## Trustee Report for 2022 ## Stanton Parents and Under Fives Stanton Pre-School. Upthorpe Road, Stanton, Suffolk. IP31 2AW Registered Charity 295564 ## Contents Trustee Report for 2022 .......................................................................................................................... 1 Introduction ........................................................................................................................................ 2 Key Charity Details .............................................................................................................................. 2 Background ......................................................................................................................................... 2 Serious Incidents and Risks ................................................................................................................. 2 Financial Review .................................................................................................................................. 3 Reserves Policy .................................................................................................................................... 3 Going forward ..................................................................................................................................... 3 Conclusion ........................................................................................................................................... 3 Trustee Signature ................................................................................................................................ 3 ## Introduction This report, will be covering the running and accounts of Stanton Pre-School (SPUF) for the financial year September 1[st] 2021 – August 31[st] 2022. ## Key Charity Details SPFU is an Unincorporated Association whose governing document was adopted in 1984 Trustees; - Tom Forster - Jessica Forster - Lisa French ## Background In the years running up to 2013 SPUF had a committee and trustee members, however no accounts were submitted to the Charity’s Commission between 2010 and 2013. During 2013 the previous treasures left the committee leaving little information for the committee to work with. In actual fact in mid-2014 the committee completely disbanded leaving no trustees in place (the new committee are aware that this should have led to the charity being closed down) however the Manager Lisa French set about recruiting new members immediately and was able to gain some new trustees but again was let down due to the task of having no formal handover or information given. Lisa French then began a bigger recruitment drive and was able to recruit trustees in 2015. This took some time due to mistakes made with checks etc. but eventually was sorted and the pre-school now have trustees with new ones about to join imminently. In mid-2016 this new committee was formed and as of late 2016 new trustees have been nominated. The new committee and trustees have been working to resolve the previous errors and miss- management but accept no responsibility for these. The 2021 accounts have been qualified and submitted and this report / accounts pack references 2022 Financial Year. The Committee can confirm that the trustees have had regard to the charities commission guidance on public benefit and fee charging as well as a description of significant activities carried out further to the charity purpose for public benefit. In the future we are aiming to convert the charity to a Charitable Incorporated Organisation to easy management and ensure the long term viability of the organisation. ## Serious Incidents and Risks As mentioned above the management of the organisation from a committee perspective between 2013 and 2015 was unstable, sometimes completely absent, the organisations financial figures are yet to be correctly filed between 2011 and 2015. SPFU now have a committee in place have a robust plan in place to ensure that future accounts are submitted successfully. Following discussions with The Charity Commission in March 2016 it was agreed that SPUF would not submit financial data prior to 2014. However subsequent years have all been fully submitted. ## Financial Review Please see accounts pack ## Reserves Policy Following the AGM held in November 2016 the decision was made to hold £15,000 in the reserves account. This is a separate account. This we believe is enough to cover the liability for 1 term. The cost incurred from the relocation of the pre-school has meant that the above sum will build up over a period of time and the £15000 will sit in reserve indefinitely or as when needed. The sum of £3700 has already been allocated and sits in a separate account. ## Going forward In regards to the future accounts SPUF have employed a book keeper to manage the day-today book keeping and the same accountancy firm to build the accounts which will be independently verified prior to submission. Accounts will be submitted on an annual basis as required by The Charity Commission. SPUF will be moved to the Charitable Integrated Organisation model in 2023. ## Conclusion As of 2022 SPFU is