REGISTERED COMPANY NUMBER: 02033414 (England and Wales) REGISTERED CHARITY NUMBER: 295887
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 FOR MEADOW SPORTS AND OLD WOKINGIANS LIMITED
MEADOW SPORTS AND OLD WOKINGIANS LIMITED (REGISTERED NUMBER 02033414)
CONTENTS OF THE FINANCIAL STATEMENTS
for the year ended 31 March 2025
| Page | |
|---|---|
| Report of the trustees | 1 to 2 |
| Statement of financial activities | 3 |
| Balance sheet | 4 |
| Notes to the financial statements | 5 to 9 |
The Notes form part of these Financial Statements 2
MEADOW SPORTS AND OLD WOKINGIANS LIMITED (REGISTERED NUMBER 02033414)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2025
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The charity's objectives are the provision of recreational and sporting facilities to Woking residents.
The policies adopted in furtherance of these objectives are running social facilities through the charity's subsidiary and maintaining the recreation field for sporting activities and there has been no change in these during the year.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities they should undertake.
Provision of facilities to allow amateur football and associated training for all age group (boys and girls) as well as adults. Hosting Surrey AFA meetings, a Woking Links Leisure football tournament, hosting Referees meetings together with training courses for referees and linesmen.
Provision of facilities for thirty six youth teams and seven adult teams, plus two additional adults Vets team that do not play their fixtures at Loop Road.
The committee's objective for the year are:
-
To facilitate football matches for 7 adult sides (plus 2 Vets sides who will play fixtures away from Loop Road) and 36 children's teams
-
Improve the grass playing surface
-
Ongoing financial stability for the bar and clubhouse
-
Upgrades to clubhouse facilities including improved security, insulation and general appearance to enhance income streams from private hire
Significant activities
The committee continues to focus on initiatives to improve the grass playing surfaces and to continue to provide summer tournaments for Adults and youth teams which will add revenue in the bar and further enhance the local community relationships.
Public benefit
The charity has taken the commission's public guidance into account when making any relevant decisions. The activities of the charity benefit the public by providing social and community facilities.
STRATEGIC REPORT
Financial review
The trustees have reviewed the accounts and agreed that the financial income and expenditure for the year is in line with what was expected and the ongoing financial stability for the bar and clubhouse remains one of the committee's key objectives for the forthcoming financial year.
The Notes form part of these Financial Statements 3
MEADOW SPORTS AND OLD WOKINGIANS LIMITED (REGISTERED NUMBER 02033414)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2025 (Continued)
Principal Funding Sources
The contributions made by the two feeder clubs were £8,000 by Old Wokingians and £8,000 by Meadow Sports and it has been agreed that this will remain at £8,000 for the coming season. The Charity has been awarded a Pitch Development Grant by The Football Foundation, totalling £51,200 over 6 years. £12,800 was received during the financial year ended 31/3/25. The Charity will be required to contribute £25,600 in order to access the full value of the grant. As at 31st March 2025 the Trustees have to date designated £10,000 of funds towards meeting this requirement.
Investment policy and objectives
The club will continue to invest in maintaining and updating the club house and playing facilities.
Reserves policy
It is the policy of the trustees that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six months expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity's activities while consideration is given to ways in which additional funds may be raised.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Recruitment and appointment of new trustees
Trustees are appointed from the two feeder clubs (Meadow Sports and Old Wokingians) via respective AGM's. The Chairmanship of the Trustees is rotated between the two clubs, and is currently D Coss.
Organisational structure
The charity has a wholly owned subsidiary, Kingsmeadow Club Limited which provides bar and recreational facilities renting the property owned by the charity.
Decision making
The charity has no staff and is administered by the trustees. The trustees meet every month and minutes of their meetings are circulated to all trustees.
Key Management Remuneration
None of the trustees have any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.
