## Dartford Amateur Operatic & Dramatic Society _President: The Worshipful The Mayor of Dartford_
## **ANNUAL REPORT**
## **of**
## **The Executive Committee**
## **for the**
**Year Ended 31[st] May 2022**
Affiliated to The National Operatic & Dramatic Association Registered Charity No: 295 226
## Dartford Amateur Operatic & Dramatic Society
## **Charity Name and Number**
Dartford Amateur Operatic & Dramatic Society Also known as: DAODS Registered Charity Number: 295 226
## **Trustees**
## **Society Officers**
Mr Paul Farlie Chairman Ms Sam Mason Vice-Chairman Mrs Elaine Mason Treasurer Mr Alexander Tyrrell Secretary Miss Ella Walden Assistant Secretary
## **Executive Committee Members**
Miss Meghan Walsh Mr Edward Sage Mr Liam Winter Miss Ellesse Cooke Mr John Woodley Mr Alex Freeman
## **Professional Advisors**
## **Bankers**
HSBC 38 High Street Dartford, DA11DG
**Independent Examiner** Sadler Fogarty Services T/as Sadler Davies & Co 3 Enterprise House 8 Essex Road Dartford, DA12AU
## **DAODS Trustees Annual Report**
## **History, objectives and activities of the society**
The society was formed in 1906.
The objectives of the Society are to promote the advancement and improvement of general education in relation to all aspects of the Art and Drama and the development of public appreciation of such art.
The society involves itself in musical and theatrical productions and has a thriving youth theatre group.
## **Management and governance arrangements**
The society is governed by its rules and objects.
The objects and management of the Society are vested in an Executive Committee which is comprised of:
## **Officers**
The Officers of the Society shall be: a Chairman, a Vice-Chairman, a Secretary, a Treasurer, Assistant Treasurer and an Assistant Secretary, who shall be elected annually at the Annual General Meeting. Retiring Officers shall be eligible for re-election.
## **Executive Committee Members**
The Executive Committee shall consist of the above Officers and six (6) other members of the Society. Three of these six retire annually in rotation, but may be eligible for re-election at the A.G.M.
## **Contents**
1. Chairman's Introduction
2. Treasurer's Report
3. Independent Examiner’s Report
4. Financial Statements of the Trustees
5. Committee Reports
**1. Chairman’s Introduction**
Welcome to the 2022 AGM.
Well, we finally got back to performing!! The last couple of years have been tough, 1 ½ years without performing and the constant uncertainty of when we would get back to doing what we loved.
We finally managed to put on Shrek – a great job by everyone, not only the production team and cast but also all of the work that went on in the background to ensure we were able to stage the production! As I said, well done to everyone involved but I would like to congratulate, the production team of Alex Campbell (Director), Stephanie Lee and Natasha Cox (Choreographers), and Matt Kellett-Baines and Ed Sage (Musical Directors)
Following this we had the review of I Want, our first Hall production since the pandemic, so congratulations to the entire cast, crew and the production team who put the whole thing together of Ellesse Cook (Director), Rebecca Hills (Musical Director) and Jill Taylor (Choreographer).
Our final production of the year was All Shook Up, and whilst not a financial success, was certainly an artistic one, with great feedback from the audiences. We used a click track for the first time in an Orchard show and it worked very well with us being able to have the actual music all through rehearsals and a great balance in the sound when at The Orchard. We will still be using live bands in the future as this is one of our unique selling points, but will certainly consider using one again if the conditions are right. Well done to everyone involved in the production and of course the production team of Alex Tyrrell (Director), Amy Farlie (Choreographer) and Ed Sage (Musical Director).
Our youth group started up again this year and is going from strength to strength. Well done to the team and in particular Elaine Mason for all of her work here.
We were also able to socialise both as a society as well as putting on our social events, for at least half of the year, putting on our Dinner Dance, Halloworks and Stars in Their Eyes, which contributed to our funds. Thanks to everyone who organised and attended these events.
I mentioned in my last year’s introduction that I thought we would need to look at two years together to assess the short-term impact of COVID and the impact of not being able to carry out our usual activities during this year, and I know these have been covered in our Treasurer’s report.
Last year, we reported a combined impact on our finances of a net surplus of £9,485 for the two-year period, however this does need to be combined with the current year, given the Shrek costs related to the insurance claim in 2020/21, and also the previous year, 2019/20, where we received grants related to COVID. So across the three years, we have made a net deficit of £16,827.
Moving forward, we need to monitor the situation with regards the society’s income. We are seeing lower ticket sales than in the past. This may be due to a delay in the return to theatres for our audiences, show selection or possibly a general reduction in the level of ticket sales we can achieve moving forward.
Whatever the reason, we need to look to put in place things that can grow other areas of income for the society in order to cover some of the losses on our main shows. Some of the areas we are looking at are:
1. Increasing the number of hall shows – the most obvious one of these is the pantomime which can generate between £8,000 to £10,000 per show. However other, well selected shows can also add between £2,000 to £4,000 to our society’s funds.
