## WELLFIELD TRUST
**Relieving Poverty in Hatfield**
**ANNUAL REPORT & ACCOUNTS 2020 - 2021**
Office:Birchwood Centre Longmead Hatfield Herts AL10 0AN Registered Charity No 296205 Tel: 01707 251018 Fax: 01707 251018 E-mail: wellfieldtrust@aol.com www.wellfieldtrust.co.uk Registered Office : Birchwood Centre, Longmead, Hatfield, Herts AL10 0AN
**The Wellfield Trust aims to provide relief from poverty to those in need, hardship or distress either generally or individually and residing in the Parish of Hatfield, by way of a one-of grant payment for items, services or facilities.**
## **WELLFIELD TRUST**
## **TRUSTEES :-**
|||TERM OF OFFICE|TERM OF OFFICE||
|---|---|---|---|---|
||||||
|Sheila Jones
(Chair)|5 YRS TO 2023||CO-OPTED||
|Maggie Haynes|5YRSTO2020||CO-OPTED||
|Linda Mendez|4 YRS TO 2025||NOMINATED||
|John Dean|5YRSTO2025||CO-OPTED||
|Marylyn McLaren|5 YRS TO 2023||CO-OPTED||
|Howard Brown|5 YRS TO 2025||CO-OPTED||
|Tara Lyons|4 YRSTO2021||NOMINATED||
|Mark Bolitho|4 YRS TO 2024||NOMINATED||
|Debbie MacCormick|5YRSTO2025||CO-OPTED||
||||||
Trustee Maggie Haynes retired from office on the 14[th] September 2020.
No other person served as a Trustee during this year.
## Trustee recruitment and training :-
Recruitment of co-opted Trustees is by way of advertisement. Interested persons are provided with an application form and information on duties and responsibilities.
References are sought, and applicants interviewed by the Chairperson, Trust Manager and Personnel Committee before a recommendation is made at a full meeting of the Trustees. Training is provided by the Trust Manager, which includes details on the Trust’s aims activities, training documents, and opportunities for attending courses.
## **OFFICERS :-**
Jenny Bayford Fred Park
Trust Manager Finance Officer
1
## **A BRIEF HISTORY OF WELLFIELD TRUST**
The original house was built in about 1788 as the Hatfield Parish Workhouse. It was run as such until 1835 when responsibility for relief of the poor was transferred to the Union of Parishes. The responsibility for running Wellfield came under the control of the Hertfordshire County Council and the major part of the building was used as a Home for Elderly Women with other parts being used for hospital purposes. When hospitals were transferred to the Minister for Health in 1948, the Local Authority took over and made the hospital facilities available to the Health Authority whilst itself maintaining the Home for Elderly Women. In 1983 it was decided to cease operation of the Home but the District Health Authority continued to operate their elderly care ward, which had more recently been built. The site was sold by the (then) Parish Council to the North West Thames Regional Health Authority in 1988, on the understanding that demolition of the home would take place, a new hospital built and the existing ward kept open. It was recognized that the legal title was most likely vested in the Parish Council, subject to and upon charitable trusts for the benefit of the poor of the Parish. The site was subsequently resold for housing development. **A full history of Wellfield is available on request.**
The Council set up a Wellfield Trust steering group in 1987 to make a charity which would provide assistance for those in need who lived in the Parish of Hatfield and a Scheme of Administration was signed and sealed on 8[th] March 1990 and is available for inspection on request.
In accordance with the Scheme of Administration, there are nine Trustees, six of whom are coopted from the general public for a term of five years and three of whom are nominated by decision of Hatfield Town Council for a term of four years.
## **AIMS AND OBJECTIVES**
After the payment of the Charity’s administrative expenses, the Trustees shall apply the income of the Charity in relieving poverty either generally or individually of persons resident in the Parish of Hatfield who are in conditions of need, hardship or distress by making grants of money or providing or paying for items, services or facilities calculated to reduce the need, hardship or distress of such persons.
