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2023-12-31-accounts

REGISTERED COMPANY NUMBER: 02101271 (England and Wales) REGISTERED CHARITY NUMBER: 296329

Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 December 2023

for

Thaxted Festival Foundation

RIDGELL & GUILDWAY ACCOUNTANTS LTD Chartered Management Accountants The Counting House Watling Lane Thaxted, Dunmow Essex CM6 2QY

Thaxted Festival Foundation

Report of the Trustees

for the Year Ended 31 December 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The charity's principal object is the arranging and staging of the Thaxted Festival. To promote and assist in the advancement of education in the Arts and Crafts including the arts of music and drama. To extend and increase the appreciation, knowledge and understanding of the arts and crafts in all their forms.

Public benefit

The Foundation must be able to demonstrate that its aims and activities are for the public benefit. The Council of Management has therefore reviewed the guidance issued by the Charity Commission and undertakes the charity's activities with the guidance in mind.

FINANCIAL REVIEW

Financial position

The deficit for the year was £12,457.

Reserves policy

The level of reserves is reviewed annually and the use and the proposed timing of their use are shown in detail in Note 15.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Charity constitution

The company is limited by guarantee, without share capital, incorporated 18th February 1987, registration number 2101271. It registered as a charity with the Charity Commissioners on 17th March 1987, registration number 296329. HMRC have approved the company's tax exemption for income applied for its main charitable purpose.

The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up, members of the company (or a person who was a member within one year before winding-up) are required to contribute an amount not exceeding £1.

The Council of Management (the Management Board) shall not be subject to any maximum but shall be not less than three persons. The quorum for the transaction of the business of the Council shall be two or one third of the members (the Directors) of the Council if greater.

Recruitment and appointment of new trustees

The directors of the company are also charity trustees for the purposes of charity law and under the company's Articles are known as members of the Council of Management. Under the requirements of the Memorandum and Articles of Association the members of the Council of Management are elected to serve for a period of three years after which they must be re-elected at the next Annual General Meeting.

The Chairman of the charity undertakes the induction of new members of the Council of Management.

Risk management

The directors/trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

Page 1

Thaxted Festival Foundation

Report of the Trustees

for the Year Ended 31 December 2023

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

02101271 (England and Wales)

Registered Charity number

296329

Registered office

10 Watling Street Thaxted Dunmow Essex CM6 2PE

Trustees

Chairman: Peter Richard Donovan

Directors: John Daniel Fox (resigned 7 June 2023) Janet Elizabeth Grogan Andrew Charles Jenkins Miranda Ceinwen Sandison Christopher Michael Collins Paul Jeremy Christopher Meader James Hew Fallas (appointed 7 June 2023) Ann Moore (appointed 7 June 2023)

In addition Christopher Michael Weston acts as a Director but not as a Trustee (resigned 26 September 2023).

Company Secretary

Miranda Ceinwen Sandison

Independent Examiner

RIDGELL & GUILDWAY ACCOUNTANTS LTD Chartered Management Accountants The Counting House, Watling Lane, Thaxted, Dunmow Essex, CM6 2QY

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on ........................................... and signed on its behalf by:

…………………………………………

Peter Richard Donovan - Trustee

Page 2

Independent Examiner's Report to the Trustees of Thaxted Festival Foundation

Independent examiner's report to the trustees of Thaxted Festival Foundation ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. 1 confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or

3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

1 have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

………………………………………

Nisar Ahmed ACMA CGMA

Ridgell & Guildway Accountants Ltd Chartered Management Accountants The Counting House Watling Lane Thaxted, Dunmow Essex CM6 2QY

Page 3

Thaxted Festival Foundation

Statement of Financial Activities for the Year Ended 31 December 2023

31.12.23 31.12.22
Restricted Total
Unrestricted funds £ Total funds £ funds £
Notes funds £
INCOME AND ENDOWMENTS FROM
Donations and legacies
3 55,105 55,105 44,249
Charitable activities
Charitable Activities 78,278 78,278 61,621
Support Activities - - - -
Investment income 4 2,233 - 2,233 1,619
Total 135,616 - 135,616 107,489
EXPENDITURE ON
Raising funds - - - -
Charitable activities
Charitable Activities 128,172 128,172 103,422
Governance Activities (1,080) - (1,080) (1,050)
Support Activities 20,981 20,981 10,213
Total 148,073 - 148,073 112,585
NET INCOME/(EXPENDITURE) (12,457) - (12,457) (5,096)
RECONCILIATION OF FUNDS
Total funds brought forward 193,290 12,075 205,365 210,461
TOTAL FUNDS CARRIED FORWARD 180,833 12,075 192,908 205,365