2. Increased use of the bar. We get over 50% profit from our bar which in the past has earned us around £5,000 per year. If we invest in our bar, use it more and renovate, we could be looking to increase our bar profit to between £10,000 and £15,000 per year. We have been fortunate in the current financial year (22/23) to have received a generous donation to the society, which we have chosen to use to develop our bar area to provide a potentially vital income stream for the future.
3. Review of our costs. Over the last 2 years, we have invested heavily in our hall, the most significant items, as reported on in my previous years intro, being:
- a. New windows for our hall, along with easy openings in order to improve the airflow around the hall as well as replace the very old frames.
- b. Works in response to our Health, Safety and Fire Assessment – bringing our hall up to the required standards in this area.
Firstly, these costs are going to be lower in the coming years and so we should see a natural reduction in our premises expenses, however we will also be monitoring the costs of the society much closer and keeping the most up to date view of our finances available at all times.
Finally, our main aim is to keep performing great shows both at The Orchard and the hall, so as always, it is so important for all members, whether you are in the show or not, to promote our shows in order to generate ticket sales to support our cast but also our society’s financial position.
We are lucky to have such a wonderful society and with all of our efforts, we can ensure we continue for many more years to come.
**Paul Farlie**
## **2. Treasurer’s Report**
## **Financial Review 2021/22**
The 2021/22 season has seen us return to performing shows again and we produced two shows at The Orchard Theatre and one at the hall. The net impact on our surpluses from these shows was a reduction of £24,235. This can be partly offset by the insurance claim that we received in the previous year but was 100% related to the production costs of Shrek, so this results in an effective net deficit of £16,380 for our 2021/22 shows.
This is broken down thus: Shrek £ 1,771 (including the previous year’s insurance claim) I Want £ 1,426 All Shook Up £ (18,615).
These production related losses were increased by a small non-production related loss of £1,250.
Our main source of non-production related income is our subscription income, which remained relatively static compared to last year at £9,520. We also received Gift Aid of £1,872 and a net income from the Youth Group of £417.
Other significant income contributors are from the Bar of £4,098 (representing a 53% profit), Hall Hire of £1,980, Social and Fundraising of £278 and Donations of £1,440 - £1,000 which was received from Len Stubberfield’s estate, a long-standing society member and ex-Chairman.
Our non-production costs consisted of Hall related expenditure of £17,905 (including Accountants fees), down £1,233 from last year. In addition to this we experienced a large reduction in the value of our investment of £3,995, as a result of the uncertainty in the markets. We are seeing this stabilise in the following financial year.
Another significant area that should be called out separately is our Health, Safety and Fire Assessment and other one-off non capitalised costs, which we had to spend to remediate a number of items that had built up over the years. These can be considered one off payments which are unlikely to be incurred in the future. The total amount we have had to spend on this over the last 2 years is £8,973 (£2,123 (21/22), £6,849 in 20/21).
In summary, as a result of all of the above, our net deficit for the year on all activity was £26,313. Taking into account the one-off investment fund reduction and the previous year’s insurance claim, we arrive at an indicative net deficit of £14,462.
When taking into account the surpluses and deficits over the last 3, COVID effected, years (2020 £12,402, 2021 £(2,917) and 2022 £(26,313)), we see a combined net deficit of £16,827 – 77% of which can be accounted for by our one-off hall costs (£8,973) and one-off reduction in our investment (£3,995).
As we begin to adjust to life after COVID, we need to understand the impact of the last two years on our income streams and costs. We are seeing a trend of lower ticket sales for our Orchard shows since COVID and so we need to look at other ways of generating income. Two such ways that we can look to grow our income is the production of our pantomime, potentially to an annual event, and secondly making more use of our hall and in particular the bar so that we can increase our income here as opposed to money being spent outside in the local pubs and bars.
We will be exploring these avenues and others in the coming months to see how we can prepare our society for the future.
## **Format of the accounts**
We adopt fully the idea of ‘fund accounting’. This means that we have to recognise all revenue when we receive it. For example, when we receive money for ticket sales for a show that will take place in the next financial year, we will have to account for the cash in the earlier financial year rather than declare it as Deferred Income on the Balance Sheet. This in turn means that when you read the financial statement the ‘Net Movement in Funds’ figure cannot be considered as profit but more as a growth or reduction in funds.
It is a fact that we should not strictly use the word Profit for anything we do as we are a charity and are therefore considered as a ‘Not for Profit’ organisation. Which is why we use the terms Surplus and Deficit.
## **Funds and Reserves**
The society currently has monetary reserves of £170,460 which is £26,313 less than last year. These reserves are freely available for all and any activities of the society. Of this figure £24,509 has been designated for other purposes but can be used for any purpose should the trustees deem it necessary. The investment in the ’COIF Charities Fixed Interest Fund’ of £40,000, which stood at £46,949 at the end of last year, has decreased in value to £42,954. The deposit account now stands at £90,947 as we must still maintain a balance that would cover the cost of an aborted Orchard show.
