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2023-05-31-accounts

Dartford Amateur Operatic & Dramatic Society President: The Worshipful The Mayor of Dartford

ANNUAL REPORT

of

The Executive Committee

for the

Year Ended 31[st] May 2023

Affiliated to The National Operatic & Dramatic Association Registered Charity No: 295 226

Dartford Amateur Operatic & Dramatic Society

Charity Name and Number

Dartford Amateur Operatic & Dramatic Society Also known as: DAODS Registered Charity Number: 295 226

Trustees

Society Officers

Mr Paul Farlie Ms Sam Mason Mrs Elaine Mason Mr Liam Winter Mr Alexander Tyrrell Miss Alexandra Moore

Chairman Vice-Chairman Treasurer Assistant Treasurer Secretary Assistant Secretary

Executive Committee Members

Miss Meghan Walsh Mr Dave Hughes Miss Annabelle Storey Mr John Woodley Mr Alex Freeman Mr Mark Fromings

Professional Advisors

Bankers

HSBC 38 High Street Dartford, DA11DG

Independent Examiner

Sadler Fogarty Services T/as Sadler Davies & Co 3 Enterprise House 8 Essex Road Dartford, DA12AU

DAODS Trustees Annual Report

History, objectives and activities of the society

The society was formed in 1906.

The objectives of the Society are to promote the advancement and improvement of general education in relation to all aspects of the Art and Drama and the development of public appreciation of such art.

The society involves itself in musical and theatrical productions and has a thriving youth theatre group.

Management and governance arrangements

The society is governed by its rules and objects.

The objects and management of the Society are vested in an Executive Committee which is comprised of:

Officers

The Officers of the Society shall be: a Chairman, a Vice-Chairman, a Secretary, a Treasurer, Assistant Treasurer and an Assistant Secretary, who shall be elected annually at the Annual General Meeting. Retiring Officers shall be eligible for re-election.

Executive Committee Members

The Executive Committee shall consist of the above Officers and six (6) other members of the Society. Three of these six retire annually in rotation, but may be eligible for re-election at the A.G.M.

Contents

  1. Chairman's Introduction

  2. Treasurer's Report

  3. Independent Examiner’s Report

  4. Financial Statements of the Trustees

  5. Committee Reports

1. Chairman’s Introduction

Welcome to the 2023 AGM.

Following last year’s introduction where I said that we have finally got back to performing after COVID, we have been hit by another issue, RACC, which has impacted our ability to perform shows at The Orchard, however more of that in next year’s introduction!

This year, we increased the number of shows we produced to 6 - two Orchard shows, a panto, a hall show and two youth group shows. Whilst not all of them have been financial successes, every one has been of great quality and enjoyed by all who came to watch!

We kicked off with Hello Dolly, and whilst the audiences were nowhere near what we expected or needed, the show was a great artistic success. Congratulations to everyone involved but I would like to say a particular well done to the production team of Sheila Arden (Director), Caroline Essenhigh (Choreographer), and Stephanie Jarvis (Musical Director).

Our other Orchard show was Our House, another juke box musical, which was amazing fun and fortunately gave us a reasonable sized audience to play to. Well done to the production team of Alex Freeman (Director), Natasha Cox (Choreographer) and our emergency Musical Director Steve Trill.

In between the two Orchard shows we had the amazing Trail to Oregan, at Heathfields Hall. A fantastic show and great new concept. Congratulations to all involved but in particular Luke and Ella Walden (Directors) , Gemma Mathews (Choreographer) and Mark Fromings (Musical Director). A great success at our hall.

The final show of our 2022/23 season was our pantomime, Dick Whittington. Once again an amazing show which had audiences entertained across 3 weeks! This also became our highest ever selling panto! Well done to Heather Woodley (Director), Vicky Sinfield now Stevens, (Choreographer) and Keith Hills (Musical Director).

Finally, our youth group, which restarted last year after COVID, grew from strength to strength in 2022/23 and put on two productions - Goldilocks vs Little Red Riding Hood in Wonderland and Hansel & Gretal (June 2022) and Hood & Babes in the Wood (December 2022). Well done to Matt Osborn and team, and in particular Elaine Mason for all of her work here.

We were also able to go back to a full social calendar putting on a number of events which have contributed towards our overall enjoyment of the society, as well as some much needed funds generation. Thanks to everyone who organised and attended these events.

Overall, our society has seen a significant financial impact over the last few years as a result of COVID and very low ticket sales as we emerged from the other side. Our reserves have been hit by a reduction of over £40,000.

