance 16,000 16,000
NB the above unrestricted reserves,relate to the skate ramp
playground and other non-hall capital replacement
PLAYGROUND GROUNDS & MUGA FUNDS
MUGA- restricted funds
Openingbalance 1 May2022 13,443 11,503
CPCgrants received Multi usegames area 1,940 1940
Multi usegames area maintenance expenses 450
Allocation of excess attributable to Muga 1,490 1,940
14,933 13,443
PLAYGROUND & GROUNDS
Capital fund - restricted
Openingbalance 1 May2022 22,248 21393
CPCgrants received Playground 3,842 1,163
CPCgrants received Grounds 2,958 2,523
6,800 3,686
CPC Ground maintenance expenditure 2,201 2,155
4,599 1,531
Actualplayground expenditure 317 1,127
Attributable to CPC 60% -190 -676
4,409 855
26,657 22,248
Playground replacement fund 53,820 46,486
RESTRICTED FUNDS 80,477 68,734
PLAYGROUND & GROUNDS REVENUE - UNRESTRICTED
Openingbalance 1 May2022 0
Playground expenditure attributable to CRC
317 x 40% 127 451
Grounds maintenance attributable to CRC 9,903 11,208
10,030 11,658
Transfer from day to day funds to cover -10,030 -11,658
0 0
REFURBISHMENT FUND- UNRESTRICTED
Openingbalance 98,689 98,689
Transfer(to)/from dayto dayfund 0 0
Closingbalance 98,689 98,689
TOTAL FUNDS CARRIED FORWARD £ 212,711 £ 201,821
REPRESENTED BY:
2023 2022
Bank current account 72,278 61,656
Bank deposit accounts 140,189 139,837
Paypal bank account 1,244 328
213,711 201,821
Less: refundable damage deposits 1,000
TOTAL FUNDS CARRIED FORWARD £ 212,711 £ 201,821
ASSETS RETAINED FOR THE CHARITY'S OWN USE
Freehold land &property
Plant & machinery
Fixtures and fittings
Computer equipment
D J Cook - Treasurer
Date 30 May2023

CHIEVELEY RECREATIONAL CENTRE

TREASURER’S REPORT TO THE AGM

14 JUNE 2023

(a) Annual Accounts.

As in the past, the accounts have been prepared on an income and expenditure basis so as to avoid unnecessary complications applicable to accruals basis accounting. However, by doing so some figures may be misleading as they represent only cash in and out. I will discuss the results of these anomalies in detail later.

Copies of the Accounts for the Chieveley Recreation Centre for the year ending 30 April 2023 will be made available at the meeting. A copy of the accounts is also available on the website. The accounts will be independently reviewed in due course.

Income

Hall & grounds rents together with meeting room hire decreased in the year ended 30 April 2023. The exact cause is not clear however, the current economic squeeze may have had an effect. This year, with the addition of a new booking software package, more club room hire was identified, hence the large increase in income compared to last. The adjustment to club/meeting room hire is from Hall & Grounds. If the two headings are added together for both years, the overall drop in hiring charges is approximately, 14%.

Refundable damage deposits are not income and merely reflect the amounts received yet to be refunded. Therefore, this year they are shown as a liability rather than income as in the past. Should the deposits be required for repairs at a later date, they will be treated as income at that time. Deposits for future lettings are treated as income when received.

With the increase in interest rates, the Centre has received £353 interest on deposit accounts compared with only £14 last year.

Clothes bank receipts rose considerably this year, more than doubling that compared to last year. Well done all who took the time and effort to sort out unwanted clothes and shoes. As can be seen, the effort is well rewarded and the income a welcome addition to the centre’s funds.

Market rents are less this year. However, I am advised that funds yet to be banked as at 21 May 2023, amounted to £240. Had these rents been banked, the income would have exceeded that raised in the previous year. These events continue to be popular as a village social activity and are a welcome additional source of income.

Many thanks to all involved in contributing towards the income levels achieved again this year.

Expenditure

Wages have increased in line with inflation and statutory levels. There are now three employees and as a result it is expected the costs will rise again in the current year.

Cleaning charges have increased this year which reflects the general cost of living increases. Allin Miles, along with other projects, has been striving to source better rates for cleaning products.

The charge for electricity is one of those distorted by the cash basis of accounting mentioned earlier. The electricity contact required renewing with effect from 1 March 2023. With the assistance of Allin Miles and Chris Armitage, a new supplier was appointed. Unfortunately, the transfer did not go smoothly! Without going into too much detail our new supplier charged the Centre and took almost a whole year’s fees in the first month. I am assured this will be refunded shortly. However, future annual costs are likely to be in the region of £7,000 based upon previous consumption.

Water charges decreased, following renegotiation of the contract with Castle Water.

Insurance charges increased in line with inflation.

The renegotiated telephone contract came into effect this year which, is reflected in the lower costs.

