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2024-05-31-accounts

Dartford Amateur Operatic & Dramatic Society President: The Worshipful The Mayor of Dartford

ANNUAL REPORT

of

The Executive Committee

for the

Year Ended 31[st] May 2024

Affiliated to The National Operatic & Dramatic Association Registered Charity No: 295 226

Dartford Amateur Operatic & Dramatic Society

Charity Name and Number

Dartford Amateur Operatic & Dramatic Society Also known as: DAODS Registered Charity Number: 295226

Trustees

Society Officers

Mr Paul Farlie Chairman Ms Sam Mason Vice-Chairman Mrs Elaine Mason Treasurer Mr Dan Cross Assistant Treasurer Mr Alexander Tyrrell Secretary Miss Alexandra Moore Assistant Secretary

Executive Committee Members

Miss Meghan Walsh Mr Dave Hughes Miss Jasmin Howe Mr John Woodley Mr Mark Fromings

Professional Advisors

Bankers

HSBC 38 High Street Dartford, DA11DG

Independent Examiner

Sadler Davies

Trading as: Finsbury Robinson Ltd Top Floor, West Hill House, Dartford,

Kent DA1 2EU

DAODS Trustees Annual Report

History, objectives and activities of the society

The society was formed in 1906.

The objectives of the Society are to promote the advancement and improvement of general education in relation to all aspects of the Art and Drama and the development of public appreciation of such art.

The society involves itself in musical and theatrical productions and has a thriving youth theatre group.

Management and governance arrangements

The society is governed by its rules and objects.

The objects and management of the Society are vested in an Executive Committee which is comprised of:

Officers

The Officers of the Society shall be: a Chairman, a Vice-Chairman, a Secretary, a Treasurer, Assistant Treasurer and an Assistant Secretary, who shall be elected annually at the Annual General Meeting. Retiring Officers shall be eligible for re-election.

Executive Committee Members

The Executive Committee shall consist of the above Officers and six (6) other members of the Society. Three of these six retire annually in rotation, but may be eligible for re-election at the A.G.M.

Contents

  1. Chairman's Introduction

  2. Treasurer's Report

  3. Independent Examiner’s Report

  4. Financial Statements of the Trustees

  5. Committee Reports

1. Chairman’s Introduction

Welcome to the 2024 AGM.

Last year, I started my introduction with “Following last year’s introduction where I said that we have finally got back to performing after COVID, we have been hit by another issue, RAAC, which has impacted our ability to perform shows at The Orchard, however more of that in next year’s introduction!”

So here we are a year later and still no change, at least for the next year, and so next year’s intro will be referring to the same thing!

Having moved back to two Orchard shows last year, following the end of COVID restrictions, this year we have had to go back to one as The Orchard Theatre was closed in September 2023. We were all desperately disappointed to have to cancel Chitty with only a month to go, however after many, many conversations with the theatre’s management and the council, we had to admit defeat and cancel the show.

Following more upheaval with the extended closure of The Orchard Theatre, we have had to once again change our plans for the 24/25 year, however I am pleased to say that the future is looking more certain as we have been in conversation with the theatre and council and have some exciting plans for shows going into 2025/26.

Despite all of the issues we were going through, this wasn’t the end for our large musicals for the year! Following the unprecedented creation of the temporary theatre Orchard West, and the mobilisation of many people, we were able to produce the amazing revue, Curtain Up! In addition to this show, and despite the tough year, we still managed to produce two hall shows and three youth group shows, so it turned out to be a successful year in the end.

For our main ‘Orchard show’, at Orchard West, the committee put a request out for a production team to put on a musical revue at the new venue and Laura Walsh, Ellie Beaumont and Matt Kellett-Baines came forward to put together the fantastic revue, Curtain Up! This was a show designed from scratch by the team, celebrating all musicals, with a nod to the history of DAODS shows as well as shows we may never be able to perform. The production was an amazing success and was a great demonstration of the depth of talent we have in our society. Well done to everyone involved!