As we go forward, we are focusing on costs and increasing our income streams so that we can plan for a healthy future. This year, our reserves are around £6,000 higher than we expected at the same time last year and we are budgeted to stay around the £150,000 - £155,000 level of Total Charity Funds, for the next 5 years. This is around £20,000 more than when we decided to move away from The Orchard Theatre for a while.. This will of course be monitored very closely.

As I stated in last year’s report, we needed to look to put in place things that can grow other areas of income for the society in order to cover some of the losses on our main shows. This is something we have started to put in place and will continue with as we move forward. As a reminder, the points I made last year were:

  1. Increasing the number of hall shows – the most obvious one of these is the pantomime which can generate between £8,000 to £10,000 per show. However other, well selected shows can also add between £2,000 to £4,000 to our society’s funds.

We have performed 4 hall shows this year, contributing around £17,000 to our funds.

  1. Increased use of the bar. We get over 50% profit from our bar which in the past has earned us around £5,000 per year. If we invest in our bar, use it more and renovate, we could be looking to increase our bar profit to between £10,000 and £15,000 per year. We have been fortunate in the current financial year (22/23) to have received a generous donation to the society, which we have chosen to use to develop our bar area to provide a potentially vital income stream for the future.

We have carried out much of the refurbishment work, assessed and improved our bar’s profitability. We will continue to do this in the coming months.

  1. Review of our costs. Over the last 2 years, we have invested heavily in our hall, the most significant items, as reported on in my previous years intro, being:

  2. a. New windows for our hall, along with easy openings in order to improve the airflow around the hall as well as replace the very old frames.

  3. b. Works in response to our Health, Safety and Fire Assessment – bringing our hall up to the required standards in this area.

Firstly, these costs are going to be lower in the coming years and so we should see a natural reduction in our premises expenses, however we will also be monitoring the costs of the society much closer and keeping the most up to date view of our finances available at all times. Reduced Premises expenses by nearly £2,000. Unfortunately we have had additional costs which have been out of our control – Electricity costs and Legal fees related to the renewal of our lease. We are expecting these costs to be significantly reduced in the coming years.

Finally, our main aim is to keep performing great shows both at The Orchard and the hall, so as always, it is so important for all members, whether you are in the show or not, to promote our shows in order to generate ticket sales to support our cast but also our society’s financial position.

We are lucky to have such a wonderful society and with all of our efforts, we can ensure we continue for many more years to come.

Paul Farlie

2. Treasurer’s Report

Financial Review 2022/23

The 2022/23 season has seen us consolidate our position of producing two shows at The Orchard Theatre as well as four at the hall! The net impact on our surpluses from these shows was a reduction of £20,729, a reduction in our net show deficit in 21/22 of £2,807. A large contributor to this deficit was due to the Hello Dolly, which incurred a deficit of £27,759. This has been offset considerably by the fact that we performed a panto in the year, which provided a record surplus of £11,391.

£11,391.
The break down across shows can be summarised thus:
Hello Dolly £ (27,759)
Our House £ (8,057)
Trail To Oregon £ 2,158
Dick Whittington £ 11,391
Youth Group Shows:
Goldilocks vs Little Red Riding Hood in Wonderland
and Hansel & Gretal £ 1,201
Hood & Babes in the Wood £ 1,301

These production related losses were reduced by a small non-production related surplus of £2,456.

Our main source of non-production related income is our subscription income, which increased slightly on last year at £9,951, and we received a net income from the Youth Group of £2,981 (£417 2021/22), excluding the show income.

Other significant income contributors are from the Bar of £3,602, which although sales were up in the year, due to increased costs, the profit was down to 32% (53% 2021/22), Hall Hire of £2,840, Social and Fundraising of £684 and Donations of £5,490 - £5,000 which was received from a one off donation.

Our non-production costs consisted of Hall related expenditure of £25,061 (including Accountants fees), up £7,155 from last year. The increase has been due to two major areas: Energy bills, which have increased by around £4,500 and legal fees related to the renewal of our lease, which accounted for nearly £2,000. The very large reduction in the value of our investment of £3,995, last year, I am pleased to say stabilised as predicted and provided us a small increase of £213, complimented by a benefit of interest rate rises resulting in Interest Income of £500.

In summary, as a result of all of the above, our net deficit for the year on all activity was £18,925, which is comparable to the previous year’s indicative net deficit of £14,462, after adjusting for the one-off investment fund reduction and the previous year’s insurance claim. This is after incurring an extraordinary loss on one single show of just under £30,000.

If we reduce our deficit on Orchard shows to a normal level, we can return our financials to at least a breakeven position, and as stated in the previous year’s report, we are also looking at additional revenue generating activities, which include the production of our pantomime on an annual basis and making more use of our hall and in particular the bar so that we can increase our income here as opposed to money being spent outside in the local pubs and bars.

