WELLFIELD TRUST Relievin% Povertv in Hatfield ANNUAL REPORT & ACCOUNTS 2023- 2024 Office.. Birchw(x)d Centre Longmead Hatfield Herts ALIO OAN Rewstered Charity No 296205 Tel= 01707 ?51018 Fax.. 01707 251018 E-mail: w¢llfieldtNst@aol.com www.w¢llfieldtrust.co.uk Re￿stered Office: Birchwood Cenire, Longmead. Hatfield, H¢rts AL I O OAN The Wellfield Trust alms to provlde rellef from poverty to those In need, hardship or distress either generally or Andividually yand residing in the Parish of Hatfiel￿ by way of a one-of grant payment for items, services or facilities. WELLFIELD TRUST TRUSTEES: TERM OF OFFICE Marylyn McLaren (Chair) 5 YRS TO 2028 Debbie Maccormick (Vice Chair) 5 YRS TO 2025 Howard Brown 5 YRS TO 2025 Linda Mendez 5 YRS TO 2029 Jenny Bayford 5 YRS TO 2027 Lax Hirani 5 YRS TO 2029 Tara Lyons 4 YRS TO 2025 Gareth Aicken 4 YRS TO 2026 David Young 4 YRS TO 2026 CO-OPTED CO-OPTED CO-OPTED CO-OPTED CO-OPTED CO-OPTED NOMtNATED NOMINATED NOMINATED Nominated Trusle¢ Linda Mendez's ierni of office expired and from 9 January 2024 sh¢ continues to swve as a Coopied Trustee. No other person served as a TNstee during this year. OFFICERS . Silvia Verboom Fred Park Trust Manager Financ¢ Officer A BIUEF HISTORY OF WELLFIELD TRUST The original house was built in about 1788 a% Ihc Ilalticld Parish Workhouse. It was run as such until 1835 when res￿nsibIlitY lor rclicl- ()f IliL P(11)r w&s Iransfcrrcd lo thc Union vf Parishes. The responsibility t.or ruiining WciifiL.Iil L411nL Ul)dLr IhL Li)niri)l ()[ Ihc HLrtfordshire County Council and &1 inuj()r Pilrt ()I'iiic huildii)g u.￿L￿ u.% d Hi)mL. fi)r l.'Idcrly Wi)mcn wilh other parts being uscxl f()r lit)spiliil purTK)sL.%. Wl)Lll l)i)%piliil% WLYL Iranylcrrcd Iii Ihc Minister for Health in 1948. tl)L L()ial Auil)i)rily liM)k i)I'Lr aiid InadL IhL h()SPllul faLilili¢y avuil4ihlL I(1 the Health Autlioritv ivliil%l il.5LIt' Iniiinlaiiiin¥ IhL HomL. fur EldLrly Wi)mLn. In 198.1 il wa5 decided i() LeasL OPLf'iiii)n L)t-tl)L. Hom¥. bui IhL. District Hcalih Auihurily Li)nlinucd lo op¢Yate their LIdLrI￿ LarL" I4'ard. ii,hich h41d ini)rL' fcLLnlly bcen built. Thc silc was s()Id by thc Ilhcnl Parish Cowiiil i() thL Nc)rth WL*I Th&imc.% RLgpjiiiial Hc(Ilih Authc)nly in 1988. on the underslanding that demolition of thL h()mL W()uld lakL placc. a nL'w hospilal built. the e.xisting ii'ard kept opL'n. It was rLxogniiLTrd thal ihe Icbyal liilc was most likcly vested in the Parish Council. subjeci to and uw)n LhurilllblL trusts lor ihc bcnelil of IhL' poor of the Pilrish. Tli¢ sile IV￿ subsequenily r¢sold t.or housin&? dev¢lopmenl. A full history of Weiifield is al'ailable OD request. The Council set up a Wellfield Trust steering group in 1987 10 make a charity which would proi'ide assistance for those in need who lived in the Parish of Hatfield and ti Scheme of Administration was signed and sealed on 8 March 1990 and is available for inspection on request. In accordance with the Schane of Administralion. there are nine Trustees. six of whom are co- opted from the general public for a term of fiv¢ years and three of whom are nominated by decision of Hatficld Town Council for a temi of four years. AIMS AND 0￿ECTIVEs After the payment of thc Charity's adminislrntive expenses, Ihe Truslees shall apply the income of the Charity in relieving poverty either generally or individually of persons resident in the Parish of Hatfield who are in conditions of need. hardship or distress by making grants of money or providing or paying for items. serviLes or faLiliti¢s calculated to reduce the n¢¢d. hardship or distress of such persons. The Trustees may pay for such itcms, scrvices or facilities by way of donations or subscription5 to institutions or organisations which provide, or which undertakc in return lo providL such items, services or facilities for such