## **Trustees' Annual Report for the period** Period start date Period end date **Day Month Year Day Month Year From 1st April 2020 To 31st March 2021** ## Section A Reference and administration details 6[th] NEW FOREST NORTH (Netley Marsh) **Charity name** SCOUT GROUP **Other names charity is known by Registered charity number (if any)** 294874 6[th] NETLEY MARSH SCOUTS **Charity's principal address** 15, COMPTON ROAD TOTTON SOUTHAMPTON **Postcode SO40 3AS** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Ann Barlow Treasurer Whole Year
Ian Sims Group Scout Whole Year
2
Leader
3 Jim Gallimore Chair Whole Year
4 Stuart Philps Scout Leader Whole Year
5 Emma Hanslip Beaver Leader Whole Year
6 Sue Sims Cub Leader Whole Year
7 Ian Wallbridge Secretary Whole Year
8 Christian Folliott GDPR Whole Year
9 Natasha Wooten Whole Year
10 Kay Moran Rainbow Leader Whole Year
11 Louise Stone Brownies Leader Whole Year
12 Tim Taylor Scout Leader Whole Year
13
14
15
16
17
18
19
20
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Association - (eg. trust, association, company) Trustee selection methods - (eg. appointed by, elected by) Trustees are appointed and elected annually at the Annual General Meeting held in July. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The membership is open to young girls and boys aged between 5 – 30. The Executive Committee made up of trustees oversee the group’s operations. Within Scouting and Guiding we have safe space child protection policies and criminal record Bureau (CRB) checks are carried out on all Uniformed Leaders and volunteers. All trustees give their time voluntarily and received no remuneration or other benefits. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The instruction of Youth members both girls and boys of all faiths, classes and race, in the principles of discipline, loyalty and good citizenship. March **2012** **TAR** 2 We always keep in mind the Charity Commissions guidance on public benefit and engage with the local community whenever we can. We continue to develop our young members self-confidence, life skills, technical knowhow, adventures and personal development though the Scouting programme. Many follow the Duke of Edinburgh Award scheme and work towards the Bronze Silver and Gold Awards offered. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The activities are made fun which provides much laughter within the sections. The Trustees and Leaders of the group have furthered public benefit by continuing to update the levels of training required. The trustees confirm they have complied with the requirements of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission of England and Wales. ## **Additional details of objectives and activities (Optional information)** We are grateful to all our Leaders and Volunteers who spend so many hours preparing and delivering a good programme of activities for our members, encouraging and listening to their worries and concerns and assisting them which has been difficult in not being able to meet face to face. You **may choose** to include further statements, where relevant, about: Without their valuable contribution, their time, expertise, energy and support the young members would not have been able to achieve what they have during this past year. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** It’s been a very difficult year due to Covid 19 restrictions and Sections have not been able to operate the weekly meeting face to face but have adapted very well to the facility of zoom to keep the young members active and engaged to retain our membership. Leaders have gone above and beyond to deliver activity packs to all members so they can retain and deliver a good programme over zoom calls. Badges have still been obtained and we reduced the subscriptions by half to assist parents as they struggled with their families through this very tiring and exhausting year. March **2012** **TAR** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** Cash in the bank at 31/03/2021 was £24,000 in unrestricted funds. The main financial risk to the charity is loss of funding from subscriptions. The funds help to cover 6 months of operational costs or unforeseen expenditure that may occur in the event of no subscription / donations or other income coming in. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); Our main source of funds this year has been through local New Forest District Council grants. We reduced the cost of membership to our members as we were unable to meet face to face and our operational costs were reduced due to not paying rent for halls etc. - Our usual Fundraising was not possible this year. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** > **Signature(s)** A Barlow **Full name(s)** Ann Barlow **Position (eg Secretary, Chair,** Treasurer **etc) Date** 19th January 2022 March **2012** **TAR** 5 **----- Start of picture text -----**
No (if any)
6thNew Forest North (Netley Marsh) Scout G
Receipts and payments accounts CC16a
For the period Apr-20 To Mar-21
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest to the to the to the nearest
to the nearest £
£ nearest £ nearest £ £
A1 Receipts
Grants & Donations 19,758 - - 19,758 50
Subscriptions 9,247 - - 9,247 13,215
Gift Aid 2,230 - - 2,230 1,903
Sections Rents 226 - - 226 1,670
Woodlands Road Hire - - - - 100
Fundraising - - - - 2,986
Group Camp - - - - 1,610
Equipment - - - - 338
Sub total (Gross income for 31,461 - - 31,461 21,871
AR)
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A2 Asset and investment
sales, (see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 31,461 - - 31,461 21,871
A3 Payments
Badges 1,151 - - 1,151 1,261
Sub Section funding 2,916 - - 2,916 4,554
Capitation 4,631 - - 4,631 4,340
Equipment 215 - - 215 619
Fundraising - - - - 286
Group Camp 200 - - 200 5,772
Insurance 1,318 - - 1,318 1,353
Printing/Stationary /Gifts 582 25
Rent 696 1,975
Mileage 30
Woodlands Road 983 - - 983 3,366
Sundries / Donations 630
Leaders Training 25
Outstanding from 19-20 75 - - 75 -
Sub total 12,797 - - 12,797 24,206
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A4 Asset and investment
purchases, (see table)
- - - -
- - - -
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||||||| |---|---|---|---|---|---| |Sub total| |-|-|-|-|-| |Total payments|12,797|-|-|12,797|24,206| |Net of receipts/(payments)|18,664|-|-|18,664|- 2,335| |A5 Transfers between funds|[ - ]|-|-|-|-| |A6 Cash funds last year end 4,646|-|-|4,646|6,848| |Cash funds this year end|23,310|-|-|23,310|4,513| **----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** |||**Unrestricte**|**Restricted**|**Endowment**| |---|---|---|---|---| |**Categories**|**Details**|**d funds**|**funds**|**funds**| |||**to nearest £**|**to nearest £**|**to nearest £**| |**B1 Cash funds**|Cash in hand
**Total cash funds**
(agree balances with receipts|**28**
**-**
**-**
**28**
Agreement|**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**| ||and payments account(s))|Error|OK|OK| |||**Unrestricte**|**Restricted**|**Endowment**| |||**d funds**|**funds**|**funds**| |||**to nearest £**|**to nearest £**|**to nearest £**| |**B2 Other monetary assets**|**Details**|**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**| |**B3 Investment assets**|**Details**|**Fund to**
**which asset**
**belongs**|**-**
**-**
**-**
**-**
**-**

**Cost**
**(optional)**|**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**| |**B4 Assets retained for the**|**Details**
Camping Equipment|Unrestricted
**Fund to**
**which asset**
**belongs**|**-**

**Cost**
**(optional)**|**36,051**
**Current value**
**(optional)**| |**charity’s own use**|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| |||**Fund to**|**Amount due**|**When due**| |||**which**|**(optional)**|**(optional)**| |||**liability**||| ||**Dil**|**relates**||| **Details** ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees Outstanding cheq not cashed Unrestricted **847 - - - -** Signature Print Name Date of approval A Barlow Ann Barlow 22.04.21 # **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Charity Name 6[th] New Forest North (Netley Marsh) Scout Group **On accounts for the year Charity no** 294874 **ended (if any)** **Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . ## **Responsibilities and basis of report** As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed:** J S Davis **Name:** Jenny Davis **Date:** 22/04/2021 **Relevant professional qualification(s) or body (if any):** 1 **Oct 2018** **IER** **Address:** 11, Yelverton Avenue, Hythe, Southampton, SO45 3QL ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER**