SEAFORD DRAMATIC SOCIETY
Registered Charity Number 294769
Trustees Report and Accounts for the year ended 31[st] December, 2023
Seaford Little Theatre
Steyne Road
Seaford, East Sussex BN25 1HA
Report for Charity Commission 2023
In both 2022 and 2023 the Seaford Dramatic Society, following the pandemic when the theatre was closed for some 18 months, managed to return to its regular programme of four major theatre productions per year. And it has been encouraging to witness our audiences returning and as time progresses these are building up in numbers to now be close to pre-pandemic levels, thereby helping to replenish our finances.
It is our endeavour to put on as wide a range of plays that will appeal to the people of Seaford and surrounding area. Our four productions in 2023 represented the most diverse set for some time. We were particularly excited to try a Shakespeare; a first in our history.
March 2023 Aurelia by Tudor Gates and Robert Thomas June 2023 Enchanted April by Matthew Barber September 2023 12[th] Night by William Shakespeare December 2023 All My Sons by Arthur Miller
All were received very positively in the local press, and now we are busy preparing and presenting the forthcoming plays for 2024/2025.
All this has been with the backdrop of eye-watering energy bills and an old building needing constant attention to its crumbling structure.
We have a loyal membership of some 60 people, which includes our teams of production crew and actors plus a Friends group of 44 who keep us afloat through their subscriptions and ticket sales for our plays.
These together with some local organisations are actively helping us raise funds to meet the high cost of having our leaking roof repaired.
David Hallett Margaret Kennedy Treasurer/Trustee Chairperson/Trustee July 2024
| Email Alan Cliford | 2/1/2024 |
|---|---|
| 32 bottles wine £5 per bott | 160 |
| 88 ice creams £1.60 each | 140.8 |
| Various soft drinks £20 tot | 20 |
| 4 packs milk £5.00 per car | 20 |
| 340.8 | |
| Regards Alan Cliford. |
SEAFORD DRAMATIC SOCIETY (SEAFORD LITTLE THEATRE) STATEMENT OF ACCOUNTS FOR YEAR TO 31ST DECEMBER 2023
Balance Sheet as at 31 December 2023
| Balance Sheet as at 31 December 2023 | ||
|---|---|---|
| Current Assets Cash at banks Cash in Hand Prepayments (2024 scripts and play licences) Inventory (wine, ices etc) Fixed Assets Freehold Property Cost Brought Forward Additons in year Depreciaton - Accumulated prior years Depreciaton - Current year Furniture, Fixtures & Fitngs Cost Brought Forward Additons in year Depreciaton - Accumulated prior years Depreciaton - Current year Stage Lightng & Equipment Cost Brought Forward Additons in year Depreciaton - Accumulated prior years Depreciaton - Current year Creditors Friends - seats Other creditors Total Assets Less Current Liabilites Accumulated General Fund Balance brought forward Surplus in year Balance carried forward |
YE DEC 2023 27,353 1,177 711 341 29,582 61,945 0 (25,104) (1,239) 35,602 79,536 1,282 (68,391) (2,485) 9,942 36,938 0 (32,868) (814) 3,256 (331) (370) (701) 77,681 71,035 6,646 77,681 |
YE DEC 2022 18,782 191 671 96 |
| 19,740 | ||
| 61,945 0 (23,865) (1,239) |
||
| 36,841 | ||
| 79,318 218 (65,605) (2,786) |
||
| 11,145 | ||
| 36,938 0 (31,851) (1,017) |
||
| 4,070 | ||
| (761) 0 |
||
| (761) | ||
| 71,035 | ||
| 67,368 3,667 |
||
| 71,035 |
I have carried out my examination and no material matters have come to my attention giving me cause to believe that accounting records are not kept as required by the Charities Act or the accounts do not accord with those records.
…........................................... Hon. Examiner
….................................
