## **Trustees’ Annual Report for the period**
**From** 01/08/2024 **Period start date To** 31/07/2025 **Period end date**
**Charity name:** Woolacombe Primary School Parents, Teachers and Friends Association **Charity registration number:** 295446
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the PTFA is to advance the
education of pupils in the school in particular
by:
•Developing effective relationships between
the staff, parents and others associated with
the school
•Engaging in activities or providing facilities
or equipment which support the school and
advance the education of the pupils.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|During the reporting year, the PTFA organised
a range of fundraising and community events to
support the education and wellbeing of pupils
and to strengthen relationships between
parents, staff and the wider school community.
Activities included fundraising events open to
pupils, families and the local community, which
helped to raise funds and encourage
engagement with the school.
These events included: second hand uniform
and book sales, cake sales, a talent show,
aquathlon, craft workshops, music concerts and
a Christmas gift evening.
In addition, PTFA members gave their time by
volunteering at local community events, in
return for donations that supported the work of
the association.
The PTFA also applied for external grants to
further support its work for the benefit of the
pupils.
Funds, donations and grants were used to
provide resources, equipment and activities that
enhanced the pupils’ educational experience,
as detailed in the accounts.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had due regard to the
Charity Commission’s guidance on public
benefit and believe that the PTFAs activities
have provided clear public benefit.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the reporting year, the PTFA continued
to play a vital role in enhancing the educational
experience and wellbeing of pupils at the
school. Through a range of fundraising events
and activities, the charity successfully raised
funds that were used to directly benefit all
children attending the school.
The funds raised enabled the PTFA to
contribute towards essential resources and
enrichment opportunities that fall outside the
school’s core budget. These included support
for educational materials, improvements to
learning and play environments, and
contributions to curriculum enrichment activities
such as the continued provision of Forest
School. The PTFAs biggest achievement during
the year was funding and installing new
playground equipment, providing improved
outdoor play facilities for pupils.
As a result, pupils have benefited from
enhanced learning experiences, increased
access to equipment and resources, and
opportunities that support both their academic
development and personal wellbeing.|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Income: £25,921
Spending: £31,577
Balance held 31/07/25: £12,451.94|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The trustees aim to hold sufficient reserves to
cover the PTFA’s ongoing activities and to
provide funding for planned projects that
support the pupils’ education and wellbeing.
Reserves are held to ensure the charity can
continue to operate in the event of unexpected
costs or shortfalls in fundraising.|
|Amount of reserves held|Para 1.22|£12,451.94|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
**Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:||Woolacombe Primary School Parents,
Teachers and Friends Association|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The PTFA is an unincorporated association
governed by a Parentkind model constitution.|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected at the Annual General
Meeting in accordance with the Parentkind
model constitution and hold office until the next
AGM.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Woolacombe Primary School Parents, Teachers and Friends
Association|
|---|---|
|Other name the charity uses|Woolacombe PrimarySchool PTFA|
|Registered charity number|295446|
|Charity’s principal address|Woolacombe Primary School
Beach Road
Woolacombe
Devon
EX34 7BT|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint**
**trustee (ifany)**|
|---|---|---|---|---|
||Penelope Rose Clark|Chair|September 2024|PTFA Members|
||Joanne Louise
Richardson|Secretary|September 2024|PTFA Members|
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– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc) **
**Date**|||
|---|---|---|
||Penelope Rose Clark|Joanne Louise Richardson|
||
Chair|Secretary|
||9thJanuary 2026|9thJanuary 2026|
## **WOOLACOMBE SCHOOL P.T.F.A.**
## **INCOME & EXPENDITURE ACCOUNT**
**Year Ending 31st July 2025**
Janet Keiff Book-keeping Services "Fircroft" Station Road Woolacombe North Devon EX34 7AW
Tel: 07947876757
## WOOLACOMBE SCHOOL P.T.F.A.
## BALANCE SHEET
As at 31st July 2025
|Balances Brought Forward
Cash Held
Current Account
Deposit Account
Add Surplus Income over Expenditure
Accumulated Fund
Represented by :-
Cash Held
Current Account
Deposit Account|0.00
11963.47
6145.25
18108.72|0.00
11963.47
6145.25
18108.72|
|---|---|---|
|||-5656.78|
|||12451.94|
|||0.00
11882.87
569.07|
|||12451.94|
## AUDITORS CERTIFICATE
I certify that the above Financial Statement is in accordance with the books and other records provided. There are no matters to which I wish to draw attention. The account records presented to me were very clear and organised.
## Janet Keiff
Janet Keiff Book-keeping Services "Fircroft" Station Road Woolacombe North Devon EX34 7AW