With the donation received we are renovating our bar in order to make it a more attractive venue not only for our members but also for outside hirers, which in turn will allow us to increase our bar prices to reflect the improved experience of the venue.

Format of the accounts

We adopt fully the idea of ‘fund accounting’. This means that we have to recognise all revenue when we receive it. For example, when we receive money for ticket sales for a show that will take place in the next financial year, we will have to account for the cash in the earlier financial year rather than declare it as Deferred Income on the Balance Sheet. This in turn means that when you read the financial statement the ‘Net Movement in Funds’ figure cannot be considered as profit but more as a growth or reduction in funds.

It is a fact that we should not strictly use the word Profit for anything we do as we are a charity and are therefore considered as a ‘Not for Profit’ organisation. Which is why we use the terms Surplus and Deficit.

Funds and Reserves

The society currently has monetary reserves of £152,571 which is £17,889 less than last year. These reserves are freely available for all and any activities of the society. Of this figure £24,812 has been designated for other purposes but can be used for any purpose should the trustees deem it necessary. The investment in the ’COIF Charities Fixed Interest Fund’ of £40,000, which stood at £42,954 at the end of last year, has increased in value to £43,167. The deposit account now stands at £59,612, however we also have a very large Debtors figure of £23,337, which represents income due on ticket sales and prepaid 2023/24 costs, which is yet to be translated into cash, but combined represents £82,949, as we must still maintain a balance that would cover the cost of an aborted Orchard show.

Elaine Mason

DARTFORD AMATEUR OPERATIC DRAMATIC SOCIETY

INDEPENDENT EXAMINER'S REPORT

FOR THE YEAR ENDED 31 MAY 2023

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE DARTFORD AMATEUR OPERATIC DRAMATIC SOCIETY

This report on the financial statements of the DARTFORD AMATEUR OPERATIC DRAMATIC SOCIETY for the year ended 31 May 2023, which are included in section 4 is in respect of an examination carried out in accordance with s145 of the Charities Act 2011 (the Act).

Respective responsibilities of the trustees and the examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) or under Regulation 10(1)(d) of the Charities Accounts (Scotland) Regulations 2006 (the 2006 Accounts Regulations) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's report

Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. The examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts.

Independent examiner's statement

In connection with our examination, no matter has come to our attention:

Graham E.J. Sadler FCA SADLER DAVIES & CO Chartered Accountants 3 Enterprise House 8 Essex Road Dartford, Kent, DAI 2AU

Date: 7[th] March 2024

DARTFORD AMATEUR OPERATIC & DRAMATIC SOCIETY Also known as : DAODS Charity Registration Number 295226

FINANCIAL STATEMENTS of the TRUSTEES for the year ended 31 May 2023

1

DARTFORD AMATEUR OPERATIC & DRAMATIC SOCIETY

Registered Charity Number 295226 Statement of Assets and Liabilities as at 31st May 2023

Note
Tangible Fixed Assets
2
Current Assets
Stocks
Debtors
3
Investments COIF Fixed Interest Fund-Accumulation Units
HSBC BMM deposit
Cash at bank and in hand
Total current assets
Liabilitiies:
Liabilities: amounts falling due within 1 year
4
Net current assets
Total net assets
FUNDS
8
Unrestricted - General
Designated:
Building fund
Refurbishment fund
Prepaid subscription fund
Future production show fee fund
Total Charity Funds		 Unrestricted
Designated
2023
2023
£
£		 Unrestricted
Designated
2023
2023
£
£
22,977.64

Signed by two trustees on behalf of all the trustees

Alex Freeman

Meghan Walsh

Date

23/03/24

Date

23/03/24

2

DARTFORD AMATEUR OPERATIC & DRAMATIC SOCIETY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MAY 2023

General
Designated
Note
£
£
Income from:
Donations and legacies
5.1
17,399.29
4,562.33
Other trading activities
5.2
19,801.15
-
Investments
5.3
713.44
-
Charitable activities
5.4
80,035.80
1,185.00
Total
117,949.68
5,747.33
Expenditure on:
Raising Funds
6.1
13,584.38
-
Charitable Activities
6.2
129,037.46
-
Other
6.3
-
-
Total
142,621.84
-
NET INCOMING / ( OUTGOING )
(24,672.16)
5,747.33
ADDITIONS TO & RELEASES FROM
FUNDS
8.2
6,480.28
(5,444.25)
NET MOVEMENT IN FUNDS
(18,191.88)
303.08
Total Funds brought forward
8.2
145,950.96
24,509.25
Total Funds carried forward
8.2
127,759.08
24,812.33
Unrestricted Funds		 Restricted
Funds
£
-		 Restricted
Funds
£
-		 2023
£
21,961.62
19,801.15
713.44
81,220.80
TOTAL		 TOTAL 2022
£
15,487.01
13,806.04
(3,985.52)
101,482.34
FUNDS
- 123,697.01 126,789.87
-
-
-
-
-
-
-
-
-		 13,584.38
129,037.46
-
142,621.84
(18,924.83)
1,036.03
(17,888.80)
170,460.21
152,571.41		 8,171.07
144,931.94
153,103.01
(26,313.14)
-
(26,313.14)
196,773.35
170,460.21