## **Elaine Mason**
## **3. Independent Examiners Report**
**Dartford Amateur Operatic & Dramatic Society Registered charity number: 295226**
**INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MAY 2022**
**DARTFORD AMATEUR OPERATIC DRAMATIC SOCIETY**
## **INDEPENDENT EXAMINER'S REPORT**
## **FOR THE YEAR ENDED 31 MAY 2022**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE DARTFORD AMATEUR OPERATIC DRAMATIC SOCIETY**
This report on the financial statements of the **DARTFORD AMATEUR OPERATIC DRAMATIC SOCIETY** for the year ended 31 May 2022, which are included in section 4 is in respect of an examination carried out in accordance with s145 of the Charities Act 2011 (the Act).
## **Respective responsibilities of the trustees and the examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) or under Regulation 10(1)(d) of the Charities Accounts (Scotland) Regulations 2006 (the 2006 Accounts Regulations) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act 2011 and section 44(1)(c) of the Charities and Trustee Investment (Scotland) Act 2005 (the 2005 Act)
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. The examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts.
## **Independent examiner's statement**
In connection with our examination, no matter has come to our attention:
- (1) which gives us reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the Act; and
- to prepare financial statements which accord with the accounting records and comply with the requirements of the Act:
- have not been met; or
- to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached; or
- which gives us reasonable cause to believe that in any material respect the accounting rules of the charity’s constitution have not been met.
**Graham E.J. Sadler FCA SADLER DAVIES & CO Chartered Accountants 3 Enterprise House 8 Essex Road Dartford, Kent, DAI 2AU**
**Date: 7[th] March 2023**
## **Dartford Amateur Operatic & Dramatic Society Also known as: DAODS Registered Charity Number: 295226**
# **4. FINANCIAL STATEMENTS OF THE TRUSTEES for the year ended 31 May 2022**
1
## **DARTFORD AMATEUR OPERATIC & DRAMATIC SOCIETY**
## **Registered Charity Number 295226 Statement of Assets and Liabilities as at 31st May 2022**
|**Note**
**Tangible Fixed Assets**
2
**Current Assets**
Stocks
Debtors
3
Investments COIF Fixed Interest Fund-Accumulation Units
HSBC BMM deposit
Cash at bank and in hand
_Total current assets_
**Liabilitiies:**
Liabilities: amounts falling due within 1 year
4
_Net current assets_
**Total net assets**
**FUNDS**
8
Unrestricted - General
Designated:
Building fund
Refurbishment fund
Prepaid subscription fund
Future production show fee fund
**Total Charity Funds**|**Unrestricted**
**Designated**
**2022**
**2022**
**£**
**£**|**Unrestricted**
**Designated**
**2022**
**2022**
**£**
**£**|
|---|---|---|
|||29,342.53|
||||
Signed by two trustees on behalf of all the trustees
Alex Freeman
Meghan Walsh
Date 26/03/23
Date 26/03/23
2
## **DARTFORD AMATEUR OPERATIC & DRAMATIC SOCIETY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MAY 2022**
|**Note**
**Income from:**
Donations and legacies
5.1
Other trading activities
5.2
Investments
5.3
Charitable activities
5.4
**Total**
**Expenditure on:**
Raising Funds
6.1
Charitable Activities
6.2
Other
6.3
**Total**
**NET INCOMING / ( OUTGOING )**
**RESOURCES BEFORE TRANSFERS**
**ADDITIONS TO & RELEASES FROM**
**FUNDS**
8.2
**NET MOVEMENT IN FUNDS**
**Total Funds brought forward**
8.2
**Total Funds carried forward**
8.2|**Note**
**Income from:**
Donations and legacies
5.1
Other trading activities
5.2
Investments
5.3
Charitable activities
5.4
**Total**
**Expenditure on:**
Raising Funds
6.1
Charitable Activities
6.2
Other
6.3
**Total**
**NET INCOMING / ( OUTGOING )**
**RESOURCES BEFORE TRANSFERS**
**ADDITIONS TO & RELEASES FROM**
**FUNDS**
8.2
**NET MOVEMENT IN FUNDS**
**Total Funds brought forward**
8.2
**Total Funds carried forward**
8.2|**General**
**Designated**
**£**
**£**
10,925.76
4,561.25
13,806.04
-
(3,985.52)
-
100,599.34
883.00
121,345.62
5,444.25
8,171.07
-
144,931.94
-
-
-
153,103.01
-
(31,757.39)
5,444.25
4,711.30
(4,711.30)
(27,046.09)
732.95
172,997.05
23,776.30
145,950.96
24,509.25
**Unrestricted Funds**||**Restricted**
**Funds**
**£**
-|**Restricted**
**Funds**
**£**
-|**2022**
**£**
15,487.01
13,806.04
(3,985.52)
101,482.34
**TOTAL**|**TOTAL**|**2021**
**£**
10,262.67
7,976.33
(662.58)
-
**FUNDS**|
|---|---|---|---|---|---|---|---|---|
||||||||||
||||||-|126,789.87||17,576.42|
||||||-
-
-
-
-
-
-
-
-|8,171.07
144,931.94
-
153,103.01
(26,313.14)
-
(26,313.14)
196,773.35
170,460.21||1,433.14
18,960.23
100.00|
|||||||||20,493.37|
|||||||||(2,916.95)
-|
|||||||||(2,916.95)
199,690.30|
|||||||||196,773.35|
3
## **DARTFORD AMATEUR OPERATIC & DRAMATIC SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2022**
## **1 Accounting Policies**
- The financial statements have been prepared under the historical cost convention and in accordance with the
- 1.1 Statement of Recommended Practice for Charities SORP (FRS102) 2015 and with regard to the Charities Act 2011. An independent examination is required under the Charities Act 2011.
