## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||01|August|2019||31|July|2020| |**From**||||**To**|||| ## Section A Reference and administration details **Charity name** SS Alban and Stephen Parent Teachers Association **Other names charity is known by** SSAS PTA **Registered charity number (if any)** 295680 **Charity's principal address** SS Alban and Stephen Catholic Primary School Cecil Road St Albans **Postcode AL1 5EG** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||David Eaton|Chair||PTA| ||Ian Loh|Treasurer||PTA| ||Silvia Jarauta|DeputyTreasurer||PTA| ||Clodagh Shenton|Secretary||PTA| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |Independent Examiner|Helen Caulfield|58 Longacres, St Albans, AL4 0DR| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted - (eg. trust, association, company) Appointed by PTA and confirmed officially at the AGM/PTA meeting Trustee selection methods (whichever comes sooner) (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The Objects of the Association are to advance the education of the pupils of the schools by providing and assisting in the provision of facilities for education at the schools (not normally provided by the Local Education Authority) and as an ancillary there to and in furtherance of this object the Association may: - a. foster more exerted relationships between the staff, parents and others associated with the school; and - b. engage in activities which support the schools and advance the education of the children attending them. March **2012** **TAR** 2 The PTA engages in 2 main types of activity: 1. Organising fundraising events which also advance building a stronger school community. 2. Making grants to the school for resources that benefit the children. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 All PTA activity by officers, committee members and volunteers is undertaken on a voluntary basis. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance March **2012** **TAR** 4 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** - Gross income from fundraising of £33.4k for the year, £15.4k adverse to the prior year. Covid disrupted much of the Spring/Summer plans - Net income (excluding spending by the school) of £16.3k for the year, £7.9k adverse to the prior year - Spending of £8.1k by the schools – a donation by the PTA for the library - Fundraising totals driven by the following events: `o` Autumn Welcome Fair - £5.2k `o` Donations - £2.1k `o` Wreath - £1.5k `o` Raffle - £1.5k `o` Tea Towels - £1.3k `o` Non-Uniform - £1k - Quiz - £1k - `o` Other events include: Disco, Maths Kits, Lottery, Christmas Cards - Bank balance in the RBS and Lloyds accounts of £42.6k for spending by the school March **2012** **TAR** 5 Section E Financial review Reserves are held as cash in the PTA'S bank accounts. Reserves are available to be granted to the school in accordance wrth the constitution. Brlef statement of the charity'$ policy on reserves Dotalls of any funds mal8rlally In deflclt None Further flnanclal revlew detalls {Optlonal Inforniatlon) The charity's main source of fijnds is fijndralsing from events and activities organised by the PTA. Some additional income comes from donations. You may choose to include addltional Informatlon, where relevant about: the charity's principal sources of funds (Includlng any fundraising): how expenditure has supported the key objectives of the charity; inveslmenl policy and objectives including any ethical investment policy adopted. Expenditure has supported the key objectives in the current financial year through grants to the school for the library. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Slgned on behalf of the ¢harlty's trustees Signature(s Full name{s) Posltlon (eg Secretary, Chalr. et¢) Davld ton lan Loh Jarauta Clodagh Shenlon Secretary Chair Treasurer Deputy Treasurer Date (HARITY COMM15510N FOR ENGLAND AND W￿5 SS Alban and Stephen Paront Toachers Association 295680 Annual accounts for the erKJd stllrt 0110812019 To P¢iKkl end d)t¢ 3110712Q20 Section A Statement of financial activitie5 R•c4imrn•rthd by aclbvlty Unr••lrfct•d Incom• prtory•ar fvnd *Jn Total *Jn In¢omkng r•sOU￿￿ (Trlote 31 ￿￿end￿wrnBrt• Irom.. F01 F02 F03 F04 F05 2,053 2,053 3,￿0 29833 1 745 334 124 Tot*1 Re¥ouTrAJ •￿P￿dad (Not• 61 16,073 83 16,073 24.125 835 279 Tot Nqt InCom•ll•xpbnd￿tsr•l b•forn Inv•6tm• •alnillloBB••l 227 46 Nat Imeoth•ll•xp•ndMuro1 Eytrnordlnary tt•mi Tr*th•f•r4 b•twe•n fund• I1•tMo￿o￿t In lund 27 R•¢ondll4llon offund•.' Tor* funds ￿nIedfOnvor ts72 Zo21 D8¥ldEa (prA Chair& fw51aeJ ZOZ lan Loh TA ## **Section B Balance sheet** |Guidance Notes
**Fixed assets**
**Intangible assets (Note 15)**
B01
**Tangible assets (Note 14)**
B02
**Heritage assets (Note 16)**
B03
**Investments (Note 17)**
B04
**_Total fixed assets_**
B05
**Current assets**
**Stocks (Note 18)**
B06
**Debtors (Note 19)**
B07
**Investments (Note 17.4)**
B08
**Cash at bank and in hand (Note 24)**
B09
**_Total current assets_**
B10
**Creditors: amounts falling due within**
**one year (Note 20)**
B11
**_Net current assets/(liabilities)_**
B12
**_Total assets less current liabilities_**
B13
**Creditors: amounts falling due after one**
**year (Note 20)**
B14
**Provisions for liabilities**
B15
**_Total net assets or liabilities_**
B16
**Funds of the Charity**
**Endowment funds (Note 27)**
B17
**Restricted income funds (Note 27)**
B18
**Unrestricted funds**
B19
**Revaluation reserve**
B20
**_Total funds_**
B21|**Unrestricted**
**funds**
**£**
F01|**Restricted**
**income**
**funds**
**£**
F02|**Endowment**
**funds**
**Total this**
**year**
**£**
**£**
F03
F04|**Endowment**
**funds**
**Total this**
**year**
**£**
**£**
F03
F04|**Total last**
