Company r8glslratyon numb9r.' 02042768 Charity V8gistralion number.. 29500S UNITED KINGDOM-JAPAN 21ST CENTURY GROUP (A company limited by guarantee) Unaudited Financial Statements For the year end 31 March 2023 UNITED KINGDOM.JAPAN 21ST CENTURY GROUP (A company limited by guarantee) REPORT AND FINANCIAL STATEMENTS 2022 CONTENTS Page Officers and Professional Advisers Report ol the Truslees Independent Examinerfs Report Slat8m8nt of Financial Aclivilies linco￿o￿tIng an Ir￿ome and expenditure accounll Balance Sheet Notes to the Flngnd81 Slalgments 8- 11 UNITED KINGDOM.JAPAN 21ST CENTURY GROUP (A company limited by guarantee) OFFICERS AND PROFESSIONAL ADVISERS MEMBERS OF THE BOARD ITRUSTEESI Rt Hon Lord Lans18y of Oywell CBE PC Ichairmanl Rl Hon Lord MGConng11 ol Glenscorrodale PC (Treasurer) David Filton CMG (Exgculivg Diroclorl Barone58 Barker Dr Usa Cameron MP Paul Maddèn Dr John Nilsstsn Williamson-wrfghl Thoma5 Fleich David Richardson Nigel Talboys SECRETARY David Fitton CMG REGISTERED OFFICE do The Japan Society 13114 Cornwall Terrace London NW14QP CHARITY NO.: 295006 COMPANY NO.: 02042768 BANKERS CAF Bank 25 Kings Hill Avenue KinJ% Flill West Matling Kent ME19 4JQ SOLICITORS Maygr Brown Rowe & Maw LLP 11 Pilgrim Street London EC4V 6RW INDEPENDENT EXAMINER Darrèn Harding ACA. FCCA, OChA Richard Place Dobson SaYvic68 Limitad 1-7 Stat￿￿ Road Crawley West Sussex RH10 1HT UNITED KINGDOM-JAPAN 21ST CENTURY GROUP (A company limited by guarantee) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023 The trustges who are also directors ol the charity lor purposes ol th6 Companies Act 2006, p￿sent thei¥ report with the financial statements of the chaiity ltsr th8 y8ar ended 31 March 2023. The linancial slalements havo been pwpared in accordance with the accountitig polici8s set out ift nofe 2 to the financial stalemenls and cotnply with tha charitablé company's memorandum and arti¢le8 ol association. The tiuslees have adoplecl the pl0vis￿n$ ol Aecounting and Reporting by Charities.. Statement ol Recommended Practic8 applicable to charilies preparing their a¢¢L)unls Sn accordance with the Financial Reporting Standard apF4icable in the UKand Republc of Ireland IFRS 1021 {ellectivg 1 January 20191. INCORPORATION AND REGISTRATION AS A CHARITY The company is incorporated und8r Ihe CompaniES Act and is limited by guarant66, lh8 lÈabilty ol each membe¥ being Ilmiled ¢0 £1. At 31 March 2(Y23 there were 65 mernbers and associale memb8rs12022- 641. The company is regislergd ￿th th8 Charily Commission, r@gislralion number 295006 and Companies HotL88, registration numbÉr CI2042768. BOARD The mBmb6r5 01 the Board are the diiectors ol the company lor the pU￿ose8 ol company law and are shown b61ow. The m8mbers of Ihe Board who s8Yv8d durirkg Ihg year were as follows., Rt Hon Lord Lansley of Orwell CBE PC Ichaimianl Rt Hon Lord McConng11 ol Glenscorrodal8 PC ffreasurÈrl David Fitlon CMG (Executive Direclorl Baroness 8arkèr Dr Lisa Cameron MP Paul Madden CMG (Appointed 27 Oclob8r 2022} D¥ John NI￿son William8on-Wright Thomas Reich David Ri¢hardson Nigel Talboys Sir David War￿n KGMG (Resigned 27 October 20221 STRUCTURE, GOVERNANCE AND MANAGEMENT vèrnin Document The UK-Japan 21SI Century Group Ilhe Group.) a charitable company limited by gu8ranle8 governed by its Memorandum and Articles ol Association amendad in 2003 and further amended in 2010. 