The notes form part of these financial statements

Page 4

Thaxted Festival Foundation

Balance Sheet

31 December 2023

Unrestricted
Restricted
funds
funds
Notes
£
£
FIXED ASSETS
Tangible assets
11
106,120
1,664

CURRENT ASSETS
Debtors
12
(8,881)
10,050

Investments
13
25,000
-
Cash at bank and in hand
59,677
361
75,796
10,411
CREDITORS
Amounts falling due within one year
14
(1,083)
-
NET CURRENT ASSETS
74,713
10,411
TOTAL ASSETS LESS CURRENT
LIABILITIES
180,833
12,075
NET ASSETS
180,833
12,075
FUNDS
Unrestricted funds
Restricted funds
15
TOTAL FUNDS
31.12.23
31.12.22
Total
Total
funds
funds
£
£
107,784
110,810
1,169
947
25,000
25,000
60,038
69,659
86,207
95,606
(1,083)
(1,051)
85,124
94,555
192,908
205,365
192,908
205,365
180,833
12,075
193,290
12,075
192,908
205,365

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

Page 5

continued...

Thaxted Festival Foundation

Balance Sheet - continued 31 December 2023

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on ……………………………. and were signed on its behalf by:

----- Start of picture text -----
……………………………………
----- End of picture text -----

Peter Richard Donovan - Trustee

The notes form part of these financial statements

Page 6

Thaxted Festival Foundation

Notes to the Financial Statements for the Year Ended 31 December 2023

1. STATEMENT OF DIRECTORS' RESPONSIBILITY FOR THE FINANCIAL STATEMENTS

Company law requires the directors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the company and of the net income for the year of the company for that period. In preparing those statements, the directors are required to:

-prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.

The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

2. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Thaxted Festival Foundation meets the definition of a public benefit entity under FRS 102 and the Charities Act 2011. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

Income

Income is recognized when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Income from government and other grants, whether 'capital' grants or 'revenue' grants, is recognized when the charity has entitlement to the funds, any performance conditions attached to the funds have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Income received in advance of a specified service is treated as deferred until the criteria for income recognition are met.

Donations received under gift aid are shown inclusive of the corresponding amount of tax recoverable. Donations and sponsorship receipts associated with a particular event, season or class of expenditure are carried forward as deferred revenue until that event or expenditure occurs.

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally on notification of the interest paid or payable by the bank.

Expenditure

Expenditure is recognized once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings:

continued...

Page 7

Thaxted Festival Foundation

Notes to the Financial Statements - continued for the Year Ended 31 December 2023

2. ACCOUNTING POLICIES - continued

Expenditure

Raising funds

Costs of raising funds comprise the costs of fundraising events and their associated support costs.

Charitable activities

Expenditure on charitable activities includes the costs of the festival and other activities undertaken to further the purposes of the charity and their associated support costs.

Tangible fixed assets

Assets costing in excess of £500 are capitalized and depreciated.

Depreciation is calculated to write down the cost of all fixed assets by equal annual instalments over their estimated lives. The rates and periods applicable are:

Freehold property 50 years 2%
Catering Equipment 10 years 10%
Stage and office equipment, seating & trailer 7 years 15%
Seat cushions, computer & lighting equipment 4 years 25%

Taxation

The charity is exempt from corporation tax on its charitable activities.

The Festival's VAT status was changed during 2007 and the Festival now claims cultural exemption on ticket sales. Not all income is exempt and the Festival's VAT status is partial exemption. As the level of qualifying income is less than the registration level, the Festival de-registered for VAT on 1st May 2007. Irrecoverable VAT is charged as a cost against the activity for which the expenditure was occurred.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Designated funds are unrestricted funds of the charity which the Management Board have decided at their discretion to set aside to use for a specific purpose.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes/areas of the charity's work or for specific projects undertaken by the charity.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

Page 8

continued...

Thaxted Festival Foundation

Notes to the Financial Statements - continued for the Year Ended 31 December 2023

3. DONATIONS AND LEGACIES

DONATIONS AND LEGACIES
31.12.23 31.12.22
£ £
Gifts - -
Donations 15,894 16,352
Gift aid 6,411 7,287
Grants 32,800 20,610
55,105 44,249
Grants received, included in the above, are as follows:
31.12.23 31.12.22
£ £
Education Project Grant and Sponsorship - -
Other grants 32,800 20,610
32,800 20,610

The charity benefits greatly from the involvement and enthusiastic support of its many volunteers, details of which are given in our annual report. In accordance with FRS 102 and the charities SORP (FRS 102) the economic contribution of general volunteers is not recognised in the accounts.