**year**
**£**
F05| |---|---|---|---|---|---| ||-|-|-|-|-| ||-|-|-|-|-| ||-|-|-|-|-| ||-|-|-|-|-| ||-|-|-|-|-| ||||||| ||286|-|-|286|427| ||182|-|-|182|260| ||-|-|-|-|-| ||42,633|-|-|42,633|34,216| ||43,101|-|-|43,101|34,903| ||||||| ||426|-|-|426|454| ||||||| ||42,675|-|-|42,675|34,449| ||||||| ||42,675|-|**-**|42,675|34,449| ||||||| ||-|-|-|-|-| ||-|-|-|-|-| ||||||| ||42,675|-|-|42,675|34,449| ||||||| ||-|||-|-| |||-|-|-|-| ||42,675|||42,675|34,448| |||||-|| ||42,675|-|-|42,675|34,448| CC17a (Excel) 27/09/2021 2 ## **Section C Notes to the accounts** ## Note 1 **Basis of preparation** _**This section should be completed by all charities** ._ ## **1.1 Basis of accounting** These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with: the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in • and with* ü accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 • and with* ü the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) - and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102.* * -Tick as appropriate ## **1.2 Going concern** _**If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:**_ An explanation as to those factors that support the conclusion that the charity is a going concern; The PTA does not have any future obligations to meet, other than reimbursing expenses incurred in the running of charitable activities (which is almost always exceeded by the income raised). To that extent, and on the assumption that the school will continue to run for the next year, with volunteers continuing to organise events for the PTA, the charity is to be considered a going concern ||||The PTA does not have any future obligations to meet, other than reimbursing expenses
incurred in the running of charitable activities (which is almost always exceeded by the income
raised). To that extent, and on the assumption that the school will continue to run for the next
year, with volunteers continuing to organise events for the PTA, the charity is to be considered
a going concern
|The PTA does not have any future obligations to meet, other than reimbursing expenses
incurred in the running of charitable activities (which is almost always exceeded by the income
raised). To that extent, and on the assumption that the school will continue to run for the next
year, with volunteers continuing to organise events for the PTA, the charity is to be considered
a going concern
| |---|---|---|---|---| |Where accounts a
concern basis, ple
with the basis on w
accounts and the
regarded as a goin
Disclosure of any
going concern ass
**1.3 Change of a**
The accounts pre|re not prep
ase disclo
hich the tr
reason wh
g concern
uncertainti
umption do
**ccountin**
sent a true|ared on a going
se this fact together
ustees prepared the
y the charity is not
.
es that make the
ubtful;
**g policy**
and fair view and the|Not applicable|| ||||Not applicable|| ||||accounting policies adopted are those outlined in note { }.|| |Yes*
No*|ü|Yes - true and fair vie|w represented and no changes in accounting policy|| |||||| |**_Please disclose:_**||||| |**_(i) the nature of t_**|**_he chang_**|**_e in accounting polic_**|**_y;_**|Not applicable| |**_(ii) the reasons w_**
**_provides more re_**|**_hy applyi_**
**_liable and_**|**_ng the new accounti_**
**_more relevant infor_**|**_ng policy_**
**_mation; and_**|Not applicable| |**_(iii) the amount o_**
**_the current perio_**
**_aggregate amou_**
**_before those pre_**|**_f the adju_**
**_d, each pr_**
**_nt of the a_**
**_sented, 3._**|**_stment for each line_**
**_ior period presented_**
**_djustment relating t_**
**_44 FRS 102 SORP._**|**_affected in_**
**_and the_**
**_o periods_**|Not applicable| ## **1.4 Changes to accounting estimates** |No changes to ac|countinges|timates have occurred in the reporting period (3.46 FRS 102 SORP).| |---|---|---| |Yes*
No*|ü|Yes - no changes to accounting estimates have occurred| |||| ## _**Please disclose:**_ |**_Please disclose:_**|| |---|---| |**_(i) the nature of any changes;_**|Not applicable| |**_(ii) the effect of the change on income and expense or_**
**_assets and liabilities for the current period; and_**|Not applicable| |**_(iii) where practicable, the effect of the change in one or_**
**_more future periods._**|Not applicable| ## **1.5 Material prior year errors** No material prior year error have been identified in the reporting period (3.47 FRS 102 SORP). Yes* ü Yes - no material prior year errors identified No* ## _**Please disclose:**_ |**_Please disclose:_**|| |---|---| |**_(i) the nature of the prior period error;_**|Not applicable| |**_(ii) for each prior period presented in the accounts, the_**
**_amount of the correction for each account line item_**
**_affected; and_**|Not applicable| |**_(iii) the amount of the correction at the beginning of the_**
**_earliest prior period presented in the accounts._**|Not applicable| CC17a (Excel) 27/09/2021 3 ## **Section C Notes to the accounts (cont)** **Note 2 Accounting policies** ## **2.2 INCOME** _This standard list of accounting policies has been applied by the charity except for those ticked "No" or "N/a". Where a different or_ _additional policy has been adopted then this is detailed in the box below._ |**Note 2 Accounting policies**
**2.2 INCOME**|**Note 2 Accounting policies**
**2.2 INCOME**|**Note 2 Accounting policies**
**2.2 INCOME**|**Note 2 Accounting policies**
**2.2 INCOME**|**Note 2 Accounting policies**
**2.2 INCOME**| |---|---|---|---|---| |_This standard list of accounting policies has been applied by the charity except for those ticked "No" or "N/a". Where a different or_
_additional policy has been adopted then this is detailed in the box below._||||| |**Recognition of income**
**2.4 ASSETS**
**Intangible fixed assets**
**Heritage assets**
**POLICIES ADOPTED**
**ADDITIONAL TO OR**
**DIFFERENT FROM**
**THOSE ABOVE**
**Settlement of insurance**
**claims**
**Legacies**
**Support costs**
**Volunteer help**
**Government grants**
**Redundancy cost**
**Deferred income**
**Governance and support**
**costs**
**Grants with performance**
**conditions**
**2.3 EXPENDITURE A**
**Liability recognition**
**Investment gains and**
**losses**
**Income from interest,**
**royalties and dividends**
**Income from membership**
**subscriptions**
**Donated goods**
**Contractual income and**
**performance related grants**
**Offsetting**
**Grants and donations**
**Tax reclaims on donations**
**and gifts**
**Donated services and**
**facilities**
**Tangible fixed assets for**
**use by charity**
**Grants payable without**
**performance conditions**
**Basic financial instruments**
**Creditors**
**Provisions for liabilities**
**Stocks and work in**
**progress**
**Investments**
**Debtors**
**Current asset investments**|Insurance claims are only included in the SoFA when the general income recognition criteria
are met (5.10 to 5.12 FRS102 SORP) and are included as an item of other income in the
SoFA.