2014 and 2018 to lak9 account ol tho lalosl govcmance praclicg. There i% a wid6r ittlorm81 group known as 'Mernbe￿ DI Ihe Group, who are invited to attènd th8 Annual GenEral Meeling and any other appropriate meetings that may b8 called by the Chairman. The m0mber8 consider Ihe annual report ol the Board al the Anrwal Gene¥al Meeting, discuss obj8CtIV8s forthe next annual conlgrencs and contirm th8 appointmènt ol n8w dlr8clors who have been invil&d lo join th& Boarnf subsequent to the previous"Annual General Meeting. One.third of tha Board of Dir8clors in rolalion are requiTed lo resign each year and seek rg-0lect￿n al the Annual General Meeting. Members ar8 also asked to confirm Ihts re-appointment ol those seeking r8-81ection. UNITED KINGDOM-JAPAN 21ST CENTURY GROUP (A Company limited by guarantee) REPORT OFTHE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023 ointment ol Director ruslees The Board. in aecordanc6 with practicè18id down in th8 Articles olAssociation, appoints diwlors. Such appoinlmenls are conlirmad at thè Annual G8n8val M8èting. Undèr ¢hanges introduced at the October 2014 AGM, diiectors (who are not the nominees ol sponsoTsI 8r¢ normally appointed lor two 3-year lerms. By exception, individual membels may b6 Qllered a 1-year Bxlension on an annual basi8 wthh the agreement ol the Board. Or anisation There must be a minimum 018 and up lo a maximum 0118 directors on the Board. The Board megt8 quarterfy to make executive decisions. In the inlerim Ihe company is wn by the Executive Diiector. who retllains in closo conlacl with the Chairman and the Treasurèr. Secretarial support arKI the keepi￿ ol ￿Kounts are providÈd by th8 Japan Society, wh￿h is contracted lor thL4 by the Board. Flisk Mana ement The greatest risk lo the lulure ol the Group ￿ that St will Ilnd it imp08siblg to raise Ihe lunds necessary loi its administration and the holding ol the annual conference. To coun19r this risk. the Board has instituted a lundraisir¥J strategy to secure and maintain the cornmitmenl ol lurther sponsors. Tho Board continues to review the 16v81 of c¢>nlributions and Ihe implementation ol the slralegy at its quartèdy Board meetings. The current reserves and contribut￿nS aro Suff￿lent to meet projected expenditure lor at leasl th6 nèxt 12 monlhs, including the planned tton18r8nce in 2023. OBJECTIVES AND ACTIVITIES Public Benefit Wa have ¥eferred lo th8 guidance ¢onlained in tho Charity Comm¢ssion's general guid4n¢g on public benefit when r8vièwing our aims and objeclwes and in planning our lulure activities. Ob'ectives The objective5 01 the CDmpany are lo advance the education ol the citEens ol the United Kingdom and Japan in all aspects of &ach oth8r's public inslilultoDs and sys18m8 ol govemmenl, as wdl as each othoV$ political and econom institut￿ns, i￿luSIry, social scièncès and culluié. Activities The Group pursues its obl￿tiVes through holding an annual o(bnlerence with ils Japanese counte￿arts, all8mal8ly in Britain and Japan. As part ol the eonlerence programme. d8legal8s mcol with Ihe respective Piime Ministays and attend further events and meetings hosted by governmenl r8prÈs8ntalives and other b(￿les. Followillg each conforonco, tho Brilish Co-chairman Sub￿￿1$ to the British Prime Minister rècornm8ndations formulated by thè Group at the ¢oF)leren¢e, F)otably on ways in which ctsoperation and collaboration bglween the countries might be enhanced. The Executive Director mainlains regular contact with relevant UK.Japan bothes throughout the year lo ensure Ihat any oulslanding ESSUQS in tho bilalgral rglalionship are athressed by the G¥oup. Conference feedback is corntnunica18d directly lo th8 Wlrt8r m8mb8rship and (here is an opportunity al the AGM lor tnembers to COntN￿Ute to th¢ ag&nda ol Iuiuro ¢onler6n¢os. In addition. the Group periodicalty organises