WELLFIELD TRUST Relieving Poverty in Hatfield
ANNUAL REPORT & ACCOUNTS 2021 - 2022
Office:Birchwood Centre Longmead Hatfield Herts AL10 0AN Registered Charity No 296205 Tel: 01707 251018 Fax: 01707 251018 E-mail: wellfieldtrust@aol.com www.wellfieldtrust.co.uk Registered Office: Birchwood Centre, Longmead, Hatfield, Herts AL10 0AN
The Wellfield Trust aims to provide relief from poverty to those in need, hardship or distress either generally or individually and residing in the Parish of Hatfield, by way of a one-of grant payment for items, services or facilities.
WELLFIELD TRUST
TRUSTEES:-
TERM OF OFFICE
Marylyn McLaren (Chair) 5 YRS TO 2023 CO-OPTED Linda Mendez 4 YRS TO 2025 NOMINDATED Howard Brown 5 YRS TO 2025 CO-OPTED Tara Lyons 4 YRS TO 2025 NOMINATED Debbie MacCormick 5 YRS TO 2025 CO-OPTED Gareth Aicken 4 YRS TO 2026 NOMINATED John Dean 5 YRS TO 2025 CO-OPTED Sheila Jones 5 YRS TO 2023 CO-OPTED Mark Bolitho 4 YRS TO 2024 NOMINATED
Trustee Mark Bolitho died on the 4[th] November 2021. Trustee Sheila Jones retired from office on the 11[th] January 2022. Trustee John Dean retired from office on the 8[th] March 2022.
No other person served as a Trustee during this year.
Trustee recruitment and training :-
Recruitment of co-opted Trustees is by way of advertisement. Interested persons are provided with an application form and information on duties and responsibilities.
References are sought, and applicants interviewed by the Chairperson, Trust Manager and Personnel Committee before a recommendation is made at a full meeting of the Trustees. Training is provided by the Trust Manager, which includes details on the Trust’s aims activities, training documents, and opportunities for attending courses.
OFFICERS :-
Jenny Bayford Trust Manager (retiring on 31[st] March 2022) Silvia Verboom Newly appointed Trust Manager (in handover period from 1[st] February 2022) Fred Park Finance Officer
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A BRIEF HISTORY OF WELLFIELD TRUST
The original house was built in about 1788 as the Hatfield Parish Workhouse. It was run as such until 1835 when responsibility for relief of the poor was transferred to the Union of Parishes. The responsibility for running Wellfield came under the control of the Hertfordshire County Council and a major part of the building was used as a Home for Elderly Women with other parts being used for hospital purposes. When hospitals were transferred to the Minister for Health in 1948, the Local Authority took over and made the hospital facilities available to the Health Authority whilst itself maintaining the Home for Elderly Women. In 1983 it was decided to cease operation of the Home, but the District Health Authority continued to operate their elderly care ward, which had more recently been built. The site was sold by the (then) Parish Council to the North West Thames Regional Health Authority in 1988, on the understanding that demolition of the home would take place, a new hospital built and the existing ward kept open. It was recognized that the legal title was most likely vested in the Parish Council, subject to and upon charitable trusts for the benefit of the poor of the Parish. The site was subsequently resold for housing development. A full history of Wellfield is available on request.
The Council set up a Wellfield Trust steering group in 1987 to make a charity which would provide assistance for those in need who lived in the Parish of Hatfield and a Scheme of Administration was signed and sealed on 8[th] March 1990 and is available for inspection on request.
In accordance with the Scheme of Administration, there are nine Trustees, six of whom are coopted from the general public for a term of five years and three of whom are nominated by decision of Hatfield Town Council for a term of four years.
AIMS AND OBJECTIVES
After the payment of the Charity’s administrative expenses, the Trustees shall apply the income of the Charity in relieving poverty either generally or individually of persons resident in the Parish of Hatfield who are in conditions of need, hardship or distress by making grants of money or providing or paying for items, services or facilities calculated to reduce the need, hardship or distress of such persons.
The Trustees may pay for such items, services or facilities by way of donations or subscriptions to institutions or organisations which provide, or which undertake in return to provide such items, services or facilities for such persons.
