2021-08-31-accounts - Stanton Parents And Under Fives

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Report of the Trustees and Unaudited Financial Statements for the Year Ended 31st August 2021 for Stanton Parents and Under Fives

Stanton Parents and Under Fives

Contents of the Financial Statements for the Year Ended 31st August 2021

	Pages
Report of the Trustees	1 to 3
Independent Examiners Report	4
Statement of Financial Activities	5
Balance Sheet	6
Notes to the Financial Statements	7,8,9,10
Detailed statement of the Financial Activities	11

Trustee Report for 2021

Stanton Parents and Under Fives

Stanton Pre-School. Upthorpe Road, Stanton, Suffolk. IP31 2AW Registered Charity 295564

Trustee Report for 2020 .......................................................................................................................... 1 Introduction ........................................................................................................................................ 2 Key Charity Details .............................................................................................................................. 2 Background ......................................................................................................................................... 2 Serious Incidents and Risks ................................................................................................................. 2 Financial Review .................................................................................................................................. 3 Reserves Policy .................................................................................................................................... 3 Going forward ..................................................................................................................................... 3 Conclusion ........................................................................................................................................... 3 Trustee Signature ................................................................................................................................ 3

Introduction

This report, will be covering the running and accounts of Stanton Pre-School (SPUF) for the financial year September 1[st] 2020 – August 31[st] 2021.

Key Charity Details

SPFU is an Unincorporated Association whose governing document was adopted in 1984

Trustees;

Tom Forster
Jessica Forster
Lisa French

Background

In the years running up to 2013 SPUF had a committee and trustee members, however no accounts were submitted to the Charity’s Commission between 2010 and 2013. During 2013 the previous treasures left the committee leaving little information for the committee to work with. In actual fact in mid-2014 the committee completely disbanded leaving no trustees in place (the new committee are aware that this should have led to the charity being closed down) however the Manager Lisa French set about recruiting new members immediately and was able to gain some new trustees but again was let down due to the task of having no formal handover or information given. Lisa French then began a bigger recruitment drive and was able to recruit trustees in 2015. This took some time due to mistakes made with checks etc. but eventually was sorted and the pre-school now have trustees with new ones about to join imminently. In mid-2016 this new committee was formed and as of late 2016 new trustees have been nominated. The new committee and trustees have been working to resolve the previous errors and miss- management but accept no responsibility for these.

The 2020 accounts have been qualified and submitted and this report / accounts pack references 2021 Financial Year.

The Committee can confirm that the trustees have had regard to the charities commission guidance on public benefit and fee charging as well as a description of significant activities carried out further to the charity purpose for public benefit.

In the future we are aiming to convert the charity to a Charitable Incorporated Organisation to easy management and ensure the long term viability of the organisation.

Serious Incidents and Risks

As mentioned above the management of the organisation from a committee perspective between 2013 and 2015 was unstable, sometimes completely absent, the organisations financial figures are yet to be correctly filed between 2011 and 2015. SPFU now have a committee in place have a robust plan in place to ensure that future accounts are submitted successfully. Following discussions with The Charity Commission in March 2016 it was

agreed that SPUF would not submit financial data prior to 2014. However subsequent years have all been fully submitted.

Financial Review

Please see accounts pack

Reserves Policy

Following the AGM held in November 2016 the decision was made to hold £15,000 in the reserves account. This is a separate account. This we believe is enough to cover the liability for 1 term. The cost incurred from the relocation of the pre-school has meant that the above sum will build up over a period of time and the £15000 will sit in reserve indefinitely or as when needed. The sum of £3700 has already been allocated and sits in a separate account.

Going forward

In regards to the future accounts SPUF have employed a book keeper to manage the day-today book keeping and the same accountancy firm to build the accounts which will be independently verified prior to submission. Accounts will be submitted on an annual basis as required by The Charity Commission.

Conclusion

As of 2021 SPFU is in a stable financial position and able to meet it’s running costs, the forecast is that this will continue into the future with growing numbers of Children in our setting.

Trustee Signature

Tom Forster

Independent Examiners Report to the Trustees of

Stanton Parents and under Fives

I report to the trustees on my examination of the accounts of Stanton Parents and under Fives for the year ended 31 August 2021 set out on page 5-10

Responsibilities and basis of report

As the charities trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act).