Earlier in the year and at Heathfields Hall, we had another revue, with a difference. Miscast was a revue where the genders were swapped. This show was created by Amy Farlie (Director and Choreographer) and Mark Fromings (Musical Director) but also gave the chance for a number of members to choreograph a routine of their own, once again demonstrating our depth in talent.

The final hall show of our 2023/24 season for our adult group was our pantomime, Little Red Riding Hood. This was a panto written by Mark Fromings. Once again an amazing show which had adults and kids alike entertained over the 2 weeks. As always this show was a great artistic and financial success! Well done to Mark Fromings (Director and Musical Director) and Lauryn Fasakin (Choreographer).

Finally, our youth group put on three productions – Did the Butler Do It/ Agamemnon & Clytemnestra (July 2023), A Christmas Carol Panto (Dec 2023) and the murder mystery, Bowing Out (Feb 2024). Well done to Matt Osborn and team, and in particular Elaine Mason for all of her work here.

We also had a full social calendar putting on a number of events which have contributed towards our overall enjoyment of the society, as well as some much needed funds generation. Thanks to everyone who organised and attended these events.

Last year, I reported that as a result of COVID and very low ticket sales over the last couple of years, our reserves have been hit by a reduction of over £40,000. However I am pleased to report that this

year we have managed to recoup nearly half of that whilst we have been away from The Orchard due to being forced to put on lower cost productions. Although this is not our long-term plan, it has been helpful as we have been adjusting, post COVID. Every cloud…………

We continue to focus on costs and increasing our income streams so that we can plan for a healthy future. Last year I predicted that we would aim to stay around the £150,000 - £155,000 level of Total Charity Funds, for the next 5 years, however In 2024, excluding the revaluation we are at £170,854. This is around £40,000 more than when we decided to move away from The Orchard Theatre in 2013/14, which remains a good measure of where we are financially.

As I stated in last year’s report, we needed to look to put in place things that can grow other areas of income for the society in order to cover some of the losses on our main shows. This we continued to do during the year, namely:

  1. Increasing the number of hall shows. This has continued to be the case this season and is forced upon us in the following, but we will continue to ensure we have a good programme of shows at Heathfields hall going forward.

  2. Increased use of the bar. The bar refurbishment has largely been carried out this year, with some additional work rolled over into 2024/25. We now use the bar regularly after rehearsals, and due to increasing prices in line with the increased costs, we have brought our profit margin up to 41% in 23/24. The draft 24/25 figures are showing a profit percentage of 51% with the net income of around £6,000, which is moving towards the target of £10,000 I set last year.

The investment in the bar has been for the benefit of the members but was also to make the hall more appealing to external hirers so that we could generate more income from sales from external events. Now the work has been completed, we will be focusing this year on looking to increase this so that it provides a valuable means of fundraising.

  1. Review of our costs. This is an on-going exercise but we are committed to challenging costs wherever we can.

Finally, our main aim is to keep performing great shows both at The Orchard and the hall, so as always, it is so important for all members, whether you are in the show or not, to promote our shows in order to generate ticket sales to support our cast but also our society’s financial future.

We are lucky to have such a wonderful society and with all of our efforts, we can ensure we continue for many more years to come.

Paul Farlie

2. Treasurer’s Report

Financial Review 2023/24

The 2023/24 season is yet another season that has been impacted by events outside of our control, with the closure of The Orchard Theatre due to the discovery of RAAC in September 2023. This has resulted in fewer shows produced by us this year, which in turn has resulted in a bias towards our own venue, Heathfields Hall, with 5 out of 6 shows performed there.

