SHEEN MOUNT PRIMARYSCH(X)L PARE]NT STAFFASSOCIATION COMMITTEE REPORT l. Introduction: Our aim as a PSA Committee is two-fold.. Community.. to help develop und sustain positt've relationships between all parent& and between the parents and staff body at the school. Support: Through organised fundraising events. we can suppx)rt the schix)I financially in crcating thc bcst Icarning cnvironmcnt possible for our child]rn. We would like to thank everyone for the Lontinued help and supFx)rtprov1d to the PSA throughout the year. Thi8 includ&8 all parents for attending the events, volunteering, being a class rep, donating prizes, cominiltee members and so many people who contribute time, unofficiallyy throughout tlie year lo ensure our events are well run an(t importantly, enjoyed by alll We are constantly amazed by the efforts. people go to but the evidence is clear to see in all the ways we can supw)rt the school and ultimately the children. 2. Sheen Mount Primary School Parent Staff Association {PSA) The PSA is acharity, which is runby a committeeelected eachyearatthe Annual General Meeting (AGM). The priorities of the PSA each year are driven by the objectives and ndS of the school. Fundraising is important, but cqually iinportant is the PSA'S. role in bTinging together the wideT sch(K)I coinmunity. The key objectives can be summarised as- To advance the education and development of thepupils at Slieen Mount Primary School by providing and assisting in thc provision of facilitics for cduLation and dcvclopmLnt not required to be provided (nor funded) by the loeal edutiOn authority To foster, assist anddevelop the conllmunity in and around the schwl, enhancing coinrnunications within and bctwccn studcnts, parcntslguardians, sch(K)I staff, thc Board of Governors and external orgwiisations who work wilh the sch(x)l and ils students. 3. Looking back COVID-19 hashad a large impact on the PSAS event calendar for the financial year ending August 2021 which significantly reduced our fundrsIllg capabilities howeverthe PSA got creative virtLJally to try and continue lo fund raise during the pandemic. The PSA event calendar typically I'ollows a traditional format and mixed events which are desigried to bring the school community together as well as raising iinportant funds where possible. Sheen Mount is a very fortunate community, which benefits from a wealth of willing volunteers and a great relationship between the school and the families such that the event calendar, while challenging to organise, continues lo be fun and successful. Below is a summary of the key but limited ei'ents that took placc during thc ycar.. Christmas Cards: Thi5 wa5 or¥anisedthis yur by Mary Hicroniinus Hunter and Jodi Rowldnds- Hiint, and was extremely popular with the childLEn who got to design and see printed their OTh Christmas cards, which are then available for Parents to buyy raising £1,122. Christmas Tree Sale: Orgaiiised by Jodi Rowlands-hunl, the Christtnas Tree sale is extreinely popular and provides good quality trees at very competitive prices and raised close to £1,736.
SHEELY MOUNT PRIMARYSCHOOL PAREINT STAFFASSOCIATION Virtual Diseos: An cvcnt run by Sharky and Gcorgc was run virtuallyto ty and cng<igc the ehildrcn in some fun Christnvs and Summer disco ac¢iviti&q. Disco bags were sold alongwith tickets the event raising £3,197. Autumn fun run: Due to covd-19 the usual fun run was Cancell however the class(% individually organised their ow) with some funds paid directly to the sch(K)l and £2,363 received directly to the PSA. Sheen Mount to Brussels bike ride: Unfortunately) the postwned spoiisored bike ride froin 201912020 Mwascancelled due to Covid_19 and refunds of the bike deposits of £150 perrider weLE olfered. Dep)sils totalling £5,1(K) was donated to the PSA from the cyclists. Summer holiday sponsored bike ride: Due to the sponsori3J cycle of 376km frotn London lo Brussels being caiicclled, the childreiiwere challengcd to clockup the san]e 376kin over the summcr holidays. The children surpassed our expectations and made the distancewith the funds for the event being paid directly to the sch(K)l. On the Fence competitions: A new. event for the fundraising calendar which was a huge success during the lockdo1 period. Parents donated items which were raffled such as a case of wine frorn Wine @ Heart, a bcauty HamperdonatcdbyAlice du Parcqand inspirational prints from Calli Louis at Working Wonders raising iii total £2,364. Indii'idual sponsored rides and runs: Ali Sanders rai.qed a fanlaqtic.