Chesham Grammar School Parent Teacher Association Charity Number 295740 Trustees, Annual Report and Accounts For the year ended 31 July 2024 Principal Address: Chesham Grammar School White Hill Chesham Bucks HP5 1BA 1>£14•e l ol. l (J Chesham Grammar School Parent Teacher Association Year Ended 31 July 2024 Trustee, Report Structure, Governance, and Management Chesham Grammar School Parent Teacher Association is a registered charity that operates on behalf of parents and guardians of pupils enrolled at Chesham Grammar School, together with its teachers. Charity Trustees Miss Annmarie McNaney Mrs Prunella Murray (until 28 February 2024) Mrs Natasha von Geldern Mrs. Caroline Bryant Mr Sandip Patel (until 28th February 2024) Trustee's Annual report President Chair Secretary Co-Treasurer Co-Treasurer The Trustees of Chesham Grammar School Parent Teacher Association present their report together with the Independently Examined accounts of the charity for the year ended 31 July 2024. For comparison purposes, it should be noted that the previous year, 2022-2023, covered a ten-month period due to a change of accounting reference date. Constitution and Objects The objects of the Charity are set out in the constitution adopted November 1986 (amended on November 1999 and December 2014) and are to advan￿ the education of the pupils at the school by providing and assisting in the provision of facilities for education at the school not normally provided by the local authority. New Trustees may be appointed by a resolution of the Trustees. New trustees are inducted into the workings of the charity and its relationship to the school. Public Benefit In accordance with the above objectives, and with due regard to the published Charity Commission guidance on the operation ofthe Public Benefit requirement ofthe Charities Act 2011, the Trustees have undertaken appropriate activities in furtherance of those aims for the public benefit. Chesham Grammar School Parent Teacher Association Year Ended 31 July 2024 Main Actlvities The Association continues to provide support in accordance with its objects. The main activities in the period were the planning, organisation, and running of voluntary fund- raising events. These included a Quiz night, Comedy night, Christmas Fair and raffles. All the events were staffed by volunteers upon whom the Association relies. The Association also runs a Shop-smart Voucher scheme, earning income from supermarket discounts. It also has a Shop-smart Christmas Club scheme, which collects payments through the year and reimburses, via supermarket vouchers, in November. Cash donations from students, parents are collected and passed to the school's development fund. This scheme has largely been transferred to the school and is anticipated to conclude soon once the last three remaining donors are transferred over. The trustees administer the funds directly and all the income received during the period was unrestricted. The trustees are pleased to report net incoming resources of £47,506 for the year before Charitable Expenditure to the school. After discussion, the Trustees agreed to designate £50,000 towards the school's artificial pitch project (£25,000 of which was accrued for in the 2022~2023 accounts). Reserves Policy The Trustees have established a policy whereby the unrestricted funds not committed are sufficient to meet all donation commitments of which the trustees are aware. The Trustees Declare That They Have Approved the Trustees, Report Above Miss Annmarie McNaney President Date l)dgJe 3 01.1 O Chesham Grammar School Parent Teacher Association Year Ended 31 July 2024 Annual Accounts for The Period Ended 31 July 2024 Statement of Financial Activities 12 mle 10 m/e 3110712024 3110712023 Unrestricted Unrestricted Funds Funds Note Incoming resources Income from: Donations/Grants Charitable Fundraising Events Shop-smart Voucher Scheme Other £5,600 £33,418 £8,240 £248 £706 £38,168 £7,180 £416 Total incoming resources £47,506 £46,470 Resources expended Expenditure on raising funds: Charitable Fundraising Events PTA UK membership Bank Fees Miscellaneous £8,965 £153 £121 £85 £8,469 £140 £85 £121 Expenditure on charitable activities: Donations to School £25,000 £40,000 Total resources expended £34 324 £48 815 Net incomel(expenditure) £13,182 £(2,345) Total funds brought forward £10,010 £12,355 Total funds carried forward £23,192 £10,010 Chesham Grammar School Parent Teacher Association Year Ended 31 July 2024 Balance sheet Note 3110712024 3110712023 Current Assets Stocks Debtors Cash at bank and in hand £100 £467 £23,825 £100 £567 £36,333 Total current assets £24,392 £37,000 Creditors amounts falling due within one year £1,200 £26,990 Total Net Assets £23,192 £10,010 Funds of charity Unrestricted funds £23,192 £10,010 Total funds £23,192 £10,010 Signed by Miss Annmarie McNaney President on