3

DARTFORD AMATEUR OPERATIC & DRAMATIC SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2023

1 Accounting Policies

The financial statements have been prepared under the historical cost convention and in accordance with the

Investmen t -COIF Charities Fixed Interest Fund: interest and increase/decrease in market value is shown as 1.9 income/expenditure in the year . Interest is re-invested into the fund. The investment is shown at market value.

2
TANGIBLE FIXED ASSETS
Balance brought forward
Additions
Disposals
Accumulated Depreciation
Charge for year
NET BOOK VALUE 1st June 2022 bfwd
NET BOOK VALUE 31st May 2023 cfwd		 Leasehold
2023
£
132,250.00
-
-
132,250.00
116,587.57
3,132.57
119,720.14
15,662.43
12,529.86		 Office
2023
£
-
-
-
-
-
-
-
-
-		 Fixtures,
2023
£
42,729.79
-
-
42,729.79
29,049.69
3,232.31
32,282.00
13,680.10
10,447.79		 Total
2023
£
174,979.79
-
-
174,979.79
145,637.26
6,364.88
152,002.15
29,342.53
22,977.64

Basis of depreciation

Leasehold Building: Heathfield Hall is being depreciated over its useful life deemed in 2008 to expire in 2028. There are 4 years left to coincide with end of the lease with Dartford Borough Council making the depreciation rate 2.37%

3 DEBTORS & PREPAYMENTS

DEBTORS & PREPAYMENTS
Accrued Income
Debtors
Other Debtors
Prepayments
LIABILITIES FALLING DUE WITHIN 1 YEAR
Accrued expenses		 2023
15,134.41
-
440.00
7,762.91
23,337.32
1,113.54
1,113.54		 2022
3,452.26
(732.95)
440.00
2,892.69
6,052.00
3,146.72
3,146.72

4 LIABILITIES FALLING DUE WITHIN 1 YEAR

DARTFORD AMATEUR OPERATIC & DRAMATIC SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2023

4 4
5
INCOMING RESOURCES
5 Donations & Legacies
Membership Subscriptions
Patrons Subscriptions
Youth Theatre Subscriptions
Gift Aid Payments and Tax rebates
Donations
5 Other Trading Activities
Bar Takings
Dinner & Dance
Heathfields Hall Hire
Wardrobe/Costume/Prop Hire
Weather Lottery
Stars In Their Eyes
Firework Party
Beer/Wine festival/BBQ
Quiz Nights
5 Income from Investments
Bank interest
Increase in market value
5 Income from Charitable Activities
Ticket Sales
Show Fees
Bottle and Tea Bar
Programmes and Advertising
TOTAL INCOMING RESOURCES		 Unrestricted
General
£
4,976.29
412.00
6,521.00
-
5,490.00
17,399.29
11,291.51
2,813.00
2,840.00
280.00
32.93
520.00
465.00
1,217.71
341.00
19,801.15
500.41
213.03
713.44
77,650.50
1,243.00
310.35
831.95
80,035.80
117,949.68		 Unrestricted
Designated
£
4,562.33
4,562.33
-
-
-
1,185.00
1,185.00
5,747.33		 Restricted
Funds
£
-
-
-
-
-		 2023
2022
£
£
9,538.62
8,709.12
412.00
811.00
6,521.00
2,655.00
-
1,871.89
5,490.00
1,440.00
21,961.62
15,487.01
11,291.51
7,714.10
2,813.00
2,965.00
2,840.00
1,980.00
280.00
40.00
32.93
96.94
520.00
540.00
465.00
470.00
1,217.71
-
341.00
-
19,801.15
13,806.04
500.41
9.51
213.03
(3,995.03)
713.44
(3,985.52)
77,650.50
98,256.14
2,428.00
3,155.44
310.35
70.76
831.95
-
81,220.80
101,482.34
123,697.01
126,789.87
TOTAL FUNDS
15,487.01
7,714.10
2,965.00
1,980.00
40.00
96.94
540.00
470.00
-
-
13,806.04
9.51
(3,995.03)
(3,985.52)
98,256.14
3,155.44
70.76
-
101,482.34
126,789.87