and has invotvement in public seminars and m881ings that address asp￿1$ ol UK-Japan rektions and build on the Ihomos and rocommgndalions ol the annual conlaI8n¢e. ACHIEVEMENTS AND PERFORMANCE The 391h conlèrence was held on 13-15 Janu&ry 2023 al the Univ9r8ily ol East Anglia in NOrW￿h. 23 Brilish and 19 Japanese participants from parliamant, busin8ss, th8 media and academia look part The conlgrence discussions focused on a range ol challenges and opportunitie8 lor Ihe UK and Japan under headings including, Global Health- Lessons Learned Irotn the Pandemic, Security Challenges lor thè UK and Japan, Economic Securily and Suwly Chains and Global and Pf05pects for In10malional Development Collaboration. The Group concI￿led its conlgrence discussions with a series ol substan¢￿ve joint reconvnendations. These have begn published wilh the Chaimien's Summary on the wobsite5 01 the Japan Society and the Japan Cent&r lor Inteinalional Exchange and circulated to the wider membership ol the Group. The UK Co-chairman, Lord Lansl8y, cOmmun￿at8￿ a summary ot the Group's disc￿*810nS al the 39￿ conference log8th81 with the ¢on18rence recomm8ndalions lo the Primo Minister. Planning lor tho 40th annijal conloron¢& In Japan In late 2023 has begun, allhough the p￿cISe dalos have yet to be lixod. UNITED KINGDOM_JAPAN 21ST CENTURY GROUP (A company limited by guarantee) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023 FUTURE PLANS Tho Group's Conlgrencgs are organised so as to promolo and lullill the Group's objectives as abovè, in parbcular lo bllng to bear a sen￿r non-governmental perspgclivo on 8nhancing UK-Japan coope¥alion and collaboration. Th8 valu& ol th8 con18Iences May b8 shown by Ihe inlluential nature ol the representation IIDrn parliament, business, tho media and acad8mia pr8sent on tx)th sidÈs and by th8 importance attached lo the summary and recommendations that Ih$y produ¢e lor tho Iwo Prime Minisl¢rs. This is rellocled in the response recewed from both g(wernments and the spgcilic areas ol follow-up that are pursu8d. The Group is comrnitt8d to building on th8 discus8ions that take ￿a¢8 at the annual conference by periodkaNy organising events Ihal hi￿lI￿JhI aspects ol UK-Japan ra￿110￿S. RNANCIAL REVIEW At 31 hAarch 2023, the Grotjp held unrestr￿ed resetves of £59.774Th8 Group's reseNes continue to be suificienl lo covèr 12 months exp￿dit￿re in line wtth the Group's r6sarv6s w1￿y. Th8 GroLSP'S income comes from live major sponsors and Ihe Forelgn and Commonwealth Office. The Directors have given conSiderat￿n to the Chaiities SORP I'statement ol R8comm¢ndcd Practico'l Commit199'S advi￿ in ils pL￿11¢atIon,lmp1￿al1onS ol COVID-19 Conlrol Measures and Charily ¥inallelal ReportiEJg' and to lh8 ¥¢sks arising as a result ol the coronavirus pandemic. We have adapted our operations and consid8r that Ih@ group has adequate reserves and committed lulure grants from supportive and so￿nt lunders. SMALL COMPANY PROVISIONS This report has b8en prepared in accordance with the special provisions lor small compan￿$ under Part 15 ol lh8 Companies Act 2006 Approv8d by th8 B08rd and signed L)n behalf ol the BoaTd Davld Fltton CMG Executive Dicector UNITED KINGDOM.JAPAN 21ST CENTURY GROUP (A company limited by guarantee) INDEPENDENT EXAMINER'S REPORT TOTHE TRUSTEES OF THE UNITED KINGDOM-JAPAN 21ST CENTURY GROUP Independent examlngfs report lo the krustees ol Unlted Klngdom-Japan 21st Cenlury Group I'the Charltablo Company'l I report to the charity trustees on my exwnination ol the accounts ol the Chariiable Company lor Ihe year andad 31 March 2023. Rgsponsibtlili8s and