Date
SEAFORD DRAMATIC SOCIETY (SEAFORD LITTLE THEATRE) INCOME AND EXPENDITURE FOR YEAR TO 31ST DECEMBER 2023
Income and Expenditure Account
| Income and Expenditure Account | ||
|---|---|---|
| Income in pursuit of the Charites objects Donatons Membership (2023)Subscriptons Productons Fundraising Actvites Social Events Theatre Letngs Other Income Total Income Direct Charitable Expenditure Productons Other Expenditure Bank Charges Donatons & Gifs Insurance Photocopying & Statonery Post & Phone IT Sofware Social Events Sundry Expenses Premises Cleaning & Grass Cutng Refuse Collecton Repairs Utlites Gas & Electricity Water Non cash items Depreciaton Charges Total Expenditure Net Surplus for the Year |
YE DEC 2023 718 570 19,343 20,631 536 6,594 1,844 8,974 29,605 5,803 117 116 2,929 84 496 139 94 1,898 5,873 225 345 2,272 2,842 3,610 293 3,903 4,538 22,959 6,646 |
YE DEC 2022 115 545 15,797 |
| 16,457 | ||
| 1,216 4,588 1,658 |
||
| 7,462 | ||
| 23,919 | ||
| 5,671 | ||
| 129 243 2,751 112 579 155 199 1,262 |
||
| 5,431 | ||
| 593 260 1,834 |
||
| 2,687 | ||
| 1,251 170 |
||
| 1,421 | ||
| 5,043 | ||
| 20,253 | ||
| 3,667 |
Seaford Litle Theatre Bank Control Account Year to 31 December 2023
Dr balance b/f 18,782.21 Bank Income 38,321.66 Bank Expenditure Difference 10.00 Balance per Balance Sheet 57,113.87
29,750.74 27,353.13 57103.87
| 1/3/2023 | CR | Terry JM | £ 20.00 |
|---|---|---|---|
| 1/3/2023 | CR | Clare Penfold | £ 10.00 |
| 1/3/2023 | CR | Richings PM | £ 10.00 |
| 1/18/2023 | CR | Fox & Zhang | £ 10.00 |
| 1/24/2023 | CR | S Drew | £ 10.00 |
| 2/2/2023 | CR | M Truman | £ 20.00 |
| 2/3/2023 | CR | D Hallet | £ 10.00 |
| 2/6/2023 | CR | Rayle | £ 40.00 |
| 2/6/2023 | CR | R Southin | £ 20.00 |
| 2/8/2023 | CR | D Coaker (Green Party) | £ 52.50 |
| 2/14/2023 | CR | T Crisp | £ 80.00 |
| 2/15/2023 | CR | CHQ in at 402006 | £ 392.00 |
| 2/16/2023 | CR | J Hobbs | £ 20.00 |
| 2/17/2023 | CR | A Cliford | £ 20.00 |
| 2/22/2023 | CR | Strum4Fun | £ 270.00 |
| 2/23/2023 | CR | EDF Refund | £ 9,836.33 |
| 2/24/2023 | CR | CHQ in at 402006 RT 002 | £ 308.00 |
| 3/2/2023 | Cash Transfer | Exp 2023-01 | £ 75.00 |
| 3/2/2023 | CR | Baxter TR | £ 10.00 |
| 3/3/2023 | CR | CHQ in at 402006 RT003 | £ 400.00 |
| 3/3/2023 | CR | CHQ in at 404025 | £ 50.00 |
| 3/6/2023 | CR | CHQ in at 402006 RT004 | £ 160.00 |
| 3/7/2023 | CR | CHQ in at 402006 RT005 | £ 192.00 |
| 3/7/2023 | CR | EA & GR Jury RT 006 | £ 80.00 |
| 3/7/2023 | CR | Seaford Quakers SQ-2023-001 | £ 525.00 |
| 3/10/2023 | CR | CHQ in at 402006 RT007 | £ 80.00 |
| 3/10/2023 | CR | Seahaven Writers SW2022-01 | £ 20.00 |
| 3/12/2023 | BP | A Newey (AN-2023-001) | £ 24.00 |
| 3/14/2023 | CR | Cash in at HSBC | £ 935.10 |
| 3/15/2023 | CR | CHQ in at 404025 (F West) | £ 10.00 |
| 3/15/2023 | CR | Ticket Source (Aurelia) | £ 1,582.00 |
| 3/19/2023 | CR | Seaford Sessions (SS-2023-001) | £ 125.00 |
| 3/21/2023 | CR | LDC (TIC) Aurelia | £ 1,667.70 |
| 3/22/2023 | CR | Seahaven Writers SW2022-01 | £ 20.00 |