4. INVESTMENT INCOME

INVESTMENT INCOME
31.12.23 31.12.22
£ £
Deposit account interest - -
Current asset investment income 2,233 1,619
2,233 1,619

5. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

31.12.23 31.12.22
£ £
Depreciation - owned assets 3,026 3,230
Hire of plant and machinery - -

Page 9

continued...

Thaxted Festival Foundation

Notes to the Financial Statements - continued for the Year Ended 31 December 2023

6. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2022.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022.

7. STAFF COSTS

The average monthly number of employees during the year was as follows:

Support
staff
31.12.23
1
No employees received emoluments in excess of £60,000.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
Restricted
funds
funds
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
44,249
-
Charitable activities
Charitable Activities
61,621
-
Support Activities
-
-
Investment income
1,619
-
Total
107,489
-

EXPENDITURE ON
Raising funds
-
-
Charitable activities
Charitable Activities
103,422
-

Governance Activities
Support Activities
(1,050)
10,213
-
Total
112,585
-

NET INCOME
(5,096)
-
RECONCILIATION OF FUNDS
Total funds brought forward
198,386
12,075
TOTAL FUNDS CARRIED FORWARD
193,290
12,075
31.12.22
1
Total
funds
£
44,249
61,621
-
1,619
107,489
-
103,422
(1,050)
10,213
112,585
(5,096)
210,461
205,365

8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

continued...

Page 10

Thaxted Festival Foundation

Notes to the Financial Statements - continued for the Year Ended 31 December 2023

9. MEMBERS' GUARANTEES

The charitable company is limited by guarantee, without share capital. In the event of a winding-up each member (or person) who was a member within one year before winding-up is required to contribute an amount not exceeding £1 towards the liabilities and winding-up costs.

At 31st December 2023 there were 58 members (2022 - 61)

10. TAXATION

The company has received confirmation from HMRC of exemption from corporation tax under the provisions of sections 466 to 493 of the Corporation Tax Act 2010 to the extent that the company's income is applied towards its main charitable purpose. In the opinion of the directors no corporation tax liability will arise as a result of the activity in the year ended 31st December 2023.

11. TANGIBLE FIXED ASSETS

COST
At 1 January 2023 and 31 December 2023
DEPRECIATION
At 1 January 2023
Charge for year
At 31 December 2023
NET BOOK VALUE
At 31 December 2023
At 31 December 2022
Freehold
property £
Computer
equipment £
175,277
5,471
64,467
3,026
5,471
-
67,493
5,471
107,784
-
110,810
-
Totals
£
180,748

70,118
3,026
72,964
107,784

110,810

12. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

31.12 .23 31.12.22
Other debtors £1,169 £947

Trade and other debtors are recognized at the settlement amount due after any discount offered. Prepayments are valued at the amount prepaid net of any discount due.

13. CURRENT ASSET INVESTMENTS

Unlisted investments

31.12.23 31.12.22
£ £
25,000 25,000

continued...

Page 11

Thaxted Festival Foundation

Notes to the Financial Statements - continued for the Year Ended 31 December 2023

14. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

31.12.23 31.12.22
£ £
Trade creditors 1,083 1,051

Creditors and provisions are recognized where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognized at their settlement amount after allowing for any trade discounts due.

15. MOVEMENT IN FUNDS


Unrestricted funds
Designated funds

General fund

Restricted funds
Restricted fund
TOTAL FUNDS

Net movement in funds, included in the above are as follows:

Unrestricted funds
Designated funds
TOTAL FUNDS
Net
movement
At
At 1.1.23
in funds
31.12.23
£
£
£
149,167
(12,457)
136,710
44,123
-
44,123
193,290
(12,457)
180,833
12,075
-
12,075
205,365
(12,457)
192,908
Incoming
Resources
Movement
resources
expended
in funds
£
£
£
135,616
(148,073)
(12,457)
135,616
(148,073)
(12,457)

Comparatives for movement in funds


Unrestricted funds
Designated funds
General fund
Restricted funds
Restricted fund
TOTAL FUNDS

2

Net
At 1.1.22
movement At
in funds

£
£
12,075
-

10,461
(5,096)

154,263
(5,096)
44,123
-
198,386
(5,096)
31.12.22
£
12,075
205,365
149,167
44,123
193,290

continued...