DARTFORD AMATEUR OPERATIC & DRAMATIC SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2023

5
6
RESOURCES EXPENDED
6.1 Expenditure on Raising Funds
Support Costs
Cost of Goods Sold - Bar
Dinner & Dance
After Show Parties
Beer/Wine festival/BBQ
Quiz Nights
Stars In Their Eyes
Fireworks Party
Barn Dance
Dartford Festival
Bottle and Tea Bar
6.2 Resources expended on Charitable Activities
Support Costs
Youth Leader Remuneration
Recruitment
Production Costs ( inc insurance & NODA)
Accountancy and book keeping
6.3 Other resources expended
Donations
TOTAL RESOURCES EXPENDED		 Unrestricted
General
£
1,202.43
7,689.08
3,418.53
-
963.69
-
40.10
270.55
-
13,584.38
22,846.10
3,540.00
-
101,639.36
1,012.00
129,037.46
-
-
142,621.84		 Unrestricted
Designated
£
-
-
-
-		 Restricted
Funds
£
-
-
-
-		 2023
£
1,202.43
7,689.08
3,418.53
-
963.69
-
40.10
270.55
-
-
-
13,584.38
22,846.10
3,540.00
-
101,639.36
1,012.00
129,037.46
-
-
142,621.84
TOTAL		 2022
£
858.87
3,615.65
3,304.94
-
-
-
44.92
346.69
-
-
-
FUNDS
8,171.07
16,318.55
2,238.36
-
125,647.03
728.00
144,931.94
-
153,103.01
7 SUPPORT COSTS
Basis of Apportionment
5%
Fundraising
Activity
£
Miscellaneous Direct Expenses
5.80
Caretakers Remuneration
40.00
Ground Rent
47.67
Water Rates
15.14
General Rates
10.60
Premises Insurance
48.36
Electricity
313.77
Gas
31.12
Postage and Carriage
0.38
Website & SocietyMarketing
20.47
Office Stationery
9.61
Legal Fees
89.56
Office MachineryMaintenance
9.00
CleaningConsumables
64.47
Premises Expenses
170.78
Bank Charges
2.77
Depreciation
318.24
Other Indirect Costs
4.70
Total
1,202.43
Support costs, consisting of the costs of running the society, are split between the variou
are not directly attributable
Support cost type		 95%
Charitable
Activity
£
110.29
760.00
905.81
287.58
201.40
918.89
5,961.63
591.33
7.13
388.84
182.54
1,701.55
171.00
1,224.88
3,244.73
52.63
6,046.64
89.25
22,846.10
s activities on		 100%
This Year
Total Cost
£
116.09
800.00
953.48
302.72
212.00
967.25
6,275.40
622.45
7.50
409.30
192.15
1,791.10
180.00
1,289.35
3,415.50
55.40
6,364.88
93.95
~~-~~
24,048.52
a percentage ba		 sis where they
Basis of Apportionment 100% 100%
Support cost type This Year
Total Cost		 Last Year
Total Cost
£ £
Miscellaneous Direct Expenses 116.09 -
Caretakers Remuneration 800.00 1,270.00
Ground Rent 953.48 515.00
Water Rates 302.72 15.00
General Rates 212.00 267.48
Premises Insurance 967.25 820.38
Electricity 6,275.40 2,285.08
Gas 622.45 167.38
Postage and Carriage 7.50 -
Website & SocietyMarketing 409.30 111.75
Office Stationery 192.15 273.03
Legal Fees 1,791.10 -
Office MachineryMaintenance 180.00 180.00
CleaningConsumables 1,289.35 705.25
Premises Expenses 3,415.50 4,172.19
Bank Charges 55.40 30.00
Depreciation 6,364.88 6,364.88
Other Indirect Costs 93.95 0.00
Total ~~-~~
24,048.52		 17,177.42

DARTFORD AMATEUR OPERATIC & DRAMATIC SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2023

6

8. FUNDS

8.1 Funds held

Fund Name Type Purpose and Restrictions
General Fund U Freelyavailable for all activities - no restrictions
Buildingfund UD Freelyavailable for all activities - designated for buildingmaintenance
Refurbishment fund UD Freelyavailable for all activities - designated for buildingrefurbishment
Prepaid subscription fund UD Freelyavailable for all activities - designated forpotential repayments
Future shows ticket fund UD Freely available for all activities - designated for income against future
productions
Future production show fee fund UD Freely available for all activities - designated for income against future
productions

