## **Weald of Kent Grammar School for Girls PTA**
**Charity Number: 296752**
## **Trustees' Annual Report and Financial Statements**
_For the period 1 September 2024 to 31 August 2025_
## **Reference and Administrative Details**
Charity name: Weald of Kent Grammar School for Girls PTA Charity registration number: 296752
Governing document: Constitution as amended 31 March 2023.
## **Trustees**
The trustees who served during the period and up to the date of this report were:
- Christel Wolthoorn – Chair
- Karen Pendlebury – Treasurer
- Tim Stringer – Trustee / Deputy Treasurer (resigned 4 October 2025)
- Richard Booth – Head Teacher
- Karen Ives – Trustee
## **Objects and Purposes**
The objects of the charity are to advance the education of pupils in the Weald of Kent Grammar School, in particular by:
- developing effective relationships between staff, parents and other associations; and
- engaging in activities or providing facilities which support the school and advance the education of the pupils.
## **Activities, Achievements and Performance**
Having lain dormant for a number of years, a new committee was formed during 2022 to revive the PTA. Having in effect started from scratch, it has continued to be very successful in fundraising activities, putting on events to support the school and students, and providing funding to the school for equipment.
The main fundraising events were the Christmas Fair, which raised nearly £11k net, and the Year 7 and Year 8 discos held at both sites, which together raised £3.9k net. The second-hand uniform shop also proved very popular, raising £5.9k net. Additional funds were raised from the school lottery, Easy Fundraising and matched funding.
In addition to the fundraising events, the PTA fostered relationships between staff, students and parents by supporting a number of events including a Careers Fair, staff BBQ and sports day. Other activities for students run by the PTA included a Murder Mystery evening.
Over £52.8k of school funding requests were met by the PTA during the period, with the main outlay being new digital signage for students at a cost of £20k. Over £5.6k was spent on sports clubs, £5.4k on music equipment, £2.5k on library equipment, £2.5k on gazebos and £1.3k on 3D printers. Many other smaller requests from different departments within the school were met throughout the year.
The trustees would like to take this opportunity to thank all those who have supported the PTA, either by volunteering or attending events.
## **Financial Review**
During the period the PTA had a net deficit of receipts over payments of £28,478 (2024: surplus of £19,689). This planned deficit reflects the trustees' decision to deploy funds accumulated in prior periods on substantial capital items for the school, principally the £20k digital signage. The funds of the PTA at the end of the period amounted to £48,189 (2024: £76,666).
Since the end of the period a further £21k of funding has been met, including £4k for the drama department, £5k for benches, £5k for a long jump pit and £3k for SEN laptops. Having considered the financial stability of the PTA, the trustees have no concerns about its ongoing viability.
## **Reserves Policy**
The charity holds reserves to enable it to meet agreed funding commitments to the school and to provide working capital for fundraising events. The trustees consider the level of reserves at the period end to be appropriate. All funds are unrestricted.
## **Basis of Accounting**
The accounts have been prepared on a receipts and payments basis in accordance with the Charities Act 2011.
## **Approval**
This report was approved by the trustees and signed on their behalf:
SIGN
Signature: ............................................................
Full name: ............................................................ **Karen Pendlebury**
**Treasurer** Position: ............................................................
**22/06/2026** Date: ............................................................
## **Weald of Kent Grammar School for Girls PTA**
**Charity Number: 296752**
## **Independent Examiner's Report to the Trustees**
_For the period 1 September 2024 to 31 August 2025_
I report to the trustees on my examination of the accounts of Weald of Kent Grammar School for Girls PTA (“the charity”) for the period 1 September 2024 to 31 August 2025, which are set out on the following pages.
## **Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. the accounting records were not kept in accordance with section 130 of the Charities Act 2011; or
2. the accounts did not accord with the accounting records; or
3. the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be
Signed: ............................................................