Risk management
The trustees continue to seek to identify any major risks to which the charity may be exposed and are satisfied that systems are in place to mitigate any exposure to them.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 02033414 (England and Wales)
Registered Charity number 295887
Registered office Sports Pavillion, Loop Road, Woking, Surrey GU22 9BQ
Trustees
D Coss M Edis (appointed 30/7/24) S R Godman P Hewitt C Kurn R Martin (resigned 30/7/24) T Michaels (resigned 30/7/24) A Rivett (appointed 30/7/24)
Report of the trustees, incorporating a Strategic report, approved by order of the board of trustees, as the company directors, on 23/7/25 and signed on the board's behalf by:
D Coss - Trustee
The Notes form part of these Financial Statements 4
MEADOW SPORTS AND OLD WOKINGIANS LIMITED (REGISTERED NUMBER 02033414)
Statement of Financial Activities Year Ended 31st March 2025
| Notes INCOME AND ENDOWMENTS FROM CHARITABLE ACTIVITIES Provision of recreation and sports facilities Other trading activities 3 Grants Received Total EXPENDITURE ON Charitable activities Provision of recreation and sports facilities Total NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS TOTAL FUNDS CARRIED FORWARD 31st March TOTAL FUNDS BROUGHT FORWARD 1st April |
2025 Total funds £ 16,900 600 12,800 |
2024 Total funds £ 17,030 300 0 |
|---|---|---|
| 30,300 21,168 21,168 9,132 6,169 15,301 |
17,330 | |
| 26,857 | ||
| 26,857 | ||
| (9,527) | ||
| 15,696 | ||
| 6,169 |
The Notes form part of these Financial Statements 5
MEADOW SPORTS AND OLD WOKINGIANS LIMITED (REGISTERED NUMBER 02033414)
| BALANCE SHEET | |||
|---|---|---|---|
| 31st March 2025 | |||
| 2025 | 2024 | ||
| Unrestricted | Total | ||
| fund | funds | ||
| FIXED ASSETS | Notes | £ | £ |
| Investments | 8 | 1 | 1 |
| CURRENT ASSETS | |||
| Debtors | 9 | 2,656 | 4,627 |
| Cash at bank | 13,657 | 5,455 | |
| 16,313 | 10,082 | ||
| CREDITORS | |||
| Amounts falling due within one year | 10 | 1,013 | 3,914 |
| NET CURRENT ASSETS/(LIABILITIES) | 15,300 | 6,168 | |
| TOTAL ASSETS LESS CURRENT LIABILITIES |
15,301 | 6,169 | |
| NET ASSETS/(LIABILITIES) | 15,301 | 6,169 | |
| FUNDS | 11 | ||
| Unrestricted funds | 15,301 | 6,169 | |
| TOTAL FUNDS | 15,301 | 6,169 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2025.
The members have not required the company to obtain an audit of its financial statements for the year ended 31st March 2025 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
{a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006; and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 23/7/25 and were signed on its behalf by:
D Coss - Trustee
The Notes form part of these Financial Statements 6
MEADOW SPORTS AND OLD WOKINGIANS LIMITED (REGISTERED NUMBER 02033414)
NOTES TO THE FINANCIAL STATEMENTS
- STATUTORY INFORMATION
Meadow Sports and Old Wokingians is a charitable company incorporated and registered in England and Wales. The entity is limited by guarantee and has no share capital. In the event of the charitable company being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.
The presentation currency of the financial statements is the Pound Sterling(£)
2. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UI< and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery - 25% on reducing balance
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
The Notes form part of these Financial Statements 7
MEADOW SPORTS AND OLD WOKINGIANS LIMITED (REGISTERED NUMBER 02033414)
NOTES TO THE FINANCIAL STATEMENTS (continued)
3. OTHER TRADING ACTIVITIES
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| Rent receivable Hire of hall | 300 | 300 |
| 4. NET INCOME/(EXPENDITURE) | ||
| Net income/{expenditure) is stated after charging/{crediting): | ||
| 2025 | 2024 | |
| £ | £ | |
| Depreciation - owned assets | 0 | 0 |
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31st March 2025 nor for the year ended 31st March 2024.
6. TRUSTEE'S EXPENSES
There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024.