The Trustees may pay for such items, services or facilities by way of donations or subscriptions to institutions or organisations which provide, or which undertake in return to provide such items, services or facilities for such persons.
In exceptional cases the Trustees may grant relief to persons otherwise eligible therefore who are resident immediately outside the said parish but in the opinion of the Trustees ought nevertheless for sufficient reason to be treated as if resident therein or who are located for the time being within that parish.
2
Since 1990 the Trust has provided funds to individuals and projects within the civic parish of Hatfield. To qualify, applicants must demonstrate that they are ‘poor’ or that a scheme will benefit the poor. In order to more closely define which areas of poverty were most in need, the Trust commissioned the Wellfield Report, which was published in 1996 and is now an accepted text on the issue as well as a working document. However, it has been twenty years since the Report and there have been new developments and communities built. The Trust recognizes this and is making every effort to impact on these areas.
## _**MEMBERSHIP OF OUTSIDE BODIES**_
The Trust is a member of the National Council for Voluntary Organisations and the Association of Charity Officers. Both organizations provide information and support on Charity law, which is constantly changing, as well as lobbying Government, and arrange training courses for Trustees and staff. The Trust Manager is involved in two committees of the Association of Charity Organisations, one on grant making and the other for Charities with less than five staff, where ideas and support is shared in order to improve the work of the Trust and other charities.
## _**TRUST ADMINISTRATION**_
The Trust is supported from the Wellfield Office at the Birchwood Centre, Longmead, Hatfield. The Trust Manager, Jenny Bayford, is available at the Trust’s Office from 9am to 2.30pm weekdays. The full Trust meets every two months, with one open meeting per year, at which it considers this Report. The Trust is accountable to the Charity Commission, who monitors the activities and receives the Annual Accounts.
## _**THE FRANCIS BOTELER CHARITY**_
A special achievement was marked in 2014, when one of Hatfield’s oldest Charities transferred its activities to the Wellfield Trust.
The Francis Boteler Charity was established in 1678 by Sir Francis Boteler in his will for the assistance of local widows – four in Hatfield, one in Tewin, in the sum of £20 – a considerable sum in those days.
Latterly, the Charity had found that the costs of administering their activities were uneconomic in comparison to the small grants they were able to make.
The Wellfield Trust, as a well-established Hatfield ‘relief of poverty’ trust, was able to absorb the aims of the Charity, and is able to further these aims alongside its own.
3
## **MAIN ACTIVITIES IN RELATION TO OBJECTIVES**
## **INDIVIDUAL AID COMMITTEE**
## 2020/2021 MEMBERSHIP
Trustees:- S Jones, T Lyons, D MacCormick, M McLaren, M Bolitho & H Brown
The Scheme of Administration was drawn up to include specifically the types of aid available to individuals and was based on guidelines from the Charity Commission. The Trustees decided that a committee should be appointed to meet, probably monthly, to consider applications. These applications are sponsored by individuals from specialist organizations such as Social Services, Health Visitors, Scheme Managers, local schools, or any other person who has knowledge of the applicant’s financial situation and needs.
Since its first meeting in late 1990, 2,753 applications have been considered. In this past year, 52 applications were considered with only 1 being declined or withdrawn. The goods and services for which grants have been approved vary as does the age and situation of the applicants, although the main areas of grant aid remain that of household appliances and carpets. Other grants included such items as beds, school trips and course equipment/fees.
Under the Trust’s criteria, it can only consider applications for individuals residing in Hatfield. It is also recommended practice that a grant cannot be considered within two years of a previous grant having been awarded. The Trust has continued to develop this year in assisting individuals to obtain funds from other charities.
As the Wellfield Trust is a local charity, the majority of its Trustees live within the area and so it may be that, at times, they have personal knowledge of an individual. In this case, this is declared, and they take no part in the decision-making process and the declaration is recorded in the minutes.
