## **Trustees’ Annual Report for the period** **From 1/4/2023 To 31/3/2024** **Charity name: 11th Bristol (Headley Park) Air Scout Group Charity registration number: 294904** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote the development of young people
in achieving their full physical, intellectual,
social and spiritual potentials, as individual, as
responsible citizens and as members of their
local, national, and international communities.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Purpose of Scouting exists to actively
engage and support young people in their
personal development, empowering them to
make a positive contribution to society.
The Values of Scouting.
As Scouts we are guided by these values:
Integrity
We act with integrity; we are honest,
trustworthy and loyal.
Respect - We have self-respect and respect for
others.
Care - We support others and take care of the
world in which we live.
Belief - We explore our faiths, beliefs and
attitudes.
Co-operation - We make a positive difference;
we co-operate with others and make friends.
The Scout Method
Scouting takes place when young people, in
partnership with adults, work together based on
the values of Scouting and: - enjoy what they
are doing and have fun - take part in activities
indoors and outdoors - learn by doing - share in
spiritual reflection - take responsibility and
make choices - undertake new and challenging
activities-make and live by their Promise.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Group meets the Charity Commission's
public benefit criteria under both the
advancement of education and the advancement
of citizenship or community development
headings.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We have 5 sections – Squirrels -ages 4-6
Beavers 6-8, Cubs 8-11, Scouts 10-14, and
Young Leaders/Explorers ages 14-18.
We support a few children with learning
challenges as well as a number of ‘looked after’
children.
Several of the children are either in a special
educational environment or have a School
Special Educational Needs programme. These
children do well in the pre-pubescent years
mixing with those who do not have behaviour
challenges, who act as role models for them to
copy. No child is forced to participate in any
activity and those with short attention spans are
often found other activities or assist the leaders,
so have not been excluded them from what is
happening. Hyperactive children often do well,
as many of the games played involve running
about and fits their personality. They learn to
work as a team which often helps with their
school behaviour. The children work towards a
number of badges which involves them
completing a task and rewarded with a badge to
wear. Children generally like to receive badges
to wear on their group uniform. Each section
plans a programme which the group might
adopt as a theme for a term and undertake
outdoor events and activities that is age
suitable, such as camps and visits to aviation
themed museums or displays. As an Air Scout
Group, many of the older children go onto Air
Cadets if not staying in Scouts, with some
progressing into the RAF or aeronautics
engineering as a career choice.| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The balance at the bank at 31/3/2023 was
£25,092.55
The largest sources of income were
Membership Fees, Grants for the replacement
of the roof and donations.
Significant items were membership fees and hut
insurance.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Group's policy on reserves is to hold
sufficient resources to continue the charitable
activities of thegroupto continue for 6 months.| |Amount of reserves held|Para 1.22|£6000| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |---|---|---| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Membership Fees, Fundraising and Gift Aid.
Grants from Bristol South District Scouts and
Avon County Scouts for replacement of the
roof.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Group Board of Trustees regularly
monitors the levels of bank balances and the
interest rates received to ensure the group
obtains maximum value and income from its
banking arrangements.| |A description of the principal
risks facing the charity|Para 1.46|The Group Board of Trustees has identified the
major risks to which they believe the Group is
exposed, these have been reviewed and systems
have been established to mitigate against them.
The main areas of concern that have been
identified are:
1.
Damage to the building, property and
equipment.
a.
The Group would request the
use of buildings, property and
equipment from neighbouring
organisations such as the
church, community centre and
other Scout Groups. Similar
reciprocal arrangements exist
with these organisations. The
Group has buildings and
contents insurance in place to
mitigate against permanent
loss.
2.
Injury to leaders, helpers, supporters
and members.
a.
The Group through the
capitation fees contributes to
the Scout Associations national
accident insurance policy. Risk
Assessments are undertaken
before all activities.
3.
Reduced income from fund raising.
a.
The Group is primarily reliant
upon income from
subscriptions and fundraising.
The group does hold a reserve
to ensure the continuity of| |||activities should there be a
major reduction in income. The
Committee could raise the
value of subscriptions to
increase the income to the
group on an ongoing basis,
either temporarily or
permanently.
4.
Reduction or loss of leaders.
a.
The group is totally reliant
upon volunteers to run and
administer the activities of the
group. If there was a reduction
in the number of leaders to an
unacceptable level in a
particular section or the group
as a whole then there would
have to be a contraction,
consolidation or closure of a
section. In the worst case
scenario, the complete closure
of the Group.
5.
Reduction or loss of members.
a.