In exceptional cases the Trustees may grant relief to persons otherwise eligible therefore who are resident immediately outside the said parish but in the opinion of the Trustees ought nevertheless for sufficient reason to be treated as if resident therein or who are located for the time being within that parish.
2
Since 1990 the Trust has provided funds to individuals and projects within the civic parish of Hatfield. To qualify, applicants must demonstrate that they are ‘poor’ or that a scheme will benefit the poor. In order to more closely define which areas of poverty were most in need, the Trust commissioned the Wellfield Report, which was published in 1996 and is now an accepted text on the issue as well as a working document. However, it has been twenty years since the Report and there have been new developments and communities built. The Trust recognizes this
MEMBERSHIP OF OUTSIDE BODIES
The Trust is a member of the National Council for Voluntary Organisations and the Association of Charity Officers. Both organisations provide information and support on Charity law, which is constantly changing, as well as lobbying Government, and arrange training courses for Trustees and staff. The Trust Manager is involved in two committees of the Association of Charity Organisations, one on grant making and the other for Charities with less than five staff, where ideas and support is shared in order to improve the work of the Trust and other charities.
TRUST ADMINISTRATION
The Trust is supported from the Wellfield Office at the Birchwood Centre, Longmead, Hatfield. The Trust Manager is available at the Trust’s Office from 9am to 2.30pm weekdays. The full Trust meets every two months, with one open meeting per year, at which it considers this Report. The Trust is accountable to the Charity Commission, who monitors the activities and receives the Annual Accounts.
THE FRANCIS BOTELER CHARITY
A special achievement was marked in 2014, when one of Hatfield’s oldest Charities transferred its activities to the Wellfield Trust.
The Francis Boteler Charity was established in 1678 by Sir Francis Boteler in his will for the assistance of local widows – four in Hatfield, one in Tewin, in the sum of £20 – a considerable sum in those days.
Latterly, the Charity had found that the costs of administering their activities were uneconomic in comparison to the small grants they were able to make.
The Wellfield Trust, as a well-established Hatfield ‘relief of poverty’ trust, was able to absorb the aims of the Charity, and is able to further these aims alongside its own.
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MAIN ACTIVITIES IN RELATION TO OBJECTIVES
INDIVIDUAL AID COMMITTEE
2021/2022 MEMBERSHIP
Trustees:- H Brown, T Lyons, D MacCormick & M McLaren
The Scheme of Administration was drawn up to include specifically the types of aid available to individuals and was based on guidelines from the Charity Commission. The Trustees decided that a committee should be appointed to meet, probably monthly, to consider applications. These applications are sponsored by individuals from specialist organisations such as Social Services, Health Visitors, Scheme Managers, local schools, or any other person who has knowledge of the applicant’s financial situation and needs.
Since its first meeting in late 1990, 2,798 applications have been considered. In this past year, 45 applications were considered with only 2 being declined and 2 being withdrawn. The goods and services for which grants have been approved vary as does the age and situation of the applicants, although the main areas of grant aid remain that of household appliances and carpets. Other grants included such items as beds, furniture, a special pillow and a car seat.
Under the Trust’s criteria, it can only consider applications for individuals residing in Hatfield. It is also recommended practice that a grant cannot be considered within two years of a previous grant having been awarded. The Trust has continued to develop this year in assisting individuals to obtain funds from other charities.
As the Wellfield Trust is a local charity, the majority of its Trustees live within the area and so it may be that, at times, they have personal knowledge of an individual. In this case, this is declared, and they take no part in the decision-making process and the declaration is recorded in the minutes.
The grants awarded have enabled Hatfield parishioners to obtain items for which there is no other source of funding, and the Wellfield Trust is, therefore, an important addition to other aid agencies. Our thanks must be given to our main suppliers; including Albany Radio Ltd., who provide white goods, and G Tompsett, who provide carpets.
SPECIAL FUEL GRANT
As this year the government announced increase in gas and electricity cost, the awarded amount of £3,000 for a special fuel grant to support individuals and families that cannot afford to pay fuel costs on their own. This grant is administered by Citizens Advice Welwyn Hatfield and is open to applications from residents living in Hatfield.