We produced one show at Orchard West, due to the venue type, the costs of which were lower than usual, and the rest from our hall – two for the adults and 3 for the Youth Group. The net impact on our surpluses from these shows was an increase of £16,626.

our surpluses from these shows was an increase of £16,626.
The break down across shows can be summarised thus:
Curtain Up £ 671
Miscast £ 3,540
Little Red Riding Hood £ 9,182
Youth Group Shows: £ 3,233
Did the Butler Do It/Agamemnon & Clytemnestra
A Christmas Carol Panto
Bowing Out, a Murder Mystery
In addition, we had some costs related to other shows/cancellations: In addition, we had some costs related to other shows/cancellations:
Our House – missing sound invoice from 2022/23 £ (2,306)
Chitty Chitty Bang Bang – net loss after insurance claim £ (1,079)

We are working with the council for some compensation for our loss on Chitty as well as other costs that we have incurred as a result of the closure of the theatre.

All of the above has resulted in a net surplus from our shows of £12,287. This represents an increase in our net ‘show’ surplus/(deficit) from last year of £33,016. This due to all 23/24 shows having a surplus versus an extremely large deficit last year on Hello Dolly of £ (27,759).

This production related surplus was increased by non-production related surplus of £5,858. This has roughly doubled from last year.

Our main source of non-production related income is our subscription income, which was slightly down on last year but still sits around £9,000 at £8,886. We also received a net income from the Youth Group of £1,590 (£2,981 2022/23), excluding the show income.

Other significant net income contributors are from the Bar of £3,976 (2022/23 £3,602), which although sales were down due to less use of the hall between September and December 2023, the profit percentage was up to 41% (32% 2022/23), Hall Hire of £1,820, Social and Fundraising of £898 and Gift Aid (2 years claimed) of £5,920.

Our non-production costs consisted of Hall related expenditure of £22,408 (including Accountants fees), down £2,653 from last year. The decrease is due to a small reduction in energy bills and depreciation as well as the fact that last year we incurred a large legal bill for the lease renewal.

In addition to the above, we had a healthy increase in the value of our investment of £2,862, complimented by a benefit of interest rate rises resulting in Interest Income of £1,231.

In summary, as a result of all the above, our net surplus for the year on all activity was £18,145, which is comparable to the previous year’s net (deficit) of £ (18,925), a swing of over £37,000.

I stated in the previous year’s accounts that if we reduce our deficit on Orchard shows to a normal level, we can return our financials to at least a breakeven position. This is borne out by the fact that when removing the Gift Aid of £5,000, our surplus would sit at around £12,000, the equivalent of two Orchard shows losses of £6,000 each.

One final point to note in the accounts is that in June 2024 we had a valuation carried out on Heathfields Hall to support the lease renewal. The result of this valuation was an increase of around £54,000 to £63,500 as at the year end and is reflected in our reserves.

Format of the accounts

We adopt fully the idea of ‘fund accounting’. This means that we have to recognise all revenue when we receive it. For example, when we receive money for ticket sales for a show that will take place in the next financial year, we will have to account for the cash in the earlier financial year rather than declare it as Deferred Income on the Balance Sheet. This in turn means that when you read the financial statement the ‘Net Movement in Funds’ figure cannot be considered as profit but more as a growth or reduction in funds.

It is a fact that we should not strictly use the word Profit for anything we do as we are a charity and are therefore considered as a ‘Not for Profit’ organisation. Which is why we use the terms Surplus and Deficit.

Funds and Reserves

The society currently has monetary reserves of £224,957 which is £72,385 greater than last year. These reserves are freely available for all and any activities of the society. Of this figure £24,950 has been designated for other purposes but can be used for any purpose should the trustees deem it necessary. The investment in the ’COIF Charities Fixed Interest Fund’ of £40,000, which stood at £43,167 at the end of last year, has increased in value to £46,029. The deposit account now stands at £97,986, as we must still maintain a balance that would cover the cost of an aborted Orchard show.

