## **Trustees' Annual Report for the period**
Period start date Period end date 01 October 2024 30 September 2025
**From**
**To**
## Section A Reference and administration details
**Charity name** The Lee Moor Public Hall and Recreation Club **Other names charity is known by Registered charity number (if any)** 294771 **Charity's principal address** Lee Moor Public Hall
Lee Moor Plymouth PL7 5JR
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Tommy Bryans Chair
2 Kay Ashton
3 Patricia Foster
4 Teresa Hird
5 Janice Giles
6 Peter Foster
7 Amanda Galjaardt
8 Margaret Vincent Treasurer Resigned 30/09/2025
9
10
11
12
13
14
15
16
17
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
**----- End of picture text -----**
**Names and addresses of advisers (Optional information)**
March **2012**
**TAR**
1
**Type of adviser**
**Name**
**Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
Committee Members
- (eg. trust, association, company)
All trustees are elected each year at the AGM and meet to make policies Trustee selection methods to be passed by the committee before implementation. (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
All Trustees give their time voluntarily and receive no remuneration or You **may choose** to include other benefits. additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To maintain the hall and associated sports grounds and facilities; to give the Parish residents and those from other areas a place to meet and hold functions and to provide sports facilities for all ages.
March **2012**
**TAR**
2
The hall provides a meeting place for local people. It is open one evening a week as a club night when the bar is open and food available. The hall is the venue for local clubs to meet i.e. Women's Institute, the Sequence Dance Club, a Badminton Club; the local Pantomime group use the hall for rehearsals and the production most years, and the local primary school use the hall for their Christmas rehearsals and production. The Parish Council meet at the hall and it is used as a polling station. The hall is available to hire for parties, meetings, weddings and keep fit classes.
The hall is now hosts a weekly community library and puzzle exchange.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
There is a bowling green used by the Bowling Club and a football pitch. The Football Club is working with the hall to improve the pitch and facilities.
The Trustees keep in mind the Charity Commission's guidance on public benefit in planning activities, there are preferential rates for Parish Residents and the Affiliated Club and free use for wakes. We hold an annual free Christmas Lunch for those over 65, a fun day, Christmas Lights switch on and a Halloween disco for the children.
## **Additional details of objectives and activities (Optional information)**
The volunteers are a major asset to the running of the hall as running the hall would be made much more difficult without their contribution. The help varies from taking minutes at the meetings, assisting with caretaking and repairs and help with fund raising events. They also help in the many events when the catering is required and hold various events to raise funds to run the hall.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The 100 Club still meets and continues to raise funds.
With the improved facilities at the Football Pavilion more events are held using the playing field, including the Plymouth and District Dog Club who meet twice a year for their dog club events. There is a new football club based here, and they are making further improvements to both the inside and outside of the Pavilion.
The Club Nights, Skittles and Quiz evenings and the monthly Bingo are all popular events and provide a good social atmosphere and funds for the hall.
At Christmas the Saltash Town Band lead Mary and Joseph and their pony, along with Father Christmas and many of the villagers carrying lanterns, from the top of the village to the hall for carol singing, and then all enter the hall for mulled wine or squash with mince pies, with Father Christmas giving sweets to the children, and the band continuing to play carols while fund raising stalls are raising funds for the hall.
Further music events have been held, building on the success and enthusiasm of the previous year. More events are being planned for next year.
A large part of the fund raising for the hall comes with the help of the catering team and volunteers who put on the Sunday Lunches during the year and Christmas Lunches during the festive season. These events have continued to be popular following the improvements made to the kitchen, lighting and insulation that were completed in recent years.
March **2012**
**TAR**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
**Details of any funds materially in deficit**
The Charity aims to hold sufficient reserves to fund one year's running of the hall.
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
The Charity’s income comes mainly from the hire of the Hall and its associated services, plus fundraising activities.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Thomas Bryans **Position (eg Secretary, Chair,** Chair **etc) Date** 08/05/2026
Clair Verran Treasurer
March **2012**
**TAR**
5
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Lee Moor Public Hall and Recreation Club 294771
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/10/2024 30/09/2025
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 1,900 - - 1,900 990
Hire of Hall 6,486 - - 6,486 7,101
Food Income 28,946 - - 28,946 26,830
Bar Income 27,260 - - 27,260 21,230
Hire of Pitch 987 - - 987 1,324
Fundraising 16,893 - - 16,893 9,802
Wayleave 6 - - 6 6
Bank Interest 641 - - 641 814
Grants - - - - -
Returned Grants - - 3,567 - - 3,567 -
Sub total (Gross income for
83,119 - 3,567 - 79,552 68,097
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 83,119 - 3,567 - 79,552 68,097
A3 Payments
Purchases 32,120 - - 32,120 27,046
Wages 7,465 - - 7,465 8,480
Repairs, renewals and maintenance 2,715 - - 2,715 1,030
Insurance 3,124 - - 3,124 3,050
Legal and licences 1,406 - - 1,406 1,260
Light and heat 9,032 - - 9,032 10,010
Telephone and broadboard 1,382 - - 1,382 908
Cleaning 617 - - 617 552
Grass cutting and repairs to field eqt 52 52 564
Water Rates 312 312 144
Stationery 264 264 75
Fundraising Costs 3,367 3,367 3,470
Independent Examiner's fees 450 450 450
Entertainment 8,836 8,836 5,471
Other Professional fees 84 84 84
Software 28 28 -
Sundry 65 65 -
- - -
Sub total [ 71,320 ] - - 71,320 62,594
A4 Asset and investment
purchases, (see table)
Defibrillator - - - 1,932
Boiler 85 - - 85 -
Laptop and accessories 390 - - 390
- - - -
Sub total [ 475 ] - - 475 1,932
Total payments 71,795 - - 71,795 64,526
Net of receipts/(payments) 11,324 - 3,567 - 7,757 3,571
A5 Transfers between funds - - - - -
A6 Cash funds last year end 69,411 6,337 - 75,748 72,177
Cash funds this year end 80,735 2,770 - 83,505 75,748
**----- End of picture text -----**
CCXX R1 accounts (SS)
30/07/2026
1
|**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Deposits for bands booked
**Details**
Cash in Current Account
Cash in Hand
Cash in Deposit Account
**Details**
Signature
Deposits taken for future bookings|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**8,610**
**-**
**795**
**-**
**71,330**
**2,770**
**80,735**
**2,770**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**520**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Hall Hire
**250**
**-**
**-**
**-**
**-**
Print Name
Mr T Bryans
Mrs C Verran|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
08/05/2026
08/05/2026|
CCXX R2 accounts (SS)
30/07/2026
2
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
|**Report to the trustees**
**On accounts for the year**
**ended**
**Set out on pages**|The Lee Moor Public Hall and Recreation Club|
|---|---|
|||
||30 September 2025
**Charity no**
**(if any)**
294771|
|||
||1 – 2|
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/09/2025.
**Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed:** P. Rowlands **Date:** 08/05/2026 **Name:** Paul Rowlands, Principal, Minerva Accounting Solutions Ltd **Relevant professional** Qualified Accounting Technician **qualification(s) or body (if any): Address:** 20 Haccombe Path Newton Abbot Devon TQ12 4JB
**Oct 2018**
1
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the** N/A **examiner wishes to disclose** .
**Oct 2018**
2
**IER**