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INDIVIDUAL AID GRANTS 2021/22
£7,000.00
£6,000.00
£5,000.00
£4,000.00
£3,000.00
£2,000.00
£1,000.00
£0.00
White Goods Carpets Beds & Other Special Fuel
furniture grant
----- End of picture text -----
PROJECT AID COMMITTEE
2021/2022 MEMBERSHIP
Trustees:- L Mendez, J Dean & M McLaren
The Scheme of Administration also allowed for aid to be granted for collective benefit of those in need or hardship. A committee was set up to consider these applications in the first instance, although it was appreciated that, generally, the size of the grant would be such that final approval would be given by the whole body of Trustees. Trustees are sometimes volunteers for more than one organisation and, as such, may be involved with the organisation applying for a grant. In these cases, this is declared, and they take no part in the decision-making process and the declaration is recorded in the minutes.
In the past year the Committee has awarded grants to Young Life, Hatfield Town Council, Citizen Advice Welwyn Hatfield & ONE YMCA.
The Committee is always looking for new projects to support.
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PROJECT AID GRANTS 2021/22
ONE YMCA
Citizen Advice WelHat
Hatfield Town Council
Young Life
£0.00 £500.00 £1,000.00 £1,500.00 £2,000.00 £2,500.00
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5
WELLFIELD TRUST SCHOOL UNIFORM FUND
Last year the Trust introduced a school uniform fund, which is administered by Citizens Advice Welwyn Hatfield. In 2021/22 the Wellfield Trust awarded sum of £3,000 to the fund. This fund is open to applications from residents living in Hatfield and paid by vouchers, which are redeemed at Smarty’s school uniform shop in Hatfield.
THE WELLFIELD ROOM
The Wellfield Room at Birchwood Leisure Centre is available free of charge for charitable uses falling within the Trust’s criteria such as a locally based self-help group whose members are in need, hardship or distress who may want to use the room on a regular basis or as a one off for their meetings and social events. If you know of anyone who may fill the criteria, please contact the Trust Manager. The room is also available for hire at very reasonable rates, is centrally located, easily accessible and seats around 30 people.
SCOOTER LOAN SCHEME
The Scooter Loan Scheme was initiated when the Trust had become increasingly aware of the needs of the elderly or disabled in Hatfield, who would be virtually housebound and unable to maintain their independence without the use of a motorised scooter. The Trust decided to set up a scooter loan scheme and in late 1995, purchased two four wheeled scooters. The scheme has developed to the extent that we now have 15 scooters, which can be loaned to people for as long as needed and which are insured, regularly serviced and maintained under the scheme.
TRUSTEES CERTIFICATE
The Annual Report for the year ending 31[st] March 2022 is as approved by the Trustees.
Signature : M. McLaren CHAIRMAN
Date: 10.05.2022
6
POLICIES
Health & Safety Policy
The Wellfield Trust intends to provide and maintain safe and healthy working conditions, equipment and systems of work for all our employees, and to provide such information, training and supervision as they need for this purpose. We also accept our responsibility for the health and safety of other people who may be affected by our activities. The Health & Safety Policy is reviewed on a regular basis and a full copy is available on request.
Equality & Diversity Policy
The Wellfield Trust recognizes that many people in our society experience discrimination or lack of opportunity for reasons which are not fair such as race, religion, gender, age and disability. We will challenge discrimination and lack of opportunity within our own policy and practice and will help other organisations and individuals to do the same. The Equality & Diversity Policy is reviewed on a regular basis and a full copy is available on request.
Risk Management Policy
The Wellfield Trust have reviewed the possible risks as a whole and put in safeguards for prevention and response. The Risk Management Policy is reviewed on a regular basis and a full copy is available on request.
Investment Policy
The Trustees consider the Charities Official Investment Fund (a specialised unit trust) to meet their requirements to generate both income and capital growth. The Trustees consider the return on investments to be satisfactory. Funds are currently invested in the Investment and Property Funds. Trustees consider these suitable for long term investment, highly diversified, well balanced and designed to meet growth and income requirements. Those investments are reviewed quarterly by Trustees and regular meetings take place with the Funds Manager.