Donated goods for resale are measured at fair value on initial recognition, which is the
expected proceeds from sale less the expected costs of sale, and recognised in 'Income
from other trading activities' with the corresponding stock recognised in the balance sheet.
On its sale the value of stock is charged against 'Income from other trading activities' and
the proceeds from sale are also recognised as 'Income from other trading activities'.
Goods donated for on-going use by the charity are recognised as tangible fixed assets and
included in the SoFA as incoming resources when receivable.
Donated goods are measured at fair value (the amount for which the asset could be
exchanged) unless impractical to do so.
In the case of performance related grants, income must only be recognised to the extent
that the charity has provided the specified goods or services as entitlement to the grant
only occurs when the performance related conditions are met (5.16 FRS 102 SORP).
Legacies are included in the SOFA when receipt is probable, that is, when there has been
grant of probate, the executors have established that there are sufficient assets in the
estate and any conditions attached to the legacy are either within the control of the charity
or have been met.
The charity has incurred expenditure on support costs.
The value of any voluntary help received is not included in the accounts but is described in
the trustees’ annual report.
The charity made no redundancy payments during the reporting period.
No material item of deferred income has been included in the accounts.
Support costs have been allocated between governance costs and other support.
Governance costs comprise all costs involving public accountability of the charity and its
compliance with regulation and good practice.
Where the charity gives a grant with conditions for its payment being a specific level of
service or output to be provided, such grants are only recognised in the SoFA once the
recipient of the grant has provided the specified service or output.
**ND LIABILITIES**
Liabilities are recognised where it is more likely than not that there is a legal or constructive
obligation committing the charity to pay out resources and the amount of the obligation can
be measured with reasonable certainty.
This is included in the accounts when receipt is probable and the amount receivable can be
measured reliably.
These are included in the Statement of Financial Activities (SoFA) when:
• the charity becomes entitled to the resources;
· it is more likely than not that the trustees will receive the resources; and
• the monetary value can be measured with sufficient reliability.

There has been no offsetting of assets and liabilities, or income and expenses, unless required or
permitted by the FRS 102 SORP or FRS 102.
Grants and donations are only included in the SoFA when the general income recognition
criteria are met (5.10 to 5.12 FRS102 SORP).
This is only included in the SoFA once the charity has provided the related goods or
services or met the performance related conditions.
The charity has received government grants in the reporting period
Gift Aid receivable is included in income when there is a valid declaration from the donor.
Any Gift Aid amount recovered on a donation is considered to be part of that gift and is
treated as an addition to the same fund as the initial donation unless the donor or the
terms of the appeal have specified otherwise.
Donated services and facilities that are consumed immediately are recognised as income
with an equivalent amount recognised as an expense under the appropriate heading in the
SOFA.
The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the
fair value of those gifts at the time of their receipt and they are recognised on receipt. In
the reporting period in which the stocks are distributed, they are recognised as an expense
at the carrying amount of the stocks at distribution.
Donated services and facilities are included in the SOFA when received at the value of the
gift to the charity provided the value of the gift can be measured reliably.
Gifts in kind for use by the charity are included in the SoFA as income from donations when
receivable.
Membership subscriptions received in the nature of a gift are recognised in Donations and
Legacies.
Membership subscriptions which gives a member the right to buy services or other benefits
are recognised as income earned from the provision of goods and services as income from
charitable activities.
The depreciation rates and methods used are disclosed in note 9.2.
They are valued at cost.
The charity accounts for basic financial instruments on initial recognition as per paragraph
10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19,
FRS102 SORP.
Where there are no conditions attaching to the grant that enables the donor charity to
realistically avoid the commitment, a liability for the full funding obligation must be
recognised.
This includes any realised or unrealised gains or losses on the sale of investments and any
gain or loss resulting from revaluing investments to market value at the end of the year.
A liability is measured on recognition at its historical cost and then subsequently measured
at the best estimate of the amount required to settle the obligation at the reporting date

Support costs include central functions and have been allocated to activity cost categories
on a basis consistent with the use of resources, eg allocating property costs by floor areas,
or per capita, staff costs by the time spent and other costs by their usage.
The charity has creditors which are measured at settlement amounts less any trade
discounts
Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net
realisable value.
They are valued at cost.