Tel: 07947876757
## WOOLACOMBE SCHOOL P.T.F.A.
## INCOME & EXPENDITURE ACCOUNT
|Year Ending 31st July 2025||||
|---|---|---|---|
|INCOME||£|£|
|Lunchtime Lottery|||443.50|
|Gift Evening|||2324.12|
|Tea Towel Sales|||518.79|
|Book & Uniform Sales|||219.20|
|Cake /Hotdog/Doughnut/Popcorn / Tuck Shop Sales|||417.70|
|World Book Day|||339.29|
|Pumpkin Carving|||488.65|
|Firework Display inc donation|||1554.95|
|Bingo Night|||1311.34|
|Pub Quiz|||426.50|
|Woolacombe's Got Talent|||1056.57|
|Felt Making|||140.00|
|Uniform Sales|||308.99|
|Toy Swap|||30.00|
|Aquathon|||379.90|
|Guitar Concert|||54.41|
|Sports Day|||787.87|
|Xmas Plays 50/50 Raffles|||828.42|
|Tempest Photographers|||252.76|
|Xmas Card Commission|||76.58|
|Donation - Howdens Joinery|||400.00|
|Donation - Ilfracombe Round Table|||500.00|
|Donation - Woolacombe Cottages|||3878.00|
|Donation - Woolacombe Sands Money Spinner|||315.75|
|Donation - Easy Fundraising|||399.02|
|Donation - Parentkind ASDA|||124.97|
|Donation - Solar PV Technologies|||1500.00|
|Grant - Fullabrook|||1335.00|
|Grant - Music|||350.00|
|Grant - Norman Family|||5000.00|
|Bank Interest Received|||158.82|
||||25921.10|
|EXPENDITURE||||
|Insurance||162.00||
|Bank Charges||132.45||
|School Resources- Forest School|3500.00|||
|School Resources- Year 6 Wakepark Trip/Award|190.00|||
|School Resources- PE Equipment|420.53|||
|School Resources- Playground Upgrade|21960.60|||
|School Resources- Early Years Play Equipment|3074.10|||
|School Resources- Science Experience Day|550.00|||
|School Resources- Space Odyssey Visit|850.00|||
|School Resources- Instruments|356.67|||
|School Resources- Storage Units|273.00|||
|School Resources-|0.00|31174.90||
|Sundry Expenses- General Spending||108.53|31577.88|
|Excess Expenditure over Income|||-5656.78|
## **WOOLACOMBE SCHOOL P.T.F.A.**
## **INCOME & EXPENDITURE ACCOUNT**
**Year Ending 31st July 2025**
Janet Keiff Book-keeping Services "Fircroft" Station Road Woolacombe North Devon EX34 7AW
Tel: 07947876757
## WOOLACOMBE SCHOOL P.T.F.A.
## BALANCE SHEET
As at 31st July 2025
|Balances Brought Forward
Cash Held
Current Account
Deposit Account
Add Surplus Income over Expenditure
Accumulated Fund
Represented by :-
Cash Held
Current Account
Deposit Account|0.00
11963.47
6145.25
18108.72|0.00
11963.47
6145.25
18108.72|
|---|---|---|
|||-5656.78|
|||12451.94|
|||0.00
11882.87
569.07|
|||12451.94|
## AUDITORS CERTIFICATE
I certify that the above Financial Statement is in accordance with the books and other records provided. There are no matters to which I wish to draw attention. The account records presented to me were very clear and organised.
## Janet Keiff
Janet Keiff Book-keeping Services "Fircroft" Station Road Woolacombe North Devon EX34 7AW
Tel: 07947876757
## WOOLACOMBE SCHOOL P.T.F.A.
## INCOME & EXPENDITURE ACCOUNT
|Year Ending 31st July 2025||||
|---|---|---|---|
|INCOME||£|£|
|Lunchtime Lottery|||443.50|
|Gift Evening|||2324.12|
|Tea Towel Sales|||518.79|
|Book & Uniform Sales|||219.20|
|Cake /Hotdog/Doughnut/Popcorn / Tuck Shop Sales|||417.70|
|World Book Day|||339.29|
|Pumpkin Carving|||488.65|
|Firework Display inc donation|||1554.95|
|Bingo Night|||1311.34|
|Pub Quiz|||426.50|
|Woolacombe's Got Talent|||1056.57|
|Felt Making|||140.00|
|Uniform Sales|||308.99|
|Toy Swap|||30.00|
|Aquathon|||379.90|
|Guitar Concert|||54.41|
|Sports Day|||787.87|
|Xmas Plays 50/50 Raffles|||828.42|
|Tempest Photographers|||252.76|
|Xmas Card Commission|||76.58|
|Donation - Howdens Joinery|||400.00|
|Donation - Ilfracombe Round Table|||500.00|
|Donation - Woolacombe Cottages|||3878.00|
|Donation - Woolacombe Sands Money Spinner|||315.75|
|Donation - Easy Fundraising|||399.02|
|Donation - Parentkind ASDA|||124.97|
|Donation - Solar PV Technologies|||1500.00|
|Grant - Fullabrook|||1335.00|
|Grant - Music|||350.00|
|Grant - Norman Family|||5000.00|
|Bank Interest Received|||158.82|
||||25921.10|
|EXPENDITURE||||
|Insurance||162.00||
|Bank Charges||132.45||
|School Resources- Forest School|3500.00|||
|School Resources- Year 6 Wakepark Trip/Award|190.00|||
|School Resources- PE Equipment|420.53|||
|School Resources- Playground Upgrade|21960.60|||
|School Resources- Early Years Play Equipment|3074.10|||
|School Resources- Science Experience Day|550.00|||
|School Resources- Space Odyssey Visit|850.00|||
|School Resources- Instruments|356.67|||
|School Resources- Storage Units|273.00|||
|School Resources-|0.00|31174.90||
|Sundry Expenses- General Spending||108.53|31577.88|
|Excess Expenditure over Income|||-5656.78|