behalf of all the trustees Chesham Grammar School Parent Teacher Association Year Ended 31 July 2024 Notes to the accounts Note 1 Basis of preparation 1.1 Basis of accounting These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. In accordance with: the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011 1.2 Accounting Policies INCOME Reco nition of income These are included in the Statement of Financial Activities (SOFA) when: the charity becomes entitled to the resOur￿s. the trustees are virtually certain they will receive the resources. and the monetary value can be measured with sufficient reliably. Offsettin There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102. Grants and donations Grants and donations are only included in the SOFA when the general income recognition criteria are met (5.10 to 5.12 FRS 102 SORP). Tax reclaims on donations and ifts Gift Aid re￿1vable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. Chesham Grammar School Parent Teacher Association Year Ended 31 July 2024 Volunteer hel The value of any voluntary help re￿iVed is not included in the accounts but is described in the trustees, annual report. Income from interest ro alties and dividends This is included in the accounts when receipt is probable, and the amount re￿1vable can be measured reliably. EXPENDITURE AND LIABILITIES Liabilit reco nition Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. Govemance and su ort costs Governan￿ costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practi￿. ASSETS Tan ible fixed assets for use b chari These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost. Investments Fixed asset investments in quoted shares, traded bonds and similar investments are valued at initially at cost and subsequently at fair value (their market value) at the period end. The same treatment is applied to unlisted investments unless fair value cannot be measured reliably in which case it is measured at cost less impairment. tocks and work in ress Stocks held for sale as part of non-charitable trade are measured at the lower of cost or net realisable value. l)ab)e 7 01.1 O Chesham Grammar School Parent Teacher Association Year Ended 31 July 2024 Note 2 Analysis of Charitable Fundraising Events 2024 2024 2024 Incomln ended Net 2023 Incomin 2023 ended 2023 Net Event Comed ni ht Christmas Fair Quiz ni ht Colour Run Mufti Da Ba s2School Donut Sale Lotte SmileAmazon scheme withdrawn Eas Fundraisin Prize draws Discos Year 7 welcome Taskmasterlcelebration bars Other £5,427 £6,659 £1,726 £3,701 £4,079 £10,144 £5,543 £2,974 £688 £1,935 £1,043 £7,170 £2,623 £1,573 £1,568 £535 £1,565 £530 £1,568 £535 £631 £3,422 £736 £509 £425 £425 £934 £3.875 £736 £509 £349 £349 £150 £556 £123 £1,207 £350 £545 £2,235 £249 £1,935 £75 £1,679 £126 £728 £75 £1,745 £1,200 Total Fundralslng Events £33 418 £38 168 Note 3 Details of certain items of expenditure 3.1 Trustee expenses None of the trustees received expenses during the period but some were reimbursed for bona fide direct costs relating to arranging fundraising events. 3.2 Fees for examination or audit of the accounts Amount paid for any statutory external scrutiny of accounts and other services provided by independent examiner or auditor: £none (2023: £none). Note 4 Donations to Chesham Grammar School 12 mle 10 mle 3110712024 3110712023 Contribution to renovations of students, toilets Pitch to Play project £0 £25,000 £10,849 £29,151 £25,000 £40 000 Pagpe 8 01.10 Chesham Grammar School Parent Teacher Association Year Ended 31 July 2024 Note 5 Debtors and Prepayments Shop-smart debtors Prepayment Other debtors 12 mle 10 mle 3110712024 3110712023 £467 £0 £0 £567 £0 £0 Total £467 £567 Note 6 Creditors and accruals 12 mle 10 mle 3110712024 3110712023 Donations payable to Chesham Grammar School Shop-smart creditors Deferred income: Shop-smart Christmas Club £0 £0 £1,200 £25,000 £730 £1,260 Total £1,200 £26,990 Note 7 Transactions with related parties The Association is connected to Chesham Grammar School and has transactions with the School. This PTA generates most of its income from fundraising activities that take Pla￿ on school premises for which it does not incur a charge. l)aqe 9 ()t' i (J Chesham Grammar School Parent Teacher Association Year Ended 31 July 2024 Independent Examiner's Report to the Trustees of Chesham Grammar School Parent Teacher Association I report to the trustees on my examination of the accounts of the Chesham Grammar School Parent Teacher Association for the year ended 31 July 2024. Responsibilities and basis of report As the charity trustees of the Association you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by section 130 of the Act; or the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Alex Crompton Address: Dell Cottage, Chartridge, Bucks, HP5 2TS Date:.... ..ZL/.f1.2U Lf...................... Pcigie l O L)t" l O