- 1.2 **Depreciation** is calculated on tangible fixed assets capitalised at a minimum cost of £500 and if they have a useful life of more than 1 year. Depreciation is calculated on a straight line basis over the remaining useful economic life.
- 1.3 **Stock** is valued at the lower of cost or net realisable value
- 1.4
**Incoming resources** are recognised in the accounts when received. Ticket sales on shows in a future year are included in the accounts when received. If the income has related expenditure the income and the expenditure are reported gross in the Statement of Financial Activity (SOFA)
**Expenditure and liabilities** - liabilities are recognised as soon as there is a legal or constructive obligation committing 1.5 the charity to pay out resources. Expenditure on shows in a future year are shown as prepayments in the accounts and become expenditure in the accounts in the year of the show.
- 1.6 **Support costs** include central functions and have been allocated to activity cost categories on a basis consistent with use of resources.
- **Voluntary help** - the value of any voluntary help received is not included in the accounts but is described in the
- 1.7 trustees' annual report.
1.8 **Taxation** -the society is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes.
**Investmen** t -COIF Charities Fixed Interest Fund: interest and increase/decrease in market value is shown as 1.9 income/expenditure in the year . Interest is re-invested into the fund. The investment is shown at market value.
## **2**
|**TANGIBLE FIXED ASSETS**
**Balance brought forward**
**Additions**
**Disposals**
**Accumulated Depreciation**
Charge for year
**NET BOOK VALUE 1st June 2021 bfwd**
**NET BOOK VALUE 31st May 2022 cfwd**|**Leasehold**
**Building**
**2022**
**£**
132,250.00
-
-
132,250.00
113,455.00
3,132.57
116,587.57
18,795.00
15,662.43|**Office**
**Equipment**
**2022**
**£**
-
-
-
-
-
-
-
-
-|**Fixtures,**
**Fittings &**
**Equipment**
**2022**
**£**
40,880.39
1,849.40
-
42,729.79
25,817.38
3,232.31
29,049.69
15,063.01
13,680.10|**Total**
**2022**
**£**
173,130.39
1,849.40
-|
|---|---|---|---|---|
|||||174,979.79|
|||||139,272.38
6,364.88|
|||||145,637.26|
|||||33,858.01
29,342.53|
## **Basis of depreciation**
**Leasehold Building:** Heathfield Hall is being depreciated over its useful life deemed in 2008 to expire in 2028. There are 6 years left to coincide with end of the lease with Dartford Borough Council making the depreciation rate 2.37%
|**3**
**DEBTORS & PREPAYMENTS**
Accrued Income
Debtors
Other Debtors
Prepayments
**4**
**LIABILITIES FALLING DUE WITHIN 1 YEAR**
Accrued expenses|**2022**
3,452.26
(732.95)
440.00
2,892.69
6,052.00
3,146.72
3,146.72|**2021**
440.00
24,070.84|
|---|---|---|
|||24,510.84|
|||3,367.30|
|||3,367.30|
## **DARTFORD AMATEUR OPERATIC & DRAMATIC SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2022**
4
|**5**
**INCOMING RESOURCES**
5 **Donations & Legacies**
Membership Subscriptions
Patrons Subscriptions
Youth Theatre Subscriptions
Gift Aid Payments and Tax rebates
Donations
5 **Other Trading Activities**
Bar Takings
Dinner & Dance
Heathfields Hall Hire
Wardrobe/Costume/Prop Hire
Weather Lottery
Stars In Their Eyes
Firework Party
Other
5 **Income from Investments**
Bank interest
Increase in market value
5 **Income from Charitable Activities**
Ticket Sales
Show T Shirt Sales
Show Fees
Bottle and Tea Bar
Programmes and Advertising
Good Companions Singing Club
**TOTAL INCOMING RESOURCES**||**Unrestricted**
**General**
**£**
4,147.87
811.00
2,655.00
1,871.89
1,440.00
10,925.76
7,714.10
2,965.00
1,980.00
40.00
96.94
540.00
470.00
-
13,806.04
9.51
(3,995.03)
(3,985.52)
98,256.14
2,272.44
70.76
-
-
100,599.34
**121,345.62**|||**Unrestricted**
**Designated**
**£**
4,561.25
4,561.25
-
-
-
-
883.00
883.00
**5,444.25**||**Restricted**
**Funds**
**£**
-
-