| 3/24/2023 | CR | M Batchelor | £ 10.00 |
| 3/30/2023 | CR | Kim Sanger White | £ 10.00 |
| 3/30/2023 | CR | Cash in at HSBC | £ 205.85 |
| 3/28/2023 | CR | VR-2023-001 | £ 125.00 |
| 4/6/2023 | CR | JP-2023-01 (ref AN-2023-001 in error £ 75.00 | |
| 4/12/2023 | CR | Seaford Medical Practce (INV-2023-02) £ 30.00 | |
| 4/12/2023 | CR | CHQ in at 402006 | £ 80.00 |
| 4/14/2023 | CR | STRUM4FUN 2023-02 | £ 240.00 |
| 5/11/2023 | CR | HSBC (subs J Hamilton ?) | £ 102.65 |
| 5/2/2023 | CR | SQ-2023-02 | £ 405.00 |
| 5/9/2023 | CR | HM-2023-01 | £ 12.00 |
| 5/12/2025 | CR | CHQ J&M Hamilton | £ 20.00 |
| 5/12/2023 | CR | SW2023_01 | £ 20.00 |
| 5/17/2023 | CR | C Veitch | £ 10.00 |
|---|---|---|---|
| 5/22/2023 | CR | P Linsdell | £ 10.00 |
| 5/26/2023 | CR | HM-2023-001 (HMS) | £ 20.00 |
| 5/29/2023 | BP | SMITH SM&RC (Strum 4 Fun) | £ 50.00 |
| 5/31/2023 | CR | STRUM4FUN (Strum4Fun 2023_03) | £ 150.00 |
| 6/9/2023 | CR | Seahaven Writers SW2023-02 | £ 20.00 |
| 6/14/2023 | CR | HSBC | £ 799.00 |
| 6/14/2023 | CR | Ticket Source (12th Night) | £ 1,228.00 |
| 6/15/2023 | CR | Alan Lade | £ 99.00 |
| 6/19/2023 | CR | WM-2023-01 | £ 30.00 |
| 6/23/2023 | CR | LDC (TIC) 12th Night | £ 833.40 |
| 6/24/2023 | CR | D Heather | £ 10.00 |
| 7/3/2023 | CR | RiH2023 01 | £ 36.00 |
| 7/4/2023 | CR | Strum4Fun 2023-04 | £ 110.00 |
| 7/5/2023 | CR | Seahaven Writers SW2023-02 | £ 20.00 |
| 7/7/2023 | CR | Diana Dixon | £ 30.00 |
| 7/18/2023 | CR | Seahaven Writers SW2023-02 | £ 20.00 |
| 7/20/2023 | CR | Seaford Quakers SQ 2023-03 | £ 405.00 |
| 8/2/2023 | CR | Strum4Fun 2023-05 | £ 110.00 |
| 8/3/2023 | CR | HAVENS HAPPY CLUB (S4Fun) | £ 60.00 |
| 8/5/2023 | CR | INV-2023-21 | £ 60.00 |
| 8/7/2023 | CHQ | CHQ (Ann Cliford) | £ 30.00 |
| 8/14/2023 | CR | PID336699 (SumUptest) | £ 0.98 |
| 8/15/2023 | CR | PID337219(SumUptest) | £ 0.98 |
| 8/17/2023 | CR | Strum4Fun | £ 60.00 |
| 8/23/2023 | BP | MS-2023-01 | £ 180.00 |
| 9/4/2023 | CR | Strum4Fun | £ 140.00 |
| 9/13/2023 | CR | Ticket Source (Enchanted April) | £ 1,940.00 |
| 9/26/2023 | CR | HSBC | £ 1,588.56 |
| 9/28/2023 9/26/2023 |
cheque cheque |
P Armstrong | £ 277.00 £ 76.30 |
| 8/29/2023 | CR | RAD 2023-01 | £ 125.00 |
| 10/1/2023 | CR | SS-2023-001 (002) | £ 125.00 |
| 10/2/2023 | CR | Strum4Fun Sept (2023-07) | £ 110.00 |
| 10/5/2023 | CR | BlueBell Railway (Strum4Fun) | £ 200.00 |
| 10/6/2023 | LDC (TIC Enchanted April | £ 2,475.00 | |
| 10/11/2023 | CR | L Rigby (LR 2023-01) | £ 90.00 |
| 10/12/2023 | BP | Lloyd Lyons | £ 10.00 |
| 10/13/2023 | CR | Spagnoli B | £ 10.00 |
| 10/23/2023 | CR | Seaford Quakers (2023-04) | £ 405.00 |
| 10/25/2023 | CR | Cash In P.O. | £ 115.00 |
| 10/27/2023 | CR | M Murphy (Strum4Fun) | £ 60.00 |
| 10/28/2023 | CR | Seaford Museum)SM 2024-01 | £ 216.00 |
| 10/30/2023 | CR | BRYTEYE 2023-01 | £ 375.00 |
| 11/1/2023 | CR | Boorman RH&SM | £ 20.00 |
| 11/1/2023 | CR | V Turner | £ 20.00 |
| 11/1/2023 | CR | Rabbit in H'Lights (RiH2023-001) | £ 660.00 |