Hall maintenance costs increased by over 12% in the year compared to last. This is largely a random variation depending on the projects undertaken. The largest single expenditure was the repair and re-sanding of the main Hall floor. This is something that needs regular attention. Your Exec is of the view that maintaining the Hall in good order is essential.

The largest overhead continues to be grounds maintenance which accounts for approximately 27% of overall expenditure. However, this is down from 37% last year. These costs include £5,336, general maintenance provided by Scofell, secured after skilful renegotiation by Mark Hutchison, at the same price as last year. Other costs included post erections £1,093, signage £1,503, new container £2,900 and painting costs relating thereto.

The licences charge relates to performing rights fees, which were raised based upon the turnover of the previous year.

Once the overspend on electricity has been adjusted, the overall expenditure increased by approximately £2,000 or 5% compared to the previous year.

The operating deficit as at 30 April 2023 amounted to £16,546. However, once the additional market rents and overspent electricity are adjusted, this would have resulted in an operating deficit of approximately £10,500.

Fund Raising

Alan Hall has made a sterling effort and increased the 200 club net fees from £1,379 in 2022 to £1,730 in the current year. Alan continues to try to recruit new members and his contribution is much appreciated.

Cuppa n cake income increased again this year by over 13%. This income is much appreciated and helps to support the overall funds.

The Playground project had already raised a total of £68,734 by 30 April 2022. A further £7,335 was raised in the year to 30 April 2023, together with a further £4,409 from CPC grants. Further funds and grants are pledged. I have not gone into further detail here as I believe Mark Hutchison will be doing so later. A huge thank you to all involved in this project and especially Mark for bringing the whole venture together.

The fireworks evening continues to be a major fund raiser. Net proceeds, after making a deposit for 2023 of £6,000, amounted to £9,650, an increase over last year, of over 34%. A huge thank you to all those who assisted to make this event a success including all those who attended.

Overall fund-raising produced income of £18,697, which after excluding the aforementioned one-off playground project, amounts to 11,362 compared to £5,001 in 2022, an increase of over 100%

Well done to those involved in all Fund-raising activities, which again help to support the overall position.

Grants

The Centre wishes to thank Chieveley Parish Council for their continued support and provision of Grants amounting to £8,740 in the year. These grants reflect the significant contribution the Hall and Recreation Centre make to the delivery of services to parishioners.

Gift Aid Claims

No gift aid claims were made in the current year although there are numerous pledges relating to the Playground fund, which will be claimed once it is believed all have been received.

Surplus of Income over Expenditure

Overall, income exceeded expenditure in the year by £10,891 of which £7,335 related to the playground fund, as detailed in the allocation of the surplus shown on Page 2 of the accounts. Overall cash funds increased by £10,891 after providing for the refundable deposits, as detailed on page 3.

The Playground project has and continues to be the current centre of focus with funds still being pledged even though the project is now well under way.

As can be seen from the operating loss, it cannot be emphasised enough, how much the Centre relies upon fund raising and grants. Without these sources of income, the Centre would not be able to function as it does. Many thanks to all involved in helping to maintain the success of the Centre and its facilities.

(b) Future rental charges

These are to be discussed at the Meeting of Trustees following the AGM.