7. TANGIBLE FIXED ASSETS
| Freehold Property | Plant & Machinery | Totals | |
|---|---|---|---|
| £ | £ | £ | |
| Cost | |||
| At 1 April 2024 and 31 March 2025 | 129,349 | 8,525 | 137,874 |
| Depreciation | |||
| At 1 April 2024 and 31 March 2025 | 129,349 | 8,525 | 137,874 |
| Net Book Value | |||
| At 31 March 2025 | 0 | 0 | 0 |
| At 31 March 2024 | 0 | 0 | 0 |
The Notes form part of these Financial Statements 8
MEADOW SPORTS AND OLD WOKINGIANS LIMITED (REGISTERED NUMBER 02033414)
NOTES TO THE FINANCIAL STATEMENTS (continued)
- FIXED ASSET INVESTMENTS
| Shares in Group Undertakings | |
|---|---|
| Market Value | £ |
| At 1 April 2024 and 31 March 2025 | 1 |
| Net Book Value | |
| At 31 March 2025 | 1 |
| At 31 March 2024 | 1 |
There were no investment assets outside the UK.
The company's investments at the balance sheet date in the share capital of companies include the following:
Kingsmeadow Club Limited
Registered office: Sports Pavillion, Loop Road, Woking, England, GU22 9BQ Nature of business: Provision of bar and recreation facilities
| Class of share: | Percentage Holding | ||
|---|---|---|---|
| Ordinary | 100% | ||
| 2025 | 2024 | ||
| £ | £ | ||
| Aggregate capital and reserves. | 20,382 | 10,823 | |
| Profit/(Loss)for the Year | 9,559 | (2,730) | |
| 9. DEBTORS: AMOUNTS | FALLING DUE WITHIN ONE YEAR | ||
| 2025 | 2024 | ||
| £ | £ | ||
| Sundry Debtors | 2,656 | 4,290 | |
| Prepayments | 0 | 338 | |
| Total | 2,656 | 4,628 | |
| 10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 2025 | 2024 | ||
| £ | £ | ||
| Trade creditors | 56 | 0 | |
| Amounts owed to participating interests | 957 | 39 | |
| Other creditors | 0 | 3,875 | |
| Accrued expenses | 0 | 0 | |
| Total | 1,013 | 3,914 |
The Notes form part of these Financial Statements 9
MEADOW SPORTS AND OLD WOKINGIANS LIMITED (REGISTERED NUMBER 02033414)
NOTES TO THE FINANCIAL STATEMENTS (continued)
11. MOVEMENT IN FUNDS
| At 1.4.24 | Net Movement in Funds | At 31.3.25 | |
|---|---|---|---|
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 6,169 | 9,132 | 15,301 |
| Total Funds | 6,169 | 9,132 | 15,301 |
| Net movement in funds, included in | |||
| the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 30,300 | 21,168 | 9,132 |
| TOTAL FUNDS | 30,300 | 21,168 | 9,132 |
| Comparatives for movement in funds | |||
| At 1.4.23 | Net Movement in Funds | At 31.3.24 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 15,696 | (9,527) | 6,169 |
| TOTAL FUNDS | 15,696 | (9,527) | 6,169 |
| Comparative net movement in funds, | |||
| included in the above are as follows: | |||
| Incoming | Resources | Movement in funds | |
| resources | expended | ||
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 17,330 | 26,857 | (9,527) |
| TOTAL FUNDS | 17,330 | 26,857 | (9,527) |
| A current year 12 months and prior year 12 months combined | position is as follows: | ||
| At 1.4.23 | Net Movement in Funds | 31.3.25 | |
| Unrestricted funds | £ | £ | £ |
| General fund | 15,696 | (395) | 15,301 |
| TOTAL FUNDS | 15,696 | (395) | 15,301 |
The Notes form part of these Financial Statements 10
MEADOW SPORTS AND OLD WOKINGIANS LIMITED (REGISTERED NUMBER 02033414)
NOTES TO THE FINANCIAL STATEMENTS (continued)
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| 11. MOVEMENT IN FUNDS (continued) | |||
|---|---|---|---|
| Incoming | Resources expended | Movement in funds | |
| resources | |||
| £ | £ | £ | |
| Unrestricted funds | 47,630 | 48,025 | (395) |
| General fund | 47,630 | 48,025 | (395) |
| TOTAL FUNDS |
12 RELATED PARTY DISCLOSURES
At 31 March 2025, the charity owed £957(2024 £39) to its subsidiary, Kingsmeadow Club Limited.
This document was delivered using electronic communications and authenticated in accordance with the registrar's rules relating to electronic form, authentication and manner of delivery under section 1072 of the Companies Act 2006.
The Notes form part of these Financial Statements 11