Reserves
The Trust’s reserves include donations received in the past for our Scooter Loan Scheme. This amount will be drawn on as the need arises to replace the scooter fleet of vehicles. The fluctuation in Project Aid grants does occasionally lead to an under spend in the Annual Budget. The level of reserves does smooth out this uneven level of applications.
Data Protection Policy
The EU General Data Protection Regulation (GDPR) is a privacy and data protection regulation in the European Union effective from 25[th] May 2018. The GDPR imposes new obligations on organisations that control or process personal data and introduces new rights and protections for EU citizens.
We are committed to ensuring that your privacy is protected, and we strictly adhere to the provisions of all relevant Data Protection Legislation, including GDPR, ensuring all personal data is handled in line with the principles in the regulation.
If you have any further questions in connection with this, please contact the Trust Manager.
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STATEMENT OF ACCOUNTS
FOR THE YEAR ENDED 31ST MARCH 2022
THE ATTACHED RECEIPTS & PAYMENTS ACCOUNT AND STATEMENT OF ASSETS & LIABILITIES HAVE BEEN PREPARED IN COMPLIANCE WITH SECTION 133 OF THE CHARITIES ACT 2011.
NOTES :-
- PARTICULARS OF TRUSTEES AT THE END OF THE FINANCIAL YEAR ARE AS FOLLOWS
NAME ADDRESS OCCUPATION M. McLAREN 52 WOODS AVE, HATFIELD RETIRED H. BROWN 80 CHELWOOD AVE, HATFIELD RETIRED L. MENDEZ 12 SHALLCROSS CRES, HATFIELD RETIRED T. LYONS MIDDLE DROVE, COMPANY MARSHLAND-ST-JAMES DIRECTOR D. MacCORMICK 16 MOOREND, WELWYN GARDEN ADVICE SERVICE CITY MANAGER G. AICKEN 3 LOCKEY CRESCENT, HATFIELD RETIRED
-
NO REMUNERATION OR REIMBURSEMENT OF NECESSARY TRAVELLING EXPENSES HAVE BEEN MADE.
-
THE AVERAGE NUMBER OF EMPLOYEES DURING THE YEAR WAS ONE, EQUIVALENT TO THREE QUARTERS OF ONE FULL-TIME EMPLOYEE. THERE ARE NO EMPLOYEES WITH EMOLUMENTS ABOVE £50,000.
Public Benefit
The Trustees have had regard to the Charity Commission’s guidance on Public Benefit and to its draft supplementary guidance on Public Benefit for charities for the prevention or relief of poverty and all the Wellfield Trust’s activities fall squarely within the guidance.
90 % of our grants were made to beneficiaries whose sole income was state benefits. The other 10% included pensioners, students and low wage earners.
| Wellfield Trust Charity Name |
Wellfield Trust Charity Name |
Wellfield Trust Charity Name |
296205 No (if any) |
296205 No (if any) |
CC16a | |
|---|---|---|---|---|---|---|
| For the period from |
01/04/2021 Period start date |
To | 31/03/2022 Period end date |
|||
| Section A Receipts and payments | ||||||
| A1 Receipts | Unrestricted funds to the nearest £ 2,220 67,021 5,150 - - - - - 74,391 - - - 74,391 28,462 2,812 - 1,313 2,089 907 2,634 26,892 3,729 3,499 21 72,358 - - - 72,358 2,033 - 45,846 47,879 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ |
Total funds to the nearest £ 2,220 67,021 5,150 - - - - - 74,391 - - - 74,391 28,462 2,812 - 1,313 2,089 907 2,634 26,892 3,729 3,499 21 72,358 - - - 72,358 2,033 |
Last year to the nearest £ |
|
| Donations,legacies andgrants | 2,220 | - - - - - - - - - |
2,220 | 395 | ||
| Dividends on investments | 67,021 | 67,021 | 65,255 | |||
| Hire of room | 5,150 | 5,150 | 827 | |||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| Sub total(Gross income for AR) |