Name: Chris Clarke
Relevant professional qualification or body: ACA Address: 12 Red Lion Mews, Odiham, RG29 1HP Date: 13 June 2026
## **Weald of Kent Grammar School for Girls PTA**
## **Statement of Receipts and Payments**
_For the period 1 September 2024 to 31 August 2025_
|**Receipts**
Fundraising activities
**Total receipts**
**Payments**
Costs of fundraising activities
Payments for benefit of the school & children
Support and governance costs
**Total payments**
**Net (deficit) / surplus of receipts over payments**|**2025**
**2024**|**2025**
**2024**|
|---|---|---|
||**Note**
**£**
**£**||
||2
33,966
40,723
**33,966**
**40,723**
3
5,970
11,926
4
55,726
7,539
5
748
1,568
**62,444**
**21,033**
**(28,478)**
**19,690**||
|||**62,444**
**21,033**|
|||**(28,478)**
**19,690**|
_All receipts and payments relate to unrestricted general funds._
_The notes on the Notes tab form part of these accounts._
## **Weald of Kent Grammar School for Girls PTA Statement of Assets and Liabilities**
_As at 31 August 2025_
|**Monetary Assets**
Cash at bank
Cash in hand
**Total monetary assets**
**Liabilities**
Amount owed to the school
**Total liabilities**
**Net assets**
**Represented by:**
Unrestricted funds brought forward
Net (deficit) / surplus for the period
**Unrestricted funds carried forward**|**2025**
**2024**|**2025**
**2024**|
|---|---|---|
||**Note**
**£**
**£**||
||48,623
76,122
1,578
2,557
**50,201**
**78,679**
6
(2,013)
(2,013)
**(2,013)**
**(2,013)**
**48,188**
**76,666**
76,666
56,976
(28,478)
19,690
**48,188**
**76,666**|48,623
76,122
1,578
2,557|
|||**(2,013)**
**(2,013)**|
|||**48,188**
**76,666**|
|||76,666
56,976
(28,478)
19,690|
|||**48,188**
**76,666**|
_Approved by the trustees and signed on their behalf:_
**----- Start of picture text -----**
SIGN
**----- End of picture text -----**
Signature: ............................................................ Full name: ............................................................ **Karen Pendlebury**
**22/06/2026** Date: ............................................................
## **Weald of Kent Grammar School for Girls PTA**
## **Notes to the Accounts**
_For the period 1 September 2024 to 31 August 2025_
## **1. Basis of preparation**
The accounts have been prepared on the receipts and payments basis in accordance with the Charities Act 2011. They are not prepared on an accruals basis and do not constitute a statement of financial activities. All funds are unrestricted. Figures are stated in pounds sterling.
## **2. Receipts from fundraising activities**
|Discos Y7
Discos Y8
Christmas Fair
Weald Challenge Quiz
Careers Fair
Uniform Shop
Murder Mystery
Sports Day
Staff BBQ
Woktoberfest
School Lottery
Easy Fundraising
Matched Funding
Donations
Interest
Other
**Total receipts**|**2025**
**2024**|
|---|---|
||**£**
**£**|
||3,317
3,331
2,108
4,221
13,244
15,650
2,184
-
20
317
5,941
7,165
561
1,246
1,370
1,521
220
171
-
2,907
3,053
2,696
254
187
370
1,287
1,100
9
173
15
51
-|
||**33,966**
**40,723**|
## **3. Costs of fundraising activities**
|Discos Y7
Discos Y8
Christmas Fair 2024
Careers Fair
Uniform Shop
Murder Mystery
Sports Day
Staff BBQ
Woktoberfest
Stripe transaction charges
Other
**Total costs of fundraising**|**2025**
**2024**|
|---|---|
||**£**
**£**|
||914
740
653
928
2,383
5,948
157
361
24
176
146
254
585
913
48
163
-
2,418
1,010
-
50
25|
||**5,970**
**11,926**|
## **4. Payments for the benefit of the school and children**
|Digital signage
Sports clubs
Music equipment
Library equipment
Gazebos
Website
Design of House Emblems
Year end ice-creams Y11 & Y13
Enamel badges
Sports uniforms
3D printers
EMD Day Authors
Trophies
SHARP plus renewal subscrip+on
Garden equipment
Pasta machines
DEI training
Display board
Art supplies
CPR training kits
Anemometers
Chatterbox Club
Sixth form event profit shares (note 4a)
Girls on Board training
Picnic benches
Weald in Bloom
GYO
Other requests from school
**Total payments for the school**|**2025**
**2024**|
|---|---|
||**£**
**£**|
||20,000
-
5,620
-
5,352
81
2,503
-
2,450
-
2,400
2,508
1,060
1,449
-
1,322
914
1,251
-
1,219
1,125
-
690
627
-
630
-
450
-
444
385
-
375
-
325
-
263
-
2,916
-
-
1,041
-
4,425
-
721
-
357
362
-|
||**55,726**
**7,539**|
## **4a. Sixth form event profit shares**
During the period the PTA assisted sixth form students in running two events – a games room (£918) and the Weald Challenge Quiz (£1,998). The net profits from these events were passed on to the sixth form students for their benefit, and are included within payments for the benefit of the school and children.
## **5. Support and governance costs**
|**5. Support and governance costs**||
|---|---|
|General PTA expenses
Parentkind subscription
**Total support and governance costs**|**2025**
**2024**|
||**£**
**£**|
||586
1,568
162
-|
||**748**
**1,568**|
## **6. Liabilities**
|**6. Liabilities**||
|---|---|
|Amount owed to the school
**Total liabilities**|**2025**
**2024**|
||**£**
**£**|
||2,013
2,013|
||**2,013**
**2,013**|
## **7. Trustee remuneration and related party transactions**
No trustee received any remuneration during the period (2024: £nil); all trustees and helpers act on a voluntary basis. During the period one trustee, Karen Pendlebury (Treasurer), was reimbursed expenses totalling £82.44 (2024: £nil). There were no other related party transactions during the period.