Fixed asset investments in quoted shares, traded bonds and similar investments are valued
at initially at cost and subsequently at fair value (their market value) at the year end. The
same treatment is applied to unlisted investments unless fair value cannot be measured
reliably in which case it is measured at cost less impairment.
The charity has intangible fixed assets, that is, non-monetary assets that do not have
physical substance but are identifiable and are controlled by the charity through custody or
legal rights. The amortisation rates and methods used are disclosed in note 9.5
They are valued at cost.
The charity has heritage assets, that is, non-monetary assets with historic, artistic, scientific,
technological, geophysical or environmental qualities that are held and maintained
principally for their contribution to knowledge and culture. The depreciation rates and
methods used as disclosed in note 9.6.1.4.
These are capitalised if they can be used for more than one year, and cost at least
Goods or services provided as part of a charitable activity are measured at net realisable value
based on the service potential provided by items of stock.
Investments held for resale or pending their sale and cash and cash equivalents with a
maturity date of less than 1 year are treated as current asset investments
Work in progress is valued at cost less any foreseeable loss that is likely to occur on the contract.
Debtors (including trade debtors and loans receivable) are measured on initial recognition at
settlement amount after any trade discounts or amount advanced by the charity. Subsequently,
they are measured at the cash or other consideration expected to be received.
The charity has has investments which it holds for resale or pending their sale and cash and cash
equivalents with a maturity date less than one year. These include cash on deposit and cash
equivalents with a maturity date of less than one year held for investment purposes rather than to
meet short term cash commitments as they fall due.
They are valued at fair value except where they qualify as basic financial instruments.|Yes
No
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N/a||| |||||ü| |||||| |||||| CC17a (Excel) 27/09/2021 4 ## **Section C Notes to the accounts (cont)** ## **Note 3 Analysis of income** |Donations andgifts
Gift Aid
Legacies
General grants provided by government/other
charities
Membership subscriptions and sponsorships
which are in substance donations
Donatedgoods,facilities and services
Other
**Total**
Other
**Total**
See separate note providing a breakdown of
income for theyear
Other
**Total**
Interest income
Dividend income
Rental and leasingincome
Other
**Total**
**Total**
Conversion of endowment funds into income
Gain on disposal of a tangible fixed asset held for
charity's own use
Gain on disposal of a programme related
investment
Royalties from the exploitation of intellectual
propertyrights
Other
**Total**
**Other information:**
**Analysis**
**Donations**
**and legacies:**
**Charitable**
**activities:**
**TOTAL INCOME**
**Other:**
**Other trading**
**activities:**
**Income from**
**investments:**
**Separate**
**material item**
**of income:**|**Analysis**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**£**
**£**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**£**
**£**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**£**
**£**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**£**
**£**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**£**
**£**| |---|---|---|---|---|---|---| ||Donations andgifts
|2,053|-|-|2,053|3,050| ||Gift Aid|-|-|-|-|-| ||Legacies|-|-|-|-|-| ||General grants provided by government/other
charities|-|-|-|-|-| ||Membership subscriptions and sponsorships
which are in substance donations|-|-|-|-|| ||Donatedgoods,facilities and services|-|-|-|-|-| ||Other|1,500|-|-|1,500|| ||**Total**|3,553|-|-|3,553|3,050| |||||||| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| ||Other|-|-|-|-|-| ||**Total**|-|-|-|-|-| |||||||| ||See separate note providing a breakdown of
income for theyear|29,633|-|-|29,633|45,644| |||-|-|-|-|-| |||-|-|-|-|-| ||Other|-|-|-|-|-| ||**Total**|29,633|-|-|29,633|45,644| |||||||| ||Interest income|-|-|-|-|-| ||Dividend income|-|-|-|-|-| ||Rental and leasingincome|-|-|-|-|-| ||Other|-|-|-|-|-| ||**Total**|-|-|-|-|-| |||||||| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| ||**Total**|-|-|-|-|-| |||||||| ||Conversion of endowment funds into income|-|-|-|-|-| ||Gain on disposal of a tangible fixed asset held for
charity's own use|-|-|-|-|-| ||Gain on disposal of a programme related
investment|-|-|-|-|-| ||Royalties from the exploitation of intellectual
propertyrights|-|-|-|-|-| ||Other|249|-|-|249|124| ||**Total**|249|-|-|249|124| |||||||| |||33,435|-|-|33,435|48,818| |||||||| |**All income in the prior year was unrestricted except for: (please**