Page 12

Thaxted Festival Foundation

Notes to the Financial Statements - continued for the Year Ended 31 December 2023

15. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
Designated funds
TOTAL FUNDS
Incoming
resources
£
107,489
107,489
Resources
Movement
expended
in funds
£
£
(112,585)
(5,096)
(112,585)
(5,096)
Resources
Movement
expended
in funds
£
£
(112,585)
(5,096)
(112,585)
(5,096)

(5,096)

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
Designated funds
General fund
Restricted funds
Restricted fund
TOTAL FUNDS
Net
movement
At 1.1.22
in funds

£
£
154,263
(17,553)

44,123
-
198,386
(17,553)

12,075
-
210,461
(17,553)
At
31.12.23
£
136,710
44,123
180,833
12,075
192,908

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
Designated funds
TOTAL FUNDS
Incoming

resources
£
243,105
243,105
Resources
Movement
expended
in funds
£
£
(260,658)
(17,553)
(260,658)
(17,553)

Purposes of Restricted Funds

Organ reserve: This reserve is for the Makin organ purchased in 2004. The reserve was reduced at the same rate as the annual depreciation charge for the organ.

Audience seating reserve: This reserve is for audience chairs and trolleys for moving the chairs purchased in 2009. The reserve will be reduced at the same rate as the annual depreciation charge for the chairs and trolleys.

Marie Elisabeth Stott Family (Trust reserve): This reserve results from a legacy in November 2017. Income from this fund will used to support an annual concert.

Purposes of Designated Funds

continued...

Page 13

Thaxted Festival Foundation

Notes to the Financial Statements - continued for the Year Ended 31 December 2023

15. MOVEMENT IN FUNDS - continued

Education Development Fund: This fund is for the provision towards the cost of the programme of educational projects with local Schools. The fund will be used if there is not sufficient income during the year to fund the educational activities.

Commission for New Music Fund: This fund is for the provision towards the cost of commissioning a new piece of music. Part of this fund was used to commemorate the Festival's 25th Anniversary in 2011. The balance of the fund will be used to offer a commission to a relatively unknown composer.

Property Fund: This fund is for provision towards future costs of maintaining the festival office purchased in 2014.

16. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2023.

Page 14

Thaxted Festival Foundation

Detailed Statement of Financial Activities for the Year Ended 31 December 2023

Detailed Statement of Financial Activities
for the Year Ended 31 December 2023
31.12.23 31.12.22
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Gifts - -
Donations 15,894 16,352
Gift aid 6,411 7,287
Grants 32,800 20,610
55,105 44,249
Investment income
Deposit account interest - -
Current asset investment income 2,233 1,619
2,233 1,619
Charitable activities
Ticket sales 68,858 57,063
Programme advertising & sales 1,616 819
CD's & Other Income 7,804 3,739
78,278 61,621
Total incoming resources 135,616 107,489
EXPENDITURE
Raising donations and legacies
Travelling & Accommodation - -
Charitable activities
Artists fees 69,245 58,767
Licences & subscriptions 9,477 8,194
Insurance 978 540
Advertising 26,298 14,095
Travel & Accommodation events 17,300 14,340
123,298 95,936
Support costs
Management
Wages 7,800 5,200
Rates and water - -
Light and heat - -
Telephone - -
Postage and stationery 2,655 2,090
Sundries 7,500 2,923
Travel & Accommodation - -
Secretarial assistance - -
Carried forward 17,955 10,213

This page does not form part of the statutory financial statements

Page 15

Thaxted Festival Foundation

Thaxted Festival Foundation Thaxted Festival Foundation Thaxted Festival Foundation
Detailed Statement of Financial Activities
for the Year Ended 31 December 2023
31.12.23
31.12.22
£
£
Management
Brought forward
17,955
10,213
Freehold property
3,026
3,026
Computer equipment
-
204
20,981
13,443
Finance
Bank charges
-
-
Governance costs
Accountancy and legal fees
3,794
3,206
Total resources expended
148,073
112,585
Net (expenditure)/income
(12,457)
(5,096)

(5,096)

This page does not form part of the statutory financial statements

Page 16

Thaxted Festival Foundation

Contents of the Financial Statements for the Year Ended 31 December 2023

Page
Report of the Trustees 1 to 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Balance Sheet 5 to 6
Notes to the Financial Statements 7 to 14
Detailed Statement of Financial Activities 15 to 16