£2,735 from a solo cycle fi]nd raiser and Ava Baye from 4L raised a very impressive £600 for a SpOnred 45kn1 runl Cancelled events: September Party. Autumn Bal; Christmas Fair; Quiz Ni2ht" Comedy Ni2ht' Summer Fair and the Sponsored Cvcle to Brussels. ThL kLy cvLnts of thc aLadcniic yeaT had to bL LaneL"Ilcd this yLYr much to the disaprx)intment of all of the children, parents and staft.. 4. What we've funded At the beginning of theyear the school psentS a wish list to the PSA for iten]s or actiTrities it would likc thc PSA to support. Furthcrrcqucsts are submitted throughout the ycar as thc School Management Team identify particu]ar needs or initiatives. During 2020-21 the PSA provided £15,022 fuiiding to the school for.. Chrome Books£8,845 Reading cloud Library subscription £1,158 Classroom budgets £4:200 Water bottles forall new reception children £153 School leavers party and hoodi&q £666 S. Looking forward the year ahead: 6. September Party- a social event to welcome new and retL]ming parents to the school and to thank Llass rcp5 for thcir help and support durin¥ thc prcvious academic ycar. 7. Sheen IoUt Ball after the 8ucce£8of the first one a brand_new team had kindly agreed to organise this again in Noveinber at the neathy Richmond Hill Hotel. 8. Christmas Fair & Christmas Trees- a fundraising event which includes fairground rides, garnes, facepainting and hair styliiig, as well as BBQ & a licenscd bar for thc parcnts. Ordcrs are taken also for good quality Christmas Trees, delivered by a team of fit and motivated Dads! 9. Christmas Cards- a fwidraisiiig initiative where the childrcn dcsigm their own Christmas Cards., which are printed and sold, with a commission on sales being earn by the PSA.
SHEEN MOUNT PRIMARYSCH(X)L PARE]NT STAFFASSOCIATION l O. Qui£ Night- a social cvcnt which offcrs a grcat opportunity for pcople to gct togethcr, with proceeds trom ticket, bar & fo(xJ sales going to the PSA. I l. Fun Run - A family social cvcnt raising fundsthrough Lnty fees for a 5kmraec through Richmond Park followed by an infornl BBQ with cakes and coffees. A new Reception Run is bcing discussed. 12. Summer Fair- This is always a verypopular event locally, with rides, games, face-painting and many othergame stalls. The Raffle and Silent Auctio althou7 hard work for the classes running them, generate significani income for the PSA for which we are very grateful. 13. Easy Fundraising- we continue to encourage parents to sign up to Easy Fundraising, and 'cli¢k through, the site whenever they shop online, whether it be for holidays, presents 01 furniture. This generates a percentage 'commission' which is received direct to the PSA'S bank account. We now have over 300 supportersl The PSA will continue to consider and agreeldecline requests fn)m the school for funding, with a maximum of £5,000 for individual items able to be agreed by the PSA at their usual meetings. Expenditure over£5,000 may require consultation with all or part of the parenlslguardian body before the Committee can allocate this level of funding. The level and extnt of consultation will be detenninedby the Coinmitlce on a case-by-(gsc basis. 14. Treasury Report for vear ending 31st August 2021 The following are fundraising hilitS for the fiscal year ending 31 st August 2021, prepared for the Aniiual General Meetiiig of the Sheen Mount PSA, Ivhicli will lake place in summer lenn 2021. Thc PSA was involvcd in a numiK-r of diffcrcnt activitics and fundraising cvcnts, Ivhich generated funds of nearly £22k for the school. Unfortunately, COVID-19 rLstriLXions mtrant the PSA were restri¢Ed in organising tundraising events during the whole fiscal year. These events, and the amounts they raised, were as follows.. Event Income Expenses Net Funds Raised Christmas tree5, card, mugs and aprons Virtual Discos Sponsored bike rides and runs On the fence competitions Easy Fundraisingand Amazon Smile Uniform sale Miscellaneous One off fund raisers Totals 6,341 4,377 7,463 2,364 2,223 1,086 1,487 2,382 27,723 13,4831 11,1801 2,858 3,197 7,463 2,364 2,223 1,086 392 2,382 21,965 11,0951 {5,7581 Funding committed and paid to Sheen Mount for the period was £15,022. The take-up of our contactless card machines iq steadily increasing and ther£ are a great help to busyparents who forget to go to the cash pointl PSA Reserve Policy The PSA has a reserve policy, which reqiiires tlial a minimum of £20,000 be held in an instantly accessible bank account at all tiines. This is confirn]ed during tlie financial section of every PSA nieetin& as well as being verifiedby the independent accountant at time of account preparation. The Annual ReiJ)rt andAccount8 should note the rer£rYe8policy, as well as the Constitution when it is next revised.
