Trustees’ Annual Report for the period
From 1 April 2022 Period start date To 31 March 2023 Period end date
Charity name: Occold Recreation and Amenities Council
Charity registration number: 295058
Objectives and Activities
| SORP reference |
||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | A) TO PROMOTE THE BENEFIT OF THE INHABITANTS OF THE PARISH OF OCCOLD AND THE NEIGHBOURHOOD WITHOUT DISTINCITION OF SEX OR POLITICAL RELIGIOUS OR OTHER OPINIONS BY ASSOCIATION THE LOCAL AUTHORITIES’ VOLUNTARY ORGANISATIONS AND INHABITANTS IN A COMMON EFFORT TO ADVANCE EDUCATION AND TO PROVIDE FACILITIES IN THE INTERESTS OF SOCIAL WELFARE FOR RECREATION AND LEISURE TIME OCCUPATION WITH THE OBJECT OF IMPROVING THE CONDITIONS OF LIFE FOR THE SAID INHABITANTS. (B) TO ESTABLISH OR TO SECURE THE ESTABLISHMENT OF A COMMUNITY CENTRE AND TO MAINTAIN AND MANAGE, OR TO CO- OPERATE WITH ANY LOCAL STATUTORY AUTHORITY IN THE MAINTENANCE AND MANAGEMENT OF SUCH A CENTRE FOR ACTIVITIES PROMOTED BY THE COUNCIL AND ITS CONSTITUENT BODIES IN FURTHERANCE OF THE ABOVE OBJECTS. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The charity primarily provides services to the community through management of the village hall. The hall has been repaired as required and provided with all utilities to enable full use for many activities |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had full regard to the issued guidance |
|---|---|---|
Achievements and Performance
| SORP reference |
||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Following works to extend the hall in 2022 local organisations have been able to store additional apparatus for local activities (such as junior physical education and craft clubs) as well as host a regular coffee morning and lunches for local residents in a warm and secure environment, and use of the hall has increased. The charity also maintains, and has upgraded, a play area and the village playing fields for use by all residents. |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity maintains a prudent approach and has a strong balance sheet |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Approximately 4 months operating costs are held in cash reserves, thus meaning that even if hirers are forced to cease use (and so income reduces) the charity’s financial commitments can be met in full |
| Amount of reserves held | Para 1.22 | £13,336 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust deed |
| How is the charity | Para 1.25 | Through its constitution adopted in |
| constituted? (e.g unincorporated association, CIO) |
1986 | |
|---|---|---|
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The custodian trustees are appointed by the serving trustees. Volunteers that make up the management committee are elected at annual meetings open to all residents |
Reference and Administrative details
| Charity name | Occold Recreation and Amenities Council |
|---|---|
| Other name the charity uses |
|
| Registered charity number | 295058 |
| Charity’s principal address | The Beeches The Street Occold Suffolk IP23 7PW |
Names of the charity trustees who manage the charity
| 1 2 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Stephen James Hubner |
||||
| Robert Charles Harold Richardson |
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year |
|
|---|---|---|
| Stephen James Hubner | ||
| Robert Charles Harold Ricardson |
||
| Funds held as custodian trustees on behalf of others | ||
| Description of the assets held in this capacity |
None | |
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Stephen James Hubner
Position (eg Trustee Secretary, Chair, etc)
Date 12 December 2023
QCCOLD RECREATI01I4LANDAMENITIESCOUN RECEIPTSAND PAYMEFItsACCOUNTS FOR THEVEAR TO JIMARCHZ023 20W2J VNREsraictED RESTRICTEO FUNDS FUNDS 20ZU22 RECEIPTS 8,299.6 4.22Sth) 1.310ty) 3.851.36 15&60 77&W È,299.£2 4.225.00 1.320.40 3.1.36 15&60 776.L¥) LLW 7.732.00 775. all Hlre Pfe/khDDI Room all Hlre- FlrsiFWRoom t.40 152.39 569.fAI Aetytling 0r4tAdrt& Grants Hèll Donian5 tolPepUub Ctbftaub L(w.ao 19A34.24 351. 7,1.00 7mO.th) 701.78 11.50 Z7JSSA6 70L78 1gA61.8S &00ty00 30W9.51 PAVNEW15 Fundralskne Ex0$[DI Elettritity 1.792.64 3,661.Sl 1,217.36 54&64 3,183.8$ 1.497.99 L87&35 1.746.05 702.95 l792.64 3,661.51 L237.36 1.463A4 1823.58 966.29 380.16 1,273.08 I,(7.06 1,686.35 645.54 55147 1.219.63 196.9) BT(fekfveand lrternet ReI[5&mlteMnCeIOp Cknnlry&CleanlngMatèrlalslDI 10.183.88 1.497.99 L878.35 1.746.05 702. WateiChaY8eslGI CkatlelDI SundryÈxpenseslDI É4ulPmertt IDI Offi¢e&StslverylDI 815.96 413.09 78.72 290. I800 3th). 25J)D 83.29 S47.40 . B15.96 lo.09 61Qty) Lilee51PbE[Sh5uh New Extens 180.(Nl 39,964.78 75.LYI 25.00 9&29 Fl)7.28 27m7.71 Banklhw6e5 Coffee Club TOTAL S2.IX*.42 IlEtsrpS1lDth1.. LO3. 30&15 io 8rthr8htForw4td le5tIAl 11,898.10 IU03.YJ .83 230.87 33.662.31 240.$8 3s7.rxi Cash Balafices Barsts 230.87 15- ¥. Bank&anCe 12.8X 12L22 38Q20 IW4.73 121.22 380.20 li)3.30 89S.83 230.87 Barstock 13A3&15 ¥.15 W3D.OD StGty kp 5.05.2)
INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS R•portto thè tru$tèothèmb8rs of Occold Recraatlonal & Am8nltles Council Rggistgred Charity Numbgr 295058 On •ecounts for thg year ended 31 March 2023 A8 the charity's trustees you are responsible for the preparation ol the accounts. It is your independent examiftei's 198pon8ibilty to state whether particular matters have ¢ome to my attention. The procedures undertaken in an independent examinatM)n do not provide all tho evidenc8 that would bg required in an audit, and consequenty I do not express on aud(t opinion on the view gNen by the accounts. In conn•cbon with my examination, no matter has come to my attention.. 11) whKh gives me reasonable cause to belEve th8t In any material respect the requirèménts to keep accounting records and to pr8P8r8 8(Lounts vthich accord with the accountitYJ records have not been met or., 121 lo which, in my opinion, 8ttenlion should be dravm in order to enab a proper under8tanding ofthe accounts to bè re8¢hed. Signed.. Dawn Crw ACMA Dats 23105r2023 Stqned hard copy retained on