Trustees’ Annual Report for the period
From 1/08/2019 To 31/07/2020
Charity name: Isleham under fives association
Charity registration number: 294978
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The aim of the Preschool is to Support and enhance the development and education of children from 2.9 to statutory school age. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The charity works for the public benefit having as its objects the development and education of children and young people in Particular by: 1) promoting their care and Safety; 2) promoting their education and Promoting parental involvement; 3) promoting their health and Wellbeing; 4) providing services to support Them and their families and Carers; 5) furthering the aims of the preschool learning alliance. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In all our work, we (the trustees) have regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | We have no policy of grant making and are not involved in grant making. |
| Policy on social investment including program related investment |
Para 1.38 | Similarly, we have no policy on social investment as we are not involved in social investments. |
| The work of the fund-raising committee |
| Contribution made by volunteers |
Para 1.38 | continues to provide us with excellent events that have welcomed parents into the setting and engaged our children. We are grateful to those parents, beyond our Committee of volunteers, who regularly give up their time for free to help. |
|---|---|---|
| Other | We would like to thank all those parents who volunteered their time to us during the preschool sessions & during our events this year |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The last year has been an unexpected, unprecedented and unpredictable year. However, I am delighted to say that we have risen to the challenge and continued to provide outstanding, nurturing care to the children that attend preschool. I would like to say a heartfelt thank you to the staff team. Their continuing commitment, enthusiasm and care make our preschool a fantastic place that it is and it is down to them that the children have settled seamlessly back into preschool life after lockdown. The staff team have adapted and worked together to ensure that the children continue to enjoy their time at preschool despite all the new measures that come with being COVID secure. We can’t under estimate the challenges the staff team have faced, with weekly changing guidance from the Department of Education, the continual revising of policies to meet changing goalposts. I would also like to thank the outgoing committee for all their work over the last year. I appreciate that everyone is busy and is giving their time alongside their work and family commitments. Thank you. We were inspected by Ofsted this year. The inspector found that children thoroughly enjoy attending this warm and welcoming preschool, where they are highly valued as individuals. They form a strong bond and attachment with staff and arrive with eagerness and enthusiasm. Children’s behaviour is very good and children enjoy being physically active with regular access an outdoor area where they engage in energetic play. We are very proud of these findings and of the staff who did very well during the inspection. We were therefore disappointed to be given a ‘requires improvement’ ratingfrom Ofsted. This was a |
result of a number of committee EY2 forms not being submitted in a timely manner. The committee has since implemented a robust new policy to ensure that this does not happen again in future. The pandemic has, unfortunately, curtailed preschool’s fundraising ability and, coupled with low numbers attending, it has meant that preschool made a significant loss last year. It is therefore imperative that the incoming committee focus efforts on both fundraising and preschooler recruitment to ensure the long-term viability.
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | End of year balance £ 21,364 (£3,980 & £17,081) Total income £67,596 Total Expenditure £83,469 Total loss of £15,873 Fixed assets £185,186 Total value of the charity of £206,552 The pandemic has, unfortunately, curtailed preschool’s fundraising ability and, coupled with low numbers attending, it has meant that preschool made a significant loss last year. It is therefore imperative that the incoming committee focus efforts on both fundraising and preschooler recruitment to ensure the long-term viability |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We aim to hold in reserve three months running costs and notice period/redundancy provision for eligible staff in the event of the preschool having to close. This amount is recommended by the Early Years Learning Alliance. It will be held in a savings account and will be used for emergency purposes only. For example, if the preschool is threatened with closure or other unforeseen circumstances such as having to move to a new site. The committee will take the final decision as to how and when the reserve is used. This figure will be reviewed on an annual basis. |