| 11/5/2023 | CR | Strum4FunOct (2023-08) | £ 135.00 |
|---|---|---|---|
| 11/20/2023 | CR | Penfold (SLG 2023-01) | £ 30.00 |
| 11/21/2023 | CR | BMA-2023-01 | £ 125.00 |
| 11/25/2023 | CR | SS-2023-001 (003) | £ 125.00 |
| 11/29/2023 | CR | M Murphy (Gif Winton House) | £ 20.00 |
| 12/1/2023 | CR | BRIGHON HOVE & SU (All my Sons tkt £ 340.00 | |
| 12/2/2023 | CR | Valerie Lambert | £ 60.00 |
| 12/4/2023 | CR | HM 2023-02 | £ 24.00 |
| 12/4/2023 | SumUp | £ 20.15 | |
| 12/4/2023 | CR | Strum4Fun (2023-09) | £ 120.00 |
| 12/6/2023 | CR | SumUp | £ 10.81 |
| 12/6/2023 | CR | SumUp | £ 16.71 |
| 12/7/2023 | CR | Sumup | £ 18.68 |
| 12/8/2023 | CR | Strum4Fun(HAVENS) | £ 50.00 |
| 12/8/2023 | CR | SumUp | £ 25.55 |
| 12/11/2023 | CR | CHQ (Carlile & Reader) | £ 57.00 |
| 12/11/2023 | CR | Chapman Patricia | £ 40.00 |
| 12/11/2023 | CR | SumUp | £ 92.41 |
| 12/13/2023 | CR | TicketSource (All My Sons) | £ 2,345.00 |
| 12/17/2023 | CR | Seaford Sessions (SS-2023-005) | £ 125.00 |
| 12/18/2023 | CR | Tony Marriot | £ 10.00 |
| 12/19/2023 | CR | CHQ | £ 174.00 |
| 12/19/2023 | CR | Shato(MS-2024-01) | £ 360.00 |
| 12/19/2023 | CR | Seaford Quakers(SQ-2023-05) | £ 435.00 |
| 12/21/2023 | CR | M Murphy (Gif care home) | £ 30.00 |
| 12/22/2023 | CR | LEWES DC(All My Sons) | £ 1,692.00 |
| TOTALS | £ 38,321.66 |
| Bank Payments Analysis | Bank Payments Analysis | Bank Payments Analysis | ||
|---|---|---|---|---|
| Year to 31 December 2023 | ||||
| Date Cleared | Chq No/ Visa |
Paid to | Doc on fle |
Amount |
| 1/4/2023 | VISA))) | B&Q (Aurelia) | y | 39.28 |
| 1/6/2023 | DD | Business Stream RA | 88.85 | |
| 1/10/2023 | 100274 | Clare Penfold(Aurelia) | y (see 2022) | 15.70 |
| 1/16/2023 | DD | BT | 27.31 | |
| 1/16/2023 | DD | EDF | Y | 8,541.65 |
| 1/16/2023 | DD | DR | Y | 9.60 |
| 1/18/2023 | myVISA | Alzheimers SocietyLondon | y | 50.00 |
| 1/19/2023 | VIS | Solopress(newsleter) | y | 51.68 |
| 1/23/2023 | VISA))) | B&Q (Aurelia) | y | 33.07 |
| 1/23/2023 | DD | Ansvar Insurance | 226.00 | |
| 1/30/2023 | DD | EDF | 230.00 | |
| 1/30/2023 | myVISA | Lewes District Council | 85.15 | |
| 2/6/2023 | myVISA | IntlDramatstsPlay | Y | 1,068.05 |
| 2/6/2023 | myVISA | Bank Charges for above | 29.37 | |
| 2/9/2023 | VISA | Solopress(Aurelia Programmes) | y | 96.05 |
| 2/9/2023 | VISA))) | B&Q (Aurelia) | y | 8.95 |
| 2/14/2023 | DD | BT | 27.31 | |
| 2/15/2023 | 100403 | BNC Signs(Aurelia) | y | 150.00 |
| 2/16/2023 | DR | Bank Charges to 25Jan | y | 5.40 |
| 2/17/2023 | 100401 | Litle Theatre Guild | y | 105.00 |
| 2/20/2023 | myVISA | Ionos | y | 139.18 |
| 2/21/2023 | 100404 | Seaford Scene | y | 156.00 |
| 3/21/2023 | 100402 | Seaford Head School | y | 40.00 |
| 3/10/2023 | 100405 | D Cox | y | 60.00 |
| 3/6/2023 | 100406 | P Richings | y | 16.32 |
| 2/28/2023 | DD | EDF | y | 230.00 |
| 3/10/2023 | 100407 | A Mabey (Aurelia) | y | 14.00 |
| 3/8/2023 | 100408 | B Hobbs(Aurelia) | y | 156.60 |
| 3/27/2023 | 100409 | M Kennedy (Aurelia) | y | 208.23 |