Paul Farlie on behalf of Elaine Mason

DARTFORD AMATEUROPERATIC DRAMATICSOCIETY INDEPENDEiYT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MAY 2024 INDEPENDENI. EAAMINER'S REPORTTO I]IE TRu￿EEs OF THE DARTFORD AMATEUR OPERATIC DRAMATIC SOCIETY This rewrlon the fits￿¢tal stsicmenisofihe DARTFORD AMATEUR OPERATIC DIL4MATIC SOCIETY for the yearended 31 M3y 2024, which ar¢ included in secti0114 is in respect of an examination carricd out in acco￿)￿# with $145 of a￿rities A¢1 2011 Ilhe Act) R¢sp¢eiivt respoth$ibililre5 of the trusttt5 R Trd the exmlner l)¢ ¢hariiy's trUSlr£5 are responsible for prepatalion of thr a¢¢owits. Th¢ charity'$ trusttcs consider that an audit is not required forthis year under ction 144121 of the Charities Aet 2011 (the 2011 Acll or under Regulation Iolllldl of the Charities Accounts (Scolla￿J} Regulations 2(M16 Iihc 2006 A¢¢ounts Regul&iottsl and that an independent examination is needed. 11 is responsibility to.. examine th¢ a¢wunts undEf 5ethion 145 of the Ch4riiies Act 20118nd section 44IIXcl of the Charities Dnd Tr￿tee Inve51tnent Iscoilaiidl Act 2tK)5 Itlie 2005 Act) follow ihe PTo¢cdures laid down in genetal Directions wven by lh¢ Charity Commission under section 14515llbl of the 2011 Aci.. and 10 stale wheih¢r Pdrticular matters have come ￿ my ￿tent￿)n. B2ws o(indepottdeni tXAmI￿gr,￿ report Our¥xdiIiiiiiilivii WYS LurriLd out in aLLOrdan￿ with Ihr OLnrrul DiicLliuIis ¥ivrii by ili¥ e ￿lIlY CA)IiiiiliSSiOIieiS. TI ¢kaminaiioTh incluil¢$ a r¢Yi¢w of IhE acwurtiing rt¢ords kept by ihe eharity and a comparison of the accounts pre5emed with those rcrord5. It also includes consideration of any unusual items or disclosures in the accounls and seeking explanaiions Irom you as Iruses ¢on¢eming any such maiters. ￿)e ptocedures undertaken do not provide all the cvidrnce that ¥vould b¢ requiTed in an audit, and consequently we do not expre% an audii opinion on Ihc view given by the Rccounts. IndepcTrdeDt tiamiD¢r'$ Jiai¢m¢nt Inco[ll￿(liO￿ with ourexamination. ￿ mall¢r hascome to ourattention.. 111 which give5 us reasonabk caus¢ w believe Ih&t in anymeleri&l respect the tequtremenis.. to keep accoumujg rwords in a¢¢ord8nce with ￿ctIOn 130 Oft￿ Act,. and to prepAre fingwlal statrments ivhich accord with th2 aCCOUllting records and comply ￿th the requirements of the Act.. have t￿1 ken mel: or to which, in Ouropinio￿ attention shO￿ld be diawn inordeito enable a ptoper wid¢rswidin8 ofth¢ accounts bB reBched'. or which gives ￿ te8sonable cause ts> bebeve that in ally materid re5PCCt IhE a¢¢ouniin8 ruks of th¢ ¢h8rity'8 ¢onitulioTrhawè no GeThma L Sgdler Davie5 Tradimg *$: Finsbury Robin50Tr Ltd Top Floor. Wt5t Hill Hou5t. Durtford, Ke￿1 DAI 2EV FCA Date.. 13 m1￿h 2025

DARTFORD AMATEUR OPERATIC & DRAMATIC SOCIETY Also known as : DAODS Charity Registration Number 295226

