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2023-03-31-accounts

COMPANY NUMBER 2084536

THE JULIAN TRUST COMPANY

LIMITED BY GUARANTEE

Founded by Meg Grimes in 1986.

TRUSTEES REPORT and ACCOUNTS

YEAR ENDED 31[st ] MARCH 2023

REGISTERED CHARITY NUMBER 294751

The Julian Trust Trustees Annual Report

The Trustees present their report and accounts for the year ended 31st March, 2023, which are also prepared to meet the requirements for a Directors’ report and accounts for Companies Act purposes. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Articles of Association 2017, and also the ‘Accounting and Reporting by Charities: Statement of Recommended Practice’ applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

1. REFERENCE & ADMINISTRATIVE INFORMATION

Organisational Status: The Julian Trust is a charitable company. Registered Charity Number 294751; Company Registration Number 2084536.

Trustees

The Trustees who served during the year are as follows:

J. Brown re-appointed November 2022

S. Christopher H. Davies W A Duzniak C. Hanwell

P A Insole appointed November 2022

G. Marriner resigned March 2023 R Martin retired November 2022 J M Oates

R J O’Sullivan J H Rosewell M. Webb

E. Williams

Company Secretary: J H Rosewell

Registered Office: The Night Shelter, 16 Little Bishop Street, St Paul’s, Bristol BS2 9JF

Contact: Email secretary@juliantrust.org.uk ; Website www.juliantrust.org.uk

Independent Examiner

Elliott Bunker Ltd, 61 Macrae Road, Eden Office Park, Ham Green, Bristol, BS20 0DD

Bankers

Triodos Bank, Deanery Road, Bristol, BS1 5AS

Solicitors

Wards, 1-3 Alexandra Rd, Clevedon, BS21 7QF

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THE JULIAN TRUST

TRUSTEES’ REPORT

2. STRUCTURE, GOVERNANCE & MANAGEMENT

The Julian Trust is a charitable company limited by guarantee. It was incorporated on 16[th ] December 1986 in the United Kingdom (Co.No. 2084536) and registered as a charity (Reg.No. 294751) on 20[th ] February 1987. The company was established under Memorandum of Association and is governed under its Articles of Association. These were updated by written resolution of the members in June 2017, both the Charity Commission and Companies House were consulted and the new Articles were sent to them and accepted.

Trustees

The Articles of Association state that there must be at least five and not more than twelve Trustees. The Trustees are also Directors of the Company for the purposes of Company Law. Trustees are appointed for a term of 3 years by the 60 guarantor members; they may stand for re-election at the end of their term of office. Trustees are recruited from the register of guarantor members. Those who held office during the financial year and at the date of this report are set out on page 2. All Trustees receive an induction pack and key policy documents on appointment together with regular information about governance and training opportunities throughout the year. We make regular use of the VOSCUR development programme and Burton Sweet seminars on charity governance. The Board of Trustees meets monthly. Officers include the Chair, Vicechair, Secretary and Treasurer who are issued with specific role descriptions. Trustee sub-groups form from time to time to work on issues requiring attention and submit their recommendations to the full board for approval. During the year the Board of Trustees met on ten occasions and an AGM was held in November 2022,

Risk Management

The Trustees carry out a regular review of risks to which the charity is exposed. In assessing risk the Trustees recognise that some areas of our work require the acceptance and management of risk, if key objectives are to be achieved. Systems and procedures have therefore been implemented to minimise any potential impact of these risks. Major risks, for this purpose, are those that may have a significant effect on:

The Trustees are determined to satisfy themselves that adequate procedures are in place to manage all those risks identified. The following framework is central to us ensuring adequate risk assurance:

In response to the Covid-19 pandemic we had regular meetings with Bristol City Council Housing and Public Health. We managed the health and logistical risks successfully and emerged more resilient.

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THE JULIAN TRUST

TRUSTEES’ REPORT

3. OBJECTIVES & ACTIVITIES FOR THE PUBLIC BENEFIT

Objects

The charitable objects for which the Julian Trust was established remain:

“To relieve poverty, distress and homelessness in Bristol, particularly by the provision of emergency accommodation for those in need thereof”.

How our activities deliver public benefit.