8.2 Movements of major funds

Fund names Fund
balances
brought
forward
£		 Incoming
resources
£		 Outgoing
resources
£		 Transfers
£		 Gains and
losses
£		 Fund balances
carried
forward
£
General Fund 145,950.96 117,949.68 (142,621.84) 6,480.28 127,759.08
- - -
Designated Funds
Buildingfund 14,065.00 - 14,065.00
Refurbishment fund 5,000.00 - 5,000.00
Prepaid subscription fund 4,561.25 4,562.33 (4,561.25) 4,562.33
Future shows ticket fund 8.2(a) (b) - - 0.00 - -
Futureproduction show fee fund 8.2(c) (d) 883.00 1,185.00 (883.00) 1,185.00
Futureproduction T-shirt income 8.2(f) - - 0.00 -
Sub total designated
Total Funds		 24,509.25 5,747.33 - (5,444.25) - 24,812.33
170,460.21 123,697.01 (142,621.84) 1,036.03 - 152,571.41

8.2 (a) Future shows ticket fund. None

8.2 (b) Future shows ticket fund. None

8.2 (c) Future production show fee fund

The society has £883 in funds for show fees for the Chitty Chitty Bang Bang (October 2023).This has been transferred to the General Fund.

8.2 (d) Future production show fee fund None

8.3 Transfers between funds

None
8.3 Transfers between funds
From Fund (Name) To Fund (Name) Reason Amount
Future shows ticket fund General Fund Offset against costs ofproduction 0.00
Futureproduction T-shirt income General Fund Offset against costs ofproduction 0.00
Prepaid subscription fund General Fund Repayments not required 4,561.25
Prepaid show fee fund General Fund Repayments not required 883.00

Appendix 1

Income and Expenditure Account for productions in the year ended 31/05/2023

Productions
Hello Dolly
Our House
Trail To Oregon
Dick Whittington
YT Shows
Insurance and NODA subscription
Sub Total
Fundraising
Bar
Hall Hire
Costume & Props Hire
Gift Aid
Weather Lottery
Donations
Members Subscriptions
Patrons Subscriptions
Youth Subscriptions
Stars In Their Eyes
Firework Party
Bottle & Tea Bar
Miscellaneous Income/Support Costs
Bank Interest
Sub Total
Social Events
Dinner & Dance
Sub Total
Society Running Costs
Youth leader
Recruitment
Accountancy
Donations
Movement: Market Value Investments
Sub Total
Totals for Year		 Income
Expenditure
Surplus /
(Deficit)
Last Year
Totals
23,266.00
51,024.66
(27,758.66)
38,353.50
46,410.20
(8,056.70)
3,182.00
1,023.67
2,158.33
13,065.95
1,674.87
11,391.08
3,043.00
540.98
2,502.02
964.98
(964.98)
80,910.45
101,639.36
(20,728.91)
(24,235.45)
11,291.51
7,689.08
3,602.43
2,840.00
2,840.00
280.00
280.00
-
-
32.93
32.93
5,490.00
5,490.00
9,538.62
9,538.62
412.00
412.00
6,521.00
6,521.00
520.00
40.10
479.90
465.00
270.55
194.45
310.35
-
310.35
-
1,202.43
(1,202.43)
500.41
500.41
38,201.82
9,202.16
28,999.66
21,592.19
2,813.00
3,418.53
(605.53)
(339.94)
2,813.00
3,418.53
(605.53)
(339.94)
-
22,846.10
(22,846.10)
(16,318.55)
-
3,540.00
(3,540.00)
(2,238.36)
-
-
0.00
0.00
-
1,012.00
(1,012.00)
(728.00)
-
-
0.00
0.00
213.03
-
213.03
(3,995.03)
213.03
27,398.10
(27,185.07)
(23,279.94)
122,138.30
141,658.15
(19,519.85)
(26,263.14)

Appendix 2

2022/23 Season

Detailed analysis of production activities prepared for the membership

Please note these figures come from more than one financial year depending on when the ticket sales were made