persons. In exceptional c&ses the Trustees may grant ￿lIef to persons otherwis¢ eligible therefore whi) are resident immediatcly outside th¢ said parish but in the opinion ot" the TrusteL'S ought nevcrthelcss for sufficient reason to be ir¢ated as if resident thL'r¢in or who are located lor the time being within that parish. Since 1990 the Trust has provided fvnds to individuals and projects within the civic parish of Hatficld. To qualify, applicanis musl demonslraie Ihal ihey are 'poor or that a scheme will benefit the poor. In c)rder lo iiiore closely define whicli areas of povety were most in need, the Trust commissioned thc WeiifiLld Rcport. which wus publishcd in 1996 and is now an accepted text on the issue ag well as a workiiig docuinent. HowLver, il has becn twenty years since the Report and there liave been new developinenls and communities built. Thc Trust recogni7.es this MEMBERSHIP OF OUTSIDE BODIES The Trust is a member of the National Council for Voluntary Organisalions and the Association of Charity Officers. Both organisations provide infornialion and support on Charity law. which is constantly Lhanging, as well as lobbying Governmenl, and arrange training courses for Trustees and staff. The Trust Manager 18 involved in two Lommitlees of the Association of Charity Organtsations. one on gr&tnt making and the other for CharitiC5 with less than five staff, where id¢as and support is shared in order lo improve the work of the Trusi and other charitie5. TRUST ADMINISTIU TJON The Trust is supported from the Wellfield Office at the Birchwood Centre, Longmead, Hatfield. The Trust Manager is available al the I'rusl's Office from 9am to 2.30pm weekdays. The full Trust meets every two months, with one open meeting per year, at which it considers this Report. The Trust is accountable to the Charity Commission, who monitors the activities and receives the Annual Accounts. THE FRANCIS BOTELER CHARITY A sp¢cial achievement was marked in 2014. when one of Haifield's oldest Charities transferred its activities to the Wellfield Trust. The Francis Bot¢ler Charity was established in 1678 by Sir Francis Boteler in his will for the assistance of local widows - four in Hatfield. one in Tewin, in the sum of £20 - considerable sum in those days. Latterly, the Charity had found that the costs of administering their activities were uneconomic in comparison to the small grants they were able to make. The Wellfield Trust, as a well-established Hatfield 'relief of EK)verty' Irust. was able to absorb the aims of the Charity. and is able to further these aims alongside its own. MAIN ACTIVITIES IN RELATION TO 0￿ECTIVEs INDIVIDUAL AID cOMMI￿EE 202312024 MEMBERSHIP Trustees.. H Br()wn. T Ly(Trns. D MllcCL)rniick. M MLLJr¢n & J Bdyford The SLhanL ilf Adinini5tration was drawn up lo includL' specifically thc type5 of aid available to indiN"iduals and was based on guidelines from Ihc Charily Ci)mmission. The Trustees decided Ihtst a Lommillee should be appointed Ic) meel. probably monthly. lo wnsider appliLaiions. These applications are swnsored by individuals from specialist organisations SULh as Social ServiLes. Health Visltors. Housing OtTicers. Scheme Managers. local schools, or anN' other person w,ho has knO￿.led&iC ol. the applicant's fIn<￿ClaI siluation and needs. Since its first meeting in lalc 1990. ?.914 iipplicalions hav¢ been considered. In this past year. 50 applications were considered with 8 b￿.ng declined and I being withdrawn. The goods and service5 for which gTants have been approved vary &s does the age and situation of ihc applicants. although the main areas of grani aid remain thal of household appliances and carpets. Other granis included such iiems as beds. ￿ls. furniture and a vacuum cleaner. The Trusi also awarded a special grani of £2.000 to Platypus Swimming Club. Under