REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH JUNE 2025 FOR THE DORKING CONCERTGOERS SOCIETY Ch rlty Commission 12 FEB 2026 eceived
Page 1 THE DORKING CONCERTGOERS SOCIETY TRUSTEES, REPORT FOR THE YEAR ENDED 30TH JUNE 2025 Address South Lodge South Holmwood Dorking Surrey RH5 4LZ is d Chari Number 295839 President Mlss Susan Bixley Trustees Christopher Pratt {Chalrmanl Dlana Smith-Billard (Hon Secreta John Chiverton (Hon Treasurer) Pam Chlverton (Hon Ticket Secretary) Andrew Dorman Virginia Wheeler Veronlca Goodenough Bankers National Westminster Bank nt Examlner David Wheeler, FCCA Cheeld Wheeler & Co Chartered Certlfied Accountants Redhill Chambers 2d, High Street Redhill Surrey RH11RJ
Page 2 Dorking Concertgoers Society The Trustees present their Annual Report and the Financial Statements of the Society forthe year ended 30th June 2025. The Financial Ststements have been prepared in accordance with the accounting policles set out in note 1 to the accounts. and comply with the Society's constltution. the Charities Act 2011 and Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to Charitles preparing their accounts in accordance with Financlal Reportlno Standard FRS 102. Structure and governance The present Constitutlon of the Soclety was approved at the Annu81 General Meeting of the Society on 26th October 2009 The managing body of the Society is a committee which is elected annually and is to be not more than twelve members including those holding the offices of Chairman, Vice Chairman. Hon. Secretary, Hon. Treasurer and Hon. Membership and Ticket Secretary. New Committee Members may be recrulted either by election at a General Meetlng or by co-optlon. The Society is a registered Charty no. 295839 and the commlttee members are Trustees. Members, Friends and Sponsors of the Society are those persons who pay an annual sub- scription fee atthe rate determlned by the committee. At the end of the flnanclal year there were 20 Personal Sponsors, 21 Friends and 33 members, maklng a total of 74. Objectives and activities for the public benefft The purpose of the Society is to educate the public In the art and science of music and it seeks to fu11 this by promoting concerts and recitals. The Trustees confirm that they have re- ferred to the Charity Commission's guldance on public benefft when reiriewing the Society's elms and objectlves. Trustees responsibllltles In relatlon to the flnancial statements The Charity Trustees are responsible for preparing the Trustees Annual Report and Flnancial Statements in accordance with applicable law and United Kingdom Accounting Standards. The law applicable to charitles In England and Wales requires the Charity Trustees to prepare Financlal Statements for each year which give a true and fair view of the stste of affalrs ofthe Charity for that period. In preparing the financi81 statements the Trustees are required to: Select suttable accounting policies and then apply them consistently Observe the methods and principles in the applicable chartties SORP Makejudgements and estimates that are reasonable and prudent state whether applicable accounting standards have been followed. subject to any ma- terlal departures disclosed and explained in the financial statements Prepare the Flnancl81 Statements on the golng concern basis unless It Is inappropriate to presume thatthe Charity will corrtinue. The Trustees are responslble for keeping proper accounting records that disclose with reasonable accuracy at any time the flnancial position of the Charity and to enable them to ensure that the flnancial statements comply wlth the Charitles Act 2011. the applicable Charities (Accounts and Reports) Regulations. and the Constitution. They are also responsible for safeguarding the assets of the Charity and taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees are responsible for the maintenance and integrty of the Ch8rity and financial information included on the Charity website.