in a stable financial position and able to meet it’s running costs, the forecast is that this will continue into the future with growing numbers of Children in our setting. ## Trustee Signature Tom Forster **Report of the Trustees and Unaudited Financial Statements for the Year Ended 31st August 2022 for Stanton Parents and Under Fives** ## **Stanton Parents and Under Fives** ## **Contents of the Financial Statements for the Year Ended 31st August 2022** ||**Pages**| |---|---| |Report of the Trustees|1 to 3| |Independent Examiners Report|4| |Statement of Financial Activities|5| |Balance Sheet|6| |Notes to the Financial Statements|7,8,9,10| |Detailed statement of the Financial Activities|11| ## **Independent Examiners Report to the Trustees of** ## **Stanton Parents and under Fives** I report to the trustees on my examination of the accounts of Stanton Parents and under Fives for the year ended 31 August 2022 set out on page 5-10 ## **Responsibilities and basis of report** As the charities trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act). ## **Independent examiners statement.** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that, in any material respect : - 1 accounting records were not kept in respect of the Trust as required by Section 130 of the 2011 Act or - 2 the accounts do not accord with those records; or - 3 the accounts do not comply with the applicable equirements concerning the form and content of accounts set out in the Charities (Accounts and Reports ) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Suzanne Lock Suzanne Lock Business Services Ltd 40 Meadow Crescent Ipswich IP3 8GD 4 ## **Stanton Parents under Fives** ## **Statement of Financial Activities For the year ended 31st August 2022** |**Notes**
**INCOME AND ENDOWMENTS FROM**
**Donations and legacies**
Donations
Fundraising
Grant funding
**Chatitable activities**
Fees
**Total Incoming resources**
**EXPENDITURE ON**
General funding expenses
**Charitable Activities**
Pre School
Support costs including governance
**Total resources expended**
**Net Income / (expenditure) for the year**
**RECONCILIATION OF FUNDS**
Total funds brought forward
**TOTAL FUNDS CARRIED FORWARD**|**2022**
**£**
**0**
**0**
**97,033**
**12,635**
**109,667**
**0**
**113,930**
**2,333**
**116,262**
**(6,595)**
**42,243**
**35,648**|**2021**
**£**
**0**
**0**
**120,138**
**10,690**| |---|---|---| |||**130,827**
**0**
**144,765**
**2,117**| |||**146,882**| |||**(16,055)**
**58,297**| |||**42,243**| 5 ## **Stanton Parents under Fives** ## **BALANCE SHEET For the year ended 31st August 2022** |**Notes**
**TANGIBLE FIXED ASSETS**
**8**
**CURRENT ASSETS:**
Debtors & Prepayments
**9**
Cash at bank and in hand
**CREDITORS:**
Amounts falling
due within one year
**10**
**NET CURRENT ASSETS**
**NET ASSETS**
**FUNDS**
Unrestricted Funds
**TOTAL FUNDS**|**£**
**£**
**12,157**
**2,545**
**24,873**
**27,417**
**3,926**
**23,491**
**35,648**
**35,648**
**35,648**
**2022**|**£**
**£**
**14,386**
**0**
**31,212**
**31,212**
**3,355**
**27,856**
**42,243**
**26,188**
**26,188**
**2021**|**£**
**£**
**14,386**
**0**
**31,212**
**31,212**
**3,355**
**27,856**
**42,243**
**26,188**
**26,188**
**2021**| |---|---|---|---| ||**27,417**
**3,926**|**31,212**
**3,355**|| ||||| ||||**42,243**| ||||**26,188**| ||||**26,188**| The financial statements were approved by the Board of Trustees on ……………………………….. And were signed on its behalf by : ……………………………………………….. Tom Foster ……………………………………………….. Mrs Jessica Foster 6 ## **Stanton and Parents under Fives** ## **NOTES TO THE UNAUDITED ACCOUNTS For the year ended 31st Agust 2022** ## 1 **ACCOUNTING POLICIES** - a) The financial statements have been prepared under the historical cost convention. - b) The financial statements have been prepared in accordance with applicable accounting standards and follow the recommendations in Accounting and Reporting by Charities Statement of Recommended Practise (FRS 1402 SORP) and the Charities Act 2011 - c) All incoming resources are included in the Statement of Financial Activities when the Charity is legally entitled to the income and the amount can be quantified with accuracy. - d) Grants including grants for the purchase of fixed assets are recognised in full in the Statement of Financial Activities in the year in which they are received or receivable, whichever is the earlier, unless they relate to a specified future period in which case they are deferred. The Charity has received government grants during the reporting period - e) Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities consistent with the use of the resource. All catagories are natural catagories Restricted funds are to be used for specified purposes as laid down by the donor. Expenditure incurred for specified purpose is charged to the appropriate fund - f) Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees of the charity without further specified purpose and are available as general funds. - g) Governance costs are those costs incurred to meet statutory and constitutional requirements. - Depreciation is provided at the following annual rates in order to write off each asset over its estimated - h) useful life Fixture and fittings 15% reducing balance Computer Equipment 25% reducing balance ## **FUND ACCOUNTING** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees - i) Al resources expended are inclusive of irrecoverable VAT. |2
**ANALYSIS OF INCOME**
Donations and legacies