**provide description and amounts)**||Not applicable||||| |**Where any endowment fund is converted into income in the**
**reporting period, please give the reason for the conversion.**||||||| |||Not applicable||||| |||||||| |**Within the income items above the following items are material:**
**(please disclose the nature, amount and any prior year amounts)**||Not applicable||||| CC17a (Excel) 27/09/2021 5 ## **Section C Notes to the accounts (cont)** ## **Note 5 Donated goods, facilities and services** |**Use of property**
**Other**
**Seconded staff**||**This year**
**Last year**
**£**
**£**|**This year**
**Last year**
**£**
**£**| |---|---|---|---| |||-|-| |||-|-| |||-|-| |||-|-| ||||| |**Please provide details of the accounting**
**policy for the recognition and valuation**
**of donated goods, facilities and**
**services.**|Not applicable||| |**Please provide details of any unfulfilled**
**conditions and other contingencies**
**attaching to resources from donated**
**goods and services not recognised in**
**income.**
**Please give details of other forms of**
**other donated goods and services not**
**recognised in the accounts, eg**
**contribution of unpaid volunteers.**|||| ||Not applicable||| ||||| ||SS Alban and Stephen Parent Teachers Association
(PTA) is run entirely by volunteers who do not take any
salaries. This includes both the PTA committee and
trustees (Chair, Secretary, Treasury, Deputy Treasurer). All
events are run by volunteers who are re-imbursed for
expenses incurred in running the events, e.g. supplies||| CC17a (Excel) 27/09/2021 6 **Section C Notes to the accounts (cont)** ## **Note 6 Analysis of expenditure** |**Note 6**|**Analysis of expenditure**|||||| |---|---|---|---|---|---|---| |**Expenditure on**
**raising funds:**
**Other**
**Separate material**
**item of expense**
**Expenditure on**
**charitable**
**activities**
**TOTAL EXPENDITU**|**Analysis**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**£**
**£**||||| ||Incurred seeking donations|-|-|-|-|-| ||Incurred seeking legacies|-|-|-|-|-| ||Incurred seeking grants||||-|| ||Operating membership schemes and
social lotteries||||-|| ||Staging fundraising events|16,073|||16,073|24,125| ||Fudraising agents||||-|| ||Operating charity shops||||-|| ||Operating a trading company undertaking
non-charitable trading activity||||-|| ||Advertising, marketing, direct mail and
publicity|-|-|-|-|-| ||Start up costs incurred in generating new
source of future income|-|-|-|-|-| ||Database development costs|-|-|-|-|-| ||Other trading activities|||||| ||Investment management costs:|-|-|-|-|| ||Portfolio management costs|-|-|-|-|-| ||Cost of obtaining investment advice|-|-|-|-|-| ||Investment administration costs|-|-|-|-|-| ||Intellectual property licencing costs|-|-|-|-|-| ||Rent collection, property repairs and
maintenance charges|-|-|-|-|-| |||-|-|-|-|-| ||**Total expenditure on raising funds**|16,073|
-|-|16,073|24,125| |||||||| ||Donations to school for purchases|8,100|-|-|8,100|70,657| ||First Communion breakfast for school|-|-|-|-|218| ||Yr 6 leavers' party/books|200|-|-|200|-| |||-|-|-|-|-| ||**Total expenditure on charitable**
**activities**|8,300|-|-|8,300|70,875| |||||||| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| ||**Total**|-|-|-|-|-| |||||||| ||Costco membership|-|-|-|-|60| ||NCPTA subscription|122|-|-|122|117| ||Other|713|-|-|713|102| ||**Total other expenditure**|835|-|-|835|279| ||**RE**|||||| |||25,208|-|-|25,208|95,279| |||-
-||||| ## **Other information:** ## **Analysis of expenditure on charitable activities** |**Activity or**
**programme**|**Activities und**|**ertaken directly**|**Grant**
**funding of**
**activities**|**Support**
**Costs**|**Total this**
**year**|**_Total prior_**
**_year_**| |---|---|---|---|---|---|---| |||**£**|**£**|**£**|**£**|**£**| |Activity 1
Activity 2||||||| |||||||| |Other||||||| |**Total**||||||| |||||||| |**Prior year expenditure on charitable activities**
**can be analysed as follows:**||||||| **Within the expenditure items above the following items are material: (please disclose the nature, amount and any prior year amounts)** CC17a (Excel) 27/09/2021 7 ## **Section C Notes to the accounts** ## **Note 10 Details of certain items of expenditure** ## **10.1 Fees for examination of the accounts** _**Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner. If nothing was paid please enter '0' in the appropriate box(es).**_ |**Other fees (for example: financial advice, consultancy, accountancy services) paid to the**
**independent examiner**
**Independent examiner’s fees**
**Assurance services other than audit or independent examination**
**Tax advisory fees**|**This year**
**£**|**Last year**
**£**| |---|---|---| ||0|0| ||0|0| ||0|0| ||0|0| CC17a (Excel) 27/09/2021 8 **Section C Notes to the accounts (cont)** ## **Note 18 Stocks** ## _**Please complete this note if the charity holds any stock items**_ ## **18.1 Please state the carrying amount of stock and work in progress analysed between activities.