## Minus Five Preschool AGM Minutes of Meeting 5[th] June 2024 Present : Karen Webster – Chairperson Shiobon Reed – Manager/Trustee Gill Parry – Staff Claire Anderson – Staff Steph Cox – Trustee Hannah Street – Parent Shaun Street – Parent Felix Mashedi - Parent Apologies : Lisa Firth – Treasurer Debbie Swindley – Staff Maria Franklin – Staff Lindsay Applegate – Parent Cath Foster - Staff ## **Matters Arising from Previous Minutes** There were no matters arising. ## **Chairperson’s report** Karen thanked the staff and parents on the committee for all their help with the running of the preschool. She explained that in September we will be looking for new trustees for the committee as we have lost Lindsay and Steph will be leaving us. Steph spoke to the other parents about the type of things she has been involved in since she joined the committee. Gill explained briefly how it works being a committee-run preschool. Karen explained that whilst the committee do get involved in decision-making, the final say regarding matters such as recruitment/staff issues lies with the Chairperson. ## **Financial report** The accounts for the academic year 2022/23 were agreed by Karen Webster, and seconded by Shiobon Reed. Gill reported that there is currently £49,389.97 in the current account, compared to £36,074.36 the same time last year. ## **Manager’s report (academic year 2022/23)** Shiobon took over as Preschool Manager in September 2022, and Natalie was promoted to Deputy Manager. Claire started working at Minus Five in September 2022. We bought a projector, which has been used regularly and has been a great investment. Maria and Natalie both completed their Level 1 in Makaton during this year. Natalie left in January 2023, and Debbie took over as Deputy Manager. Shiobon completed the Level 3 qualification in Early Years SEN. Cath joined us in April 2023 to replace Natalie. The Summer fundraiser raised just over £500, which was amazing … this was due, in a large part, to a golf day for 4 people at Foxhills being donated by a parent, which was auctioned and raised £257.38. . ## **Election of Officers** Chairperson – Karen Webster was nominated by Gill Parry, and this was seconded by Felix Mashedi. Treasurer – Lisa Firth was nominated by Karen Webster and this was seconded by Shiobon Reed. Secretary – Gill Parry was nominated by Shiobon Reed and this was seconded by Claire Anderson. New trustees – Hannah Street was proposed by Claire Anderson and this was seconded by Karen Webster. Shaun Street was proposed by Shiobon Reed and this was seconded by Gill Parry. Other officers – Shiobon Reed was nominated by Gill Parry and this was seconded by Karen Webster. ## **Any Other Business** Fees – It was agreed to raise the consumables charge by the rate of inflation in September 2024. There will be no increase in the hourly rate for fees. Summer Event – there won’t be a Summer event this year, due to the lack of time left to arrange anything, and the fact that the putting green, where we usually hold our event, is unusable now and there is no other area within the park that can be blocked off for our sole use. We will look at having just a picnic for all current and new families one Monday afternoon … however, for the same reason regarding the putting green, this could be difficult to find an appropriate location. It was agreed that a committee meeting will be arranged soon after we return in September to discuss a Christmas fundraising event. There being no other business, the meeting closed at 8.45 pm. FHKJnclal Slalemenlsfor1he EYNled 31 Augv512 5 Pr&Sehooi Mlnus S Pre-schaol Conknts ot Ihè Knoncial Stotem for the Year Ended 31 AugUSTr2￿3 Pag• Income and Expendilwe Account Balance Sheet Report of Ihe Accountants Mlnus