The grants awarded have enabled Hatfield parishioners to obtain items for which there is no other source of funding and the Wellfield Trust is, therefore, an important addition to other aid agencies. Our thanks must be given to our main suppliers; including A.L. Young Ltd, who provide white goods, and G Tompsett , who provide carpets.
4
## **INDIVIDUAL AID GRANTS 2020/2021**
**----- Start of picture text -----**
10,000
9,000
8,000
7,000
6,000
5,000
4,000
3,000
2,000
1,000
0
Household
Carpets Beds/furniture other exp
appliances
8,885 3,399 3,327 323
**----- End of picture text -----**
## **PROJECT AID COMMITTEE**
## 2020/2021 MEMBERSHIP
Trustees:- S Jones, J Dean, L Mendez & M Bolitho
The Scheme of Administration also allowed for aid to be granted for collective benefit of those in need or hardship. A committee was set up to consider these applications in the first instance, although it was appreciated that, generally, the size of the grant would be such that final approval would be given by the whole body of Trustees. Trustees are sometimes volunteers for more than one organisation and, as such, may be involved with the organisation applying for a grant. In these cases, this is declared, and they take no part in the decision-making process and the declaration is recorded in the minutes.
In the past year the Committee has awarded grants to Oak View School, Herts Young Homeless, Potential Kids & Hatfield Foodbank
## **The Committee is always looking for new projects to support.**
5
## **PROJECT AID GRANTS 2020/2021**
**----- Start of picture text -----**
WH CAB £5,000
Ryde School lap toms £1,000
Hatfield Town Council Xmas gifts £250
School Uniform Fund £1,000
£0 £1,000 £2,000 £3,000 £4,000 £5,000 £6,000
**----- End of picture text -----**
## **SPECIAL PROJECT GRANT**
Wellfield Trust has worked in partnership with Citizens Advice Welwyn Hatfield (CAWH) for many years. During this time the CAWH charity has assisted many families by acting as sponsors and supporting people with their applications for individual aid grants. This year, the Trust is supporting the initiative for CAWH to provide home visits for vulnerable people in Hatfield. To date, home visits have included advice to help people reduce their fuel costs, assistance with applying for disability benefits and help with applying for individual aid grants. By working together in this way, both organisations have made their services more accessible to the people who need them.
## **WELLFIELD TRUST SCHOOL UNIFORM FUND**
This year the Trust introduced a school uniform fund, which is administered by Citizens Advice Welwyn Hatfield. This fund is open to applications from residents living in Hatfield and paid by vouchers, which are redeemed at Smarty’s school uniform shop in Hatfield.
6
## **THE WELLFIELD ROOM**
The Wellfield Room at Birchwood Leisure Centre is available free of charge for charitable uses falling within the Trust’s criteria such as a locally based self-help group whose members are in need, hardship or distress who may want to use the room on a regular basis or as a one off for their meetings and social events. If you know of anyone who may fill the criteria, please contact the Trust Manager. The room is also available for hire at very reasonable rates, is centrally located, easily accessible and seats around 30 people.
## **SCOOTER LOAN SCHEME**
The Scooter Loan Scheme was initiated when the Trust had become increasingly aware of the needs of the elderly or disabled in Hatfield, who would be virtually housebound and unable to maintain their independence without the use of a motorised scooter. The Trust decided to set up a scooter loan scheme and in late 1995, purchased two four wheeled scooters. The scheme has developed to the extent that we now have 15 scooters, which can be loaned to people for as long as needed and which are insured, regularly serviced and maintained under the scheme.
## **TRUSTEES CERTIFICATE**
The Annual Report for the year ending 31[st] March 2021 is as approved by the Trustees.
Signature : _M. McLaren_ CHAIRMAN Date: 14/09/2021
7
## **POLICIES**
## **Health & Safety Policy**
The Wellfield Trust intends to provide and maintain safe and healthy working conditions, equipment and systems of work for all our employees, and to provide such information, training and supervision as they need for this purpose. We also accept our responsibility for the health and safety of other people who may be affected by our activities. The Health & Safety Policy is reviewed on a regular basis and a full copy is available on request.