Hello Dolly Our House Trail to
Oregon		 Dick
Whittington		 YT Shows Sub-total Other This Year's
Total		 Last Year's
Total
Income
Ticket Sales
Show Fees
Programmes & Merchandise
Other Income		 22,383.00 36,808.50 3,096.00 12,320.00 3,043.00 77,650.50 77,650.50 98,271.14
883.00 1,545.00 - - 2,428.00 2,428.00 3,140.44
- - 86.00 745.95 831.95 831.95 -
- - - - - -
-
Total Income 23,266.00 38,353.50 3,182.00 13,065.95 3,043.00 80,910.45 - 80,910.45 101,411.58
Production Costs 894.42
749.87
16,800.00
16,800.00		 -
-
-
-
-
-		 1,644.29
Credit Cards
Orchard/MJC Theatre Hire
Orchard Labour
Orchard Publicity
Marketing & Publicity
Production Team
Rehearsal Rooms {Hired}
Wardrobe
Scenery & Props
Lighting
Sound
Transport Hire
Orchestra/Musicians
Royalties/PRS
Scores & Libs
Refreshments
Other Production Expense
Theatrical & Employers Insurance
Subscriptions {NODA}
Support Costs[Note 7]		 894.42 749.87
16,800.00		 - - - 1,644.29 1,644.29 1,913.59
16,800.00 - - - 33,600.00 33,600.00 33,600.00
2,885.46 2,531.78 - - - 5,417.25 5,417.25 5,534.18
1,800.00 1,800.00 - - - 3,600.00 3,600.00 3,510.00
391.43 446.57 62.81 87.16 - 987.97 987.97 2,237.32
1,050.00 678.00 - 1,728.00 1,728.00 -
910.50 160.00 45.00 - 1,115.50 1,115.50 1,241.24
2,902.85 546.94 - 3,449.79 3,449.79 8,355.48
5,614.73 5,978.48 410.27 105.52 113.12 12,222.12 12,222.12 19,919.82
3,375.00 3,160.00 - 6,535.00 6,535.00 7,818.89
2,640.00 3,357.66 172.97 - 6,170.63 6,170.63 9,696.77
892.72 354.45 - 1,247.17 1,247.17 665.00
5,205.00 2,136.00 - 7,341.00 7,341.00 6,528.33
4,668.87 6,628.63 550.59 1,047.83 191.66 13,087.58 13,087.58 20,464.46
- - 102.09 102.09 102.09 -
- - - - - -
550.32 231.78 216.39 134.11 1,132.60 1,132.60 974.87
443.36 850.04 - 1,293.40 734.98 2,028.38 2,987.07
- 230.00 200.00 200.00
- 22,846.10 16,318.55
Total Production Costs 51,024.66 46,410.20 1,023.67 1,674.87 540.98 100,674.38 964.98 124,455.46 141,965.57
Surplus/(Deficit) For Production (27,758.66)
(8,056.70)		 2,158.33
11,391.08
2,502.02		 (19,763.93) (964.98)
(43,545.01)
(40,553.99)

Marketing Report

----- Start of picture text -----
June 2022 – May 2023
Facebook
1,700K Likes
1,965 Followers + 135
Instagram
669 Followers +76
----- End of picture text -----

Taking a look at our Facebook insights we have had such a good year in terms of page interactions and page reaches. We really need to remain focused on our goals and ensure we are all doing our bit.

Attendance at marketing events is more promising and better attended than in previous years. We continue to perform in multiple venues to get the word out about our shows and society. A particular highlight was when the Hello Dolly! Cast boarded the train and sung songs down (the) Broadway.

I would like to thank Patrick Walsh for running the DAODS website and keeping it “up to date”!

Please continue to support our online effort and thank you to all that do.

Meg Walsh

Marketing, Publishing and Fundraising

DAODS Show Report (Year Ended 31[st] May 2023)

The Trail to Oregon! (13[th] -16[th] July 2022)

Director: Luke Walden and Ella Walden Choreographer: Gemma Matthews Musical Director: Mark Fromings

DAODS’ first full musical at Heathfields Hall since the pandemic, this quirky, unique and hilarious show was a huge success. A small cast of six members (playing more than 30 different roles between them) told the story of a family of five heading west to Oregon to pursue the American dream. The show was full of audience participation, with audiences on each night being given the chance to name each character, and to choose which family member dies of dysentery at the end. The production was a huge success, and enormous credit must go to Luke and Ella on the directorial debuts.

Hello Dolly! (12[th] -15[th] October 2022)

Director: Sheila Arden Choreographer: Caroline Essenhigh Musical Director: Stephanie Jarvis

A large and strong cast took to the Orchard Theatre stage to perform the first “classical” musical DAODS have staged in the last few years. In this visually stunning production, audiences were given the chance to follow a charming story full of happy, toe-tapping chorus numbers. Despite the truly exceptional work put in with marketing, it continues to be difficult to sell shows post-pandemic, but, although audience sizes were not as large as we had hoped, this did not detract from the enthusiasm of the cast and team.