SHEEN MOUNT PRIMARYSCHOOL PAREINT STAFFASSOCIATION Riskmlnagement The Committee members have assessed the majorrisks to which the Association is exw)sed, and arc satisfiLd that systcms arc in plaeL' to mitigatc Lxposurc to thc major risks. Structurey governance and managemenl The Association was establishedby a charitable trust deed on 24 April 1986 and amended on 30 October 1996. The Ass(Kiation's constitution was revised in January 2015. The Association is a member of the National Confederation of Parent TeacherAssociations. All of thc trustccs arc mcmbcrs of thc Committcc. No bcncficial intcSt was rcccivcd by any of the Irusiees during Ihe year. The Committee members who served during the year and up to the date of signature of the financia] statcmcnts wcrc= lan Hutchings Jodi Rowlands-Hunt Claire Leonard Nia Jeffries Jeanelle Jones Andrcw Gardincr Victoria Boyce (Appointed September 2019) (Appointed September 2019) (Appointed September 2019) (Appointed September 2019) {Appointed Scptcmbcr 2020) (Appointed September 2020) Recruitment and appointment of trustees Committee members are elected on an ani)ual basis froin members of the Parent Staff Association (the parents and guardiansof children attending Sheen Mount Ptimary School and the teachers staff and Governors working at the school). Membership of the Committee should include one parenuguardiall with a child in KSI or Reeeption and one parent/ guardian with a ehild in KS2. Committee members are elected for a two year term. Organisation structure The organisation slrucnire of the Commitiee is as follows: Jodi RO,land-Hllnt- Co Chair and Cla&s Rep Co-ordinator Claire Leonard- Co Chair Nia Jeffries- c0-Trs1]re[ Jeanette Jones- C(FTreasurer Andrew Gardiner- Vice Chair Victoria Boyce- Secretary Committee meetings shall be held at least once each rerni as such times and places as the Committee shall direct. Committee meetings areopen to all PSA members to attend. All Committee mectings are minutcd.
SHEEN MOUNT PRIMARYSCH(X)L PAREINT STAFFASSOCIATION Whcrc dccisions nccd to bc madc at PSA mcctings, such decisions arc agrccd by a show of hands. Each PSA member in attendance hasone vole each. The Cominitlee report was approved by the Board of Comniiltee Members. Andrew Gardiner Meinber Dated= 30 June2022 STA TEMENT OF COMMITTEE RESPONSIBILrriES Thc Cominittee rneMbe are respoiisiblc for prq)aring thc Coinmittee Report aiid the finaiicial statements in accordance with applicable law and United Kingdom Accounting Standajds (United Kingdom Generally ALeeptcd Acvounting Practiee). The law applicable lo charities in England and Wales requires the Committee menthers to prepgre financial statements for each financial year which give a true and fair viewof the state of affairs of the Association and of the Incol1ng resources and application of resources of the Association for that year. In preparing these fcial statements, thc Conunittee Mernk <ire required to: select suitable accounting policies and thenapply them consisteiitly; observethe methods andprinciples in Ihecharities SORP; rnake judgements and estimates that are reas)nable andprudent- state whether applicable accounting standatds have been followe& subject to any material departurs disclosed and explained in the financial Statemen and prepare the financial statements on the going concern basis unless il is inappropriate to presume that the charity will continue in operation. Thc Committce mcmbc]s are rcsponsiblc for kcq)ing sufficicnt accounting rccords that disclosc with reasonabl¢ accuracy at any tim¢ the financial position of the Asswiation and enable them to ensure that the finanLial statements comply with the Charities ALt 2011, the Charity (AeLounts and Rcwrts) Regulations 21K)8 and the pn)visions of the trust deed. Tliey are also restx)nsible for safeguarding the assets of the Association and hence for taking reasonable steps for the prevention and dctcction of fraud and other irregularitie&
Charity Registration No. 295212
SHEEN MOUNT PRIMARY SCHOOL PARENT STAFFASSOCIATION Annual report and unaudited financial statements For the year ended 31 August 2021
SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION LEGAL AND ADMINISTRATIVE INFORMATION
Committee Members
Ian Hutchings Jodie Hunt Claire Leonard Jeantetter Jones Nia Jeffries Andrew Gardener
Charity number
295212
Principal address
Sheen Mount Primary School West Temple Sheen East Sheen London SW147RT
Independent examiner
Gail Ledger
SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION CONTENTS
Page
| 1 | Committee report | ||
|---|---|---|---|
| 2 | Statement of Committee responsibilities | ||
| 3 | Independent examiners report | ||
| 4 | Statement of financial activities | ||
| 5 | Statement of financial position | ||
| 6 | to | 11 | Notes to the financial statements |
SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION INDEPENDENT EXAMINERS REPORT
TO THE COMMITTEE MEMBERS OF SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION
I report to the Committee members on my examination of the financial statements of Sheen Mount Primary School Parent Staff Association (the Association) for the year ended 31st August 2021.