Page 3 Review Of The Year. The 2024125 60th Anniversary Sea50ll Wa5 severety affected by the closure of the Dorklng Halls over the Summer and Autumn of 2024 for essential roof repalrs. We were unable to or- ganise any concerts before Christmas. The concert by the Jess Gillam Octet and the piano recltal by Ignas Maknickas were cancelled. Many people had already purchased tlckets. Most of those, fortunately, were from the Dorking Halls. box office which had to organise re funds. We offered alternative dates In 2025 and 2026 to both performers but were unable to agree. We pald Ignas Maknlckas the sum of £100 In compensation for the cancellatlon of his concerL We had also planned a concert bythe LPO Immediately after Chrlstmas. In theory this could actually have taken place because the Halls re-opened In tlme for Christmas. Given the nature of such building works and the possibility of a works, overrun. however. we felt that we had to inform the orchestra of the situation. By mutual agreement the concert was can- celled. The Halls were scheduled to be closed again during this Summer P02518nd we were plan- ning a concert on Oct 25th 2025 in St Martin's Church. That closure has been delayed untll 2026 so a second autumn season has been disrupted. The October concert wlll now. how- ever. take place in the Martineau Hall.3 AGM. The AGM was held on 18th November 2024 in the Dorking Dramatlc and Operatic Society's Green Room. We were made extremely welcome. In spite of unforeseen heating issues in the theatre. but were gratified by the attendance. We organ15ed a reception and buffet for members and Oscar Perks Ivlollnl klndly agreed to give a short concerL It was supposed Just to be a celebratlon of our 60th season but the at- tendance was so much better th8n in previous recent years, when we have often feared that the AGM would not be quorate, that we have decided to repeat the experiment this year on October 20th. It provides a rare opportunlty for our members to meet soclally. There were 33 members present includlng our PresidenL Su58n Blxley. {c.f. 15 in 2023.1 There were 25 apologies for absence. (c.f. 11 in 20231 85 members were eligible to vote at the meeting, meaning that they had eitherlolned the so- ciety before the AGM orjolned "on the spot" using our"SumUp°facllity. Invitations had been sent to members from the preceding season because not everybody had conflrmed thelr membership for thls season atthe tlme. Simi18rly. we shell Invlte thls year's members to the AGM in 2026. The final membershlp countfor season 2024125 wa5 74. All the existing committee members were ready to stand again and atthe meeting Veronic Goodenough offered her setvices. Committee. Chrlstopher Pratt (Chairman) Diana Smith-Billard (Secretary) John Chiverton ffreasurerl Pam Chiverton (Membership and Ticket Secretary) Andrew Dorman rgini8 Wheeler Veronica Goodenough There is no deputy chaimian.
Page 4 Meetings. There have been four committee meetlngs slnce the AGM. all held at Dlana Smlth-Blllard's house. 8th January 2025 19th March 2025 7th May 2025 20th August 2025 (There is also CT meeting scheduled for 1st October 2025) Financial sltuation. The Charlty's financial results were as follows- Charltable income £21.442 Expendlture £22.971 operaOnal Loss £1.529 Legacies 0,000 (convert Operational Loss to Surplus of £8A711 Charity's Unrestricted funds £75,866 The substantial legacies that we have received recently are allowlng us to sponsor more am- bitious concerts. Publicity. We publish an annual printed brochure together with posters and flyers for each concert that are clrculated to public libraries and communty noticeboards. Andrew Dorrnan. who publlshes our publicity material, annually faces a gargantuan tssk in preparing it. He also liaises with the Dorking Halls. Details of our concerts appear in the Halls. printed brochure. on their website and on the digital display screen outside the Halls. The Halls management has agreed to publicise and tlcket any of our concerts whlch have to be held elsewhere because of the buildlng dlsruptlon In 202613rd Oct and 24th Oct) lan Codd wrltes almost all the'copy. for our brochures and programmes. This is an enormous task for which we offer our profound thanks. Alex Clssokho seNices the society's web site which provldes basic Information about the society and includes a link to the Dorklng Ha115' Box Office. Dorking Hall& We ore extremely lucky to be able to use the Halls and its considerable publiclty °machlne" for our concerts. Thelr friendly team Is a delight to work with and we thank them sincerely. They are as frustrated as we are by the'chopping and changing" of the building plans by Mole Valley. Members of the public may also purchase tlckets directly from the Halls. Box Offlce although In doing so they do not beneflt from Concertgoers. Soclety membershlp dlscounts. Concerts. Our first concert of the 2024125 season was held on 19th January 2025 in St. Martin's Church by klnd permission ofthe newvicar, the Reverend Canon Dr Anthony Russtell. We were delighted to welcome him, his wife and family as members of the audience for what proved to be an OveelM1nglY successful concert given by Owain Park and the Gesualdo 6. We were luckythat the Dorking Halls tlcketed and publlc5sed the concertfor us and we were overwhelmed by the response. We sold 289 tickets l including 4 complimentary) out of a nomlnal capacity of 300 in the church. We could almost certainly have sold more and we could almost certainly have charged more for them1£201. However the uncomfortable seats, the vagaries of church heating and the inconvenience of the lavatory facilitie5 made us err on the side of caution. The concertwas delighttul, an eclectic mixiure of established choral favourites such as"If Ye Love Me. by Thomas Tallis and "The Silver Swan" by Orlando
