PURITON PLAYING FIELDS CHARITY NO. 296549 CHAIRPERSON’S REPORT 7[TH] MARCH 2022
We held our last AGM on 4[th] March 2019. We were due to hold the 2020 AGM when Covid19 regulations came into force and the Sports Centre closed. We were able to survive lockdown with the help of a grant of £25,000 from Sedgemoor District Council.
We reopened again in September 2020 after lockdown restrictions eased. Throughout the remainder of the pandemic, although rules have varied, sports activities for children and young people were allowed to continue, so we were able to put our facilities to good use.
Before Puriton Bowling Club reopened in September 2021, we obtained a grant from Sport England that enabled us to install a ventilation system in the bowls and the Sports Hall. We had a few teething problems with this, in the form of leaks from the pipework in heavy rain. But the installers, MBH, returned a couple of times to fix these.
Since lockdown, we have lost a few hirers (yoga, equestrian fitness), but gained some more (Zumba, fitness, dance fit). The Parish Council also meet at the Sports Centre as the Village Hall cannot not accommodate them on Tuesday evenings.
One great achievement has been the opening of the J’Dan Pump Track, on a piece of ground between the football pitches held on licence by Puriton Parish Council. The legal formalities for the licence were time-consuming, but most villagers agree that it was worth it in the end. One important and welcome spin-off of the Pump Track has been the opening of the J’Dan Café in what used to be the Committee Room. Originally opened under the auspices of the Parish Council, the café is now run by an independent community group. It has opened at weekends during the warmer months and has linked up with Victoria Rangers FC to supply players and spectators during the football season. As soon as it was legal to do so, the Pump Track Group held an extremely successful opening event on the fields with stalls, refreshments and entertainment.
Since our last AGM, we have lost some trustees. Sue Wood moved to Oxfordshire to be near her children and grandchildren and Dawn Saunders decided to devote her considerable talents to the Parish Council. We are extremely grateful for their contribution to the charity. We sadly lost one extremely valuable trustee, Colin Foy, who passed away in 2019. Colin was always ready to turn his hand to anything that needed doing, including removing a faulty roundabout from the playground, sorting out our master keys and making those enormous key fobs, and climbing on the roof to plug leaks.
We are, however, delighted to welcome two new trustees, Nicky Chapman, our new treasurer, and Ian Henderson, who joined us through his involvement with the Pump Track Group and the Café.
Puriton Playing Fields
FINANCIAL STATEMENT For the period 01/01/2021 to 31/12/2021
Receipts and Payments
| Receipts | Total £ |
Lastyear £ |
Payments | Total £ |
Lastyear £ |
|||
|---|---|---|---|---|---|---|---|---|
| Bowls | 2,144.00 | 2,250.00 | Gas | 2,523.17 | 6,278.64 | |||
| Archery | 1,232.00 | 2,012.00 | Electricity | 1,461.29 | 3,547.08 | |||
| Football | 1,803.80 | 962.40 | Water | 33.48 | 346.15 | |||
| Boxing | 60.00 | 216.00 | Phone | - | ||||
| Youth Club | - | - | Postage & Stationery | 7.80 | 35.37 | |||
| Function Room | 992.75 | 1,631.20 | Repairs & Maintenance | 3,937.38 | 6,707.83 | |||
| Happy Tots | - | 100.80 | Waste & Cleaning | 2,021.50 | 4,672.65 | |||
| Sports Hall | 1,192.30 | 428.40 | Playground | - | 20.00 | |||
| IT/Committee Room | 3.90 | 219.00 | Prof Fees & Subs | 155.00 | ||||
| Phone Mast | 4,515.56 | 4,515.56 | Grass & Grounds | 1,610.95 | 1,559.65 | |||
| Pay Phone | - | - | Equipment | - | 160.99 | |||
| Donations | 318.00 | 1,140.76 | Insurance | 2,499.50 | 2,181.38 | |||
| VAT Refund | 1,530.98 | 1,319.85 | VAT | 2,858.56 | ||||
| Grants | 18,558.00 | 25,732.72 | Business Rates | 323.43 | 1,247.40 | |||
| Table Tennis | - | - | Sports Centre Refurbishment | 5,299.00 | 9,806.21 | |||
| Muga Refurbishment | - | - | Misc | 357.04 | 40.00 | |||
| Misc | 1,004.67 | 290.32 | ||||||
| Total Receipts | 33,355.96 | 40,819.01 | Total Payments | 23,088.10 | 36,603.35 | |||
| Total Invoices less Total Payments (Surplus/Deficit for the year) | 10,267.86 | |||||||
| Reconciliation | £ | |||||||
| Total funds brought forward from last year | 73,222.89 | |||||||
| Plus receipts (actual amounts received) | 33,358.36 | |||||||
| Less Payments | 37,483.29 | |||||||
| Carried forward to 2021 | 69,097.96 | |||||||
| Reconciliation of final bank balance to bank statement | - | £ | ||||||
| Bank statement closing balance at year end | 70,773.57 | If you enter up to date bank statement figure in J43 then you can see if it balances - J40 should agree with J47 | ||||||
| Plus amounts paid in but not cleared | - | |||||||
| Less cheques issued but not cleared | 1,675.61 | |||||||
| Less any cheques still uncleard from previous years | - | |||||||
| Total | 69,097.96 |
0
From Receipts - should equal C/F and final total
70,773.57
INDEPENDEiYf EXAMINER'S REPORT ON THE ACCOUNTS FOR THE YEAR TO 31 DECEMBER 2021 To the Tnlslees ofthe Purilon PIlg Fieldg (C."harity No. 296549) The Trustees of the A&5(Kiation are restDnsible for the pretkqration of the accounts. The TnteeS consider that an audit is not r4uired for tbis year under Section 144 of the Chariti¢s Act 2011 (the Act) and that an indq)endent examination is needed. It is my responsibility as an Indyndent Examiner aptK)inted by the TrLL8tees to eKimine the accounts under Section 145 of the Act4 to follow the procedures laid down in the general Directions given by th¢ Charity Cottllnissioners under Section 145(5Nb) of the Act and to stat¢ whether particular matters have come to my attentson. My examination was caTried out in accordance with the gen¢rnI Directions Ven by th¢ Charity Commission. An examination includes a review of the awounting records kept by the Association and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seekmg explanations concerning any such matt¢rs. The procedutES undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to wbetheT the accounts present a 'ttwe and fair" view and the rewrt is limited to th{ tterS set out in the slatement below. In connection with my examinatio no matter com¢ to my attention.. which gives me reasonable cause to believe that in. any material respect, the requirements to keep accounting records in accordance with section 130 of the ACL and to prepare accounts which accord with the accounting recor¢l8 and comply with the requirements of the A have not been meL or to whiclL in my opinioo attention should IK drawn in order to enable a pro[ understanding of the accounts to k reached. Richard Young 5 Channel Court, BurnlMm on Sca. Somers¢t TA8 INE 18° October 2022