Independent examiners statement.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that, in any material respect :

1 accounting records were not kept in respect of the Trust as required by Section 130 of the 2011 Act or
2 the accounts do not accord with those records; or
3 the accounts do not comply with the applicable equirements concerning the form and content of accounts set out in the Charities (Accounts and Reports ) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Suzanne Lock

Suzanne Lock Business Services Ltd

40 Meadow Crescent

Ipswich IP3 8GD

Stanton Parents under Fives

Statement of Financial Activities For the year ended 31st August 2021

Notes INCOME AND ENDOWMENTS FROM Donations and legacies Donations Fundraising Grant funding Chatitable activities Fees Total Incoming resources EXPENDITURE ON General funding expenses Charitable Activities Pre School Support costs including governance Total resources expended Net Income / (expenditure) for the year RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD	2021 £ 0 0 120,138 10,690 130,827 0 144,765 2,117 146,882 (16,055) 58,297 42,243	2020 £ 0 500 118,790 10,391
		129,681 0 127,773 2,870
		130,643
		(962) 59,259
		58,297

Stanton Parents under Fives

BALANCE SHEET For the year ended 31st August 2021

£ £ 14,386 0 31,212 31,212 3,355 27,856 42,243 42,243 42,243 2021	£ £ 14,938 511 44,184 44,695 1,336 43,359 58,297 58,297 58,297 2020	£ £ 14,938 511 44,184 44,695 1,336 43,359 58,297 58,297 58,297 2020
31,212 3,355	44,695 1,336

		58,297
		58,297
		58,297

The financial statements were approved by the Board of Trustees on ……………………………….. And were signed on its behalf by :

………………………………………………..

Tom Foster

………………………………………………..

Mrs Jessica Foster

Stanton and Parents under Fives

NOTES TO THE UNAUDITED ACCOUNTS For the year ended 31st Agust 2021

1 ACCOUNTING POLICIES

a) The financial statements have been prepared under the historical cost convention.
b) The financial statements have been prepared in accordance with applicable accounting standards and follow the recommendations in Accounting and Reporting by Charities Statement of Recommended Practise (FRS 1402 SORP) and the Charities Act 2011
c) All incoming resources are included in the Statement of Financial Activities when the Charity is legally entitled to the income and the amount can be quantified with accuracy.
d) Grants including grants for the purchase of fixed assets are recognised in full in the Statement of Financial Activities in the year in which they are received or receivable, whichever is the earlier, unless they relate to a specified future period in which case they are deferred. The Charity has received government grants during the reporting period
e) Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities consistent with the use of the resource. All catagories are natural catagories

Restricted funds are to be used for specified purposes as laid down by the donor. Expenditure incurred for specified purpose is charged to the appropriate fund

f) Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees of the charity without further specified purpose and are available as general funds.
g) Governance costs are those costs incurred to meet statutory and constitutional requirements.
Depreciation is provided at the following annual rates in order to write off each asset over its estimated
h) useful life

Fixture and fittings 15% reducing balance Computer Equipment 25% reducing balance

FUND ACCOUNTING

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees

i) Al resources expended are inclusive of irrecoverable VAT.

2 ANALYSIS OF INCOME Donations and legacies Donations Fundraising (Uniforms) Grant funding Charitable Activities: Pre School	2021 £ 0 120,138 10,690 130,827	2020 £ 500 118,790 10,391
		129,681