The Group provides activities
for all young people aged 6 to
18. If there was a reduction in
membership in a particular
section or the group as whole
then there would have to be a
contraction, consolidation or
closure of a section. In the
worst case scenario, the
complete closure of the Group.| |---|---|---| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|Para 1.25|The Group's governing documents are those of
The Scout Association. They consist of a Royal
Charter, which in turn gives authority to the
Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout
Association.| |How is the charity
constituted?|Para 1.25|The Group is a trust established under its rules
which are common to all Scouts.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Group is managed by the Group Board of
Trustees Executive Committee, the members of
which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As
charity trustees they are responsible for
complying with legislation applicable to
charities. This includes the registration, keeping
proper accounts and making returns to the
Charity Commission as appropriate. The
Committee consists of 3 independent
representatives, Chair and Treasurer and
together with the Group Scout Leaders,
individual section leaders (if opted to take on
the responsibility) and parent’s representation
and meets every 3 months.
Members of the Board of Trustees complete
'Essential Information for Executive
Committee' training within the first 5 months of
joining the committee.
This Group Board of Trustees exists to support
the Group Scout Leader in meeting the
responsibilities of the appointments and is
responsible for:
1.
The maintenance of Group property,
2.
The raising of funds and the
administration of Group finance,
3.
The insurance of persons, property and
equipment; Group public occasions,
4.
Assisting in the recruitment of leaders
and other adult support,
5.
Appointing any sub committees that
may be required;
6.
Appointing Group Administrators and
Advisors other than those who are
elected.| ## **Reference and Administrative details** |Charity name||11th Bristol Scout(HeadleyPark)Air Group| |---|---|---| |Other name the charity uses||| |Registered charity number||294904| |
Charity’s principal address||Scout HQ
The Playing Field
Headley Park Primary School,
Headley Park Avenue, Headley Park,
Bristol,
BS13 7NR.
Correspondence Address
11th Bristol Air Scout Group
c/o Ian Chalmers
Mulberry House
1 Almond Walk
Headley Park
Bristol,
BS13 7BJ| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Ian Chalmers|Chairman||| ||Abel Ezimokhai|Treasurer||| ||Richard Betteridge|||| ||Kayleigh Poulton|||| ||LucyDavies|||| ||Dan Sheehan|||| ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Abel Ezimokhai **Full name(s)** Ian Chalmers **Position (eg Secretary,** Chairman Treasurer **Chair, etc)** Date ruAoiTV rniAhAICCII •i4i ,. Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trustees rif BRISTOL Ai£ scoul CiPoLIP Sf 31 MA-QCH £024 On accounts for the yèar ended Charity no (if anyl Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust'l for the year ended 31103120.14 As the charity's trustees, you are responsible for the preparation of the accounls in accordan￿ with the requirements of the Charities Act 2011 lllhe Act"). Responsibilltles and basls of report I report in ￿Spect of my examination of the Trust's accounts ¢arried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)(bl of the Act. Independent examiner's statement I have completed my examination. I corfirm that no materi81 matters have come to my attention in connection with the examination (other than that disclosed below") vthich gives me cause to believe that in, any material respect.. the accounting re¢ords were not kept in accordan￿ with section 130 of the Charities Act,. or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements con￿mIng the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 olher than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no COn￿mS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. Please delete the words in the brackets rf they do not apply. Date: Name: Relevant professional qualifiGation{sl or body IER Oct 2018 (if any): Address: 47 _@PooKt)Aiu POAD 6eiSff)L @Si3 7624 Section B Disclosure Only complete rf the examiner needs to highlighl material matters of con￿rn (see CC32, Independent examination of charrty accounts: directions and guidance for examiners). Glve here brlef detalls of any items that the examinerwlshes to dlsclose. 88=888g8888- ¥51tl¥Ès154EIII I, zzz ruAoiTV rniAhAICCII •i4i ,. Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trustees rif BRISTOL Ai£ scoul CiPoLIP Sf 31 MA-QCH £024 On accounts for the yèar ended Charity no (if anyl Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust'l for the year ended 31103120.14 As the charity's trustees, you are responsible for the preparation of the accounls in accordan￿ with the requirements of the Charities Act 2011 lllhe Act"). Responsibilltles and basls of report I report in ￿Spect of my examination of the Trust's accounts ¢arried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)(bl of the Act. Independent examiner's statement I have completed my examination. I corfirm that no materi81 matters have come to my attention in connection with the examination (other than that disclosed below") vthich gives me cause to believe that in, any material respect.. the accounting re¢ords were not kept in accordan￿ with section 130 of the Charities Act,. or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements con￿mIng the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 olher than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no COn￿mS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. Please delete the words in the brackets rf they do not apply. Date: Name: Relevant professional qualifiGation{sl or body IER Oct 2018 (if any): Address: 47 _@PooKt)Aiu POAD 6eiSff)L @Si3 7624 Section B Disclosure Only complete rf the examiner needs to highlighl material matters of con￿rn (see CC32, Independent examination of charrty accounts: directions and guidance for examiners). Glve here brlef detalls of any items that the examinerwlshes to dlsclose. 88=888g8888- ¥51tl¥Ès154EIII I, zzz