** |**Charitable activities:**
**_Opening_**
**_Added in period_**
**_Expensed in period_**
**_Impaired_**
**_Closing_**
**Other trading activities:**
**_Opening_**
**_Added in period_**
**_Expensed in period_**
**_Impaired_**
**_Closing_**
**Other:**
**_Opening_**
**_Added in period_**
**_Expensed in period_**
**_Impaired_**
**_Closing_**
**Total this year**
**_Total previous year_**|**Stock**|**Stock**|**Donated goods**|**Donated goods**|**Work in**
**progress**| |---|---|---|---|---|---| ||**For**
**distribution**|**For resale**|**For**
**distribution**|**For resale**|| ||**£**|**£**|**£**|**£**|**£**| ||||||| ||-|427|-|-|-| ||-|-|-|-|-| ||-|- 141|-|-|-| ||-|-|-|-|-| ||**-**|**286**|**-**|**-**|**-**| ||||||| ||||||| ||-|-|-|-|-| ||-|-|-|-|-| ||-|-|-|-|-| ||-|-|-|-|-| ||**-**|**-**|**-**|**-**|**-**| ||||||| ||||||| ||-|-|-|-|-| ||-|-|-|-|-| ||-|-|-|-|-| ||-|-|-|-|-| ||**-**|**-**|**-**|**-**|**-**| ||-|-|-|-|-| ||-|-|-|-|-| ## **18.2 Please specify the carrying amount of any stocks pledged as security for liabilities** CC17a (Excel) 27/09/2021 9 ## **Section C Notes to the accounts (cont)** ## **Note 19 Debtors and prepayments** ## _**Please complete this note if the charity has any debtors or prepayments.**_ |**19.1 Analysis of debtors**
**Trade debtors**
**Prepayments and accrued income**
**Other debtors**
**Total**|**This year**
**£**|**Last year**
**£**| |---|---|---| ||-|-| ||-|-| ||182.0|260.0| ||182.0|260.0| ## _**Please complete 19.2 where a material debtor is recoverable more than a year after the reporting date.**_ ## **19.2 Analysis of debtors recoverable in more than 1 year (included in debtors above)** |**19.2 Analysis of debtors recoverable in more than 1 year (included in debtors above)**||| |---|---|---| |**Prepayments and accrued income**
**Other debtors**
**Total**
**Trade debtors**|**This year**
**£**|**Last year**
**£**| ||-|-| ||-|-| ||-|-| ||-|-| CC17a (Excel) 27/09/2021 10 ## **Section C Notes to the accounts (cont)** ## **Note 20 Creditors and accruals** _**Please complete this note if the charity has any creditors or accruals.**_ ## **20.1 Analysis of creditors** |**Accruals for grants payable**
**Bank loans and overdrafts**
**Trade creditors**
**Payments received on account for contracts or**
**performance-related grants**
**Accruals and deferred income**
**Taxation and social security**
**Other creditors**
**Total**|**Amounts falling due within**
**oneyear**|**Amounts falling due within**
**oneyear**|
**Amounts falling due after**
**more than oneyear**|
**Amounts falling due after**
**more than oneyear**|Lottery prizes owed, expense accruals + cheques not deposited
| |---|---|---|---|---|---| ||**This year**
**£**|**Last year**
**£**|**This year**
**£**|**Last year**
**£**|| ||-|-|-|-|| ||-|-|-|-|| ||-|-|-|-|| ||-|-|-|-|| ||-|-|-|-|| ||-|-|-|-|| ||426|454|
-|-|| ||426|454|
-|-|| ## **20.2 Deferred income** _**Please complete this note if the charity has deferred income.**_ _**Please explain the reasons why income is deferred.**_ |**_Movement in deferred income account_**
**Balance at the start of the reporting period**
**Amounts added in current period**
**Amounts released to income from previous periods**
**Balance at the end of the reporting period**|**This year**
**£**|**Last year**
**£**| |---|---|---| ||-|-| ||-|-| ||-|-| ||-|-| CC17a (Excel) 27/09/2021 11 ## **Section C Notes to the accounts (cont)** ## **Note 24 Cash at bank and in hand** |**Note 24 Cash at bank and in hand**||| |---|---|---| |**Other**
**Cash at bank and on hand**
**Total**
**Short term cash investments (less than 3 months maturity date)**
**Short term deposits**|**This year**
**£**|**Last year**
**£**| ||-|-| ||-|-| ||42,633|34,216| ||-|-| ||42,633|34,216| CC17a (Excel) 27/09/2021 12 **Section C Notes to the accounts (cont)** ## **Note 28 Transactions with trustees and related parties** _**If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box or "False" if there are transactions to report.**_ ## **28.1 Trustee remuneration and benefits** **None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (True or False)** **TRUE** _**In the period the charity has paid trustees remuneration and benefits. Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee by the charity or any institution or company connected with it.**_ |**Name of trustee**|**Legal authority (eg order,**
**governing document)**|**Amounts paid or benefit value**|**Amounts paid or benefit value**|**Amounts paid or benefit value**|**Amounts paid or benefit value**|**Amounts paid or benefit value**| |---|---|---|---|---|---|---| |||**This year**||||**Last year**| |||**Remuneration**
|**Pension**