the Trust's criieri& it can only consider applications for individuals residing in Hatfield. It is also recommended practice that a grant cannot be consider&J within Iwo years of a previous grant having been awarded. The Trust has continuuj to develop this year in assisting individuals lo obtain funds from other charities. As the Wellfield Trust is a local Charity. the majorily of its Trustees live within the area and so il may be Ihat. at times. they have personal knowledge of an individual. In this case. this is declared. and they lake no part in the decision-making process and ihe declaration is recorded in the minutes. The grants awarded have enabled Haifield parishioners to obtain items for which th¢r¢ is no other source of funding. and the Weiifield Trust is. therefore. an importanl addition to other aid agencies. Our Ihank5 must be given to our main suppliers; including Albany Radio Ltd.. who provide white goods. G Tompsett, who provide carpets and Search 4 Furniture. who provide beds and furniture. INDIVIDUAL AID GRANTS 2023/24 £8.000 £6.000 £4,000 E2.000 £0 While Goods Carpels 8ed5 & furnirvre Othei Special Grani PROJECT AID cOMMI￿EE 202312024 MEMBERSHIP Trustees: L Mendez. M MLLaren. G Aicken. D Young & L Hirani The Scheme of Administration also allowed for aid to be granted for collective benefit of those in need or hardship. A cc)mmitlee was sd up io considcr these applications in the first instance, althoubvh it M'as appreLiat¢d that. generally. the si2¢ of the ￿ant would bc such that final approval would be given by th¢ whol¢ body of Trustees. Trustees are sometimes volunteers for more than one organisation and, as such. may bc involved with the organisation applying for a grant. In these cases. this is dcclared. and they take no part in ihe decision-makinb process and the declaration is recorded in thc minutcs. In the past year the Committee has awarded grants to De Havilland School, Resolve, Oak View School. Platypus Swimming Club. Groundwork East & Young Life International. The Commlttee 1$ always looking for new projects to sllpporL PROJECT AID GRANTS 2023124 El.750.(KI £i.soo.00 £ 1,250.00 1.000 00 £75000 £500.00 É250.00 £0.00 De Havilland School Re501ve Oak View School Plaiypus SwimiMIDg Club Groiindwork Last Young Life Inrernational WELLFIELD TRUST SCHOOL UNIFORM FUND In 2020 the Wcllfield Trust introduced a school unifonn fund. In 2023124 the Trust awarded a sum of £5.000 to the fund. Wellfield Trust provided all primary schools in Hatfield with l O school uniforn) vouch¢Ts each, of the value of £50 per voucher. This fillid is open to applications from residents living in Hatfield and paid by vouchers. which are redcemed at Smarty's school uniforni shop in Hatfield. TIIE ELI.FIEI.D R(M)11 Thc Il'eiif1clcl RIN)iii al 14in liii-1*MI 11 Isiin" I t iilri" 1$ ai ailAhl(. Iri'4' {If I hArlli liir Lhtirilahle uges nl￿￿. haril&hip i)1 {IIAln-ss li li11 111111 11.liil lil l}si' Ilii. I tl*llll I 111 q ri'giil.Ir hAg19 i ir a4 ,1 I Inc i ) I'l. li)r SC"(M)TF-R I () %(-IiF-11}- Thr l_4Nin 5¥h￿iC 14.1& 111111.I1Th1 li liffti Ilic I niql liAIl I￿.1•￿11(. Inc'rciiqingly Iiwiirc f>t" rhe Txxx4É lil- Ihc cldd! iir di%ablThl ii) Illil l jclil. li lili M i?iil(I hl i Irlii+ill y Iii?118ch)iiD(l .Incl Iin¢ihle ti) mwnwn ihar I ndcwiilcnK-L" IA It￿1111 Illi u.%L III I Illiili)ri%Thl YLIH)Icr fhc fru.ql ilrLI(IL(I 11? 