Page 5 Gibbons. wlth a range of lesser known and more modern pieces including "When Love Speaks. by Owain Park. The CD sales table was"hummlng" after the concert. as was ourtemporary"bar° senilng cornplimentary wine and soft drinks. Our small committee was stretched to the limit bythe organisation of this concert and we were relleved to return to the Martineau Hall with its comfortable seats. proper tollet faciltties. cafelbar and stewarding staff for the rest of the season. We understand, however, that St Martln's is aboutto undergo major works which wlll make moUnng concerts there much easier. It Is such a be8Utiful place to make music- particularly choral music. In a season which had been so disrupted we were. however. relieved to return to normal and to welcome the internatlonally renowned Brodsky Quartet for our annual series of three strlng quartet concerts on 2nd Feb. 16th Feb and 2nd March. The Sunday afternoon concerts during the winter season are popular with our.core membershlp. and achieved an average attendance of1561196 Ic8p.I{ with 10 compllmentary tickets), The Brodsky Quartet has recently celebrated its 50th Annlversary and their playing reflects a deep knowledge of the repertoire and vast experlence of performing together. The linking feature of the three concerts was the arrangement ofthree of Bach's solo violin sonatas for string quartet bythe quartet's founder member and viola player Paul Cassidy. These were remarkably effective. Other highllghts ofthe concerts were the performances of Dmitrl Shostskovich's 3rd quartet. 8eethoven'5 mighty Op130. Includlng the GroQe Fuge, Debussy's unlquety expresslve quartet in G mlnor and Schubert's ever popular"Death and the Maiden" quarteL We had originally planned for Fiona Harrison to give a guitar recital in Autumn 2025 but she kindty agreed to bring her concert forward to Aprll 5th before the planned second closure of the Dort(ing Halls (which didn't. of course, happen). She has a loyal following locally and is known for her teaching as well as her recital work. Her concert attracted an audience of 135n961cap.). Like the Ge5ualdo 6. her eclectic programme included a wide range of composers and Styles from Domenico Scarlatti to Kelgo Fujii. Looklng ahead. P0251261 We had planned to organise a concert in St Martin's in the Autumn of 2025. We specifically researched a small chamber group whlch did not require the use of a piano and we engaged ChamberMusicBox who offer an Interesting menu of different programmes and personnel. Then, of course. the Halls announced thattheyweren't going to close after all until Spring and Autumn 2026. Mercifully- ChamberMusicBox have agreed to give their concert in the Martineau Hall. Oscar Perks and Ayaka Shigeno had to withdraw from their concert on Jan 17th for personal reasons. ChamberMusicBox-(Saturday 25th Oct 2025,19.301- Martlneau Hall Grimethorpe Colliery Band-lsunday 7th Dec 2025. 15.00) - Grand Hall Thomas Carroll fcello) and Nigel Hutchison (Piano14Saturday Jan 17th. 2026. 19.30)- Mar- tineau Hall Engllsh Chamber Orche$tra-(Saturday 7th Feb 2026, 19.301- Grand Hall Carducci Quartet-11st March 2026, 15th March 2026, 15.001- Martineau Hall Julian Bllss-lclarinet) and friends and the Carduecl Quartet-118th Aprll 2026, 19.301- Grend Hall
Page 6 Looklng further ahead. (2026127) We've now organised concerts in St Martin's Church in the Autumn of 2026 while the Ha115 are still closed. Eun Manahan Thomas (soprano) and Elizabeth Kenny (lute) (Sat 3rd October 2026. 19.30)- SL Martln's Church Jacopo Lazarottl (JKL DU0Ulr and flute)-(Sat 24th Oct 2026. 19.30)- SL Martln's Church New London Orchestra4Sat 16th Jan 2027,19.30) - DH Grand Hall Sacconl Quartet4Sun 7th Feb. Sun 28th Feb" Sun 21st March 2027. 15.00)- DH Martineau Hall At the moment .we are negotletlng with the Cory Band for a concert in the early Spring of 2027 in the Grand Hall. May l finally express my thanks to the members of the Commtttee of the Concertgoers for their unstlnting hard work. We are delighted to welcome Veronlca Goodenough to the Committee but are acutely aware that if one or more of the prlncipal officerswere to be unable to contlnue It might call Into questlon the ablllty of the Concertgoerg Soclety to carry on in Its current fomi unless we are able to find replacements. Ap rust Christopher PratL Chalman. on behalf of the Trustees Date...