FINANCIAL STATEMENTS of the TRUSTEES for the year ended 31 May 2024

1

DARTFORD AMATEUR OPERATIC & DRAMATIC SOCIETY

Registered Charity Number 295226

Statement of Assets and Liabilities as at 31st May 2024

Note
Tangible Fixed Assets
2
Current Assets
Stocks
Debtors
3
Investments COIF Fixed Interest Fund-Accumulation Units
HSBC BMM deposit
Cash at bank and in hand
Total current assets
Liabilitiies:
Liabilities: amounts falling due within 1 year
4
Net current assets
Total net assets
FUNDS
8
Unrestricted - General
Designated:
Building fund
Refurbishment fund
Prepaid subscription fund
Future production show fee fund
Total Charity Funds		 Unrestricted
Designated
2024
2024
£
£		 Unrestricted
Designated
2024
2024
£
£		 Unrestricted
Designated
2024
2024
£
£
74,868.74
350.00
8,145.36
46,029.11
73,036.38
1,599.97		 24,949.81
129,160.82
4,022.71
125,138.12
200,006.85
200,006.85
-
-
-
-
200,006.85

Signed by two trustees on behalf of all the trustees

24th March 2025

Date

2

DARTFORD AMATEUR OPERATIC & DRAMATIC SOCIETY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MAY 2024

General
Designated
Note
£
£
Income from:
Donations and legacies
5.1
17,659.88
4,564.81
Other trading activities
5.2
17,853.73
-
Investments
5.3
4,093.46
-
Charitable activities
5.4
54,581.87
1,320.00
Total
94,188.94
5,884.81
Expenditure on:
Raising Funds
6.1
12,074.42
-
Charitable Activities
6.2
69,854.17
-
Other
6.3
-
-
Total
81,928.59
-
RESOURCES BEFORE TRANSFERS
12,260.35
5,884.81
ADDITIONS TO & RELEASES FROM
FUNDS
8.2
5,884.81
(5,747.33)
GAINS AND LOSSES ON REVALUATION
OF LEASEHOLD BUILDING
2
54,102.61
NET MOVEMENT IN FUNDS
72,247.76
137.48
Total Funds brought forward
8.2
127,759.09
24,812.33
Total Funds carried forward
8.2
200,006.85
24,949.81
Unrestricted Funds		 Restricted
Funds
£
-		 Restricted
Funds
£
-		 2024
£
22,224.69
17,853.73
4,093.46
55,901.87
TOTAL		 TOTAL 2023
£
21,961.62
19,801.15
713.44
81,220.80
FUNDS
- 100,073.75 123,697.01
-
-
-
-
-
-
-
-
-		 12,074.42
69,854.17
-
81,928.59
18,145.16
137.48
54,102.61
72,385.24
152,571.42
224,956.66		 13,584.38
129,037.46
142,621.84
(18,924.83)
1,036.03
-
(17,888.80)
170,460.22
152,571.42

3

DARTFORD AMATEUR OPERATIC & DRAMATIC SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024

1 Accounting Policies

TANGIBLE FIXED ASSETS
Balance brought forward
Additions
Disposals
Accumulated Depreciation
Charge for year
Revaluation
NET BOOK VALUE 1st June 2023 bfwd
NET BOOK VALUE 31st May 2024 cfwd		 Leasehold
Building
2024
£
132,250.00
-
-
132,250.00
119,720.14
3,132.47
(54,102.61)
68,750.00
12,529.86
63,500.00		 Office
Equipment
2024
£
-
-
-
-
-
-
-
-
-		 Fixtures,
Fittings &
Equipment
2024
£
42,729.79
3,489.25
-
46,219.04
32,282.00
2,568.30
-
34,850.30
10,447.79
11,368.74		 Total
2024
£
174,979.79
3,489.25
-
178,469.04
152,002.15
5,700.76
(54,102.61)
103,600.30
22,977.64
74,868.74

2 TANGIBLE FIXED ASSETS

Basis of depreciation

Leasehold Building: In June 2024, Heathfields Hall was revalued at £63,500. This amount will be depreciated over the remaining useful economic life which is deemed to be 25 years to coincide with the current lease expiry date with Dartford Borough Council.