Dick Whittington (19[th] -21[st] January, 26[th] -28[th] January and 2[nd] -4[th] February 2023)

Director: Heather Woodley Choreographer: Victoria Sinfield Musical Director: Keith Hills

Another fun-filled, laugh-a-minute, joyful pantomime staged by this experienced team, Dick Whittington was an exceptional success. In terms of both ticket sales and production quality, the cast, production team and marketing team should be so proud of this wonderful show. The fun being had by both cast and audiences was evident in abundance, and DAODS pantomimes are clearly building a strong reputation with audiences.

Our House (19[th] -22[nd] April 2023)

Director: Alex Freeman Choreographer: Natacha Cox Musical Director: Steve Trill

A huge cast of DAODS members took to the Orchard Theatre stage once again to put on a musical that showcased the diversity, comedy and energy of the songs of Madness. Huge credit must go to the production team for creating such a fun experience for the whole cast. Despite the team having to overcome numerous significant obstacles during the rehearsal period, there was never any doubt among the cast about the quality of the production. The show was well-marketed, well-performed and well-received by audiences.

Mark Fromings

SOCIAL REPORT (June 2022 – May 2023)

Following on from the Dinner Dance in January 2022, the summer meant the annual Beer, Wine, Cider and Gin festival led by Paul Farlie. This event had a great turn out and is always a lovely opportunity for members and their partners/families to come along for some fun in the DAODS grounds.

November saw the return of out the hauntingly good Hallo-works Events with food, fireworks, and music. This family friendly events gives members, friends, and family an opportunity to get together in their best costumes to celebrate the combined Halloween and Fireworks nights.

In December 2x social events took place, firstly the Stars in their Events event organised by Meg Walsh. The Cheeky Girls took the crown on the night, but we were overwhelmed by comments from members who raved about how wonderful and fun the night had been. Secondly, the Christmas Bring and Share event got us in the Christmassy mood with a lovely afternoon of food and socialising.

We kicked off the year with another fabulous Dinner Dance in February, with organisation led by Sam Mason. Dinner dance gives members the rare opportunity to look glam without having to be onstage wearing your classic orange tights!

In April DAODS hosted a great Quiz Night, with the quiz master role being taken on by the hilarious Keely Brown alongside a tasty fish and chips spread!

Following the announcement of a new monarch, DAODS organised a family-friend Coronation Bring and Share afternoon tea event, decorations were the classic red, blue and white colours including the repurposed umbrellas seen in Our House (April 23).

I’d like to thank everyone who helped, put out chairs, brought decorations, washed up and most importantly came along to any of the social events. These are great opportunities to help grow friendship and have fun within our DAODS community. I look forward to another year of great socials!

Annabelle Storey

DAODS YOUTH THEATRE GROUP

The DYTG has gone from strength to strength this year. Both the Junior and Senior Group have reached full capacity after our two performances in 2022/23 and now have a waiting list.

‘Hansel and Gretel’ in June 2022. All three performances were extremely well attended and we received great feedback from proud parents.

In December 2022 the Juniors performed in ‘Hood’ while the Seniors keeping a fairytale theme reinvented ‘Babes in the Wood’ for 3 performances. All of which were sold out. As always we were so grateful to our Wardrobe Team, Lynne, Marion and Jenny – our Fairy Tale Characters were extremely well turned out. Thank you also for the support received from DAODS members in many different areas throughout the year.

The icing on the DYTG cake for the 2022/23 year was to be nominated for a NODA Youth Group award having been selected out of the NODA District 4 Youth Groups. It was a real accolade – however, at the awards it was announced that the Youth Group had been awarded the NODA Flame award for ‘Inspirational Contribution to the Pursuit of Excellence in Theatre during 2022/23 in District 4’. The Certificate and ‘Flame’ can be seen on the back wall of the Hall. We have a great group of members encompassing all ages, abilities and needs and together they make a great team to be proud of. We look forward to our future shows with excitement.

Elaine Mason – DYTG Co-Ordinator.

Heathfields Hall Report

This year has been a quiet one for me since returning to the committee and into Hall Management. There has been of course the general maintenance around the hall to maintain the asset that we are very fortunate to have. As always we are always looking to make changes to our Hall, watch out for the next year, and encourage all our members to come forward with any suggestions.

The wardrobe and properties departments are a great asset to our society, but do take a great deal of looking after. Once again the committee thanks everyone involved in running both departments.

As I have mentioned the Hall is a huge asset to the society but with this, there is a great responsibility and cost. If you can help in any way with repairs or work, please let the committee know, since we can minimise our costs if we keep our labour ‘in house’.

Finally, I would like to take this opportunity to thank the committee and the hall management team for all of the support they have given me since my return.

Dave Hughes