4¢t purili*1SLxI 114.11 11?ur wliLLILII 4LiTri)luY% I"hL %ihLTn h&< dci cli)PCIl Icl Ihc L IILll1 11)al li L Tlt)ii' li'ii ( l S %ji)i)IL Tr. WIIILII Liin hl II)IinLil IiTr pLI?plL 11)nL nLxxILIl and li hikli ￿ InsurLYJ. rLbiulurl)' lind m£iinl4iin¥d un(ILT Ih TRLSTEES CERTIFICATE The Annuaj Reix)n for the year endin¥ 31" MarLh ?024 15 rfls approved by Ihe TrustLYs. Si￿Ure. .M. .P4lcLaren CHAIRMAN I"jCo - c LIQLfiLiGii) Da POLICIES Health & Safety Policy The Wellfield Trust intends to provide and maintain safc and hcalthy working conditions. equipment. and systems i)f work for all our emplaycLs, and to pmvide such infomation, training, and supervision they n￿1 for thi5 pur￿ls¢. Wc also acccpt our r¢swJnsibility for the health and safety of other pLx)plc whi) may be aff¢cicd by our dclivili¢s. The Health & Safety PoliLy is reviewed on a rebvular basis and a full copy is available on rcquest. Equalit), & Dlversity Policy The Wellfield Trust recognizes that many peopl¢ in our society experience discyimination or lack of opportunity for rcasons which are not fair such as race, religion. gender, age and disabilily. We will challenge discrimination and lack of Op￿rtUnIty within our own policy and practice and will help other organisalions and individuals lo do the same. The Equality & Diversity Policy is reviewed on a T¢gular basis and a full copy is available on request. Risk Management Policy The Wellfield Trust have reviewed the possible risks as a whole and put in safeguards for prevention and response. The Risk Management Policy is reviewed on a regular basis and a full copy ts available on request. Confllct of Interest Policy The purpose of this policy is lo protecl the integrity of the Tn￿1.$ decision-making process, to enable stakeholders to have confidcnce in Wellfield TTusI's integrily. and to protect the integnty and reputation of staff and Trustees. Investment Polley The Trustees consider the Charities Official Investment Fund (a specialised unit trnst) to meet their requirements to generale Ix)th income and capital ￿OWth. The Tn￿teeS consider the retum on investments to be satisfactory. Funds are currently invested in the Investment and Property Funds. Trustees consider these suitable for long term investment, highly diversified. well balanced and designed to meet growth and income requirements. Those investments are reviewed quarterly by Trustees and regular meetings take place with the Funds Manager. Reserves The Trust's reserves include donations received in the past for our Scooter Loan Scheme. This amount will bc drawn on as the need arises to replace the scootcr fleet of vehicles. The fluctuation in Project Aid grants does occasionally lead to an undet spend in the Annual Budget. The level of reserves does sm(K)th out this uneven level of applications. Dat8 Protectlon Policy The EU Genera] Data Protection Regulation (GDPR) 15 a pnvaLy and data protection regulation Ih in the European Union effective from ?_$ Mav 20111. Thc GDPR imposes ncw obligations on organisations that control or pn)Le8s p￿onal dald and intriiduc¢y new nghis and protections for EU Litizens. WL arL" Loinmitlcd i(I cii.%uriiig ih-OPted Trustees is by way of advertisement. Interested persons are provided with an application forn] and inforniation on duties and responsibilities. Ret"erenLes are sought. and applicants interviewed by the Chairperson. Trust Manager L￿d Personnel Committee before a recommendation is made al a tiill meeting of the Trustees. Training is provided by the Trust Manager, which includes deLqils on the Trusl's aims activities. training documents, and opportunities for attending courses. The Trustee Recruitment PoliLy is reviewed on a regular basis and a full copy is available on request. STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2024 THE ATTACHED RECEIPTS & PAYMENTS ACCOUNT AND STATEMENT OF ASSETS & LIABILITIES HAVE BEEN PREPARED IN COMPLIANCE WITH SECTIO 133 OF THE CHARITIES ACT 2011. NOTES :_ PARTICULARS OF TRUSTEES AT THE END OF THE FINANCIAL YEAR ARE AS FOLLOWS NAME OCCUPATION M. MCLAREN RETIRED H. BROWN RETIRED L. MENDEZ RETIRED T. LYONS COMPANY DIRECTOR D. MacCORMICK RETIRED G. AICKEN RETIRED D. YOUNG RETIRED J. BAYFORD RETIRED L. HIRANI SDET CONSULTANT 2. NO REMUNERATION OR REIMBURSEMENT OF NECESSARY TRAVELLtNG EXPENSES HAVE BEEN MADE. 3. THE AVERAGE NUMBER OF EMPLOYEES DURtNG THE YEAR WAS ONE, EQUIVALENT TO THREE QUARTERS OF ONE FULL-TIME EMPLOYEE. THERE ARE NO EMPLOYEES WITH EMOLUMENTS ABOVE £50.