CHIEVELEY RECREATIONAL CENTRE
ACCOUNTS
YEAR ENDED 30 APRIL 2023
2023 2022
INCOME
Hall &ground rents 23,577 30,457
Meetingroom hire 2,827 345
Refundable damage deposits 700
Bank interest received 353 14
Clothes bank receipts 1,883 867
Market rents 440 580
Insurance claim
Sundry 23 23
29,103 32,986
EXPENDITURE
Wages 7,837 7,350
Cleaning/supplies 3,251 2,889
Electricity 9,738 491
Rates 412 262
Water 428 1,332
Insurance 2,412 2,303
Telephone 572 816
Postage stationery& computer c osts 299 406
Hall maintenance 6,559 5,841
Subscriptions 180 357
Sundry- incl. dataprotection and training 337 166
Equipment 115
Multi usegames area expenditure 450
Grounds maintenance expenditure 12,104 13,964
Playground expenditure 317 1,127
12,871 15,091
Planningfees 314
Bank charges 14 7
Licences 739 152
45,648 37,892
OPERATING DEFICIT 16,546
-		 4,906
-
FUND RAISING
Donations 6 551
200 Club(netproceeds) 1,730 1,379
Cuppa n cake(net) 675 583
Playgroundproject 7,335 38,486
Fireworks(netproceeds) 9,650 6,351
Benchesproject -699 -3,863
18,697 43,487
GRANTS RECEIVED
Chieveley parish council
Multi usegames area 1,940 1,940
Playground 3,842 1,163
Grounds 2,958 2,523
8,740 5,626
West berkshire council - covidgrant 2,667
Hmrcjob retention schemegrants 187
8,740 8,480
GIFT AID CLAIMS 991
SURPLUS OF INCOME OVER EXPENDITURE FOR THE YEAR £ 10,891 £ 48,052
ALLOCATION OF EXCESS OF INCOME OVER EXPENDITURE ALLOCATION OF EXCESS OF INCOME OVER EXPENDITURE ALLOCATION OF EXCESS OF INCOME OVER EXPENDITURE ALLOCATION OF EXCESS OF INCOME OVER EXPENDITURE ALLOCATION OF EXCESS OF INCOME OVER EXPENDITURE
Dayto dayfunds 7,687 10,430
Playground - capital fund 4,409 855
Muga 1,490 1,940
Grounds &playground maintenance -10,030 -11,659
Playground replacement fund 7,335 46,486
SURPLUS/DEFICIT FOR THE YEAR 10,891 48,052
RECONCILIATION OF FUNDS
DAY TO DAY FUNDS
Openingbalance 4,955 6,184
Surplus for theyear 7,687 10,430
Transfers toplayground andgrounds fund -10,030 -11,659
Transfer from/(to)refurbishment fund
Transfer to replacement & regeneration reserve
2,612 4,955
REPLACEMENT AND REGENERATION RESERVES
Openingbalance 16,000 16,000
Transfer from dayto dayfund
Closingbalance 16,000 16,000
NB the above unrestricted reserves,relate to the skate ramp
playground and other non-hall capital replacement
PLAYGROUND GROUNDS & MUGA FUNDS
MUGA- restricted funds
Openingbalance 1 May2022 13,443 11,503
CPCgrants received Multi usegames area 1,940 1940
Multi usegames area maintenance expenses 450
Allocation of excess attributable to Muga 1,490 1,940
14,933 13,443
PLAYGROUND & GROUNDS
Capital fund - restricted
Openingbalance 1 May2022 22,248 21393
CPCgrants received Playground 3,842 1,163
CPCgrants received Grounds 2,958 2,523
6,800 3,686
CPC Ground maintenance expenditure 2,201 2,155
4,599 1,531
Actualplayground expenditure 317 1,127
Attributable to CPC 60% -190 -676
4,409 855
26,657 22,248
Playground replacement fund 53,820 46,486
RESTRICTED FUNDS 80,477 68,734
PLAYGROUND & GROUNDS REVENUE - UNRESTRICTED
Openingbalance 1 May2022 0
Playground expenditure attributable to CRC
317 x 40% 127 451
Grounds maintenance attributable to CRC 9,903 11,208
10,030 11,658
Transfer from day to day funds to cover -10,030 -11,658
0 0
REFURBISHMENT FUND- UNRESTRICTED
Openingbalance 98,689 98,689
Transfer(to)/from dayto dayfund 0 0
Closingbalance 98,689 98,689
TOTAL FUNDS CARRIED FORWARD £ 212,711 £ 201,821
REPRESENTED BY:
2023 2022
Bank current account 72,278 61,656
Bank deposit accounts 140,189 139,837
Paypal bank account 1,244 328
213,711 201,821
Less: refundable damage deposits 1,000
TOTAL FUNDS CARRIED FORWARD £ 212,711 £ 201,821
ASSETS RETAINED FOR THE CHARITY'S OWN USE
Freehold land &property
Plant & machinery
Fixtures and fittings
Computer equipment
D J Cook - Treasurer
Date 30 May2023

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinevs Report Report to the trusteesl rnembers of Chieveley RecrealM)nal Centre On accounts for the year ended 30 April 2023 Charity no (if any) 2￿892 Set out on pages I report to the trustees on my examination of the accounts of the above charity (￿he Trusfi for the year ended 3010412023 Responsibililies and As the chaTiiy trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance wtth the requirements of the Charities Act 2011 (Yhe Acr). I report in resF*d of my examination ofthe Trusys accounts cxrried out under SeCt￿n 145 of the 2011 Acl and in ￿rying oul my examinatlon, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examina11(￿. I confitrn that no materiai matters have corne to my attentton (other than that disclosed telow "l in connection with the examination which gives me cause to belbeve that in, any material resFect accounling records were not kept in accordance with section 130 of the or the accounts do not accord with the acc(KJnting r￿ordS Independent examinerfs statement I have no concems and have ￿me across no other matters in connection Wtlh the exam1r￿tIOn to which attention should be drawn in order to enable a proper understandi the accounts to be reached. Please delete th s in the b￿ckets rflhey do not apply. Signed- Date: 12 Ats¢uSI zoz Name: MICHAEL WEEKS Relevant professional qualification(sl or body (if any)= Address: HOLLYBERRY COThAGE, DOWNEND. CHIEVELEY, NEWBURY BERKSHIRE, RG16 8TS IER October 2018

Section B Disclosure Only complete rf the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidan￿ for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018