We have referred to the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future objectives. The Julian Trust’s principal activity continues to be providing emergency services for the homeless by operating a Night Shelter in Bristol. Now in its 37th year the Night Shelter is unique in the city, and perhaps nationally, as a provider of services for those in need wholly through the work of volunteers and by public donation. By working with other agencies we also create opportunities for our homeless guests to receive information and referrals that may help them move on in their recovery.

Activities undertaken to meet our objectives

With the gradual easing of Covid regulations we first provided a shower and laundry service with takeout meals. This then expanded to the provision of clothing and toiletries and later cooked meals were served again. We were able to restart our accommodation service in May 2022 providing 12 emergency beds for 4 nights a week, so that over the first twelve month period 2,400 bed spaces and breakfast will have been provided and approximately 10,000 evening meals. We have increased our opening hours to 1.5 hours each evening. We still intend to open for a fifth night when we have sufficient volunteers to run it consistently.

For the first time in December 2022 we operated a Christmas Shelter for 8 nights for the 12 guests referred to us by Bristol City Council’s rough sleeper service. This helped to fill the gap left by Caring in Bristol’s withdrawal from providing beds. We continue to support Caring in Bristol’s work in feeding those rough sleepers in temporary accommodation and those on the streets through allowing them to use our kitchen for preparation of meals during the Christmas period and intermittently during the year. We are planning from April 2023 to provide storage space on a formal basis for Caring in Bristol to operate a food distribution service from our premises to food clubs around the city.

We have no paid staff, so all our work is undertaken by volunteers. Our volunteer base currently consists of around 90 individuals in total. Volunteers are organised into evening and overnight teams who undertake the catering and caring; there are also daytime teams who do the cleaning, store management, collection of goods, fundraising and talks. New volunteers are given an induction session and then monthly internal Take 5 training sessions with information sheets on standard procedures, emergency measures and Health &

Safety guidelines. Further training sessions have been given by external providers on First Aid, Food Safety, Alcohol & Drug Awareness, and PMVA Prevention and Management of Violence and Aggression.

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Volunteers are kept up-to-date through a newsletter and Whatsapp communications to teams. In March 2023 we were able to hold our Annual Thank You Party again for our volunteers and supporters. THE JULIAN TRUST

TRUSTEES’ REPORT

4. ACHIEVEMENTS & PERFORMANCE IN 2022/23

The Trustees set three targets in April 2022 for the year ahead. They were fully achieved as follows:

Firstly, we refurbished the dormitory floor & commissioned an independent fire safety survey by Ligtas and Bristol Fire, the recommendations from which we are progressively implementing. Additionally we improved our rating on Energy Performance and carried out a new Asbestos Risk Assessment.

Secondly, we re-opened for Overnight Service again four days a week. We implemented a hybrid system of mainly referral from Bristol City Council with some walk-ins. We provided training to our teams on Prevention and Management of Violence and Aggression. We still want to open for a fifth night, but we need to roll this target into 2023/24 as we are currently not fully resourced for it.

Thirdly, we reviewed our statement of charitable purpose and core values to bring it in line with our revised service model. A valuation of the premises by Colliers International provided an up-to-date understanding of open market value as a result we have increased the licence fees charged to Caring in Bristol.

5. FINANCIAL REVIEW

During the financial year 2022/23 the charity received income of £282,021 this compares to an amount of £192,130 received in unrestricted income in the previous year. Income has increased from the previous year, which generally relates to higher levels of income from all sources, and in particular corporate and personal giving, and legacies received.

Expenditure during the year was £259,695 compared with the previous year’s figure of £205,289. Operating costs increased in the period, principally due to maintenance expenditure of £74,917 (2022: £22,110).

As of 31st March 2023, the total funds available to carry forward were £1,037,722 (which includes cash reserves and tangible assets).

Our free reserves balance, excluding fixed assets and designated funds, stands at £400,225 which represents in excess of one year’s annual expenditure on a cash basis. Surplus funds of £77,600 have been designated for major expenses to adapt our facilities to meet future needs.