3
DEBTORS & PREPAYMENTS
Accrued Income
Debtors
Other Debtors
Prepayments
4
LIABILITIES FALLING DUE WITHIN 1 YEAR
Accrued expenses		 2024
1,432.46
-
-
6,712.90
8,145.36
4,022.71
4,022.71		 2023
15,134.41
-
440.00
7,762.91
23,337.32
1,113.54
1,113.54

DARTFORD AMATEUR OPERATIC & DRAMATIC SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024

4 4
5
INCOMING RESOURCES
5 Donations & Legacies
Membership Subscriptions
Patrons Subscriptions
Youth Theatre Subscriptions
Gift Aid Payments and Tax rebates
Donations
5 Other Trading Activities
Bar Takings
Dinner & Dance
Heathfields Hall Hire
Wardrobe/Costume/Prop Hire
Weather Lottery
Stars In Their Eyes
Firework Party
Beer/Wine festival/BBQ
Karaoke/Quiz Nights
5 Income from Investments
Bank interest
Increase in market value
5 Income from Charitable Activities
Ticket Sales
Show Fees
Bottle and Tea Bar
Programmes and Advertising
Other Income
TOTAL INCOMING RESOURCES		 Unrestricted
General
£
4,321.68
552.00
6,626.00
5,920.20
240.00
17,659.88
9,757.49
2,830.00
1,820.00
150.00
-
760.00
435.00
2,013.24
88.00
17,853.73
1,231.27
2,862.19
4,093.46
38,587.45
100.00
-
140.00
954.42
15,000.00
54,581.87
94,188.94		 Unrestricted
Designated
£
4,564.81
4,564.81
-
-
-
1,320.00
1,320.00
5,884.81		 Restricted
Funds
£
-
-
-
-
-		 2024
2023
£
£
8,886.49
9,538.62
552.00
412.00
6,626.00
6,521.00
5,920.20
-
240.00
5,490.00
22,224.69
21,961.62
9,757.49
11,291.51
2,830.00
2,813.00
1,820.00
2,840.00
150.00
280.00
-
32.93
760.00
520.00
435.00
465.00
2,013.24
1,217.71
88.00
341.00
17,853.73
19,801.15
1,231.27
500.41
2,862.19
213.03
4,093.46
713.44
38,587.45
77,650.50
1,220.00
2,428.00
140.00
310.35
954.42
831.95
15,000.00
-
55,901.87
81,220.80
100,073.75
123,697.01
TOTAL FUNDS
21,961.62
11,291.51
2,813.00
2,840.00
280.00
32.93
520.00
465.00
1,217.71
341.00
19,801.15
500.41
213.03
713.44
- 77,650.50
2,428.00
310.35
831.95
-
81,220.80
123,697.01

DARTFORD AMATEUR OPERATIC & DRAMATIC SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024

5
6
RESOURCES EXPENDED
6.1 Expenditure on Raising Funds
Support Costs
Cost of Goods Sold - Bar
Dinner & Dance
Beer/Wine festival/BBQ
Karaoke/Quiz Nights
Stars In Their Eyes
Fireworks Party
6.2 Resources expended on Charitable Activities
Support Costs
Youth Leader Remuneration
Production Costs ( inc insurance & NODA)
Accountancy and book keeping
6.3 Other resources expended
Donations
TOTAL RESOURCES EXPENDED		 Unrestricted
General
£
1,064.33
5,782.21
3,355.16
1,125.39
220.00
84.87
442.46
12,074.42
20,222.29
5,036.25
43,474.63
1,121.00
69,854.17
-
81,928.59		 Unrestricted
Designated
£
-
-
-
-		 Restricted
Funds
£
-
-
-
-		 2024
£
1,064.33
5,782.21
3,355.16
1,125.39
220.00
84.87
442.46
12,074.42
20,222.29
5,036.25
43,474.63
1,121.00
69,854.17
-
-
81,928.59
TOTAL		 2023
£
1,202.43
7,689.08
3,418.53
963.69
-
40.10
270.55
FUNDS
13,584.38
22,846.10
3,540.00
101,639.36
1,012.00
129,037.46
-
-
142,621.84

