1 WELFORD SPORTSFIELD ASSOCIATION ## TRUSTEES ANNUAL REPORT ## FOR THE YEAR ENDED 31 DECEMBER 2021 ## (1) LEGAL AND ADMINISTRATIVE INFORMATION - (a) Constitution The Welford Sportsfield Association is established under a constitution dated 28 October 1985, subsequently amended in February 2002, for the purposes of promoting the benefit of the inhabitants of Welford and the neighbourhood by providing facilities in the interest of social welfare for recreation and leisure-time occupation with the objective of improving the conditions of life for the inhabitants and in particular by creating, improving and extending existing playing and recreational facilities and by encouraging all forms of recreational activity. The association was granted registration as a charity under the provisions of the Charities Act 1960 on 9 September 1986. - (b) The Officers of the Management Committee, who are the Trustees, who served during the year were as follows:- Chairperson: Adrian Scullion Vice Chairperson: Mark Watts Secretary: Adrian Bott Treasurer: Julian Howell-Jones - (c) The Association’s Bankers are: Santander UK plc 62 Hagley Road Birmingham B16 8PE - (d) The Association’s Auditors are:- J R Watson & Co Chartered Accountants Chancery House 52 Sheep Street Northampton NN1 2LZ - (e) The address of the principal office is:- Welford Sportsfield Association Newlands Road Welford Northampton NN6 6HR - (f) Public benefit The charity provides public benefit by providing facilities and access to organised sport for all age groups. The Trustees have had regard to the Charity Commission’s guidance on public benefit. 2 ## WELFORD SPORTSFIELD ASSOCIATION ## TRUSTEES ANNUAL REPORT ## FOR THE YEAR ENDED 31 DECEMBER 2021 - (g) Achievements and performance Achievements and performance are dealt with in the review of the year on page 3. - (h) Financial review The statement of financial activities on page 5 shows income of £47,526 (2020 - £15,501). The fundraising events were successful. Expenses totalled £4,106 (2020 - £8,831). Net incoming resources totalled £43,420 and the Association remains financially strong. The balance sheet on page 6 shows the Association to be in a financially sound position. - (i) Structure, governance and management The Association is managed by a committee, composed of the Management Committee, set out above, and representatives of the clubs using the facility and the other elected members. Committee meetings are held monthly. The Association does not employ staff. 3 ## WELFORD SPORTSFIELD ASSOCIATION ## TRUSTEES ANNUAL REPORT ## FOR THE YEAR ENDED 31 DECEMBER 2021 ## (2) REVIEW OF THE YEAR Last year, 2020, was incredibly tough for everyone and whilst in 2021 Covid was still a major factor it was something we were all starting to learn to live with, and I believe that sport will help to play a big part in this both physically and mentally. The football club, as we had hoped, continued to strengthen with four teams meaning we introduced a second pitch. Unfortunately, Welford Rounders did have to drop to one team, but this does now look stronger, and I am hopeful for the future. And dreams do come true. Last year we were able to install an artificial cricket strip, and this helped lead to the reintroduction of senior cricket into Welford for the first time in too long. Huge thanks and praise must go to Robin Bennett who has kept the club going almost single handedly. Hopefully, 2022 will see the club continue to develop with more senior games and maybe junior cricket following suit. Financially, we are in a very strong position despite limited fundraising. Our 100 club continues to be well supported by the village and we benefitted from more government grants. However, spending the money proved to be a huge headache for us. Plans for extending the pavilion came and went, chopped and changed and caused us many sleepless nights. We have now regrouped and with lessons learned, we will finally move forward in the coming 12 months. This will be dependent on a number of factors including rising prices and the availability of builders. Finally, I would like to thank my committee once again for all their support and patience in another challenging year. At our last committee meeting I announced that if I were to be re-elected for another year, my tenth, it would be my last. I very much hope it will be one to remember with a lasting legacy to leave for this great village to enjoy for many years to come. Adrian Scullion Chairperson Approved by the Management Committee on 7 March 2022 4 ## REPORT OF THE INDEPENDENT EXAMINERS TO THE TRUSTEES OF ## WELFORD SPORTSFIELD ASSOCIATION We report on the accounts of the Trust for the year ended 31 December 2021, which are set out on pages 5 and 6. ## **Respective responsibilities of Trustees and examiner** The charity’s Trustees are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is our responsibility to: - Examine the accounts under section 145 of the 2011 Act; - To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and - To state whether particular matters have come to our attention. ## **Basis of independent examiners’ report** Our examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## **Independent examiners’ statement** In connection with our examination, no matter has come to our attention: 1. which gives us reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or 2. to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. J R Watson & Co Chartered Accountants Chancery House 52 Sheep Street Northampton NN1 2LZ 8 March 2022 5 ## WELFORD SPORTSFIELD ASSOCIATION ## STATEMENT OF FINANCIAL ACTIVITIES ## FOR THE YEAR ENDED 31 DECEMBER 2021 ||||2021||||||2020|2020| |---|---|---|---|---|---|---|---|---|---|---| |||Unrestricted|Restricted|||Contingency|Designated|||| |||funds|funds|||funds|funds||Total Total|| ||Notes|
£||£||£|£||£|£| |INCOMING RESOURCES||||||||||| |West Northamptonshire Council||9,500|5,770|||-|||15,270|250| |Daventry District Council||9,431|2,800|||-|||12,231|10,000| |Donations and sundry sales||14,411|||-|-|||14,411|1,840| |Profits from fundraising events|4|5,612|||-|-|||5,612|3,360| |Bank interest||2|||-|-|||2|51| |TOTAL INCOMING RESOURCES||38,956|8,570|||-|||47,526|15,501| |RESOURCES EXPENDED||||||||||| |Direct charitable expenditure||||||||||| |Ground expenses||-|||-|-|||-|1,086| |Repairs and renewals||257|||-|-|||257|3,286| |Light and heat||678|||-|-|||678|668| |Water rates||-|||-|-|||-|
327| |Hire of hall||-|||-|-|||-|100| |Depreciation||1,145|||-|-|||1,145|471| |Health and safety||140|||-|-|||140|142| |TV licence||344|||-|-|||344|312| |Business rates and license||(156)|||-|-|||(156) 767|| |Fuel||336|||-|-|||336|-| |||2,744|||-|-|||2,744|7,159| |Management and administration||||||||||| |Sundry expenses||411|||-|-|||411|720| |Insurance||951|||-|-|||951|952| |||1,362|||-|-|||1,362|1,672| |TOTAL RESOURCES EXPENDED||(4,106)|||-|-|||4,106|8,831| |NET INCOMING RESOURCES||£ 34,850|£ 8,570|||£ -||£|43,420|6,670| |ACCUMULATED FUND||||||||||| |Fund balance at 31 December 2020||111,614|||-|8,000|-||119,614|112,944| |Net incoming/(outgoing) resources||34,850|8,570|||-|-||43,420|6,670| |Transfer between funds|5|(41,430)|(8,570)|||-|50,000||-|-| |Fund balance at 31 December 2021||£ 105,034|£||-|£ 8,000|50,000||163,034|119,614| The notes on pages 7 and 8 form part of these accounts. 6 ## WELFORD SPORTSFIELD ASSOCIATION ## BALANCE SHEET AS AT 31 DECEMBER 2021 |BALANCE SHEET AS AT 31 DECEMBER 2021|||| |---|---|---|---| |Notes
FIXED TANGIBLE ASSETS
Land and buildings
At cost:
At 31 December 2020
2
Less: Grants received
1
Expenditure for planned pavilion
Cost: Brought forward
Add: Cost of additions
Equipment
Cost brought forward
Less: Accumulated depreciation
1