Recovery from Covid-19 can be seen within the accounts as income and expenditure are higher than the 2021/22 financial period. The re-opening of the shelter has evidenced the continuing need for our services to homeless people even if the way we delivered those services changed. We have no staff costs to consider and our operational cost base is fairly constant at £2,050 per week. Although we have no guaranteed income streams our regular donor base is sound and supportive and we therefore feel it is appropriate that the financial statements have continued to be prepared on a going concern basis.

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For further details refer to the Balance Sheet and the SoFA in the Financial Statements of the Accounts that follow.

THE JULIAN TRUST

TRUSTEES’ REPORT

Funding Sources

We do not ask for and have not received grants from either central or local government and we pay business rates without discretionary relief. We continue to receive strong financial support from four main sources of voluntary donations: local businesses; community organisations, faith groups and individual donors including gift aid and legacies.

In this reporting year donations over £3,000 were received as follows:

  1. Patricia Briggs (Legacy)

  2. Patricia Briggs (Legacy) £ 34,518 2. Jack Grunwell (Legacy) £ 31,488

  3. HP £ 20,104

  4. Vera Dingley Brown (Legacy)

  5. £ 16,000

  6. Belly Laughs Bristol £ 10,200 6. The Batchworth Trust £ 10,000 7. Aha Labs £ 8,587 8. Neighbourly Co-op £ 6,303 9. Quartet Community Fund £ 5,000 10. Chipping Sodbury Golf Club £ 3,000

Note that this list excludes online donations made anonymously.

Reserves and Investment

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THE JULIAN TRUST TRUSTEES’ REPORT

6. PLANS FOR THE FUTURE – 2023/24 .

When setting objectives and assessing both operational and business risk we try to always keep in sight the needs of our beneficiaries. Therefore we are determined to only set realistic and practical short to medium term targets.

We intend to

  1. Investigate ways of staffing the shelter to open for a fifth night each week and for an eight night Christmas period.

  2. Develop new temporary arrangements with CIB for use of other areas of the building in addition to their office space which they are currently licenced to use.

  3. Upgrade financial software to provide better bookkeeping compatible with our accountant’s systems.

7. ACCOUNTS

TRUSTEES’ RESPONSIBILITIES

Trustees’ Responsibilities Statement

The Trustees (who are also directors of the charitable company for the purposes of company law) are responsible for preparing the Trustees’ Report and financial statements in accordance with applicable law and regulations.

Company law requires the Trustees to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period.

In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company’s transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the

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charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

THE JULIAN TRUST

TRUSTEES’ REPORT

Independent examiners

A resolution proposing the reappointment of Elliott Bunker as Independent examiners will be put to the next Annual General Meeting.

This above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime in Part 15 of the Companies Act 2006.

By Order of the Board

J H ROSEWELL Secretary

3rd August 2023

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Independent Examiner's Report to the Trustees of The Julian Trust

I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2023 which are set out on pages 10 to 17.

Responsibilities and basis of report

As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement Since the company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

………………………. Paul Cridland FCA

Elliott Bunker Ltd Chartered Accountants 61 Macrae Road Eden Business Park Ham Green Bristol BS20 0DD

Date 3 August 2023

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THE JULIAN TRUST STATEMENT OF FINANCIAL ACTIVITIES (including Income and Expenditure Account)

FOR THE YEAR ENDED MARCH 31, 2023

Notes
Income and endowments from:
Donations and legacies
Investments
Total income
Expenditure on:
Charitable activities
Net income/(expenditure) for
the year
3
Reconciliation of funds
Total funds brought forward

Total funds carried forward
Continuing operations		 Restricted Unrestricted
Total
Total
funds
funds
2023
2022
£
£
£
£
-
279,865
279,865
192,017
2,156 2,156
113
-
282,021
282,021
192,130
-
259,695 259,695
205,289
-
22,326 22,326
(13,159)
-1,015,396 1,015,396 1,028,055
-1,037,722 1,037,722
1,015,396		 Restricted Unrestricted
Total
Total
funds
funds
2023
2022
£
£
£
£
-
279,865
279,865
192,017
2,156 2,156
113
-
282,021
282,021
192,130
-
259,695 259,695
205,289
-
22,326 22,326
(13,159)
-1,015,396 1,015,396 1,028,055
-1,037,722 1,037,722
1,015,396		 Restricted Unrestricted
Total
Total
funds
funds
2023
2022
£
£
£
£
-
279,865
279,865
192,017
2,156 2,156
113
-
282,021
282,021
192,130
-
259,695 259,695
205,289
-
22,326 22,326
(13,159)
-1,015,396 1,015,396 1,028,055
-1,037,722 1,037,722
1,015,396

None of the charity's activities were acquired or discontinued during the above two financial years.