Responsibilities and basis of report
As the Committee members of the Association you are responsible for the preparation of the Financial Statements in Annual report and unaudited financial statements for the year ended 31 August 2021.
I report in respect of my examination of the Associations Financial Statements carried out under Section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable directions given by the Charity Commission given under section 145(5)(b) of the 2011 Act.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the Association as required by section 130 of the 2011 Act; or
2 the financial statements do not accord with those records; or
3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Gail Ledger F.C.C.A
Dated: 20th June 2022
Page 3
SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION STATEMENT OF FINANCIAL ACTVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT For the year ended 31 August 2021
| Notes Income and endowments from: Donations 2 Fundraising activities 3 Investments 4 Other income 5 Total income Expenditure on: Raising funds 3 Charitable activities 6 Total resources expended Net income for the year/ Fund balances at 1 September 2020 |
Unrestricted funds £ - 27,723 13 - 27,736 (5,758) (16,395) (22,153) 5,583 30,567 36,150 |
Restricted funds £ - - - - - - - - - - - |
Total 2021 - 27,723 13 - - 27,736 (5,758) (16,395) (22,153) 5,583 30,567 36,150 |
Total 2020 £ 104 62,050 144 |
|---|---|---|---|---|
| 62,298 (24,060) (158,384) |
||||
| (182,444) (120,146) 150,713 |
||||
| 30,567 |
Page 4
SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION STATEMENT OF FINANCIAL POSITION As at 31 August 2021
| Notes Current Assets Trade and other receivables 11 Cash at bank and in hand Current Liabilities 12 Net current assets Income funds Restricted funds Unrestricted funds 13 |
2021 2020 £ £ 1,148 7,758 35,602 131,059 36,750 138,817 600 108,250 36,150 30,567 - - 36,150 30,567 36,150 30,567 |
|---|---|
Page 5
SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS
For the year ended 31 August 2021
l Accounting policies Charity information
Sheen Mount Primary School Parent Staff Association is an unincorporated charity. The registered office is Sheen Mount Primary School, West Temple Sheen, East Sheen London SWl4 7RT.
l .1 Accounting convention
The financial statements have been prepared in accordance with the Association's governing document, the Charities Act 2011 and 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)' (as amended for accounting periods commencing from I January 2016). The Association is a Public Benefit Entity as defined by FRS 102.
The financial statements are prepared in sterling, which is the functional currency of the Association. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the Committee members have a reasonable expectation that the Association has adequate resources to continue in operational existence for the foreseeable future. Thus the Committee members continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds Unrestricted funds are available for use at the discretion of the Committee members in furtherance of their charitable objectives unless the funds have been designated for other purposes.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
1.4 Incoming resources
Cash donations are recognised on receipt. Other donations are recognised once the Association has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
1.5 Resources expended
Resources expended are recognised in the year that they are incurred and they are classified under headings that aggregate all costs related to the category. Resources expended include attributable VAT which cannot be recovered.
Costs of generating funds includes all expenditure directly related to the fundraising activities.
Charitable expenditure includes all expenditure directly related to the objectives of the charity.
Governance costs includes all expenditure relating to constitutional and statutory requirements of the charity and includes administration costs and any costs associated with the strategic management of the charity's activities.