| 3/14/2023 | 100410 | L Drew(Aurelia) | y | 21.39 |
| 3/17/2023 | 100411 | D Hallet | y | 6.14 |
| 3/14/2023 | 100412 | R Trace | y | 68.00 |
| 3/16/2023 | 100413 | P Armstrong | y | 13.60 |
| 3/29/2023 | 100414 | M Young | y | 11.52 |
| 3/14/2023 | DD | BT | y | 27.31 |
| 3/14/2023 | myVISA | Canon(ink cartridge) | y | 22.48 |
| 3/15/2023 | VIS | Solopress(!2th Night) | y | 90.37 |
|---|---|---|---|---|
| 3/23/2023 | 100415 | T Baxter | y | 71.05 |
| 3/28/2023 | 100416 | Gladrags | y | 20.00 |
| 3/19/2023 | DR | Bank Charges to 25Feb | y | 13.00 |
| 3/23/2023 | VIS))) | B&Q (12th Night) | y | 34.00 |
| 4/5/2023 | 100418 | D.P. Cox(AGM &Aurelia) | y | 31.97 |
| 3/27/2023 | myVISA | HavenSecurity | y | 65.00 |
| 3/26/2023 | myVisa | LDC | y | - |
| 4/18/2023 | 100419 | Towergate | y | 80.00 |
| 4/12/2023 | myVISA | Central Books(Enchanted April) | y | 104.91 |
| 5/11/2023 | 100421 | D P Cox | y | 34.96 |
| 5/12/2023 | 100422 | BNC Signs(12th Night) | y | 150.00 |
| 3/28/2023 | DD | EDF | Y | 242.00 |
| 4/5/2023 | DD | SCOTTISH WATER BUS | ? | 63.65 |
| 4/11/2023 | BP | JOSEF WEINBERGER(Enchanted April) | Y | 600.00 |
| 4/11/2023 | myVISA | TAX*JUSTANSWERTAX | ? | 5.00 |
| 4/16/2023 | DR | Bank Charges to 25/3/23 | 21.04 | |
| 4/17/2023 | myVISA | TAX*JUSTANSWERTAX | ? | 35.00 |
| 4/18/2023 | DD | BT | 32.00 | |
| 4/20/2023 | VIS))) | B&Q(12th Night) | y | 34.50 |
| 4/21/2023 | DD | Ansvar Insurance | 243.84 | |
| 4/28/2023 | DD | EDF | 242.00 | |
| 6/28/2023 | 100423 | A Wright | y | 31.98 |
| 5/9/2023 | VIS | Solopress(newsleter) | y | 48.61 |
| 5/16/2023 | VIS | Solopress(12th Night) | y | 87.81 |
| 5/15/2023 | myVISA | LDC | 87.75 | |
| 5/17/2023 | 100424 | Alan Cliford(!2th Night) | y | 357.38 |
| 5/16/2023 | DD | BT | 31.24 | |
| 5/16/2023 | 100425 | D Cox | y | 13.70 |
| 5/17/2023 | DR | Bank Charges to 25APR2023 | 9.02 | |
| 5/23/2023 | 100426 | G. Fowler(coronaton) | y | 24.02 |
| 5/23/2023 | DD | Ansvar Insurance | 243.79 | |
| 5/25/2023 | 100427 | A Cliford(12th night) | y | 135.00 |
| 5/26/2023 | BP | StafwayElectrical | y | 882.72 |
| 6/1/2023 | 100428 | David Parton(12thNight) | y | 10.00 |
| 6/5/2023 | 100430 | D Cox | y | 75.00 |
| 6/5/2023 | 100429 | Alan Cliford(12th Night) | y | 16.30 |
| 6/12/2023 | 100431 | P Armstrong | y | 113.19 |
| 6/12/2023 | 100431 | P Armstrong (12th Night) | y | 55.95 |
| 6/12/2023 | 100432 | A Cliford(12th night) | y | 68.00 |
| 5/30/2023 | DD | EDF | 242.00 | |
| 5/31/2023 | myVISA | PPL PRS | 141.77 | |
| 6/14/2023 | DD | BT | 31.24 | |
| 6/14/2023 | BP | StafwayElectrical(part 2) | y | 450.00 |
| 6/14/2023 | Visa | Solopress(posters) | y | 85.86 |
| 6/16/2023 | DR | Bank Charges to 25MAY2023 | Y | 8.21 |
| 6/20/2023 | myVISA | LDC | 87.75 | |
| 6/21/2023 | DD | Ansvar Insurance | 243.79 | |
| 6/28/2023 | DD | EDF | 242.00 | |
| 6/27/2023 | visa | IWANTWALLPAPER(Enchanted April) | Y | 71.40 |
| 7/10/2023 | 100433 | CHUBB | y | 399.08 |
|---|---|---|---|---|
| 7/2/2023 | 100435 | D. Cox | y | 64.36 |