**contribution**|**Redundancy**
**(including**
**loss of**
**office)/ex**
**gratia**|**Other**|**TOTAL**| |||**£**|**£**||**£**|**£**| |||||||| |||||||| |||||||| |||||||| |**_Please give details of why remuneration or other employment_**
**_benefits were paid._**
**_Where an ex gratia payment has been made to a trustee, provide_**
**_an explanation of the nature of the payment._**||||||| |||Not applicable||||| |||Not applicable||||| ## **28.2 Trustees' expenses** _**If the charity has paid trustees expenses for fulfilling their duties, details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box below. If there are transactions to report, please enter "False".**_ |**No trustee expenses have been incurred (True or False)**|||**TRUE**| |---|---|---|---| ||||| |**Type of expenses reimbursed**||**This year**|**Last year**| |||**£**|**£**| |**Travel**|||| |**Subsistence**|||| |**Accommodation**|||| |**Other (please specify):**|||| ||||| ||**TOTAL**||| |**Please provide the number of trustees reimbursed for expenses**
**or who had expenses paid by the charity**|||| |||0|| ## **28.3 Transaction(s) with related parties** _**Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material interest, including where funds have been held as agent for related parties. If there are no such transactions, please enter 'true' in the box provided.**_ |**There have been no related party transactions in the reporting period (True or False)**|**There have been no related party transactions in the reporting period (True or False)**|**There have been no related party transactions in the reporting period (True or False)**|**There have been no related party transactions in the reporting period (True or False)**|**There have been no related party transactions in the reporting period (True or False)**|**There have been no related party transactions in the reporting period (True or False)**|**TRUE**|**TRUE**| |---|---|---|---|---|---|---|---| ||||||||| |**Name of the trustee or**
**related party**|**Relationship**
**to charity**|**Description of the**
**transaction(s)**|**Amount**|**Balance at**
**period end**|**Provision for bad debts**
**at period end**||**Amounts**
**written off**
**during**
**reporting**
**period**| ||||**£**|**£**|**£**||**£**| ||||||||| ||||||||| ||||||||| ||||||||| |**_In relation to the transactions above, please provide the terms_**
**_and conditions, including any security and the nature of any_**
**_payment (consideration) to be provided in settlement._**
**_For any related party, please provide details of any guarantees_**
**_given or received._**|||||||| ||||Not applicable||||| ||||||||| ||||Not applicable||||| CC17a (Excel) 27/09/2021 13 ## **SS ALBAN & STEPHEN PTA NOTES TO THE ACCOUNTS FOR THE 12 MONTHS ENDED 31st JULY 2020** ## **1. STATUS** The association is a registered charity, number 295680 ## **2. ACCOUNTING POLICIES** i) Income and expenditure - items of income recognised in the accounts when received. Items of expenditure are recognised when paid or when cheques have been issued ii) Assets and liabilities - any assets and liabilities are stated on a historical cost basis ## **3. DONATIONS** All donations have come from Easy Fundraising ## **4. DETAILED INCOME** See next page CC17a (Excel) 27/09/2021 14 ## **SS Alban & Stephen PTA Accounts ***DRAFT*** Income & Expenditure as at 31st July 2020** |**Gross Income**
Cost of events
**Net Income from events**
Less Expenses:
PTA donation for library
_Prior year_
**Total Expenses**
**Net Income after expenses**|**2019-20**
**_2018-19_**
**£**
**_£_**
**£33,435**
**_£48,607_**
**-£17,108**
**_-£24,410_**
**£16,327**
**_£24,196_**
£8,100
_£70,657_
**£8,100**
**_£70,657_**
**£8,227**
**_-£46,461_**|**Mvmt**
**-£15,172**
**£7,302**
**-£7,870**
£0
£8,100
-£70,657| |---|---|---| |||**-£62,557**| |||**£54,688**| |||| |**Balance Sheet as at 31st July 2020**
**Assets**
PTA Main Bank Account
Lottery Bank Account (Lloyds)
Stock (Various bookbags)
Cash & cheques not deposited
**Total Assets**
**Liabilities**
Expenses incurred but not reimbursed
Lottery prizes owed
Cash & cheques not cashed
**Total Liabilities**
**Net Assets**
Net Income b/f
Net Income for the year
**Net income c/f**|£37,480
_£29,738_
£5,153
_£4,449_
£286
_£427_
£182
_£289_
**£43,101**
**_£34,903_**
£0
_-£98_
-£326
_-£251_
-£100
_-£105_
**-£426**
**_-£454_**
**£42,675**
**_£34,449_**
£34,449
_£80,909_
£8,227
_-£46,461_
**£42,675**
**_£34,449_**|£7,742
£704
-£141
-£107| |||**£8,198**
£98
-£75
£5| |||**£28**| |||**£8,227**| |||-£46,461
£54,688| |||**£8,227**| ## **SS Alban & Stephen PTA Accounts 1st August 2019 - 31st July 2020** |**EVENTS**|**Gross Income**
**Expenses**|**Net Income**|**_FY 2018-19_**
**_£_**
_692.00_
_121.82_
_2,432.19_
_310.21_
_1,756.50_
_518.34_
_378.05_
_398.67_
_4,294.38_
_666.62_
_513.13_
_73.00_
**12,154.91**
_-_
_-_
_-_
**0.00**
_7,505.88_
_81.32_
_133.00_
_60.00_
_225.04_
_280.00_
_150.70_
_596.58_
_(34.50)_
_60.00_
_28.00_
_278.25_
**_£9,364.27_**
_3,050.22_
_-_
**3,050.22**|**_FY 2018-19_**
**_£_**
_692.00_
_121.82_
_2,432.19_
_310.21_
_1,756.50_
_518.34_
_378.05_
_398.67_
_4,294.38_
_666.62_
_513.13_
_73.00_
**12,154.91**
_-_
_-_
_-_
**0.00**
_7,505.88_
_81.32_
_133.00_
_60.00_
_225.04_
_280.00_
_150.70_
_596.58_
_(34.50)_
_60.00_
_28.00_
_278.25_
**_£9,364.27_**
_3,050.22_
_-_
**3,050.22**|**YoY**| |---|---|---|---|---|---| |100 club
Book bags
Junior Disco
Non Uniform
Pantomime
Quiz Night
Santa letters
Second Hand Uniform
Welcome fair
Wreath
Xmas Cards
Xmas Tree|**£**
**£**
1,028.00
(423.00)
35.99
0.00
1,015.88
(223.84)
984.70
0.00
9,699.00
(10,791.50)
1,566.57
(612.36)
333.30
0.00
79.30
0.00
6,275.48