1.6 Cash and cash equivalents
Cash and cash equivalents include cash in hand and deposits held at call with banks,
Page 6
SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) For the year ended 31 August 2021
1 Accounting policies (Continued)
Financial instruments
The Association has elected to apply the provisions of Section 11 'Basic Financial Instruments' and Section 12 'Other Financial Instruments Issues' of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the association's Balance Sheet when the association becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset. with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Basic financial assets
Basic financial assets, which include trade and other receivables and cash and bank balances, are initially measured at transaction price including amortisation costs and are subsequently carried at amortised cost using the effective interest method unless the management constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at the market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including trade and other payables are initially recognised at transaction price unless the management constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest.
Trade payables are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less.
- 2 Donations
| Donations and gifts | 2021 £ - |
2020 £ 104 |
|---|---|---|
Page 7
SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) For the year ended 31 August 2021
| 3. Fundraising activities Fundraising events Fundraising activities Unrestricted funds Uniform sale Competition on the Fence Group Cycle ride Fun run Quiz evening PSA party Summer fair Christmas fair, trees & cards Miscellaneous Easy Fund raising Disco Autumn ball One off Fund raisers |
Unrestricted funds £ 27,723 27,723 Income £ 1,086 2,364 5,100 2,363 - - - 6,341 1,487 2,223 4,377 - 2,382 27,723 |
Restricted funds £ - - Expenses £ - - - - - 3,483 1,095 - 1,180 - - 5,758 |
Total 2021 £ 27,723 27,723 2021 Net £ 1,086 2,364 5,100 2,363 - - - 2,858 392 2,223 3,197 - 2,382 21,965 |
Total 2020 £ 62,050 |
|---|---|---|---|---|
| 62,050 | ||||
| 2020 Net £ - - 848 886 (931) 9,458 (45) 2,360 - 22,900 2,514 |
||||
| 37,990 |
The Group Cycle ride relates to deposits donated for the cancelled Belgium ride and the Uniform Sale income was received directly to the PSA rather than transferred to the school.
4. Investments
Interest receivable
- Other income
Other income
| 2021 £ 13 2021 £ - |
2020 £ |
|---|---|
| 144 | |
| 2020 £ |
|
| - |
Page 8
SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) For the year ended 31 August 2021
6. Charitable activities
| Power Science Show Classroom Kit Colour team shirts Library & Library Cloud Miscellaneous New BBQ Swimming pool Chrome books Water bottles Outdoor play equipment Sound equipment Share of support costs (see note 8) Share of governance costs (see note 8) Analysis by fund Unrestricted funds Unrestricted funds |
Donations Other £ £ - - 4,200 - - - 1,158 - 666 - - - 8,845 - 153 - - - - |
2021 £ - 4,200 - 1,158 666 - - 8,845 153 - - 15,022 773 600 16,395 16,395 |
2020 £ 316 - 482 - 428 485 150,000 - 163 5,279 118 |
|---|---|---|---|
| 15,022 | 157,271 513 600 |
||
| 158,384 | |||
| 158,384 |
Page 9
SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
For the year ended 31 August 2021
7. Support costs
| Insurance Sundry expenses Independent examination 2021 Analysed between Charitable activities |
Support costs 149 624 773 773 |
Governance costs - - 600 600 600 |
2021 £ 149 624 600 1,373 1,373 |
2020 £ 122 391 600 |
|---|---|---|---|---|
| 1,113 | ||||
| 1,113 |
8. Committee Members
None of the Committee members (or any person connected with them) received any remuneration.
9. Employees
| 10. Financial Instruments Carrying amount of financial liabilities Measured at amortised cost 11. Prepayments and accrued income |
2021 614 £ 1,148 |
2020 |
|---|---|---|
| 614 | ||
| £ | ||
| 7,758 |
Prepayments include £1066 of Disco income which is receivable from the school after the year end.
| 12. Accruals and deferred income | 2021 £ 600 |
2020 £ |
|---|---|---|
| 108,250 |
Page 10
SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) For the year ended 31 August 2021
13. Analysis of net assets between funds
| Fund balances at 31st August 2021 are represented by: Annual report andunaudited financial statements For the year ended 31 August 2021 Current assets/(Liabilities) |
Unrestricted funds £ 36,150 36,150 |
Restricted funds £ - - |
Total £ 36,150 |
|---|---|---|---|
| 36,150 |
16. Related party transactions
There were no disclosable related party transactions during the year (2020- none).