| 7/6/2023 | DD | SCOTTISH WATER BUS | 64.67 | |
| 7/6/2023 | VISA))) | B&Q(Enchanted April) | y | 39.78 |
| 7/7/2023 | VISA))) | B&Q(Enchanted April) | y | 45.35 |
| 7/14/2023 | DD | BT | 31.24 | |
| 7/17/2023 | DR | Bank Charges(to 25Jun2023) | 11.40 | |
| 7/21/2023 | DD | Ansvar Insurance | 243.79 | |
| 7/25/2023 | VISA | SoloPress(Newsleter) | y | 46.07 |
| 7/18/2023 | 100436 | A Cliford(get well Josie &Barry) | y | 26.75 |
| 7/28/2023 | DD | EDF | 242.00 | |
| 8/2/2023 | 100437 | Seaford Scene | y | 156.00 |
| 8/2/2023 | 100438 | DHallet | y | 41.79 |
| 8/8/2023 | 100439 | BNC Signs(Enchanted April) | y | 150.00 |
| 8/14/2023 | 100440 | Languard Alarms | y | 144.00 |
| 8/7/2023 | myVISA | SumUp purchase | 94.80 | |
| 8/14/2023 | DD | BT | 31.24 | |
| 8/14/2023 | BP | David Hallet | 1.00 | |
| 8/16/2023 | DR | Bank Charges(to 25July2023) | 6.20 | |
| 8/17/2023 | 100441 | Mr & Mrs Kidd | y | 22.00 |
| 8/18/2023 | visa | Solopress(Enchanted April Programme) | y | 104.31 |
| 8/20/2023 | BP(ie on line) | The Builders Club | y | 854.40 |
| 8/22/2023 | DD | Ansvar Insurance | 243.79 | |
| 8/29/2023 | DD | EDF | 647.00 | |
| 9/1/2023 | SO? | THE LITTLE THEATRE | N | 105.00 |
| 9/4/2023 | Visa | Solopress Season Guide | y | 64.84 |
| 9/1/2023 | online | Alan Cliford(Enchanted April)AC 2023-01 | y | 240.66 |
| 9/1/2023 | on line | Alan Cliford(Fridge Freezer AC 2023-01) | y | 359.99 |
| 9/1/2023 | on line | D. Cox(DC-2023-01) | y | 60.00 |
| 9/5/2023 | Visa | Solopress(All MySons) | y | 85.68 |
| 9/14/2023 | DD | BT | 31.24 | |
| 9/16/2023 | DR | Bank Charges to 25AUG2023 | 8.20 | |
| 9/25/2023 | 100442 | T.Richings(Enchanted April Costume) | y | 5.95 |
| 9/20/2023 | 100443 | (Enchanted April Costume) | y | 25.49 |
| 9/27/2023 | 100444 | M Crnkovic(Enchanted April Costume) | y | 11.00 |
| 9/28/2023 | DD | EDF | 647.00 | |
| 9/28/2023 | 100445 | St Wilfrids Hospice | y | 50.00 |
| 9/20/2023 | 0n line | Alan Cliford(Enchanted April)AC 20233_02(1 | ? y |
93.86 |
| 9/20/2023 | On line | StafwayElectrical inv 404 | y | 181.39 |
| 9/21/2023 | DD | Ansvar Insurance | 243.79 | |
| 10/12/2023 | on line | D. Cox(DC-2023-02) | y | 14.17 |
| 10/25/2023 | On line | D. Cox(DC-2023-02) | y | 69.37 |
| 9/29/2023 | visa | B&Q (All mysons) | y | 48.96 |
| 10/4/2023 | visa | Lewes | y | 83.90 |
| 10/6/2023 | DD | Scotsh Water | 75.66 | |
| 10/10/2023 | myVISA | Samuel French(Dinner) | y | 662.40 |
| 10/16/2023 | DD | BT | 31.24 | |
| 10/17/2023 | DR | Bank Charges to 25SEP2023 | 5.40 | |
| 10/18/2023 | BP | BNC Signs(All mySons)SLT48NC | 150.00 | |
| 10/23/2023 | visa | Print Cartridges(Alan) | 31.99 |
| 10/23/2023 | DD | Ansvar Insurance | 243.79 | |
|---|---|---|---|---|
| 10/24/2023 | BP | Fire Consultants(40195) | 428.40 | |
| 10/25/2023 | visa | Solopress(Newsleter) | y | 38.88 |
| 10/30/2023 | DD | EDF | 647.00 | |
| 11/13/2023 | visa | Solopress(All mySons Programme) | y | 93.76 |
| 11/14/2023 | DD | BT | 31.24 | |
| 11/16/2023 | DR | Bank Charges to 25OCT2023 | y | 14.21 |