-
-
**-**|**2022**
**2021**
**£**
**£**
8,709.12
9,037.67
811.00
840.00
2,655.00
45.00
1,871.89
-
1,440.00
340.00
15,487.01
10,262.67
7,714.10
24.58
2,965.00
-
1,980.00
-
40.00
-
96.94
95.83
540.00
-
470.00
-
-
7,855.92
-
-
13,806.04
7,976.33
9.51
52.72
(3,995.03)
(715.30)
(3,985.52)
(662.58)
98,256.14
-
-
-
3,155.44
-
70.76
-
-
-
-
-
101,482.34
-
**126,789.87**
**17,576.42**
**TOTAL FUNDS**|**2022**
**2021**
**£**
**£**
8,709.12
9,037.67
811.00
840.00
2,655.00
45.00
1,871.89
-
1,440.00
340.00
15,487.01
10,262.67
7,714.10
24.58
2,965.00
-
1,980.00
-
40.00
-
96.94
95.83
540.00
-
470.00
-
-
7,855.92
-
-
13,806.04
7,976.33
9.51
52.72
(3,995.03)
(715.30)
(3,985.52)
(662.58)
98,256.14
-
-
-
3,155.44
-
70.76
-
-
-
-
-
101,482.34
-
**126,789.87**
**17,576.42**
**TOTAL FUNDS**|
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
||||||||||10,262.67|
||||||||||24.58
-
-
-
95.83
-
-
7,855.92
-|
||||||||||7,976.33|
||||||||||52.72
(715.30)|
||||||||||(662.58)|
||||||||||-
-
-
-
-
-|
||||||||||-|
||||||||||**17,576.42**|
## **DARTFORD AMATEUR OPERATIC & DRAMATIC SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2022**
||||||||5|
|---|---|---|---|---|---|---|---|
|**6**
**RESOURCES EXPENDED**
**Unrestricted**
**General**
**£**
6 **Expenditure on Raising Funds**
Support Costs
858.87
Cost of Goods Sold - Bar
3,615.65
Dinner & Dance
3,304.94
After Show Parties
-
Beer/Wine festival/BBQ
-
Quiz Nights
-
Stars In Their Eyes
44.92
Fireworks Party
346.69
Barn Dance
-
Dartford Festival
Bottle and Tea Bar
8,171.07
6 **Resources expended on Charitable Activities**
Support Costs
16,318.55
Youth Leader Remuneration
2,238.36
Recruitment
-
Production Costs ( inc insurance & NODA
125,647.03
Accountancy and book keeping
728.00
144,931.94
6 **Other resources expended**
Donations
-
-
**TOTAL RESOURCES EXPENDED**
**153,103.01**||||**Unrestricted**
**Designated**
**£**
-
-
-
**-**|**Restricted**
**Funds**
**£**
-
-
-
**-**|||
|||||||||
|||||||||
|||||||||
|||||||||
|||||||||
|||||||||
|||||||||
## **7 SUPPORT COSTS**
_**Support costs, consisting of the costs of running the society, are split between the various activities on a percentage basis where they are not directly attributable**_
|**_basis where they are not directly attributable_**|||||||||
|---|---|---|---|---|---|---|---|---|
|**_Basis of Apportionment_**||**_5%_**||**_95%_**||**_100%_**|
|**_100%_**|
|**Support cost type**||**Fundraising**
**Activity**||**Charitable**
**Activity**||**This Year**
**Total Cost**||**Last Year**
**Total Cost**|
|||**£**||**£**||**£**||**£**|
|Miscellaneous Direct Expenses||-||-||**-**||**24.99**|
|Caretakers Remuneration||63.50||1,206.50||**1,270.00**|||
|Ground Rent||25.75||489.25||**515.00**||**875.00**|
|Water Rates||0.75||14.25||**15.00**||**530.90**|
|General Rates||13.37||254.11||**267.48**|||
|Premises Insurance||41.02||779.36||**820.38**||**1,101.67**|
|Electricity||114.25||2,170.82||**2,285.08**||**710.46**|
|Gas||8.37||159.01||**167.38**||**302.87**|
|Postage and Carriage||-||-||**-**||**60.37**|
|Website & SocietyMarketing||5.59||106.16||**111.75**||**111.75**|
|Office Stationery||13.65||259.38||**273.03**||**9.99**|
|Legal Fees||-||-||**-**||**250.00**|
|Office MachineryMaintenance||9.00||171.00||**180.00**||**150.00**|
|CleaningConsumables||35.26||669.99||**705.25**|||
|Premises Expenses||208.61||3,963.58||**4,172.19**||**8,815.30**|
|Bank Charges||1.50||28.50||**30.00**||**-**|
|Depreciation||318.24||6,046.64||**6,364.88**||**5,559.47**|
|Other Indirect Costs||-||-||**-**||**0.00**|
|**Total**||**858.87**||**16,318.55**||~~**-**~~
**17,177.42**||**18,502.77**|
6
## **DARTFORD AMATEUR OPERATIC & DRAMATIC SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2022**
## **8. FUNDS**
## **8.1 Funds held**
- unrestricted funds (U); funds that the trustees are able to spend for any of the charity's purposes.