Page 11
Charity Registration No. 295212
SHEEN MOUNT PRIMARY SCHOOL PARENT STAFFASSOCIATION Annual report and unaudited financial statements For the year ended 31 August 2021
SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION LEGAL AND ADMINISTRATIVE INFORMATION
Committee Members
Ian Hutchings Jodie Hunt Claire Leonard Jeantetter Jones Nia Jeffries Andrew Gardener
Charity number
295212
Principal address
Sheen Mount Primary School West Temple Sheen East Sheen London SW147RT
Independent examiner
Gail Ledger
SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION CONTENTS
Page
| 1 | Committee report | ||
|---|---|---|---|
| 2 | Statement of Committee responsibilities | ||
| 3 | Independent examiners report | ||
| 4 | Statement of financial activities | ||
| 5 | Statement of financial position | ||
| 6 | to | 11 | Notes to the financial statements |
SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION INDEPENDENT EXAMINERS REPORT
TO THE COMMITTEE MEMBERS OF SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION
I report to the Committee members on my examination of the financial statements of Sheen Mount Primary School Parent Staff Association (the Association) for the year ended 31st August 2021.
Responsibilities and basis of report
As the Committee members of the Association you are responsible for the preparation of the Financial Statements in Annual report and unaudited financial statements for the year ended 31 August 2021.
I report in respect of my examination of the Associations Financial Statements carried out under Section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable directions given by the Charity Commission given under section 145(5)(b) of the 2011 Act.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the Association as required by section 130 of the 2011 Act; or
2 the financial statements do not accord with those records; or
3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Gail Ledger F.C.C.A
Dated: 20th June 2022
Page 3
SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION STATEMENT OF FINANCIAL ACTVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT For the year ended 31 August 2021
| Notes Income and endowments from: Donations 2 Fundraising activities 3 Investments 4 Other income 5 Total income Expenditure on: Raising funds 3 Charitable activities 6 Total resources expended Net income for the year/ Fund balances at 1 September 2020 |
Unrestricted funds £ - 27,723 13 - 27,736 (5,758) (16,395) (22,153) 5,583 30,567 36,150 |
Restricted funds £ - - - - - - - - - - - |
Total 2021 - 27,723 13 - - 27,736 (5,758) (16,395) (22,153) 5,583 30,567 36,150 |
Total 2020 £ 104 62,050 144 |
|---|---|---|---|---|
| 62,298 (24,060) (158,384) |
||||
| (182,444) (120,146) 150,713 |
||||
| 30,567 |
Page 4
SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION STATEMENT OF FINANCIAL POSITION As at 31 August 2021
| Notes Current Assets Trade and other receivables 11 Cash at bank and in hand Current Liabilities 12 Net current assets Income funds Restricted funds Unrestricted funds 13 |
2021 2020 £ £ 1,148 7,758 35,602 131,059 36,750 138,817 600 108,250 36,150 30,567 - - 36,150 30,567 36,150 30,567 |
|---|---|
Page 5
SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS
For the year ended 31 August 2021
l Accounting policies Charity information
Sheen Mount Primary School Parent Staff Association is an unincorporated charity. The registered office is Sheen Mount Primary School, West Temple Sheen, East Sheen London SWl4 7RT.
l .1 Accounting convention
The financial statements have been prepared in accordance with the Association's governing document, the Charities Act 2011 and 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)' (as amended for accounting periods commencing from I January 2016). The Association is a Public Benefit Entity as defined by FRS 102.
The financial statements are prepared in sterling, which is the functional currency of the Association. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the Committee members have a reasonable expectation that the Association has adequate resources to continue in operational existence for the foreseeable future. Thus the Committee members continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds Unrestricted funds are available for use at the discretion of the Committee members in furtherance of their charitable objectives unless the funds have been designated for other purposes.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
1.4 Incoming resources
Cash donations are recognised on receipt. Other donations are recognised once the Association has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
1.5 Resources expended
Resources expended are recognised in the year that they are incurred and they are classified under headings that aggregate all costs related to the category. Resources expended include attributable VAT which cannot be recovered.
Costs of generating funds includes all expenditure directly related to the fundraising activities.
Charitable expenditure includes all expenditure directly related to the objectives of the charity.
Governance costs includes all expenditure relating to constitutional and statutory requirements of the charity and includes administration costs and any costs associated with the strategic management of the charity's activities.