74,391 | 74,391 | 66,477 | |||
| A2 Asset and investment sales, (see table). |
||||||
| - | - - - |
- | ||||
| - | - | - | ||||
| Sub total | - | - | - | |||
| Total receipts A3 Payments |
||||||
| - | 74,391 | 66,477 | ||||
| Salaries & national insurance | 28,462 | - - - - - - - - - - - - |
28,462 | 24,249 | ||
| Pension contributions | 2,812 | 2,812 | 2,910 | |||
| Repairs & Maintenance | - | - | - | |||
| Light & Heat | 1,313 | 1,313 | - | |||
| Insurance | 2,089 | 2,089 | 2,083 | |||
| Telephone,Internet & Postage | 907 | 907 | 823 | |||
| Printing,Stationery& Subscriptions | 2,634 | 2,634 | 1,471 | |||
| Grants & Donationspaid | 26,892 | 26,892 | 23,185 | |||
| Professional Fees | 3,729 | 3,729 | 3,700 | |||
| Scooters costs | 3,499 | 3,499 | 3,268 | |||
| bank charges | 21 | 21 | - | |||
| **Sub total ** | 72,358 | 72,358 | 61,689 | |||
| A4 Asset and investment purchases, (see table) |
||||||
| - | - - - |
- | ||||
| - | - | |||||
| **Sub total ** | - | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | 72,358 | 61,689 | ||||
| 2,033 | - | - | 2,033 |
4,788 | ||
| - | - | - - |
- | - | ||
| 45,846 | - | 45,846 | 41,058 | |||
| 47,879 | - | - | 47,879 | 45,846 |
8
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details CCLA CCLA Details Lease of Birchwood Community Centre Details Total cash funds (agree balances with receipts and payments account(s)) Details Bank and petty cash CCLA Charities Deposit Fund Details D. MacCormick Signature M. McLaren |
Unrestricted funds Restricted funds to nearest £ to nearest £ 37,778 - 10,100 - - - 47,878 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) Charities Investment Fund 770,763 Charities Property Fund 190,763 - - - Fund to which asset belongs Cost (optional) Unrestricted funds 100,000 - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name M. McLaren D. MacCormick |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| 2,122,250 | |||
| 202,202 | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| 10/05/2022 | |||
| 10/05/2022 | |||
| 9 |
INI)F.PTr.NDF.NT F.XAMINF.R'S RF.I)ORI' T() THF. TRUSTF.ES OF WELLFIELD I'RIIST rei)ort IÉ) tlie Irustce* ()n my exAininali()n ol the aL¢ounl8 of Weiifield Trust (the Trust) for the year eiidcd .1 l MarLh !0•• wliicli Are set oul un the Allachcd 13 pa8e5. Rcsponqibilitiei and of rcpTrrt A% ihc i11orili' Ii'iislccs L)l-tlic I rii%l I'()11 arc rcsp(IiiFihl¢ for the preparalion of the accounts in accordance i iih ihc rcqiiirei)ieilts lil- Il)c ('Iinritics Acl 21111 I'ilie ALI,), I rci)on 111 rc%pe¢i ()f iii!, ciRiiiinnti(Iii ol'tlie l-rii8lce'8 ac¢nunt5 carried out under wtion 145 of ihe 2011 Ait ai)d iii ¥am in8 (Illl IiiN ciRiiiiilllti(In I l)llve fi)11()w¢d all the applicable Direction$ given by the ChariTh Ciiinniission uiider section 145(5)Ib) ol. Ihc 201 l Act. Indtpendcnt eXAminer's $t#tement I hai'e completed my exainination. I confirm that no material matters have come to my attention in conn¢clion 'Ith ihe examinaiion giving me cause to believe ihat in any material resp¢ct'. I l ) Accounting rordS were not kept in respecl of the Trust as required by section 130 of the Act. or (_) the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which anention should be drawn in this report in order to enable Pl proper understanding of the accounts io be reached. P A R Skipper Bsc FCA HBB Audil Limited Chartered Accountants Bridge House 25 Fiddlebridge IAn¢ Haifield 14crtfordshire ALIOOSP