basi8 of report As the charity's Irustees ol lh8 Charitab18 Company land also its directors lor the purposes ol company lawl you are responsible lor the preparation ol Iho accounts in ac¢ordanco with the requirgments ol the CompanBs Act 2006 Ilh8 2(X)6 Act?. Having satisfi8d mys811 that the E￿COUnts ol th8 Charilabl8 Company are not required to be audited unthr Part 16 01 the 2006 Act and 8h'gibla for inde￿ndent examinalion, I r8POrt in resp8Ct of my 8xamination of your charitys accounts as oalligd out under secl(on 145 01 the Charities Act 20111'lhg 2011 Acl'l. Irb carrying out my 8xamsnation I have followed the Oitection5 givBtt by the Gharity Corntnission under section 145151 Ibl ol the 2011 Act. Independent èxamln8rfs statèment I h&v8 complèled my examination. I confirm Ihat no mallers have come to my attention In ¢onn6clion with Ihg examlnalion gimng me ca¢Jse io believe.. accounting ￿ordS were kept in respect ol the Company as r6quirad by sècti(M) 386 01 th8 20(k Act., or the accounts do not accord with thos8 records- or the accounts do not compty with Ihg accounting ￿qUirements ol section 396 01 the 2006 Act otheK than any requiretnent that the accounts give a true and lar view which is not a matler considered as part ol an independenl examinaliDn', or the accounts have Th)1 been prepared in accordance with the methods and principles ol the Statement ol Rgcomm8nded Practice lor accountirvJ and reporting by chariti88 applicablg to Charl￿eS preparing their accounts in accordance with Ihg Financial R9ty)rting Standard applicable in the UK and Republic of I￿land IFRS 1021. I have no corKern8 and have come across no other mallers in conn8¢tlon wllh the 0x￿1natiOn to which attention should be drawn in ihis report in order lo en8bJe a proper understanding ol Ihg accounts lo be reached Darron Hardin9 ACA. FCCA. DChA Richard Place Oobson Semces Lirniied Chartered Accountants 1-7 Station Fload Crawley Wesl Sussex RH10 1HT ia13 UNITED KINGDOM.JAPAN 21ST CENTURY GROUP (A company limited by guarantee) Statement of financial activities (incorporating an income and expenditure account for the ear ended 31 March 2023 Notes 2023 2022 Income and expenditure Income from: Donations sponsorship 26.500 41,500 Charitable actiMties- r8imburs8m8nt ol conlergncg delegates, expensès Investment income- bank int6r&st rèc8ivable 4,799 530 Total income 31.829 41,511 Exp8ndltur• on.. A(￿a￿ement & education of cltlzens ol UK & Japan.. 64,665 21,545 Ngt In¢omln9 1 lotstgoingl resources. belng nel Income I lexpenditurel for year 132,836) 19,966 Total lunds brought lO￿ard 92,610 72.644 Tolal lunds eaTrÉèd fonv4rd 59.774 92.610 The net incominglloutgoingl resourc6s lor lh6 curr8nl and pr￿eding year are d￿t￿ed Iiom ¢onlinuing operatsons. All amounls re￿te to Un￿strICted lunds. Tho nolgs ol pages 8 10 11 lorrn part of these Iinancial slAt&m8nts. UNITED KINGDOM_JAPAN 21ST CENTURY GROUP (A company limited by guarantee) Balance sheet as at 31 March 2023 Notes 2023 2022 Current assets Debtors 4,057 18.000 Cash at bank and in hand 57,217 8LI.080 61,274 98,080 Credilors.. Bmounts falling due within on@ year 1,500 5,47D Nef current assets 1,500 5,470 Total •$$¥t$1*$8 CLsrrent liabiliti?8 59,TT4 92,610 Unrostrlctèd funds Income and expenditure accounl 59.774 92,610 The charitable company is enlilled to gxemplion from audit undsr Section 477 01 the Companiss Acl 2008 for th8 yoar and8d 31 March 2023. The members have not r8quirEd the charitabEB cotnpany lo obtain an audit ol 118 financial stalements lor the yèar ended 31 Mavch 2023 in ￿colda￿E wilh Section 476 01 thè Compani88 Act 2CM)6. The