1.6 Cash and cash equivalents
Cash and cash equivalents include cash in hand and deposits held at call with banks,
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SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) For the year ended 31 August 2021
1 Accounting policies (Continued)
Financial instruments
The Association has elected to apply the provisions of Section 11 'Basic Financial Instruments' and Section 12 'Other Financial Instruments Issues' of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the association's Balance Sheet when the association becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset. with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Basic financial assets
Basic financial assets, which include trade and other receivables and cash and bank balances, are initially measured at transaction price including amortisation costs and are subsequently carried at amortised cost using the effective interest method unless the management constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at the market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including trade and other payables are initially recognised at transaction price unless the management constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest.
Trade payables are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less.
- 2 Donations
| Donations and gifts | 2021 £ - |
2020 £ 104 |
|---|---|---|
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SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) For the year ended 31 August 2021
| 3. Fundraising activities Fundraising events Fundraising activities Unrestricted funds Uniform sale Competition on the Fence Group Cycle ride Fun run Quiz evening PSA party Summer fair Christmas fair, trees & cards Miscellaneous Easy Fund raising Disco Autumn ball One off Fund raisers |
Unrestricted funds £ 27,723 27,723 Income £ 1,086 2,364 5,100 2,363 - - - 6,341 1,487 2,223 4,377 - 2,382 27,723 |
Restricted funds £ - - Expenses £ - - - - - 3,483 1,095 - 1,180 - - 5,758 |
Total 2021 £ 27,723 27,723 2021 Net £ 1,086 2,364 5,100 2,363 - - - 2,858 392 2,223 3,197 - 2,382 21,965 |
Total 2020 £ 62,050 |
|---|---|---|---|---|
| 62,050 | ||||
| 2020 Net £ - - 848 886 (931) 9,458 (45) 2,360 - 22,900 2,514 |
||||
| 37,990 |
The Group Cycle ride relates to deposits donated for the cancelled Belgium ride and the Uniform Sale income was received directly to the PSA rather than transferred to the school.
4. Investments
Interest receivable
- Other income
Other income
| 2021 £ 13 2021 £ - |
2020 £ |
|---|---|
| 144 | |
| 2020 £ |
|
| - |
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SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) For the year ended 31 August 2021
6. Charitable activities
| Power Science Show Classroom Kit Colour team shirts Library & Library Cloud Miscellaneous New BBQ Swimming pool Chrome books Water bottles Outdoor play equipment Sound equipment Share of support costs (see note 8) Share of governance costs (see note 8) Analysis by fund Unrestricted funds Unrestricted funds |
Donations Other £ £ - - 4,200 - - - 1,158 - 666 - - - 8,845 - 153 - - - - |
2021 £ - 4,200 - 1,158 666 - - 8,845 153 - - 15,022 773 600 16,395 16,395 |
2020 £ 316 - 482 - 428 485 150,000 - 163 5,279 118 |
|---|---|---|---|
| 15,022 | 157,271 513 600 |
||
| 158,384 | |||
| 158,384 |
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SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
For the year ended 31 August 2021
7. Support costs
| Insurance Sundry expenses Independent examination 2021 Analysed between Charitable activities |
Support costs 149 624 773 773 |
Governance costs - - 600 600 600 |
2021 £ 149 624 600 1,373 1,373 |
2020 £ 122 391 600 |
|---|---|---|---|---|
| 1,113 | ||||
| 1,113 |
8. Committee Members
None of the Committee members (or any person connected with them) received any remuneration.
9. Employees
| 10. Financial Instruments Carrying amount of financial liabilities Measured at amortised cost 11. Prepayments and accrued income |
2021 614 £ 1,148 |
2020 |
|---|---|---|
| 614 | ||
| £ | ||
| 7,758 |
Prepayments include £1066 of Disco income which is receivable from the school after the year end.
| 12. Accruals and deferred income | 2021 £ 600 |
2020 £ |
|---|---|---|
| 108,250 |
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SHEEN MOUNT PRIMARY SCHOOL PARENT STAFF ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) For the year ended 31 August 2021
13. Analysis of net assets between funds
| Fund balances at 31st August 2021 are represented by: Annual report andunaudited financial statements For the year ended 31 August 2021 Current assets/(Liabilities) |
Unrestricted funds £ 36,150 36,150 |
Restricted funds £ - - |
Total £ 36,150 |
|---|---|---|---|
| 36,150 |
16. Related party transactions
There were no disclosable related party transactions during the year (2020- none).
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