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Minutes Coleridge Pre-school AGM
Date Wednesday 12 [th] October 2022
Contacted Outgoing New Committee
committee
Lydia Vanstone.
Vicky Scott-Hake (remaining)
Emma Callaway Rosie Barrett.
Vicky Cave (remaining)
Laura Hosking
Kiera Brabon
Sophie Brooks
Notes Action/V
ote
Chair report.
Good evening and welcome, thank you for attending
this year’s AGM both personally and electronically.
This AGM is to cover Coleridge Pre-school Playgroup
and out of school provision for the year ending
December 2021. We would like to thank all the
Committee, staff, and parents of Coleridge Pre-school
for all their help and support during the unprecedented
times we had to go through.
Ashleigh, informed the meeting that the year had
started off in a very good position, with COVID 19
restrictions to the forefront of everyday life for
everyone.
Heidi left the pre-school mid-way through the first half
of the year
Tania started her level 3 training and has proved to be
a great addition to the pre-school and staff.
Also due to COVID-19 the out of school provision was
still closed until restriction were lifted in June, which
combined with low numbers in pre-school meant the
overall income to Coleridge took again a drop. And we
had to carefully to remain the future of Coleridge. But
as you will see in the financial report, we did maintain a
good end to the year despite a small loss which was to
be expected.
We would also like to remind members that the pre-
school has been a part of Ottery St Mary for over 50
years and that we own the building and are responsible
for the complete upkeep and ask if anyone can spare
any time or knows anyone willing to help with
maintaining the building if they could please speak to
member of committee or Ashleigh. There is a list of jobs
that need attention as staff have skills and have done a
remarkable job of keeping things going however, they
are limited to small DIY areas. There are some larger
and more skilled jobs that were scheduled for
completion over the last year, but unfortunately these
have not been done. Again, because with COVID-19 and
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reduced income. However, the committee and staff did ensure that the fire alarm system was completely replaced at the end of the year. We also would remind all Coleridge members the need to do some very large fundraising to be able to complete work needed. With the COVID restrictions we were extremely limited on fundraising options however we are able to conduct things better now and have lots of ideas we would like to discuss as well as hoping for ideas from yourselves. The committee would also like to say thank you to Pat Moore for overseeing the books, something Annamarie arranges and is another thing we are looking for someone to take over doing. ## **Annamarie fnancial report.