## **Equality & Diversity Policy**
The Wellfield Trust recognizes that many people in our society experience discrimination or lack of opportunity for reasons which are not fair such as race, religion, gender, age and disability. We will challenge discrimination and lack of opportunity within our own policy and practice and will help other organizations and individuals to do the same. The Equality & Diversity Policy is reviewed on a regular basis and a full copy is available on request.
## **Risk Management Policy**
The Wellfield Trust have reviewed the possible risks as a whole and put in safeguards for prevention and response. The Risk Management Policy is reviewed on a regular basis and a full copy is available on request.
## **Investment Policy**
The Trustees consider the Charities Official Investment Fund (a specialised unit trust) to meet their requirements to generate both income and capital growth. The Trustees consider the return on investments to be satisfactory. Funds are currently invested in the Investment and Property Funds. Trustees consider these suitable for long term investment, highly diversified, well balanced and designed to meet growth and income requirements. Those investments are reviewed quarterly by Trustees and regular meetings take place with the Funds Management.
## **Reserves**
The Trust’s reserves include donations received in the past for our Scooter Loan Scheme. This amount will be drawn on as the need arises to replace the scooter fleet of vehicles. The fluctuation in Project Aid grants does occasionally lead to an under spend in the Annual Budget. The level of reserves does smooth out this uneven level of applications.
## **Data Protection Policy**
The EU General Data Protection Regulation (GDPR) is a privacy and data protection regulation in the European Union effective from 25[th] May 2018. The GDPR imposes new obligations on organisations that control or process personal data and introduces new rights and protections for EU citizens.
8
We are committed to ensuring that your privacy is protected, and we strictly adhere to the provisions of all relevant Data Protection Legislation, including GDPR, ensuring all personal data is handled in line with the principles in the regulation.
If you have any further questions in connection with this, please contact the Trust Manager.
9
## **STATEMENT OF ACCOUNTS**
## **FOR THE YEAR ENDED 31ST MARCH 2020**
THE ATTACHED RECEIPTS & PAYMENTS ACCOUNT AND STATEMENT OF ASSETS & LIABILITIES HAVE BEEN PREPARED IN COMPLIANCE WITH SECTION 133 OF THE CHARITIES ACT 2011.
## **NOTES :-**
1. PARTICULARS OF TRUSTEES AT THE END OF THE FINANCIAL YEAR ARE AS FOLLOWS
## **NAME ADDRESS OCCUPATION**
J. DEAN 42 NEW PARK RD., NEWGATE ST. BUSINESSMAN M. HAYNES 61 PUTTOCKS DRIVE, OFFICE WELHAM GREEN SUPERINTENDANT S. JONES 8 DELLFIELD RD., HATFIELD RETIRED M. McLAREN 52 WOODS AVE, HATFIELD RETIRED H. BROWN 80 CHELWOOD AVE, HATFIELD RETIRED M BOLITHO 32 CHURCH ST, HATFIELD DESIGNER/ARTIST L. MENDEZ 12 SHALLCROSS CRES, HATFIELD RETIRED T LYONS 42 WILD HILL, HATFIELD COMPANY DIRECTOR D MacCORMICK 16 MOOREND, ADVICE WELWYN GARDEN CITY SERVICE MANAGER
2. NO REMUNERATION OR REIMBURSEMENT OF NECESSARY TRAVELLING EXPENSES HAVE BEEN MADE.
3. THE AVERAGE NUMBER OF EMPLOYEES DURING THE YEAR WAS ONE, EQUIVALENT TO THREE QUARTERS OF ONE FULL-TIME EMPLOYEE. THERE ARE NO EMPLOYEES WITH EMOLUMENTS ABOVE £50,000.