- • unrestricted designated funds (UD); part of unrestricted funds that trustees have earmarked for a particular purposes. • restricted income funds of the charity (R); funds that the trustees may only spend for specific purposes due to some form of stipulation from the provider of the income.
|**Fund Name**||**Type**|**Purpose and Restrictions**|
|---|---|---|---|
|General Fund||U|Freelyavailable for all activities - no restrictions|
|Buildingfund||UD|Freelyavailable for all activities - designated for buildingmaintenance|
|Refurbishment fund||UD|Freelyavailable for all activities - designated for buildingrefurbishment|
|Prepaid subscription fund||UD|Freelyavailable for all activities - designated forpotential repayments|
|Future shows ticket fund||UD|Freely available for all activities - designated for income against future
productions|
|Future production show fee fund||UD|Freely available for all activities - designated for income against future
productions|
## **8.2 Movements of major funds**
|**Fund names**||**Fund**
**balances**
**brought**
**forward**
**£**|**Incoming**
**resources**
**£**|**Outgoing**
**resources**
**£**|**Transfers**
**£**|**Gains and**
**losses**
**£**|**Fund balances**
**carried**
**forward**
**£**|
|---|---|---|---|---|---|---|---|
|General Fund||**172,997.05**|**121,345.62**|**(153,103.01) **|**4,711.30**||**145,950.96**|
|||**-**|**-**||||**-**|
|**Designated Funds**||||||||
|Building fund||14,065.00||||-|14,065.00|
|Refurbishment fund||5,000.00||||-|5,000.00|
|Prepaid subscription fund||3,156.30|4,561.25||(3,156.30)||4,561.25|
|Future shows ticket fund|8.2(a) (b)|-|-||0.00|
-|-|
|Future production show fee fund|8.2 (c) (d)|1,555.00|883.00||(1,555.00)||883.00|
|Future production T-shirt income|8.2 (f)|-|-||0.00||-|
|**Sub total designated**
**Total Funds**||**23,776.30**|**5,444.25**|**-**|**(4,711.30)**|**-**|**24,509.25**
|
|||196,773.35|126,789.87|(153,103.01)|**-**|**-**|170,460.21|
## **8.2 (a) Future shows ticket fund. None**
## **8.2 (b) Future shows ticket fund. None**
## **8.2 (c) Future production show fee fund**
- **The society had £1,555 in funds for show fees for Shrek 2021. This has been transferred to the General Fund. 8.2 (d) Future production show fee fund**
**The society has £883 in funds for show fees for the Hello Dolly production (October 2022).**
## **8.3 Transfers between funds**
|**8.3 Transfers between funds**||||
|---|---|---|---|
|**From Fund(Name)**|**To Fund(Name)**|**Reason**|**Amount**|
|Future shows ticket fund|General Fund|Offset against costs ofproduction|0.00|
|Future production T-shirt income|General Fund|Offset against costs of production|0.00|
|Prepaid subscription fund|General Fund|Repayments not required|3,156.30|
|Prepaid show fee fund|General Fund|Repayments not required|1,555.00|
## **Appendix 1**
|**Income and Expenditure Account for productions in the year ended 31/05/2022**|**Income and Expenditure Account for productions in the year ended 31/05/2022**|**Income and Expenditure Account for productions in the year ended 31/05/2022**|**Income and Expenditure Account for productions in the year ended 31/05/2022**|**Income and Expenditure Account for productions in the year ended 31/05/2022**|**Income and Expenditure Account for productions in the year ended 31/05/2022**|**Income and Expenditure Account for productions in the year ended 31/05/2022**|
|---|---|---|---|---|---|---|
||||||**Surplus /**|**Last Year**|
|||**Income**|**Expenditure**||**(Deficit)**|**Totals**|
|**Productions**|||||||
|Shrek||73,000.08|79,084.66||(6,084.58)||
|All Shook Up||26,608.50|45,223.63||(18,615.13)||
|I Want||1,803.00|377.40||1,425.60||
|Insurance and NODA subscription|||961.33||(961.33)|(746.60)|
|**Sub Total**||101,411.58|125,647.03|-|24,235.45|(746.60)|
|**Fundraising**|||||||
|Bar||7,714.10|3,615.65||4,098.45||
|Hall Hire||1,980.00|||1,980.00||
|Costume & Props Hire||40.00|||40.00||