Add: Cost of additions
CURRENT ASSETS
Prepayments
Bank current accounts
Bank deposit accounts
CURRENT LIABILITIES
Creditors
Due to football and cricket clubs
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
Represented by:
TOTAL FUNDS
These accounts were approved by the Management
Committee on 7 March 2022 and signed on their
behalf by:|2021
£
£
200,244
(104,596)
95,648
-
1,604
1,604
29,589
(30,264)
11,670
10,995
108,247
285
25,795
28,882
54,963
176
-
176
54,787
£ 163,034
£ 163,034||2020
£
£
200,244
(104,596)
95,648
-
-
-
29,589
(29,119)
-
470
96,118
230
9,514
14,710
24,454
958
-
958
23,496
£ 119,614
£ 163,034| |||
163,034
163,034|£
£| ...................................................... A Scullion The notes on pages 7 and 8 form part of these accounts. 7 WELFORD SPORTSFIELD ASSOCIATION ## NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021 ## 1. ACCOUNTING POLICIES - a) Accounting convention The accounts have been prepared using the historical cost convention in accordance with the requirements of Financial Reporting Standard (FRS) 102 1A and the Statement of Recommended Practice (SORP) for Charities. No transitional adjustments to adopt FRS 102 1A have been necessary. ## b) - Basis of accounting Donations and grants are accounted for when it is certain that the income will be received. Other income is included in the accounts when receivable. Expenditure is brought into the accounts when incurred. ## c) Grants Grants received from public authorities and councils for the purchase and development of the land are repayable if stipulated conditions are not met or if the land is sold. For this reason, such income is deducted from the cost of the fixed tangible assets. Other grants received for improvement of the facilities are treated as restricted funds. - d) - Depreciation The following rates:- Land and the pavilion 0% Other fixed assets 10 - 25% - e) Funds - (i) Restricted funds are composed of grants and donations received for specific purposes which have not yet been expended. - (ii) The building contingency fund of £8,000 is composed of appropriations by the Management Committee to cover unforeseen building repairs. ## 2. LAND The land included in the accounts is held by Welford Parish Council as custodian trustees for the Association. The cost of the land including development costs totals £200,244 (2020 - £200,244). ## 3. TAXATION The Association is exempt from tax under the provisions of S505 of the Income and Corporation Taxes Act 1988 applying to charities. 8 WELFORD SPORTSFIELD ASSOCIATION ## NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021 ## 4. ANALYSIS OF TOTAL FUNDS |At 31 December 2020

Net incoming resources

Transfer

At 31 December 2021
|Total
Unrestricted
charitable
fund
Restricted
charitable
fund
Building
reserve
Contingency
fund
£
£
£
£
£
119,614
111,614
-
-
8,000
43,420
34,850
8,570
-
-
-
(41,430)
(8,570)
50,000
-
163,034
105,034
-
50,000
8,000| |---|---| Receipts into the charitable fund of £8,570 were expended in accordance with the terms of the grant. Accordingly they have been transferred to unrestricted funds. The Building reserve is an appropriation by the Trustees to set aside funds for the planned extension. ## 5. FUNDRAISING PROFITS Profits arising from fundraising events are shown net of expenses incurred. The income and expenses relating to these activities are as follows: |

2021
100 Club
Quizzes
Community Fair
Hamper raffle
£
2020
100 Club
Quizzes
Saturday Cafe
Raffle
£|Income
Expenses Profit/(Loss)
£
£
£
4,990
(1,940)
3,050
496
-
496
1,371
-
1,371
695
-
695
7,552
£ ( 1,940)
£ 5,612
4,170
(1,700)
2,540
600
-
600
200
-
200
20
-
20
5,060
£ (1,700)
£ 3,360| |---|---|