trustees acknDwl8dg8 their r8sponsibilities for lal ensuring that th6 Charitab￿ company k68ps accounting records that comply wilh Sections 386 and $87 01 the Companies Act 2006 and Ibl preparing financial stat8mènlS which give • tru8 and lair view ol the slate ol allairs ol the charitable cotnpany as at IhE end ot each li￿9ncl￿l year and ol its surplus or delicit lor gach financial year in accordanc8 Ihe requirement5 01 Sections 394 and 395 and which otherwise oompty wilh the requir8rnents ol the Companièg Acl 2006 relating to linaneid stat8m8nls, so lar as appI￿abl8 lo th8 charitable company. These linanoial statements have been prepared in accordance Wlth the special provisions ol Part 15 01 the Companies Act 2006 relatiro to chaiitable small companies. The financial statements were approved by the Board ol Trustees on ........ on its behaK by.. /..!i..l. >0 1.3........... and wwe signecl Lord Mcconnell ol Glenscorrodale Treasurer The notes of pages 8 to 11 form part of Ihese financial statements. UNITED KINGDOM-JAPAN 21ST CENTURY GROUP (A company limited by guarantee) Notes to the financial statements For the ear ended 31 March 2023 General Inftsimailon Unilod Kingdom-Japan 21st Century Gr(Trup is a charitable company limited by guarantee incorporated and r8g￿l81&d in England and Wales (company nurnber 2042768, charity number 2950[￿). The address ol the r8gist8red ollitte is gwèn on page 1. Th8 nÈiuYè ol the Group'8 oparations and activities ￿ givèn in Report ol the Board ol Diwtors. Accounting policies BASIS ol aceountlng The Ilnan¢lal statemenls are prepared Und￿ the h1s1o￿al cost ¢onv8niion. The linanaal statements have been prepAred in accordance with tha Statement ol Recomrnended Praclro- Accountitvj and Reporting by Charities preparing their accounts in accordanc6 With thè Financial Reporting Standaid applicable in the UK and R&pthlic ol Ireland IFRS 102} lelleclive January 20151 (Charities SORP IFRS 1021. the Companies Act 20[￿ and the Char4lies Act 2011. The luncllonal currancy Is the same as th¢ presentational currency IGBP) and is rounded lo the nearest pound. The Group Conslitutes a public bengfit entity as defined by FRS 102. Flnanclal reporllng 8fand8rd 102- reduced dlsclosure exemptlons Thé charity has lakan advantag8 ol th8 following cbsclosure 8xemption in preparing these financial Statements, as permiiled by FRS 102'The Financial Reporting Standard applicable in the UK and Republic ol Ireland,: th8 r8qulr8m8nts ol 88CtK)n 7 Sta18m8nt ol Cash Flows. Golng con¢¢rn The Directors are conlident that the charitable COTnpany has adequate reseryes and rosourcos lo continue op8ratlons lor thè loresèeabl6 lutuie and is wall piac&d to manage Its blrslness risks successfully d@spil(4 Ihe Cu￿ent uncertain economic outlook. For this reason, they continua to ad(4)I th& going concèrn basis in p￿ParIng Ihe financial statemenls. Income Income Ircam donations, sponsorship and bank intergst are accounted lor on a receivab￿ bAsis. Dlreot charltable expendlture Expenditure is accounted lor on an accruals basis. Direct chaiitable expenditure includes all expen(liture directly related to the objects ol the charity and comprises 01.. Annual conference expense8 consist ol hotel, transport. 8ub8iStewe and oiher admini8trative cosls. Other expenditure Gov8rnanc8 costs iepre8enl expenditure incurred in Ihe management ol the charivs assets, organisational adrninislration, and ¢ornpliance with conslilulional and stalulory Tequiremgnls. Thi8 expend¢lur8 18 deemed lo bg SUPPOrt costs of the organisa1￿￿. Financial instrumènts Group only has linanclal assets &n