Stanton and Parents under Fives

NOTES TO THE UNAUDITED ACCOUNTS For the year ended 31st Agust 2021

3	ANALYSIS OF EXPENDITURE
		Staff	Direct	Support	2021	2020
		Costs	Costs	Other	Total	Total
		£	£	£	£	£
	Expenditure on raising funds:
	Fundraising (uniforms)		0		0	0
		0	0	0	0	0
	Expenditure on charitable activities:
	Pre school activities	136,709		8,056	144,765	127,773
	Support costs including governance			2,117	2,117	2,870
		136,709	0	10,173	146,882	130,643
		136,709	0	10,173	146,882	130,643
4	SUPPORT COSTS:		Support	Governance	2021	2020
					Total	Total
			£	£	£	£
	Accountancy and book keeping			2,117	2,117	2,870
	Sundries			5,026	5,026	3,599
	Repairs and renewals			378	378	160
	Cleaning			0	0	16
	Legal			0	0	0
	Depreciation			2,652	2,652	2,368
	Bank charges			24	24	12
				10,197	10,197	9,025
5	NET (OUTGOING) / INCOMING RESOURCES:				2021	2020
					£	£
	This is stated after charging
	Depreciation				2,652	2,368
	Independent Examiners / Reporting	Accountants	Remuneration		2,117	2,870
6	STAFF COSTS:				2020	2019
					£	£
	Salaries				116,716	100,360
	Employers NI				2,733	3,023
	Employers Pension contributions				2,108	1,949
	Staff training and DBS checks				650	61
					122,207	105,394

The average number of paid employees (part time and full time) during the year was 7 (2020: 10)

Stanton and Parents under Fives

NOTES TO THE UNAUDITED ACCOUNTS For the year ended 31ST Agust 2021

7 TAXATION

All income is applied for charitable purposes and therefore any surplus is exempt from Corporation tax.

8 TANGIBLE FIXED ASSETS

		Fixture and Fittings		Computer Equipment	Computer Equipment	Totals
	Cost	£		£		£
	At 1 September 2020	21,250		1,918		23,168
	Additions	1,535		565		2,100
	Disposals					0
	At 31 August 2021	22,786		2,483		25,269
	Depreciation
	At 1 September 2020	6,707		1,524		8,230
	Depn on disposal					0
	Charge for Year	2,412		240		2,652
	At 31 August 2021	9,118	0	1,764	0	10,881
	Net Book Value
	At 31 August 2021	13,667		719		14,386
	At 31 August 2020	14,544		394		14,938
9	DEBTORS				2021	2020
					£	£
	Trade debtors					0
	Other debtors				0	511
					0	511
10	CREDITORS: AMOUNTS	FALLING
	DUE WITHIN ONE YEAR				2021	2020
					£	£
	Accruals				1,020	905
	Deferred Income				0	0
	Taxation and Social security				1,102	26
	Pension				1,234	404
					3,355	1,335

Stanton and Parents under Fives

NOTES TO THE UNAUDITED ACCOUNTS For the year ended 31st Agust 2021

11 TRANSACTIONS WITH TRUSTEES AND RELATED PARTIES

		2021	2020
		£	£
Trustees remuneration	Authority Remuneration Pension	Total	Total
Name of trustee
Lisa French	By order of	48,334	44,616
Trustees expenses	Types of expenses reimbursed
Name of trustee
Lisa French	Equipment,travel,sundries	1,235	617

12 GENERAL RESERVE

The unrestricted funds balance includes an amount set aside to enable the charity to cover essential management, administration and support costs for one term.

Stanton and Parents under Fives

DETAILED PROFIT AND LOSS ACCOUNT - for management information only For the year ended 31 August 2021

INCOME Donations Fund raising Funding Non-funded Fees Accountants Fees Advertising and marketing Bank Fees Childcare Childrens activities Cleaning Depreciation Donations Educational Equipment Employers NI Entertainment Food and snacks Fund raising expenses Gross Wages Insurance Light and heat Pension Contributions Playgroup sundries Premises Insurance Rent & Rates & water Repairs and renewals Stationery and postage Subscriptions and memberships Telephone Training and DBS checks Travel Net loss	£ £ 120,138 10,690 130,827 2,117 480 24 0 907 0 2,652 42 2,701 2,733 0 1,955 0 116,716 511 832 2,108 5,026 4,610 378 356 527 1,457 650 100 146,882 (16,055) 2021	£ £ 500 118,790 10,391 129,681 2,870 540 12 0 304 16 2,368 96 2,564 3,023 0 2,158 0 100,360 743 1,057 1,949 3,599 5,595 160 416 1,282 1,349 61 120 130,643 (962) 2020	£ £ 500 118,790 10,391 129,681 2,870 540 12 0 304 16 2,368 96 2,564 3,023 0 2,158 0 100,360 743 1,057 1,949 3,599 5,595 160 416 1,282 1,349 61 120 130,643 (962) 2020

			(962)