| 11/21/2023 | DD | Ansvar Insurance | 243.79 | |
| 11/21/2023 | BP(on line) | LEWES DC | 180.00 | |
| 11/25/2023 | on line | Mike Truman Scripts(Dinner) | y | 48.93 |
| 11/28/2023 | on line | D Cox DC 2023-03 | y | 60.00 |
| 11/29/2023 | 0n line | Alan Cliford(All MySons)AC 2023_03 | y | 238.18 |
| 12/14/2023 | on line | Claire Penfold(Enchanted April)CP 2023_01 | y | 27.50 |
| 12/9/2023 | on line | Alan Cliford(All MySons)AC 2023_04 | y | 112.32 |
| 11/28/2023 | DD | EDF | 647.00 | |
| 11/29/2023 | on line | SCC Publicatons | y | 35.00 |
| 12/13/2023 | VIS | Solopress(Posters Dinner) | y | 73.16 |
| 12/14/2023 | DD | BT | 31.24 | |
| 12/15/2023 | on line | Lewes District Council | 91.60 | |
| 12/16/2023 | on line | StafwayElectrical inv 446 | y | 157.25 |
| 12/16/2023 | on line | StafwayElectrical inv 449 | y | 28.80 |
| 12/17/2023 | DR | HSBC(TO NOV 2023) | 5.00 | |
| 12/18/2023 | DD | PPLPRS | y | 95.74 |
| 12/21/2023 | DD | Ansvar Insurance | 243.79 | |
| 12/28/2023 | DD | EDF | 647.00 | |
| TOTALS | 29,750.74 |
Seaford Litle Theatre Cash Control Account Year to 31 December 2023 Dr balance b/f 191.24 Cash Income 4,880.87 Cash Expenditure Balance per Balance Sheet 5,072.11
3,895.45 1,176.66 5072.11
| Date | Payee/Ref | TOTAL |
|---|---|---|
| B/FWD(foat) | Cash Box | £191.24 |
| 1/2/2023 | Baby Boomers | £125.00 |
| 3/11/2023 | Aurelia | £940.10 |
| 3/24/2023 | AGM | £140.00 |
| 3/30/2023 | Aurelia I think | £39.15 |
| 4/20/2023 | David Parton | £10.00 |
| 5/8/2023 | Coronaton party | £102.65 |
| 5/15/2023 | Ann Allen | £20.00 |
| 5/15/2023 | S Truman (Coronaton Party) | £5.00 |
| 6/11/2023 | !2th Night | £751.70 |
| 6/12/2023 | Strum4Fun (Martn Murphy) | £60.00 |
| 8/14/2023 | Strum4Fun (Cash collecton) | £88.02 |
| 9/18/2023 | N. Patching | £10.00 |
| 9/26/2023 | Jodie Taylor | £10.00 |
| 9/9/2023 | Enchanted April | £1,481.50 |
| 10/12/2023 | rodmell village hall' Strum4Fun | £40.00 |
| 10/12/2023 | (Seaford Sessions Refreshments) | £75.00 |
| 12/9/2023 | All My Sons | £982.75 |
| TOTALS | £4,880.87 |
| 1/2/2023 | D Cox | EXP 2023-01 £ 49.40 |
|---|---|---|
| 3/2/2023 | CR | EXP 2023-01 £ 75.00 |
| 3/14/2023 | CR | £ 935.10 |
| 3/30/2023 | CR | £ 205.85 |
| 5/11/2023 | CR | £ 102.65 |
| 6/10/2023 | Sharon (for Ray) | £ 4.50 |
| 6/14/2023 | CR | £ 799.00 |
| 9/26/2023 | CR | £ 1,588.56 |
| 10/25/2023 | CR | £ 115.00 |
| 12/6/2023 | Denniss Picot | £ 20.39 |
| TOTALS | £ 3,895.45 |
Producton Income
| Bank | Tickets | 14,386.41 | |
|---|---|---|---|
| Cash | Tickets | 727.00 | |
| Cash | Refreshments | 1,747.45 | |
| Cash | Ices | 1,143.90 | |
| Cash | Programmes | 576.85 | |
| 18,581.61 | |||
| Letngs Income | |||
| bank | Theatre Hire | 6,469.50 | |
| Cash | Theatre Hire | 125.00 | |
| 6,594.50 | |||
| Sundry Income | |||
| BANK | Friends | 1,842.00 | |
| BANK | Members | 390.00 | |
| BANK | donatons | 530.00 | |
| BANK | social events | 353.30 | |
| BANK | edf refund | 9,836.33 | |
| 12,951.63 | |||