Total recognised gains and losses

The charity has no recognised gains or losses other than the surplus for the above two financial years.

The notes on pages 12 to 17 form part of these accounts.

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THE JULIAN TRUST

BALANCE SHEET
MARCH 31, 2023
Notes
Tangible fixed assets
4
Current assetsCash
at bank
Debtors and prepayments
Creditors: Amounts falling due
within one yearAccruals
Net current assets
Total net assets
Restricted funds
5
Unrestricted funds
6		 2023
£
559,897
467,875
13,106
480,981
3,156
477,825
1,037,722
-
1,037,722
1,037,722		 2022
£
646,826
366,312
4,577
370,889
2,319
368,570
1,015,396
-
1,015,396
1,015,396

The accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

For the financial year ended March 31, 2023 the company was entitled to exemption from audit under s. 477 Companies Act 2006 and no members have deposited a notice under s. 476 requiring an audit. The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

Approved by the board

...................... ……………. R O’Sullivan J M Oates Treasurer Chairperson Dated: 2[nd] August 2023

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Company registration number: 2084536

The notes on pages 12 to 17 form part of these accounts.

THE JULIAN TRUST NOTE TO THE ACCOUNTS AT MARCH 31, 2023 1 Accounting Policies

Accounting Convention

Basis of Preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The Julian Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.

Please note that rounding has been applied in the calculations.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor.

Income and endowments

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Expenditure

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered and is reported as part of the expenditure to which it relates. Expenditure on charitable activities comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It represents both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them, including the independent examiner’s fees and costs linked to the strategic management of the charity.

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THE JULIAN TRUST

NOTE TO THE ACCOUNTS AT MARCH 31, 2023

(continued)

Depreciation

Depreciation is provided on the following fixed assets, in equal installments at rates calculated to write off fixed assets over their useful lives, as follows:-

Equipment 20% per annum
Computer equipment 33% per annum
Building improvements 10% per annum

No depreciation is charged on the freehold property as in the opinion of the trustees its residual value will not be less than cost due to a proposed programme of regular maintenance.

Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

2. Information regarding trustees and employees

The trustees received no remuneration in the year (2022 - £nil).

Expenses totaling £3,499 (2022: £3,249) were reimbursed to 8 (2022: 4) trustees.

The average number of people employed by the charity during the year was nil (2022 - nil).

There were no readily identifiable donations from the trustees received without conditions in the year.

3. Net incoming resources

Net incoming resourcesarestated after charging
Independent examiner’s remuneration
Depreciation		 2023
£
800
86,929		 2022
£
780
87,945

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THE JULIAN TRUST NOTE TO THE ACCOUNTS AT MARCH 31, 2023

(continued)

4. Tangible fixed assets

Freehold Building Equipment Total property improvements

£ £ £ £
Cost
At April 1, 2022 167,763 884,585 27,346 1,079,694
Additions - - - -
Disposals - - - -
At March 31, 2023 167,763 884,585 27,346 1,079,694
Depreciation
At April 1, 2022 - 406,926 25,942 432,868
Charge for year - 86,399 530 86,929
Disposal - - - -
At March 31, 2023 - 493,325 26,472 519,797
Net book value
March 31, 2023 167,763 391,260 874 559,897
Net book value
March 31, 2022 167,763 477,659 1,404 646,826
5. Restricted funds
2023
£
At April 1, 2022 and March 31, 2023 -
6. Unrestricted funds
Free Fixed Designated Total reserves assets funds
£ £ £ £
Balance b/fwd at April 1, 2022 218,570 646,826 150,000 1,015,396
Movement in the year 181,655 (86,929) (72,400) 22,326
Transfers - - - -
Balance c/fwd at March 31, 2023 400,225 559,897 77,600 1,037,722

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THE JULIAN TRUST

NOTES TO THE ACCOUNTS AT MARCH 31, 2023

(continued)

7. Designated funds

To account for unforeseen circumstances, as in previous years, we have decided to set aside money to finance any major expense to adapt our facilities to meet future needs. We have designated £77,600 for this purpose.