|Gift Aid||1,871.89|||1,871.89||
|Weather Lottery||96.94|||96.94||
|Donations||1,440.00|||1,440.00||
|Members Subscriptions||8,759.12|||8,759.12||
|Patrons Subscriptions||811.00|||811.00||
|Youth Subscriptions||2,655.00|||2,655.00||
|Stars In Their Eyes||540.00|44.92||495.08||
|Firework Party||470.00|346.69||123.31||
|Bottle & Tea Bar||70.76|-||70.76||
|Miscellaneous Income/Support Costs||-|858.87||(858.87)||
|Bank Interest||9.51|||9.51||
|**Sub Total**||26,458.32|4,866.13||21,592.19|16,858.58|
|**Social Events**|||||||
|Dinner & Dance||2,965.00|3,304.94|-|339.94||
|**Sub Total**||2,965.00|3,304.94|-|339.94|-|
|Society Running Costs||-|16,318.55||(16,318.55)|(17,577.63)|
|Youth leader||-|2,238.36||(2,238.36)||
|Recruitment||-|-||0.00||
|Accountancy||-|728.00||(728.00)|(636.00)|
|Donations||-|-||0.00|(100.00)|
|Movement: Market Value Investments|-|3,995.03|-||(3,995.03)|(715.30)|
|**Sub Total**|-|3,995.03|19,284.91||(23,279.94)|(19,028.93)|
|**Totals for Year**||**126,839.87**|**153,103.01**|**- **|**26,263.14**|**(2,916.95)**|
## **Appendix 2**
## **2021/22 Season**
## **Detailed analysis of production activities prepared for the membership**
**Please note these figures come from more than one financial year depending on when the ticket sales were made**
||**Shrek**|**All Shook**
**Up**||**I Want**||**Sub-total**||**Other**|**This Year's**
**Total**|**Last Year's**
**Total**|
|---|---|---|---|---|---|---|---|---|---|---|
|**Income**|||||||||||
|Ticket Sales
Show Fees
Programmes & Merchandise
Other Income|71,359.64|25,108.50||1,803.00||**98,271.14**|||98,271.14|-|
||1,640.44|1,500.00||-||**3,140.44**|||3,140.44|-|
||-|-||||**-**|||-|-|
||-|-||||**-**|||-|-|
|||||||**-**|||||
|**Total Income**|**73,000.08**|**26,608.50**||**1,803.00**||**101,411.58**||**-**|**101,411.58**|**-**|
||||||||||||
|**Production Costs**|||||||||||
|Credit Cards
Orchard/MJC Theatre Hire
Orchard Labour
Orchard Publicity
Marketing & Publicity
Production Team
Rehearsal Rooms {Hired}
Wardrobe
Scenery & Props
Lighting
Sound
Transport Hire
Orchestra/Musicians
Royalties/PRS
Scores & Libs
Refreshments
Other Production Expense
Theatrical & Employers Insurance
Subscriptions {NODA}
Support Costs [Note 7]|1,417.67|495.92
16,800.00||-||**1,913.59**|||1,913.59|-|
||16,800.00|||-||**33,600.00**|||33,600.00|-|
||3,162.98|2,371.20||-||**5,534.18**|||5,534.18|-|
||1,710.00|1,800.00||-||**3,510.00**|||3,510.00|-|
||1,394.84|794.00||48.48||**2,237.32**|||2,237.32|-|
||-|-||||**-**|||-|-|
||837.74|403.50||||**1,241.24**|||1,241.24|-|
||7,437.97|917.51||||**8,355.48**|||8,355.48|-|
||13,142.36|6,701.60||75.86||**19,919.82**|||19,919.82|-|
||3,828.89|3,990.00||||**7,818.89**|||7,818.89|-|
||5,357.44|4,132.59||206.74||**9,696.77**||||-|
||300.00|365.00||||**665.00**|||665.00|-|
||5,740.33|788.00||||**6,528.33**|||6,528.33|-|
||15,737.55|4,680.59||46.32||**20,464.46**|||20,464.46|-|
||-|-||||**-**|||-|-|
||-|-||||**-**|||-|-|
||515.15|459.72||||**974.87**|||974.87|-|
||1,701.74|524.00||o||**2,225.74**||761.33|2,987.07|629.60|
||-|||||||200.00|200.00|117.00|
|||||||**-**|||16,318.55|17,577.63|
|**Total Production Costs**|**79,084.66**|**45,223.63**||**377.40**||**124,685.70**||**961.33**|**132,268.81**|**18,324.23**|
|**Surplus/(Deficit) For Production**|**(6,084.58)**
**(18,615.13)**|||**1,425.60**||**(23,274.12)**||**-**
**961.33**
**(30,857.23)**
**(18,324.23)**|||
5. Committee Re
orts
June21- Ma
22
## **Show Reports**
_**SHREK 20[th] – 23[rd] October 2021**_
|Director:|Alex Campbell|
|---|---|
|Choreographer:|Steph Lee / Natacha Cox|
|Musical Director:|Matt Kellett-Baines / Ed Sage|
Our first show back since COVID! Sold really well across the board and very popular with our audiences. Naturally some teething issues with COVID rules and restrictions. A particularly huge cast with a strong back stage team filled with people who you wouldn’t see there usually. Overall a huge success.