10
||**Wellfield Trust**
**Charity Name**|**Wellfield Trust**
**Charity Name**|**Wellfield Trust**
**Charity Name**|**296205**
**No (if any)**|**296205**
**No (if any)**|**296205**
**No (if any)**|**CC16a**|
|---|---|---|---|---|---|---|---|
||**For the period**
**from**|01/04/2020
Period start date|**To**||31/03/2021
Period end date|||
|||||||||
|**Section A Receipts and payments**||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**395**
**65,255**
**827**
**-**
**-**
**-**
**-**
**-**
**66,477**
**-**
**-**
**-**
**66,477**
**24,249**
**2,910**
**-**
**-**
**2,083**
**823**
**1,471**
**23,185**
**3,700**
**3,268**
**-**
**61,689**
**-**
**-**
**-**
**61,689**
**4,788**
**-**
**41,058**
**45,846**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**395**
**65,255**
**827**
**-**
**-**
**-**
**-**
**-**
**66,477**
**-**
**-**
**-**
**66,477**
**24,249**
**2,910**
**-**
**-**
**2,083**
**823**
**1,471**
**23,185**
**3,700**
**3,268**
**-**
**61,689**
**-**
**-**
**-**
**61,689**
**4,788**||**Last year**
**to the nearest £**|
|Donations,Legacies and Grants|**395**||||||**150**|
|Dividends on Investments|**65,255**||||||**66,071**|
|Hire of Room|**827**||||||**7,612**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**66,477**||||||**73,833**|
|||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||
||**-**|||||||
||**-**||||||**-**|
|**_Sub total_**|**-**||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||
||||||||**73,833**|
|||||||||
|
Salaries & national insurance|**24,249**||||||**23,773**|
|Pension contributions|**2,910**||||||**2,853**|
|Repairs & Maintenance|**-**||||||**-**|
|Light & Heat|**-**||||||**2,250**|
|Insurance|**2,083**||||||**2,128**|
|Telephone, Internet & Postage|**823**||||||**942**|
|Printing, Stationery& Subscriptions|**1,471**||||||**2,572**|
|Grants & Donationspaid|**23,185**||||||**26,819**|
|Professional Fees|**3,700**||||||**3,619**|
|Servicingof Scooters|**3,268**||||||**3,102**|
||**-**||||||**-**|
|**_Sub total_ **|**61,689**||||||**68,058**|
|||||||||
|**A4 Asset and investment**
~~**purchases (seetable)**~~||||||||
|~~**, **~~|**-**|||||||
||**-**|||||||
|**_Sub total_ **|**-**||||||**-**|
|**_Total payments_ **
**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **||||||||
||||||||**68,058**|
|||||||||
||**4,788**|**-**|**-**||**4,788**||**5,775**|
|||**-**|**-**||**-**|
|**-**|
||**41,058**|**-**|**-**||**41,058**||**35,283**|
||**45,846**|**-**|**-**||**45,846**||**41,058**|
11
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|M Bolitho
Signature
M McLaren
**Details**
Bank and petty cash
CCLA Charities Deposit Fund
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
CCLA
CCLA
**Details**
Lease of part of Birchwood Community
~~Centre~~|**Unrestricted**
**f**
**d**
**Restricted**
**f**
**d**
**to nearest £**
**to nearest £**
**35,746**
**-**
**10,100**
**-**
**-**
**-**
**45,846**
**-**
OK
OK
**Unrestricted**
**f**
**d**
**Restricted**
**f**
**d**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Charities Investment
~~fund~~
**770,763**
Charities Property
~~fund~~
**190,763**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted funds
**100,000**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
~~**liability relates**~~
**Amount due**
~~**(optional)**~~
**-**
**-**
**-**
**-**
**-**
Print Name
M McLaren
M Bolitho|**Endowment**
**f**
**d**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**f**
**d**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**1,953,460**|
||||**177,677**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
~~**til**~~|
||||~~**(opona)**~~|
|||||
|||||
|||||
|||||
||||Date of
approval|
|||M McLaren|14/09/2021|
|||M Bolitho|14/09/2021|
12
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