## Burpham Association Supporting Independent Living Income and expenditure Account for the year ended 31st August 2022 Registered Charity Number 295017 **----- Start of picture text -----**
2021/2022 2021/2022 2020/2021 2020/2021
Opening Balances £ £ £ £
Lloyds Bank Treasurers 46,978.08 25,292.07
A/C
46,978.0 25,292.0
8 7
Expenditure 2021/2022 2020/2021
Christmas Gifts for - 1,640.00
Residents
Refund to Barry - 500.00
Skinner Vehicle
purchase deposit.
Vehicle Purchase to - 12,489.00
Wilsons Automobiles
Jubilee Celebrations for 500
Residents
Small Society Lottery 20
Registration
Total Expenditure 520 14,629.00
Remaining Balance 46,458.0 10,663.0
8 7
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Income 2021/2022 2021/2022 2020/2021 2020/2021
B Skinner Charity Walk
Donations (see over) 2,209.86 1,205.00
Friends of Coveham - 35,000.00
Grant
Gift Aid Receipts - 5.01
DVLA Road Fund Tax - 105.00
Refund
Total Income 2,209.86 36,315.01
Closing Balance 48,667.9 46,978.0
Lloyds Bank 4 8
Treasurer’s Account
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Certified Correct Auditor Date Hon. Treasurer Date ## **Donations from 01.09.2021 to 31.08.2022** **----- Start of picture text -----**
Date Name of Donor Details Amount
Andrew & Maya 12 monthly £120
Skinner payments of £10
each
15.12.21 Anon Cheque £50
Deposited at
Church Street
Branch
02.02.22 Jacky Skinner From friends on £333.24
special birthday
16.02.22 Anon Cheque £25
Deposited at 83
High Street
Branch
11.04.22 Betteridge A £50
Donation
09.05.22 Amazon Europe £5
Core
19.05.22 Barry & Jacky BASIL Walk £100
Skinner
19.05.22 H.Jones, Y.Rayner, BASIL Walk £245
D.Brewer,
B.Robertson
20.05.22 P Fuller BASIL Walk £20
23.05.22 Sarah James BASIL Walk £91.62
25.05.22 V Burston & BASIL Walk £1,100.00
Danny
24.06.22 K.Woodbridge BASIL Walk £70
Total Donations £2,209.86
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## **Minutes of the BASIL Committee Meeting 15 February 2023** Present: Barry & Jacky Skinner, Lucy Wilby, Jan Denham, Sarah James, & Fatima Ahmad. Apologies for absence: Tim & Yvonne Woodbridge, Yvonne Rayner Matters of signifcance: where a formal vote or general agreement was reached are highlighted. Any errors on wording should be notified to the Chairman ASAP or raised at the next meeting before the minutes are approved. **----- Start of picture text -----**
Agenda item Action
2. Minutes of previous meeting 12 Oct-2022. Proposed: Jacky, 2 [nd ] Jan.
agreed unanimously.
3. Matters arising from previous meeting: (not dealt with elsewhere) - None
4. Chairman’s Report:
 Jacky and Barry will visit Jill Corpes as she could not come to the meeting Barry, Jacky
and be presented with a thank-you card and bouquet of flowers to
express the committee's appreciation of her many years’ service as a
Barry
trustee and secretary on the committee.
Barry
 Charities’ List: Barry to contact Ann Rigby on All
fundraisingadvice@surreyca.org.uk
 Guildford Council Website ‘Guildford 4 Community’. Barry to monitor as
required. Barry/Lucy
 Planned dates for your diaries: The planned committee meetings are:
Wed 10 May-2023 at 11:00am (subsequently cancelled due to Jacky and All
Barry's house move on that day), Wed 5 Jul-2023 at 11:00am, 18 Oct-
2023 at 11:00am. AGM to be determined.
 The 2021/2022 annual accounts need to be completed by Lucy/Barry and
then audited by Simon Jones our honorary auditor. Once this has been Lucy/ Barry
done Barry will add the accounts statement for y/e 31 Aug-2022 to the
BASIL entry on the Charity Commissioner’s website.
 The 2021/2022 AGM meeting date will be announced in due course once
accounts are ready, it will be in the evening in order to attract younger
carers. A spring time meeting may help get more carers to come along. All
Barry has contacted Cobham Link and their premises are available for
hire at £17 per hour (special rate for charities) - Wednesday evenings are
available except the 3rd week of the month. Barry left a message with Barry
Surrey Choices at Lockwood, but has not yet received a reply.
 Last year's Sponsored Walk in May-2022: All donations now received.
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Now need to progress the Gift Aid claims. Lucy tried to set up a ‘Just All
Giving’ page for BASIL. There had been an old account started which
means that she couldn’t set up a new one initially. ‘Just Giving’ agreed to Fatima
set up a new one with new treasurer details in (including photographic ID
and bank statement ID). Lucy was in the process of doing this as it
required ID from two trustees. Lucy to share ‘Just Giving’ details once
complete so that people can donate online via ‘Just Giving’ if they wish
and nominate for Gift Aid as part of this process.