Page 7 CE I report to the trustees on my examina1Jon of the accounts of the Dorking Concertgoers Socl- ety for the year ended 30th June 2025. Responslblllties and basis of report As the tharity trustees of the Society. you are responslble for the preparatlon of the accounts in accordance with the requlrements of the Charitles Act 2011 {he Act"). I report In respect of my examlnation of the Societys accounts as requlred under 5ectlon 145 of the 2011 Act and in carying OLrt my examination I have followed all the appcable Dlrec- ons given by the Charity Commisslon under sectlon 145{5Xb) of the Act Indepemlent examlner's statement I have completed my examination. I confimi that no material matters have come to my atter tlon in connection with the examinatiorF glvtng me cause to believe that in any material re specL' Accounting records were not kept in respect of the Sodety as required by seci(on 130 of theAcL' or Thal accounts do not accord with those record5; or That accounts do not comply wlth the appllcable requlrements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulattons 2008 other than the requirement that the accounts give a Irue and fair Mew" whlch Is not a rnatter consldered as part of an independent examlnatlon. I have no concems and have come across no other matters In connedlon wlth the exaTnina- tlon to which attention shoul(J be drawn in this report In order to enèble a proper understsnd- ing of the accounts to be reached. David Vtheeler- Independent Examiner David Wheeler. FCCA Cheeld Wheeler & Co Chartered Certified Accountsnts Redhill Chambers 2d High Street Redhill Surrey RH11RJ.
Page 8 THE DORKING CONCERTGOERS SOCIETY BALANCE SHeEf AS AT 30TH JUNE 2025 2025 2024 FIXED ASSETS Comwrter Equ0n1 CURRENT ASSETS 145 106.145 2,964 100,860 Co¥h at Cagh in Hand 112A50 103.884 LIABLffES: Amountsfallkng dvevAthln oneyear P501 {255) NEf CURRENT ASSETS 1111011 103,629 NEfASSETS £112.1011 03,629 ThE FUNDS OF CHARfrY Deslgvwted Funds General Funds 21.500 8Z129 74166 TOTAL UNRESTRIGTED FUNDS 111110 Oa629 NOTE: Thè not•8 on pag¢s g and 10 form wtofthgse xcounts. Approved by th• Trustees on Idyf Signed on their bohalf John Chiverton Honorary Treasurer
Page 9 THE DQRKING CONCERTGOERS SOCIETY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30TH JUNE 2025 2025 2024 INCOME Concert5- sales of ticket8 and progran88 CD sales Programme adve¥tislnu SubscriptiDn8 Dtsn3l¢ns. gffts and slmtsrlncomg Grants arml Suppryt Be4ueslS Bank Interest rec8fv8 ftAd rethnds Other InGomts 14047 47 24,133 26 652 1623 683 3,946 1950 13,002 1,446 1,415 10.000 1.475 TOTAL INCCVIE 31,442 391 EXPENDTfuRE ON CHARITABLE ACTivrriES Concert OJ8tg SuppDrt St5 17,214 30.436 7.637 3&073 OTHER EXPENDITURE ManagomenlBnd adminBtr8tsc 1.304 TOTAL EXPENOfTURE 22,971 NET INCOME £8,471 £&488 RECONCILON OF FUNDS:. Net Incomo £&488 Fund balanc•s brought fOard 1$tJuty 2tr 10Y.629 E9&141 Fund bal#hE¢s vAffled forward 3Olh June 2025 £112.1ty) £101629