** Annamarie had provided copies of the financial report which had been checked and signed off by an independent financial adviser. Pat Moore The pre-school is a registered charity and we receive income from DCC for the pre-school children’s fees, fee’s from parents that have unfunded children or children attending over the hour’s they can claim as well as the children that attend the out of school provision, this generally covers the running cost, however it is important that we continue with fundraising as this does ensure not only the upkeep of the building but also support with advertising the preschool. Again, parents were offered copies of the accounts and more copies can be printed on request. Lydia, informed parents that if there were any questions both Lydia/Ashleigh would be happy to answer them. ---------------------------------- We went on to say some policies had been reviewed and these were available for parents to view and would be adopted after the vote had been done. Lydia, informed parents we would say a big thank you to the committee members who also stayed to see Coleridge through. It had again been a very unusual year and they had agreed to form a committee for the following year. Lydia also assured parents that at committee meetings no child or parent would be mentioned by name, when discussing funding and any issues concerning the preschool all details of parents and children with Coleridge pre-school are strictly confidential and we work within our Data protection policy. Lydia, informed the meeting that parents on committee who wished to remain, were, herself and Rosie Barrett. Lydia voiced that she was happy to stand for Chair this year. Ashleigh had stated that she is happy to stand as staff representative to the committee. Laura Hosking and Kiera Brabon have approached Ashleigh and stated they would like to join the committee as parents of children who attend Coleridge. We asked if any other parents wished to join committee, and Sam Brooks said that his wife Sophie would volunteer she was just unable to attend then we continued forward with the vote. All were carried forward with no objection. With all information shared with parents and there being no further business the meeting was ended. Signed – LVanstone (new chair) Date – 13.10.22 ¢OLEfioGE PRE4CHOOL PLAYGROUP FOR ThE YEAR ENDEO 3ISTDECEIIBÈR2021 I1*0￿*￿￿DEXpENDITUREAcCOVNr 2021 2020 2019 INCOME F86sfunded F••5 Fet8 unfund•d waeks 48.64r.04 3Y,133.57 fj2231.52 30139.81 0.00 0.00 42159 $1 20299.41 Toodltrr Harf hi DD￿at￿n¥ GrdnwR8￿rtcl2d fU￿S Tr￿5 0.40 o.oo sooo 0.00 0.00 0.00 137.50 fjoo.oD 4.00 o.oo 428.60 0.00 OIIIER INCOME 0.00 1148.28 o.oo Phologrephs Sw•al Sh*ts Po$b go$ Bank Intstg81 0.00 0.00 0.00 o.oo 0.00 3.￿1. 0.00 0.00 0.00 0.00 5T83.24 O.OD TrAining Cwr hR9venuè & OJBtor o.oo 3.691,5 5.783.24 1.148.2a TOTAL IN¢0 83.790.79 98204.57 84.404.70 LE88 ExPE￿)lluRe IP49tr 1} (84.347.531 1199.65 4018.13 EXCESS OF INCOME OVER EXPENDrrukEI EXCES8 OF EXPENDITURE OVEA ItICOME .74 385.57 Fo ￿<￿r- li i AJY, /o./o.zi COLERIDQE PgE4CHOOL PLAYGROUP FOR THE YEAR ENDED 3isfDECEk*R2021 EXPENLITURE 2021 2020 2019 EXPENSÉS E¥PLoYNeKr si*ff Wage8 Slalf Training 759TS.26 193.42 714.00 52.785.7t 166.80 71.925.01 78,ie8.68 52.954.51 E8Tfv3USWENT ¢oun¢i Tax Waterr8188 243.00 53.80 2.83 3,872.00 246.16 679.49 935.44 $02.01 858.16 3050.68 630 9e 2.17 347 75 869.41 3766.23 241.97 174121 Gas 5.477.14 7,060.57 8.517.42 IIMINISTR4710N fjgnerdl T￿￿phOne Statsn8ry•nd Adve￿3*￿a 932.98 0.36 695.19 71801 827_63 157.89 826.07 