| Amount of reserves held | Para 1.22 | £17,081 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The Early Years Funding Scheme from the government provides the majority of our income. We also receive a proportion of our income by way of fees directly from parents who are either not eligible for funding Donations and fundraising also cover the activities that children participate in that the funding doesn’t cover. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
|---|---|---|
| A description of the principal risks facing the charity |
Para 1.46 | One of the principle risks facing the charity is the continued low government funding of childcare places |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | New trustees may be nominated and appointed by current Trustees and /or elected at the AGM |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | All trustees are enhanced DBS checked and give their time on a voluntary basis and receive no remuneration or benefits. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | A Committee of parents and former parents oversees the work of the Preschool. The Preschool management structure consists of two well-qualified and experienced staff members as a manager and deputy (&SENCO). Our Preschool is on the site of the Isleham Primary School and, although we are a separate organisation, we meet regularly with the Early Years team at the school to share ideas. We also work with the Early years team at County level and area members of the early years alliance. |
| Relationship with any related parties |
Para 1.51 | We are members of the Early Years Alliance, registered with Ofsted as an early years setting and work with Early years team at County level |
| Other |
Reference and Administrative details
| Charity name | Isleham under fives association |
|---|---|
| Other name the charityuses | Isleham Preschool |
| Registered charitynumber | 294978 |
| Charity’s principal address | 3a Malting Lane Isleham Ely Cambs CB7 5RZ |
|---|---|
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Rebecca Dobbin | Sept 2019 onwards | Preschool Committee | ||
| Marlene Auberger | Chair from Sept 2019 |
Whole year | Preschool Committee | |
| Iris Godden | Sept 2019 onwards | Preschool Committee | ||
| Rachel Crick | Sept 2019 onwards | Preschool Committee | ||
| Scott Rowbotham | Treasurer | Sept 2019 onwards | Preschool Committee | |
| Alexa Pearson | Vice Chair until Sept 2019 |
Until Sept 2019 | Preschool Committee | |
| Daniella Rowbotham |
Secretary | Sept 2019 onwards | Preschool Committee | |
| Hayley Crawford | Chair until Sept 2019 | Until Sept 2019 | Preschool Committee | |
| Zara king | Whole year | Preschool Committee | ||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) R Dobbin Full name(s) Rebecca Dobbin Position (eg Secretary, Chair Chair, etc) Date 4/2/22
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2020
FOR
ISLEHAM UNDER FIVES ASSOCIATION
ISLEHAM UNDER FIVES ASSOCIATION
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2020
| Page | |
|---|---|
| General Information | 1 |
| Independent Examiners Report | 2 |
| Statement of Payments and Receipts | 3 |
| Statement of Assets and Liabilities | 4 |
| Tangible Fixed Assets Schedule | 5 |
ISLEHAM UNDER FIVES ASSOCIATION
GENERAL INFORMATION FOR THE YEAR ENDED 31 JULY 2020
REGISTERED CHARITY:
REGISTERED CHARITY: Number 294978 OFFICERS: Alexa Pearson (Chair) Marlene Auberger (Chair)
ADDRESS:
ACCOUNTANTS:
3a Maltings Lane Isleham Ely Cambridgeshire CB7 5RZ Janine Davies Pendenra High Street Brinkley Newmarket Suffolk CB8 0SF
Page 1
INDEPENDENT EXAMINER’S REPORT TO THE MEMBERS OF ISLEHAM UNDER 5’S ASSOCIATION TRUST Registered charity number 294978
I report to the members on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2020
As the charity members of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
• accounting records were not kept in accordance with section 130 of the Act or • the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached
Janine Davies Accountant & Tax Adviser, ICPA, Pendenra, High St, Brinkley , Newmarket CB8 0SF
Date 12 April 2021
Page 2
ISLEHAM UNDER FIVES ASSOCIATION
STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 JULY 2020
| Income CC Funding Fundraising Fees Uniform/parties/reg/shed sale Other income Deposit account interest Expenditure Rent Rates and water Insurance Light and heat Telephone Post and stationery Mileage Milk Toddlers Toys & play equipment Repairs and renewals Lunch club Cleaning materials Training Ofsted Gifts Sundry expenses Professional fees Accountancy Provisions Wages Pensions Hire of water cooler Finance costs Bank charges SURPLUS/DEFECIT FOR THE YEAR Funds b/f Funds c/f |