8. Analysis of net assets between funds

Restricted Unrestricted
Total £ £
£
Tangible fixed assets - 559,897 559,897
Current assets - 480,981 480,981
Current liabilities - (3,156) (3,156)
Net assets at March 31, 2023 - 1,037,722 1,037,722

9. Grants to other charities and charitable causes

We have from time to time made grants to other charities when we have surplus funds and can see that those charities can use those funds towards the same charitable objects as our own.

When COVID-19 restrictions prevented us from running the shelter we sought ways to support the work we were no longer able to do ourselves. This year we donated a further £43,407 towards the cost of continuing safe accommodation for 9 people with No Recourse to Public Funds (NRPF) to Bristol City Council.

10. Capital commitments

At the balance sheet date the Trust has not entered into binding agreements for capital expenditure.

11. Contingent liability

As part of the agreement with Caring in Bristol for the purchase of the Night Shelter premises, the Trust undertook to pay that charity 50% of any surplus on disposal, should the building be sold within 15 years; that is by March 2029.

12 . Legal status of the Trust

The Trust is a Company Limited by Guarantee and has no share capital. In the event of the charity being wound up the liability in respect of the guarantee is limited to £1 for each member.

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THE JULIAN TRUST

DETAILED INCOME AND EXPENDITURE ACCOUNT

YEAR ENDED MARCH 31, 2023

Restricted Unrestricted Total Total
funds funds
2023 2023 2023 2022
£ £ £ £
Income:
Donations and legacies:
Corporate gifts -
43,998		 43,998 16,802
Charitable gifts -
10,515		 10,515 15,000
Churches -
7,004		 7,004 4,112
Community organisations -
13,772		 13,772 4,774
Personal gifts -
73,494		 73,494 41,061
Events and online donations -
52,471		 52,471 46,003
Legacies -
68,138		 68,138 53,485
Members subscriptions -
273		 273 283
Caring in Bristol 4,200 4,200 2,497
Donated food stuffs and cleaning materials - 6,000 6,000 8,000
- 279,865 279,865 192,017
Investment income - 2,156 2,156 113
Total income - 282,021 282,021 192,130

Note : Where appropriate the income above includes Gift Aid received.

|16 |Page THE JULIAN TRUST||||| |---|---|---|---|---| |DETAILED INCOME AND EXPENDITURE|ACCOUNT |YEAR ENDED|MARCH 31, 2023|| ||Restricted|Unrestricted|Total|Total| ||funds|funds|2023|2022| ||£|£|£|£| |Expenditure||||| |Charitable activities||8,579|8,579
|905| |Food and bedding|-|||| |Donated food stuffs and cleaning materials|-|6,000|6,000
|8,000| |Grants to other charities|-|43,407|43,407
|53,407| |Premises costs:||||| |Rates|-|2,611|2,611|2,611| |Water and sewerage rates|-|3,935|3,935|3,173| |Cleaning and refuse|-|12,206|12,206|12,416| |Light and heat|-|6,782|6,782|6,915| |Repairs, alterations and equipment|-|74,917|74,917|22,110| |Depreciation property improvements|-|86,399|86,399|86,399| |Administration costs:||||| |Printing, postage and stationery|-|311|311|148| |Telephone, internet and web|-|1,360|1,360|1,561| |Asset and liability insurance|-|3,956|3,956
|4,225| |Sundries and travel|-|383|383|278| |Training and volunteer costs|-|1,308|1,308|453| |Fundraising costs|-|583|583|240| |Depreciation|-|530|530|1,546| ||-|253,267|253,267|204,387| |Governance costs||||| |Independent examination
|-|2,220|800|780| |AGM costs|-|175|175|82| |Professional fees|-|4,033|5,453|40| |Secretarial expenses|-|-|-|-| ||-|6,428|6,428|902|

Total expenditure
-
Net income/(expenditure)
-		 259,695
22,326		 259,695 205,289

22,326 (13,159)

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