645.71 296.05 2.528.33 2,402.13 t.567.83 70YS AtID EQiJIPI*NT 2.Q81 0 23Oa.07 1534.40 CQN80RTIUM t.139.8S 2t84.13 440.81 0.00 OTHEfi EXPEM9ES Muk an4 &nd¢ks PhotOgrtph$ Sw&8t Sthirt$ child￿￿5 Partyg 84nk AQIWStaff Gffts Peity Cash Qf*d Fund￿￿# Reps 561.87 0.00 0.00 0.00 65.68 $8.10 478.76 473.QO o.oo 0.00 O.OD 228.56 0.00 49.28 99.49 ooo 220.00 0.00 121.32 0.00 220.00 0.00 o.oo 0.00 113.08 0.00 220.00 91.30 0.00 Sundnès 0.00 0.00 0.00 199.00 0.00 1 195.95 84 347.53 C4hlod overto paw 2 1076.07 91 199.65 oLE￿oSE PRE4¢HOOL PLAYGROUP FOIITHE YEfvR ENDEDalSTDECEMBÈR2Q21 C% SHEET 2020 2019 GENÈRAL FIHID Qponlng 8318n(¥ EK4ss ol OYèrExpendlurn Cknskng Bekn 9,523.88 SS6.74 8 967.14 2.518.96 T00492 2.133 39 385.57 2 $18.96 REPRESENTED BY CurT•DtA8w•ts 88nk ALwuni po$￿A￿￿￿t Dètytor 8.￿2 14 9.521.$4 0.00 000 0.00 2.519.78 0.00 o.oo 0.00 in AdvÈnG& Undeartd ChgqU•S P8tty¢8th o.oo 0.00 0.00 2.34 io•zi 8 967.14 9 523.88 2 518.98 I conTlm that to •bovp. tha afxounts haye been ￿¥pared an¢ ¢OLEfioGE PRE4CHOOL PLAYGROUP FOR ThE YEAR ENDEO 3ISTDECEIIBÈR2021 I1*0￿*￿￿DEXpENDITUREAcCOVNr 2021 2020 2019 INCOME F86sfunded F••5 Fet8 unfund•d waeks 48.64r.04 3Y,133.57 fj2231.52 30139.81 0.00 0.00 42159 $1 20299.41 Toodltrr Harf hi DD￿at￿n¥ GrdnwR8￿rtcl2d fU￿S Tr￿5 0.40 o.oo sooo 0.00 0.00 0.00 137.50 fjoo.oD 4.00 o.oo 428.60 0.00 OIIIER INCOME 0.00 1148.28 o.oo Phologrephs Sw•al Sh*ts Po$b go$ Bank Intstg81 0.00 0.00 0.00 o.oo 0.00 3.￿1. 0.00 0.00 0.00 0.00 5T83.24 O.OD TrAining Cwr hR9venuè & OJBtor o.oo 3.691,5 5.783.24 1.148.2a TOTAL IN¢0 83.790.79 98204.57 84.404.70 LE88 ExPE￿)lluRe IP49tr 1} (84.347.531 1199.65 4018.13 EXCESS OF INCOME OVER EXPENDrrukEI EXCES8 OF EXPENDITURE OVEA ItICOME .74 385.57 Fo ￿<￿r- li i AJY, /o./o.zi COLERIDQE PgE4CHOOL PLAYGROUP FOR THE YEAR ENDED 3isfDECEk*R2021 EXPENLITURE 2021 2020 2019 EXPENSÉS E¥PLoYNeKr si*ff Wage8 Slalf Training 759TS.26 193.42 714.00 52.785.7t 166.80 71.925.01 78,ie8.68 52.954.51 E8Tfv3USWENT ¢oun¢i Tax Waterr8188 243.00 53.80 2.83 3,872.00 246.16 679.49 935.44 $02.01 858.16 3050.68 630 9e 2.17 347 75 869.41 3766.23 241.97 174121 Gas 5.477.14 7,060.57 8.517.42 IIMINISTR4710N fjgnerdl T￿￿phOne Statsn8ry•nd Adve￿3*￿a 932.98 0.36 695.19 71801 827_63 157.89 826.07 645.71 296.05 2.528.33 2,402.13 t.567.83 70YS AtID EQiJIPI*NT 2.Q81 0 23Oa.07 1534.40 CQN80RTIUM t.139.8S 2t84.13 440.81 0.00 OTHEfi EXPEM9ES Muk an4 &nd¢ks PhotOgrtph$ Sw&8t Sthirt$ child￿￿5 Partyg 84nk AQIWStaff Gffts Peity Cash Qf*d Fund￿￿# Reps 561.87 0.00 0.00 0.00 65.68 $8.10 478.76 473.QO o.oo 0.00 O.OD 228.56 0.00 49.28 99.49 ooo 220.00 0.00 121.32 0.00 220.00 0.00 o.oo 0.00 113.08 0.00 220.00 91.30 0.00 Sundnès 0.00 0.00 0.00 199.00 0.00 1 195.95 84 347.53 C4hlod overto paw 2 1076.07 91 199.65 oLE￿oSE PRE4¢HOOL PLAYGROUP FOIITHE YEfvR ENDEDalSTDECEMBÈR2Q21 C% SHEET 2020 2019 GENÈRAL FIHID Qponlng 8318n(¥ EK4ss ol OYèrExpendlurn Cknskng Bekn 9,523.88 SS6.74 8 967.14 2.518.96 T00492 2.133 39 385.57 2 $18.96 REPRESENTED BY CurT•DtA8w•ts 88nk ALwuni po$￿A￿￿￿t Dètytor 8.￿2 14 9.521.$4 0.00 000 0.00 2.519.78 0.00 o.oo 0.00 in AdvÈnG& Undeartd ChgqU•S P8tty¢8th o.oo 0.00 0.00 2.34 io•zi 8 967.14 9 523.88 2 518.98 I conTlm that to •bovp. tha afxounts haye been ￿¥pared an¢