## _**I WANT 24[th] – 2**_ ~~_**7**_~~ _**[th] November 2021**_
|Director:|Ellesse Cooke|
|---|---|
|Musical Director:|Rebecca Hills|
|Choreographer:|Jill Taylor|
A more intimate and small show at Heathfields hall. A cast of approx. 10 members performed the brainchild of Ellesse Cooke. The hall was transformed into a cabaret style club with small round tables scattered around. This review was particularly lovely as it included some shows which we usually wouldn’t get the rights for. A show quite difficult to sell due to the nature of it being a revue however really good feedback.
|**_ALL SHOOK UP 18th – 23rd April 2022_**|**_ALL SHOOK UP 18th – 23rd April 2022_**|
|---|---|
|Director:|Alex Tyrrell|
|Choreographer:|Amy Farlie|
|Musical Director:|Ed Sage|
A show full of Elvis classics. A strong, large cast took to the stage at The Orchard Theatre. Unfortunately, this was the first show DAODS performed post COVID once all restrictions were lifted. The marketing that was done for this show could not have done more. It’s a real shame this show didn’t sell as well as expected because we had outstanding reviews from audiences.
## **Meghan Walsh**
## **Social Report**
The first social we had in 2021 was a special one, being the first time we had been able to meet in person at a social post COVID and the lockdowns. We had a wonderful outdoor gathering in the DAODS garden on the 5th of June with an outside bar.
Our next social was in the 4th of September, when we had our first Stars in Their Eyes, organised by Meg Walsh which was highly entertaining and incredibly successful.
The 6th of November was our first Halloworks post-COVID, which saw members, friends and family put on their best costumes and makeup. DJ’d by Keith Hills it was a great night highlighted by Fred Halls wonderful firework display.
Unfortunately, the 2021 Bring & Share was cancelled due to the rise in COVID once more, however the Dinner Dance of 2022 on the 29th of January made up for this. Always a wonderful event organised by Sam Mason, this was an especially magical one. Sam turned the hall into a beautiful enchanted woodland, with Band of Gold performing live and the annual Freddie awards, it’s safe to say everyone had a great night.
Thank you to everyone who attended all of these events and I’m sure we all look forward to the future socials yet to come.
## **Ella Walden**
## **Marketing Report**
## **Social Media Following**
_**May 2021 – May 2022**_ Facebook: 1,700K Likes +220 1,830 Followers +309 Instagram: 593 Followers +229 Twitter: 699 Followers - 14
_**June 2019 – May 2020**_ Facebook: 1,480K Likes 1,521 Followers Instagram: 364 Followers Twitter: 713 Followers
I really am so pleased with the increase on Facebook and Instagram. We haven’t “tweeted” since “I Want” and that’s purely based on the time it was taking to post to three social media sits. Now that I’ve figured a more simple way of posting to Facebook and Instagram at the same time– I’d like to start introducing it more.
It’s really down to the members for continuing to share, comment and like the content put out to the public. Thank you to those that do.
Taking a look at our Facebook insights we have had such a good year in terms of page interactions and page reaches. I’ve summarised by show below to demonstrate how many people saw our posts. I’ve indicated separately where there was a paid promotion. The figures below are all of the posts relating to each show added up.
SHREK: 88.4K Reaches.
I WANT: 7.4K Reaches
ALL SHOOK UP: 164.8K reaches
The character profiles again were hugely successful - I did character videos for the characters in All Shook up and did swipe up links to the booking websites.
Alongside our social presence, we have performed in Dartford at our usual spot, One Bell Corner. This has since been refurbed. At these events in person, for Shrek we gave out crowns to children walking buy with Shrek ears glued onto them. Extra promo!
I had meetings with Bexleyheath Broadway and also Bluewater to get us singing slots. I really think these boosted DAODS profile.
I’d like to mention the hard work from Heather Woodley for creating the character profiles and designing posters and the programmes at shows. Also a mention to Pat Walsh who keeps the website up to date. Thank you both.
## **Meghan Walsh**
## **Youth Group Report**
After a long break for COVID the Youth Group surfaced again in September 2021. Amazingly the majority of the students had stayed in touch through our WhatsApp broadcasts and were delighted to be back at the hall albeit a tad chilly with doors and windows opened and sitting distanced apart due to COVID restrictions.
We were very proud of two of our members who were chosen to perform in the adult society’s production of Shrek at The Orchard Theatre in October 2021. Francesca Ebdon played Young Fiona and Aidan Lamp as Young Shrek.
Prior to COVID we had just purchased scripts with a view to performing them Summer 2020 so we deferred the date and started rehearsing at Christmas 2021 to put on our production in Summer 2022 (next years report!).
The group continued to grow during the year, it remained an extremely welcoming friendly supportive group with children of varying abilities, talents and ages ably led by Matt Osborne with admin support from myself.
Matt has further ideas for developing the groups activities and we look forward to future productions with excitement.
## **Elaine Mason**