Donations
Fundraising (Uniforms)
Grant funding
Charitable Activities:
Pre School|2021
£
0
97,033
12,635
109,667|2021
£
0
120,138
10,690| |---|---|---| |||130,827| 7 ## **Stanton and Parents under Fives** ## **NOTES TO THE UNAUDITED ACCOUNTS For the year ended 31st Agust 2022** ## **3 ANALYSIS OF EXPENDITURE** |**3**|**ANALYSIS OF EXPENDITURE**|||||| |---|---|---|---|---|---|---| |||**Staff**|**Direct**|**Support**|**2022**|**2021**| |||**Costs**|**Costs**|**Other**|**Total**|**Total**| |||**£**|**£**|**£**|**£**|**£**| ||Expenditure on raising funds:|||||| ||Fundraising (uniforms)||0||0|0| |||0|0|0|0|0| ||Expenditure on charitable activities:|||||| ||Pre school activities|106,798||7,132|113,930|144,765| ||Support costs including governance|||2,333|2,333|2,117| |||106,798|0|9,465|116,262|146,882| |||**106,798**|**0**|**9,465**|**116,262**|**146,882**| |**4**|**SUPPORT COSTS:**||**Support **|**Governance**|**2022**|**2021**| ||||||**Total**|**Total**| ||||**£**|**£**|**£**|**£**| ||Accountancy and book keeping|||2,333|2,333|2,117| ||Sundries|||4,203|4,203|5,026| ||Repairs and renewals|||700|700|378| ||Cleaning|||0|0|0| ||Legal|||0|0|0| ||Depreciation|||2,230|2,230|2,652| ||Bank charges|||93|93|24| |||||9,558|9,558|10,197| |**5**|**NET (OUTGOING) / INCOMING RESOURCES:**||||**2022**|**2021**| ||||||**£**|**£**| ||This is stated after charging|||||| ||Depreciation||||2,230|2,652| ||Independent Examiners / Reporting|Accountants|Remuneration||2,333|2,117| |**6**|**STAFF COSTS:**||||**2022**|**2021**| ||||||**£**|**£**| ||Salaries||||84,652|116,716| ||Employers NI||||2,642|2,733| ||Employers Pension contributions||||1,550|2,108| ||Staff training and DBS checks||||771|650| ||||||89,615|122,207| The average number of paid employees (part time and full time) during the year was 6 (2021: 7) 8 ## **Stanton and Parents under Fives** ## **NOTES TO THE UNAUDITED ACCOUNTS For the year ended 31ST Agust 2022** ## **7 TAXATION** All income is applied for charitable purposes and therefore any surplus is exempt from Corporation tax. ## **8 TANGIBLE FIXED ASSETS** |||**Fixture and Fittings**||**Computer Equipment**|**Computer Equipment**|**Totals**| |---|---|---|---|---|---|---| ||**Cost**|**£**||**£**||**£**| ||At 1 September 2021|22,786||2,483||25,269| ||Additions|||||0| ||Disposals|||||0| ||**At 31 August 2022**|22,786||2,483||25,269| ||**Depreciation**|||||| ||At 1 September 2021|9,118||1,764||10,881| ||Depn on disposal|||||0| ||Charge for Year|2,050||180||2,230| ||**At 31 August 2022**|11,169|0|1,944|0|13,111| ||**Net Book Value**|||||| ||**At 31 August 2022**|**11,617**||**539**||**12,157**| ||At 31 August 2021|13,667||719||14,386| |**9**|**DEBTORS**||||**2022**|**2021**| ||||||**£**|**£**| ||Trade debtors|||||0| ||Other debtors||||2,545|511| ||||||2,545|511| |**10**|**CREDITORS: AMOUNTS**|**FALLING**||||| ||**DUE WITHIN ONE YEAR**||||**2022**|**2021**| ||||||**£**|**£**| ||Accruals||||1,200|1,020| ||Other Creditors|||||0| ||Taxation and Social security||||2,314|1,102| ||Pension||||412|1,234| ||||||3,926|3,355| 9 ## **Stanton and Parents under Fives** ## **NOTES TO THE UNAUDITED ACCOUNTS For the year ended 31st Agust 2022** ## **11 TRANSACTIONS WITH TRUSTEES AND RELATED PARTIES** |||**2022**|**2021**| |---|---|---|---| |||**£**|**£**| |**Trustees remuneration**|Authority Remuneration Pension|Total|Total| |Name of trustee|||| |Lisa French|By order of|44,084|48,334| |**Trustees expenses**|Types of expenses reimbursed||| |Name of trustee|||| |Lisa French|Equipment,travel,sundries|273|1,235| ## **12 GENERAL RESERVE** The unrestricted funds balance includes an amount set aside to enable the charity to cover essential management, administration and support costs for one term. 10 ## **Stanton and Parents under Fives** ## **DETAILED PROFIT AND LOSS ACCOUNT - for management information only For the year ended 31 August 2022** |**INCOME**
Donations
Fund raising
Funding
Non-funded Fees
Accountants Fees
Advertising and marketing
Bank Fees
Childcare
Childrens activities
Cleaning
Depreciation
Donations
Educational Equipment
Employers NI
Entertainment
Food and snacks
Fund raising expenses
Gross Wages
Insurance
Light and heat
Pension Contributions
Playgroup sundries
Professional Fees
Rent & Rates & water
Repairs and renewals
Stationery and postage
Subscriptions and memberships
Telephone
Training and DBS checks
Travel
Net loss|**£**
**£**
97,033
12,635
109,667
2,333
1,227
93
134
940
0
2,230
0
2,264
2,642
94
2,598
0
84,652
863
707
1,550
4,203
1,499
4,683
700
588
101
1,333
771
60
116,262
(6,595)
**2022**|**£**
**£**
120,138
10,690
130,827
2,117
480
24
0
907
0
2,652
42
2,701
2,733
0
1,955
0
116,716
511
832
2,108
5,026
4,610
378
356
527
1,457
650
100
146,882
(16,055)
**2021**|**£**
**£**
120,138
10,690
130,827
2,117
480
24
0
907
0
2,652
42
2,701
2,733
0
1,955
0
116,716
511
832
2,108
5,026
4,610
378
356
527
1,457
650
100
146,882
(16,055)
**2021**| |---|---|---|---| ||||| ||||(16,055)| 11