7 SUPPORT COSTS Support costs, consisting of the costs of running the society, are split between the various activities on a percentage basis where they are not directly attributable

are not directly attributable
Basis of Apportionment 5% 95% 100% 100%
Support cost type Fundraising
Activity		 Charitable
Activity		 This Year
Total Cost		 Last Year
Total Cost
£ £ £ £
Miscellaneous Direct Expenses 3.00 57.00 60.00
 116.09
Caretakers Remuneration 35.00 665.00 700.00
 800.00
Ground Rent 44.75 850.25 895.00
 953.48
Water Rates 33.96 645.17 679.13
 302.72
General Rates 5.68 107.84 113.52
 212.00
Premises Insurance 42.61 809.54 852.15
 967.25
Electricity 89.67 1,703.80 1,793.47
 6,275.40
Gas 237.94 4,520.78 4,758.72
 622.45
Website & SocietyMarketing 9.01 171.13 180.14
 409.30
Office Stationery 3.87 73.48 77.35
 199.65
Legal Fees 7.08 134.52 141.60
 1,791.10
Office MachineryMaintenance - - -
 180.00
CleaningConsumables 73.48 1,396.10 1,469.58
 1,289.35
Premises Expenses 190.26 3,614.94 3,805.20
 3,415.50
Bank Charges 3.00 57.00 60.00
 55.40
Depreciation 285.04 5,415.72 5,700.76
 6,364.88
Other Indirect Costs - - -
 93.95
Total 1,064.33 20,222.29 ~~-~~
21,286.62		 24,048.52

6

DARTFORD AMATEUR OPERATIC & DRAMATIC SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024

8. FUNDS

8.1 Funds held

Fund Name Type Purpose and Restrictions
General Fund U Freelyavailable for all activities - no restrictions
Buildingfund UD Freelyavailable for all activities - designated for buildingmaintenance
Refurbishment fund UD Freelyavailable for all activities - designated for buildingrefurbishment
Prepaid subscription fund UD Freelyavailable for all activities - designated forpotential repayments
Future shows ticket fund UD Freely available for all activities - designated for income against future
productions
Future production show fee fund UD Freely available for all activities - designated for income against future
productions

8.2 Movements of major funds

Fund names Fund
balances
brought
forward
£		 Incoming
resources
£		 Outgoing
resources
£		 Transfers
£		 Gains and
losses
£		 Fund balances
carried
forward
£
General Fund **127,759.09 ** 94,188.94 **(81,928.59) ** 5,884.81 54,102.61 200,006.85
- - -
Designated Funds
Building fund 14,065.00 - 14,065.00
Refurbishment fund 5,000.00 - 5,000.00
Prepaid subscription fund 4,562.33 4,564.81 (4,562.33) 4,564.81
Future shows ticket fund 8.2 (a) (b) - - 0.00 - -
Futureproduction show fee fund 8.2(c) (d) 1,185.00 1,320.00 (1,185.00) 1,320.00
Futureproduction T-shirt income 8.2(f) - - 0.00 -
Sub total designated
Total Funds		 24,812.33 5,884.81 - (5,747.33) - 24,949.81
152,571.42 100,073.75 (81,928.59) 137.48 54,102.61 224,956.66

8.2 (a) Future shows ticket fund. None 8.2 (b) Future shows ticket fund. None 8.2 (c) Future production show fee fund The society had £1,185 in funds for show fees for Chitty Chitty Bang Bang (October 2023).This has been transferred to the General Fund. 8.2 (d) Future production show fee fund The society has £1,320 in funds for show fees for Legally Blonde (October 2024).This has been transferred from the General Fund.

8.3 Transfers between funds

8.3 Transfers between funds
From Fund(Name) To Fund(Name) Reason Amount
General Fund Prepaid subscription fund Repayments not required -4,564.81
General Fund Prepaid show fee fund Repayments not required -1,320.00
Prepaid subscription fund General Fund Offset against costs ofproduction 4,562.33
Prepaid show fee fund General Fund Offset against costs ofproduction 1,185.00