S Pre-school Income and EXPen￿￿￿e Accovnt forthe Yèor Ended 31 Augusl 2023 31.823 31 ￿.22 Tumover Fees Grants received Food YoucheT income 75,048 16.899 1.890 65.1%6 12.151 1445 93.837 79.682 Other Income Fund raising Bank interesF 913 1.249 915 1,249 94.752 80.931 Expendlture Rent & electricty Wages & NIC Pensi)n5 Telephone AdMIn￿tratIOn c051s Provision costs Insurance Fur)d ruising staff courses Uniform Sundry expen5e5 Food voucher purchases 2.774 n.857 2.774 68.429 936 897 664 3.S24 760 499 738 613 1.261 178 59 325 IA75 2.445 85.733 83.240 9.019 12,3091 Flnonce costs Bank charge5 106 8.913 12,3D91 Depreciaffion Computer equipment 139 NET SURPLUS / {DEFicro 8.774 2.309 Poge I Mlnvs S Pre-school Balonc• Sheèt 31 Avgvst 2023 31.8.23 31.8.22 FIXED ASSEts PToperty, ￿ant ond equipment 360 CURRENT ASSEfs Inventories Cash ot bank and in hond 59 16,914 29.935 29.935 16,973 CREDItOR$ Amounts folling due within one year 5.TOI NET CURRENT ASSETS 16,420 TOTAL ASSEfs LESS CURRENT UABiunES 25.194 16.420 RESERVES Accumuloted fund Surplus I IDelicitl 16.420 .774 18.729 22091 25.194 16.420 Page 2 Mtnv5 5 Pre-khool Report ofthe Accountsnts to the Commitlee of Minvs 5 Pre-school We have examined the books. recoTds, l)alonce sheet and Income and expenditure account for Minus 5 Pre-school fcy the year ended 31 August 20rJ. In our opinion ond to the best of our knovledge and befiel. txoper accounting reccYd5 have been kept and the balance sheet and income ond expendtlure occounl ore: Properfy prepored ond ole in ogreemenl wtlh the occounting rec(xd5 of the playgroup. 2. Con515tent wth inforrnotion ond expbnatK)n5 we have received. CSL Partnership Limtled Chartered Certtfied Acc(x¥ntonts 238 Station Road Addlestone Surrey KTI 5 2PS Dale.. 21st March 2ff24 Page 3 FHKJnclal Slalemenlsfor1he EYNled 31 Augv512 5 Pr&Sehooi Mlnus S Pre-schaol Conknts ot Ihè Knoncial Stotem for the Year Ended 31 AugUSTr2￿3 Pag• Income and Expendilwe Account Balance Sheet Report of Ihe Accountants Mlnus S Pre-school Income and EXPen￿￿￿e Accovnt forthe Yèor Ended 31 Augusl 2023 31.823 31 ￿.22 Tumover Fees Grants received Food YoucheT income 75,048 16.899 1.890 65.1%6 12.151 1445 93.837 79.682 Other Income Fund raising Bank interesF 913 1.249 915 1,249 94.752 80.931 Expendlture Rent & electricty Wages & NIC Pensi)n5 Telephone AdMIn￿tratIOn c051s Provision costs Insurance Fur)d ruising staff courses Uniform Sundry expen5e5 Food voucher purchases 2.774 n.857 2.774 68.429 936 897 664 3.S24 760 499 738 613 1.261 178 59 325 IA75 2.445 85.733 83.240 9.019 12,3091 Flnonce costs Bank charge5 106 8.913 12,3D91 Depreciaffion Computer equipment 139 NET SURPLUS / {DEFicro 8.774 2.309 Poge I Mlnvs S Pre-school Balonc• Sheèt 31 Avgvst 2023 31.8.23 31.8.22 FIXED ASSEts PToperty, ￿ant ond equipment 360 CURRENT ASSEfs Inventories Cash ot bank and in hond 59 16,914 29.935 29.935 16,973 CREDItOR$ Amounts folling due within one year 5.TOI NET CURRENT ASSETS 16,420 TOTAL ASSEfs LESS CURRENT UABiunES 25.194 16.420 RESERVES Accumuloted fund Surplus I IDelicitl 16.420 .774 18.729 22091 25.194 16.420 Page 2 Mtnv5 5 Pre-khool Report ofthe Accountsnts to the Commitlee of Minvs 5 Pre-school We have examined the books. recoTds, l)alonce sheet and Income and expenditure account for Minus 5 Pre-school fcy the year ended 31 August 20rJ. In our opinion ond to the best of our knovledge and befiel. txoper accounting reccYd5 have been kept and the balance sheet and income ond expendtlure occounl ore: Properfy prepored ond ole in ogreemenl wtlh the occounting rec(xd5 of the playgroup. 2. Con515tent wth inforrnotion ond expbnatK)n5 we have received. CSL Partnership Limtled Chartered Certtfied Acc(x¥ntonts 238 Station Road Addlestone Surrey KTI 5 2PS Dale.. 21st March 2ff24 Page 3