| Transferred from cash | 3821.16 | ||
| Sundry Expenses | |||
| Cash | General | 24.79 | |
| Bank | General | 517.82 | |
| bank | Ads & Printng | 637.08 | |
| bank | licences | 509.11 | |
| bank | Subs | 210.00 | |
| Cash op balance | |||
| Sundry diference | (10.51) | ||
| 1,888.29 | |||
| Producton Costs | |||
| Printng and Signage | 1,317.00 | ||
| Scripts | 321.84 | ||
| Refreshments | 845.33 | ||
| Ices | 849.71 | ||
| Play Licences | 1,451.20 | ||
| set and costumes | 473.61 | ||
| Prodn gifs | 96.70 | ||
| Ticket Refund | 22.00 | ||
| 5,377.39 | |||
| Prepayment reverse - last year | 671.00 |
Friends members donations social events
| Inventory at start of year Inventory at yr end |
96.00 (340.80) |
|---|---|
| 5,803.59 |
bank plus cash income total:
25,176.11
CASH
- 180.00 188.02 182.65
Seaford Little Theatre
Examiners Report 2023
I've completed my review of the accounts. Some comments:-
a) I note that you didn't need to send Trustees' Report & Accounts to the Charity Commission for the past two years owing to the income level. However, for 2023 you will need to make a submission as your income now exceeds £25k
b) unfortunately the Balance Sheet didn't balance for both 2022 and 2023. This was caused by not using the correct prior year depreciation for Freehold Property in 2022. It should be £23,865 instead of £1,239
c) the formatting for 2023 shows pence, whereas 2022 is pounds only
d) the balance per the bank statement is £27,353.13 whereas the balance sheet shows £27,363.13. You have identified a difference of £10 on the Bank Control Sheet; it would be better to expense this against 'sundry expenses'. This would make the surplus for the year £6,646, and show the balance per the bank on the Balance Sheet
e) for neatness, remove the word 'deficit' from P&L and BS as both years show a surplus; plus there are some other minor presentational issues
f) I've adjusted for b), c), d) and e) in the accounts pack you emailed. It's now returned with the updated P&L and BS. They are the only tabs which have been changed
g) I noted the additions to F&F. This was for Chubb servicing and new extinguishers (£399.08), and the s&f of a sign light by Staffway Electrical (£882.72). The Staffway invoice #387 stated 'part 1 materials only'. From the expenses sheet I noted a payment for a 'part 2' for £450; I couldn't find the invoice, but I assume this was the labour content. If so, the labour was expensed and the materials capitalised. I also noted other like expenditure eg replacing a metal pole/fence and replacing a second light - these were both expensed. There's no significant issue here, but it may be worth including a note on capitalisation policy for the 2024 accounts pack
h) I noted the following EDF transactions - a payment of £8,541.65 in Jan'23 and a refund of £9,836.33 in Feb'23, apparently caused by the over-estimating of your consumption.
I've printed out the P&L and Balance Sheet from the attached and signed the Balance Sheet.
Stewart Fuller
March 2024