Page 111 THE DORKING CONCERTGOERS SOCIETY NOTES ON THE ACCOUNTS FOR THE YEAR ENDED 30Th JUNE 2025 Accounllng PollGIoS lal B#sls of Accounting. The sfalwnent of a0rts has been prepared under the histori¢81 cost convention in eccordance wilh the provlslons of the Ch8rlty (Accounts And Repctsl Regulations 2008. the Statement of Recommended PracticeActounting and RepoTting by Chartties and the Flnancial Reportlng StsndaTd appICab tr) CharHles IFRS1021 The Charity is a public b8nefit entity. Income. Donations 8nd legaues 8re 8ecounted fo when recee by the Soclety. Other income is a¢cwnted fL)r on an accruals baS as far a$ It Is prudentto do so. IncLm8 ts shown net of Value Add Tax. Grants re¢elvabl& R8v8nue grar5ts are credited to th8 ino)me and exppnditure 8ccount as recefvgd, unless relateil to a sp8c4flc period. when Ihey are placed in a restricted fund until used. Taxallon. A4 a registered charity the So¢i8ty is generalty ex8mpifrom Income Tax and Capilal Galns Ta& but notfrom VAT. Irrecoverable VAT is included In the cost ofthose items to whlch it r¢lates. Depre¢latlon of tangible flxgd assets is pmvided atthe frjlltiwng annual rates in order to VKtte off each asset over it8 estimated us8ful Ilfe: Computer EqL¢ipment 20% pa. straight line All finandal figureB are reported exdu$4ve of VAT. Ibl lel Fixod Assets CompLrter Equlwient At cost Brought fonvard 1st Juty 2024 Additions dullng the year Disposals during the year Carried forward 30th June 2025 340 £340 Depredation Brujght forward 1st Juty 2024 Charge for the year at 20% SL Deprecsation on disposals Carried fotvlard 30th June 2025 340 £340 Nel Bcxjk Value At 30th Jun• 2025 At30th June 2024 £0 £0 Debtors and Prepayments 2025 2024 D¢btors advsrtis6ments Other debtors Prepayments VAT 2,171 216 1.416 1.185 147 £2.964 2.756 1,218 £6,145 Credlttsr$- Amounts falllng duè w1th5n one y•ar 2025 2024 Accwals Trade cEtr)IS VAT liability 250 25L7 £250 £255
Page 11 THE DORKING CONCERTGOERS SOCIETY NOTES ON THE ACCOUNTS FOR THE YEAR ENDED 30TH JUNE 2025 fContlnu•d> Unrnstrlctod Funds Th1$ represents th8 surplus income 8c4umulated overth& yews. The purwse ofthe Deslgnated Funds is to rnegt comnwtted exp¢nthEure. Grants and Support 2025 2024 Spedftc Cert Sponsorship- Personal 2,950 £2.950 Concert exponses 2025 2024 Ariists, fe5 Hlre of hal Instrument hire Ccrfwnlsslon. service tharyes an(1 PRS 11.652 3.356 17,661 5,645 4.292 2,838 2.206 £17.214 £30,436 Support Costs 2025 2024 Advertising, publlcity. marketing and printlng Maklng Music subscripioon inctudlng Insurance Concert brochuro Equipm*nt costs 3.306 509 638 4,619 489 2,529 £4.453 £7,637 Management and Admlnlstration 2025 2024 Talephone, postage and stationery Subscriptions Independent Ex8mln$Vs Fee Bank Charges Other administrauon expanses 305 664 115 250 250 749 801 £1.304 £1,830 io The role of Ihg Tntstee5 Isto manage all aspects olth? Soclgty8 actlvlty 01 promotlng and presenting Gla$$lcal music conc•rt5. They do $0 on a puretyvolunlary bas15. Th¢ ar¢ voluntsors otherthan th• Trustoes. None of the Tnlee$ revived #ny remunera¢lon' Trustees, expthse$ relmbursed iotalled £437. Donatlons tolalllhg £490 w•m r•¢elv•d from th• T¢5.