(Y)O. Public Benefit "rhe Truslccs liai"c 11111 rcgAnl lil Ilic ('liarili { iiii)iiiiqqii iii < ¥iiiilAIILC iin ljiihlii 14enetil and li) Ils draft supplcnioilA Th giiiil.11)c'C i)i) l)Iiblii 14c'i)clil Iiir c IIArilic9 fi)r Ihe prcvcnli(In i)r rclicf (>f -cn! wid all illc 11 illliclil I nis1'%:lilii IliL% 11118Cllligrcli i1iil1In Ihc uiii(lanic '• i)l- i)ur grAiil% ii'crc 111¢l(Ic Iii haicliLiaricg whf?8c 9111c InLI?me wa8 8tat bcnetits. i O. 8t)i)eficiarie5 2023/24 On stale benetits • Ltsw wage earnei) • PensioDeis CHARIIY COMMISSION ¥OP ENGLANLI AND WALIS Wollfi•ld Trust 296205 Recei ts and ments accounts CC16a For th• period from 12023 31st March 2024 Section A Receipts and payments Unrestricted lunds RestriGtgd Endowmenl lunds funds toth• n•w•st£ 10 th• rw•st£ ioth• rnw••l£ to lh• no•rwt£ Totsl fund• La•t y•af to the rw•8t A1 Rècei Oonaiions. leg8ci45 aTrl gAnt5 Dividends on Investm•nls Hire of ffjorn .16$ 08.3 6.145 ross income AR) 7&M• Y&•1• 74.77fj an 080 tablo . Total rnc•lpts 74619 A3P• ents Salan•s & natsonal In¥ur¥rt Pension con￿￿￿0￿5 Ropairs & klainlan*rt• L hl&Heai Insumneo Telep￿•, In￿rnth & Pos Pnniing. Siatsonery & Sub¥cnptorYa Granis & DonalKns pa Profè88ional Fee5 Scoottrrs costs bank ¢harg88 24UO 1A72 2JS0 $05 750 1.727 2350 2,2JO 750 2.727 37,013 3,901 3,242 74 113 3,•01 74 113 Sub to¢al 76.147 A4 A$￿t and In%*stm•nt Sub total rot•l payments e6,113 113 71,147 Net of rncwpts/{wyments) A5 Tran¥t•Ys ￿tw*On funds A6 Cash funds last yaar •nd Cash funds this year end 9.508 1.372 47,87 46,$07 5¢01 56.013 Section B Statement of assets and liabilities at the end of the period Unr••td¢t•d R••trtct•d fiJnd• fund• to hwwlt nMr••t É 20.MJ Endowment Delails 81 Cash funds Bonk Tot•1 cash ftmds 58.013 UnT••trl¢i•d lundi R••trbet•d fund• lo n•ar••l E Endowm•nt fund• 10 nwr••t É Dot*iils lo whkh Cuff•nt valu• on 2226.514 Oetails CCLA 83 InvMtm•nt ••*•ts 770.763 CCLA 190,70J 102.•43 to *hlch Curr•rrt v•lu• Details CO￿{1?￿0￿1} 1QO.C•)O B4 Assets retained for th• ch•rity'• own u•• FwKllQ *•*h Wh•n du• Details B5 Liabllitlos Sig￿0 by oi8 or ￿ tntst885 on behalf of all tyus188S Oat8 01 roval SvJnalure Pmt Name Lvfv AY'IftLaJ CCXX R2 acrthJnt8 ISSI 0410512024 INDEPENDENT EXAMINFR'S REPORT TO THF. TRUSTEES OF WELLFIELD TRUST report lo the trustees on In J ciamination of ihe Accounis Of Wciificld Trusl {Ihe Trust) for ihe year ended 31 March ?0#4. which OTe Sel out on ih¢ atlachLd 14 poBcs. Ruponsibiliti¢s and basis of report As the charilv ITUStees of the TTUSt you are responsible for the preporalion of the accounts in accordance vith lh¢ requiren)ents of the Charities Act 2011{'the Act,). I report in respect of my examinalion of the Trusiee's accounts carried out under section 145 of the 2011 Acl wid in carying out my examinalion I have followed all ihe applicable Directions given by Ihe Chariry Commission under section 145(5Mb) of ihe 201 l Act. Independent examiner's statement I have completed rny examination. I Confi￿ that no maierial matters have come ￿ my attention in conneciion with the examination giving me ¢ause to believe that in any material respect.. ( l ) accountin8 records were not kept in respect of the Trust as required by section 130 of the Act. or (2) the accounts do not accord with those records. I have no concerns and have Come across no ￿h¢r matters in connection with the examination io which atteniion should be drawn in this report in order to enable a proper understsndin8 of the accounts to be reached. P A R Skipper Bsc FCA HBB Audit Limited Chartered Accountants Bridge House 25 Fiddlebridge Lane Hatfield Hertfordshire ALIO OSP Date: g8JL * ZtsZ*