 Sponsored Walk on 21 May-2023: This walk is run by the Guildford Wey
Rotary Club starting and finishing in Shalford Park, Guildford. It has a 5
km walk or a 10 km walk and takes place over country tracks, woodland
and riverside paths so is not for less able-bodied people. Barry will not be
availble to do the walk this year as he is away. This event is always a
good fund raising opportunity so a communication will be sent out to our
friends/carers. Lucy volunteered to take part in the walk and would be
committing to the 10km route. Barry will organise for a letter to be sent
out to all Mallow families notifying them of the event and inviting
sponsorship. He will invite any other participants to group together at the
‘check-in tent’ at 9.30am. Any participants will be asked to download
sponsorship forms from the Rotary Club website.

Garden Shelters: Fatima confirmed that they had changed their minds to
pagodas, rather than a garden shelter. Number 30 was now up and can
be seen by all. See Fatima's report

BASIL offered to fund a celebration for the residents on the occasion of
the King's Coronation on 6 May-2023.
Treasurer’s Report
 There is work to be done on the gift aid claims from the sponsored walks
Barry/Lucy
in May-2020 and May-2022 and other qualifying donations. Lucy informed
us that the gift aid process is now on-line and entry to it involves using
the Government Gateway. Barry had set up our access last year when
submitting the Company Tax Return, so all that was necessary was for
him to add Lucy to the Gateway to allow her access to it. At the end of
the meeting this was achieved by Lucy negotiating her way round the
Government Gateway website.
Lucy provided a report for this committee meeting showing
the Balances, Income and Expenses from 16 Sep-2022 to 16
Jan-2023
Opening balance: £48,677.94
Income: £140: donations of £40 from Andrew &Maya Skinner, £100
Yvonne Rayner
Expenses: £1,500 for MC residents for Christmas and New Year
Closing balance: £47,317.94 in Lloyds Bank current account.
6. Correspondence: - None
7. Team Manager's Report. Reported by Fatima Ahmad
 Rodney House, Langdown & Mallow Crescent. There are some service
changes proposed for Rodney House & Langdown, which are Residential
care homes for people with learning disabilities & autism in Walton on
Thames, & Arundal House in Banstead. It is proposed that they
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transition to Supported Living from April 2023 & sit under the Mallow
Crescent registration. There won’t be any impact for people living at
Mallow. Fatima & Bibi Jaufaraully, the Team Manager for Rodney House &
Langdown, will both be registered managers for personal care at Mallow.
In practice, Fatima will continue to manage Mallow Crescent & Bibi will
manage Rodney House & Langdown. Over time there will be more
standardisation across the service so that all locations operate in a
similar way. Arundal House is no longer up to standard so is being
phased out.
 Telephone Lines & Connectivity Outage at Mallow Crescent. There is a All
planned maintenance by BT on 14 March 2023 when the landline &
access to Wi-Fi will be out of order for approximately 12 hours. House
mobile phones will be available. Notification will be sent out in due
course.
 Pergolas and Gazebos. House 30 has had their Pergola installed. The
other houses are waiting for the dates to be erected.
 Redecoration of the homes: It was hoped that this would be carried out
by ‘Surrey Care Association’ but this has not been confirmed yet. Full
redecorations are due to take place in 2-3 months time..
 Stars in Surrey Awards. This scheme run by Surrey Count Council
recognizes the contributions made by their members of staff. Fatima
was pleased to report that there have been nominations from Mallow.
BASIL offered their congratulations to those staff nominated and
extended their thanks to all the staff at Mallow for their hard work and
dedication.
 Possible purchase of a small car to replace the old people carrier. Fatima
informed us that the staff have decided not to move forward with the
purchase of a new car at the moment. This is due to possible
reorganisation in the future (linked to Rodney House & Langdown).
8. Fundraising/Social Events:
 We are waiting for the Guildford Wey Rotary Club to finalize details of the All
Sponsored Walk & update their web site so that we have access to the
Barry
sponsorship forms, maps, etc. Once this information is available Barry
will prepare an email and ask Fatima to send out a notification to our Barry
friends and carers, and encourage some people to do the walk with Lucy
All
and/or sign-up for sponsorship. Barry promised to supply Sarah with
some sponsorship forms when they are available, as Sarah is keen to get
her friends to support our cause.
 Lucy
Lucy has re-designed the information leaflet for BASIL and also a logo
that could be used on correspondence, if desired. Now that this is in ‘e
format’ it can be emailed as a PDF if required. The committee agreed
that this leaflet was excellent and ‘fit for purpose’ and liked the logo.
 Lucy now plans to build a poster that could be used as a quick A4 ‘this is
us’ advertisement to use wherever possible. Lucy will bring this to the
next committee meeting. Thanks to Fatima for providing the up to date
photographs used on the publications.
9 . Any other business :
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- Sarah suggested that the AGM should be a wine and cheese evening. - Lucy suggested we need to be on FACEBOOK as it would be a way of advertising our presence and looking for new trustees. Committee Meeting at 29 Mallow Crescent – Wednesday 5 July-2023 at 11:00am AGENDA Apologies for absence 6. Correspondence Minutes of previous meeting 15 Feb-2023 7. Team Manager’s report Matters arising 8. Fund raising events/activities Chairman’s report 9. Any other business Treasurers’ reports 10. Dates of further meetings ## **Registered charity number 295017**