2020 £ 62,647 - 4,940 - 42 35 843 798 1,274 380 - 9 - 1,056 2,022 342 290 2,309 50 - 818 2,486 250 92 69,398 703 136 |
£ 67,587 9 67,596 83,333 (15,737) 136 (15,873) 37,239 21,366 |
2019 £ 100,508 2,441 13,354 195 662 753 1,501 602 1,076 984 116 - 267 4,651 803 - 558 1,903 50 635 - 928 250 991 91,598 2,009 131 |
£ 116,498 9 116,507 110,468 6,039 239 5,800 31,439 37,239 |
|
|---|---|---|---|---|---|
Page 3
ISLEHAM UNDER FIVES ASSOCIATION
STATEMENT OF ASSETS AND LIABILITIES 31 JULY 2020
| FIXED ASSETS Freehold property Improvements to property Plant and machinery Fixtures and fittings CURRENT ASSETS Bank account no. 1 Bank account no. 2 Cash in hand CURRENT LIABILITIES Trade creditors NET ASSETS FINANCED BY RESERVES AND FUNDS Reserves CAPITAL ACCOUNT Brought forward Add Net profit Less Net loss |
2020 £ 150,000 16,701 1,500 16,985 3,980 17,081 303 21,364 (2) 195,928 - 195,928 15,873 |
£ 185,186 21,366 206,552 26,497 180,055 **206,552 ** |
2019 £ 150,000 16,701 1,500 16,985 19,862 17,073 303 37,238 (1) 190,128 5,800 195,928 - |
£ 185,186 37,239 |
|---|---|---|---|---|
| 222,425 | ||||
| 26,497 195,928 |
||||
| 222,425 |
Page 4
ISLEHAM UNDER FIVES ASSOCIATION
TANGIBLE FIXED ASSETS SCHEDULE 31 JULY 2020
| COST At 1 August 2019 and 31 July 2020 NET BOOK VALUE At 31 July 2020 At 31 July 2019 |
Improvements Freehold to Plant and property property machinery £ £ £ 150,000 16,701 1,500 150,000 16,701 1,500 150,000 16,701 1,500 |
Fixtures and fittings £ 16,985 16,985 16,985 |
Totals £ 185,186 |
|---|---|---|---|
| 185,186 | |||
| 185,186 |
Page 5
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2020
FOR
ISLEHAM UNDER FIVES ASSOCIATION
ISLEHAM UNDER FIVES ASSOCIATION
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2020
| Page | |
|---|---|
| General Information | 1 |
| Independent Examiners Report | 2 |
| Statement of Payments and Receipts | 3 |
| Statement of Assets and Liabilities | 4 |
| Tangible Fixed Assets Schedule | 5 |
ISLEHAM UNDER FIVES ASSOCIATION
GENERAL INFORMATION FOR THE YEAR ENDED 31 JULY 2020
REGISTERED CHARITY:
REGISTERED CHARITY: Number 294978 OFFICERS: Alexa Pearson (Chair) Marlene Auberger (Chair)
ADDRESS:
ACCOUNTANTS:
3a Maltings Lane Isleham Ely Cambridgeshire CB7 5RZ Janine Davies Pendenra High Street Brinkley Newmarket Suffolk CB8 0SF
Page 1
INDEPENDENT EXAMINER’S REPORT TO THE MEMBERS OF ISLEHAM UNDER 5’S ASSOCIATION TRUST Registered charity number 294978
I report to the members on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2020
As the charity members of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
• accounting records were not kept in accordance with section 130 of the Act or • the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached
Janine Davies Accountant & Tax Adviser, ICPA, Pendenra, High St, Brinkley , Newmarket CB8 0SF
Date 12 April 2021
Page 2
ISLEHAM UNDER FIVES ASSOCIATION
STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 JULY 2020
| Income CC Funding Fundraising Fees Uniform/parties/reg/shed sale Other income Deposit account interest Expenditure Rent Rates and water Insurance Light and heat Telephone Post and stationery Mileage Milk Toddlers Toys & play equipment Repairs and renewals Lunch club Cleaning materials Training Ofsted Gifts Sundry expenses Professional fees Accountancy Provisions Wages Pensions Hire of water cooler Finance costs Bank charges SURPLUS/DEFECIT FOR THE YEAR Funds b/f Funds c/f |
2020 £ 62,647 - 4,940 - 42 35 843 798 1,274 380 - 9 - 1,056 2,022 342 290 2,309 50 - 818 2,486 250 92 69,398 703 136 |
£ 67,587 9 67,596 83,333 (15,737) 136 (15,873) 37,239 21,366 |
2019 £ 100,508 2,441 13,354 195 662 753 1,501 602 1,076 984 116 - 267 4,651 803 - 558 1,903 50 635 - 928 250 991 91,598 2,009 131 |
£ 116,498 9 116,507 110,468 6,039 239 5,800 31,439 37,239 |
|
|---|---|---|---|---|---|
Page 3
ISLEHAM UNDER FIVES ASSOCIATION
STATEMENT OF ASSETS AND LIABILITIES 31 JULY 2020
| FIXED ASSETS Freehold property Improvements to property Plant and machinery Fixtures and fittings CURRENT ASSETS Bank account no. 1 Bank account no. 2 Cash in hand CURRENT LIABILITIES Trade creditors NET ASSETS FINANCED BY RESERVES AND FUNDS Reserves CAPITAL ACCOUNT Brought forward Add Net profit Less Net loss |
2020 £ 150,000 16,701 1,500 16,985 3,980 17,081 303 21,364 (2) 195,928 - 195,928 15,873 |
£ 185,186 21,366 206,552 26,497 180,055 **206,552 ** |
2019 £ 150,000 16,701 1,500 16,985 19,862 17,073 303 37,238 (1) 190,128 5,800 195,928 - |
£ 185,186 37,239 |
|---|---|---|---|---|
| 222,425 | ||||
| 26,497 195,928 |
||||
| 222,425 |
Page 4
ISLEHAM UNDER FIVES ASSOCIATION
TANGIBLE FIXED ASSETS SCHEDULE 31 JULY 2020
| COST At 1 August 2019 and 31 July 2020 NET BOOK VALUE At 31 July 2020 At 31 July 2019 |
Improvements Freehold to Plant and property property machinery £ £ £ 150,000 16,701 1,500 150,000 16,701 1,500 150,000 16,701 1,500 |
Fixtures and fittings £ 16,985 16,985 16,985 |
Totals £ 185,186 |
|---|---|---|---|
| 185,186 | |||
| 185,186 |
Page 5