(1,100.88)
1,596.59
(74.53)
1,933.75
(1,394.75)
115.50
0.00|**£**|||**£**| |||**605.00**|||_(87.00)_| |||**35.99**|||_(85.83)_| |||**792.04**|||_(1,640.15)_| |||**984.70**|||_674.49_| |||**(1,092.50)**|||_(2,849.00)_| |||**954.21**|||_435.87_| |||**333.30**|||_(44.75)_| |||**79.30**|||_(319.37)_| |||**5,174.60**|||_880.22_| |||**1,522.06**|||_855.44_| |||**539.00**|||_25.87_
_42.50_| |||**115.50**|||| ||||||| |**24,664.06**
**(14,620.86)**
**New events run in 2019/20**
Maths Kits
2,060.00
(1,356.58)
Tea Towels
1,320.00
0.00
Xmas Raffle
1,588.70
(95.78)
**4,968.70**
**(1,452.36)**
**2018/19 events not run in 2019/20**
Ball
0.00
0.00
Camping
0.00
0.00
Cinema
0.00
0.00
Circus
0.00
0.00
Fathers' Day
0.00
0.00
Kid Gloves
0.00
0.00
Mothers day
0.00
0.00
Popcorn
0.00
0.00
Summer Fair
0.00
0.00
Sweepstakes
0.00
0.00
Toy Sale
0.00
0.00
Wine Tasting
0.00
0.00
**£0.00**
**£0.00**|**24,664.06**
**(14,620.86)**|**10,043.20**|||**(2,111.71)**| ||2,060.00
(1,356.58)
1,320.00
0.00
1,588.70
(95.78)||||| |||**703.42**|||_703.42_| |||**1,320.00**|||_1,320.00_| |||**1,492.92**|||_1,492.92_| ||||||| ||**4,968.70**
**(1,452.36)**|**3,516.34**|||**3,516.34**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|||| ||||||_(7,505.88)_| ||||||_(81.32)_| ||||||_(133.00)_| ||||||_(60.00)_| ||||||_(225.04)_| ||||||_(280.00)_| ||||||_(150.70)_| ||||||_(596.58)_| ||||||_34.50_| ||||||_(60.00)_| ||||||_(28.00)_| ||||||_(278.25)_| ||||||| ||**£0.00**
**£0.00**|**-**|||**(£9,364.27)**| ||||||_(997.24)_
_1,500.00_| |**Donations and Misc**
Donations
Bank Switch Bonus|2,052.98
0.00
1,500.00
0.00|**2,052.98**
**1,500.00**|||| ||**3,552.98**
**0.00**|**3,552.98**|||**502.76**| ||||||| |**Fundraising Totals**|**£33,185.74**
**(£16,073.22)**|**£17,112.52**|**_£24,569.40_**||**_(£7,456.88)_**| ||0.00
(75.00)
0.00
0.00
0.00
0.00
28.13
0.00
0.00
(122.00)
0.00
0.00
0.00
(200.00)
221.00
(637.98)|**(75.00)**
**-**
**-**
**28.13**
**(122.00)**
**-**
**(200.00)**
**(416.98)**|_-_
_(60.00)_
_(218.14)_
_112.33_
_(117.00)_
_-_
_-_
_(90.18)_
_-_||| |**PTA Overheads**|||||| |AGM Expenses
Costco membership
First Communion breakfast
Interest
Parentkind membership
Yr 6 Leavers Party
Yr 6 Year Books
Miscellaneous
Other (previous year)|||||_(75.00)_| ||||||_60.00_| ||||||_218.14_| ||||||_(84.20)_| ||||||_(5.00)_
_-_
_(200.00)_| ||||||_(326.80)_| ||||||_-_| |**Total Overheads**|**£249.13**
**(£1,034.98)**|**(785.85)**|**_(£372.99)_**||**(£412.86)**| ||||||| |**Net Income**|**£33,434.87**
**(£17,108.20)**|**16,326.67**|**_£24,196.41_**||**(£7,869.74)**| |**Expenses**
SCHOOL
Infants
Juniors|0.00
(8,100.00)
0.00
0.00
0.00
0.00|**(8,100.00)**
**-**
**-**|_-_
_(12,952.32)_
_(57,704.93)_||_(8,100.00)_
_12,952.32_
_57,704.93_| |**Expenses Total**|**£0.00**
**(£8,100.00)**|**(8,100.00)**|**_(£70,657.25)_**||**£62,557.25**| ||||||| |**Net income after Expenses**|**£33,434.87**
**(£25,208.20)**|**8,226.67**|**_(£46,460.84)_**||**£54,687.51**| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to tho trusto•81 members of SS Alban and Stephen Parent Teachern Associati¢ On accounts for the year ded 31 July 2020 Charfty no (If any) S•t out on pag I report to the trustees on my examination of th8 accounts of the above charbty (Yhe Trust.) for the year ended 3110712020. R••pon•lb1lhl￿ •nd ba•18 ol Mport A8 the charity'8 tru8t888, you ar8 responsible for the preparation of the accounts in accordan￿ with the requirements of the Charltle8 Act 2011 {'the Act.). I report In respect of my examinatlon of the Trust's accounts ¢arrted out under 8ection 145 of tho 2011 Act and in rArying out my examination, I have followed all the applicab￿ Direction8 glven by the Charlty Comm1881 under sectlon 145(5)(b) of the Aci. Inde￿ndant I havo completed my examination. I confimi that no material mattar8 have examln•V8 8tatom•nt come to my attention in connection with the examlnatkjn whlch gives me cause to believe that in, any mat8rlal respect.. the accounting records vfftre not kept in aGcordan¢e wlth soction 130 of tho Charities Act,. or the a¢¢ount8 did not accord wlth the accounting record8; or the account8 did not comply with the appllcabl8 requirements conceming the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any r8qulr8m8nt that the account8 glve a Irue and fair, vlew whlch18 not a matt8r con8ldèrod a8 part of an indopondent examination. I have no con¢ems and have come across no other matters in connection with the examlnatlon to which attention should b8 drawn In thls report in order to enable a proper understanding of the accounts to be reached. ' Ple8S8 delete thé wonys In the brackets rfthey do not 8ppty. 8lgnod: Zo/og/2D- Name: Helen Caulfield Relevant professlonal qualMcatlon{s) or body (If any): FCA, ICAEW Address: 58 Longacrés, St Albans, AL4 ODR IER Oct 2018 Section B Disclosure Only complete rf the examiner needs to highlight materlal matters of ¢onc8m (see CC32. Independent examination of ¢harrty a¢¢ounts.' dir8Ctions and gutdanc8 for examiners). Glve here brlef detslls of any Item$ that tho examlnor wlshos to dl8clo80. IER Oct 2018