CHARITY REGISTRATION NO. 294688 THE STANTON BALLARD CHARITABLE TRUST ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2021 INDEX Page 1to3 Report of the Trustees Staterngnt of Flnanclal A¢tivities Balance Sheet Notes to the Accounts Independent Examiner's Report 6t011 12 THE STAirfoN BALLARD CHARITABLE TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5 APRIL 2021 REFERENCE AND ADMINISTRATIVE DETAILS CHARITY: The Stanton Ballard Charltable Trust CHARITY REGISTRATION NO: 294688 CONSTITUTION: Primarily, charilabfe purposes connected with the City of Oxford and its immediate neighbourhood and its inhabilanls as the Trustees shall from tlme to time at their discTetion determine andlor such other charitable purposes Iwhelher or not connected to the City of Oxford and its inhabitants as the Trustees shall in like manner delerminel TRUSTEES: Life Trustee.. Mrs Mary Tate appointed by Stanton Ballard de¢'d Ordinary Trustees.. Mr John Martin Mr Tony Woodward Mr Howard Minns Mr Christopher Impey Mr Richard Wilsdon Mr Garelh Thomas - appointed by Trustees - appointed by Oxford Rotary appointed by Trustees - appointed by Trustees appointed by Tnjslees appointed by Trustees SECRETARY: Mrs Janet Minns POBox81 Oxford OX4 4ZA ADVISORS: Bankers.. Lloyds Bank plc PO.Box 1000 Andover BX11LT Solicltors.. Knights Professional Services Ltd Midland House West Way Oxford OX2 OPH Tel: 01865 811700 Independent examiner.. Crilchleys Audit LLP Beaver House 23-38 Hythe Bridge Street Oxford OX12EP Tel= 01865 261100 THE STANTON BALLARD CHARITABLE TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5 APRIL 2021 STRUCTURE. GOVERNANCE AND MANAGEMENT The Trust was established by Trust Deed dated 16 May 1986. The Trust was registered as a Charlty on 25 June 1986, ils registration number being 294688. The Trustee body consists of the Life Trustee named above who was appointed by the Settlor. a Representative of Rotary Club of Oxford and any additional trustees appointed by the Tiuslees (provided that the total number of Trustees does not exceed 151. The suitability for post of potential new trustees is considered by the existing Board members. including their qualifications for the role. Particular emphasls is placed upon the appointment of Trustees with knowledge and experience relevant lo the Charitiy's activities. Candidates musl receive a majority vole from other Board members to be elected. Rlsk Mangement The Trustees have identif￿d the Major risks which rnay affect the Charity and have taken reasonable steps lo mitgiate those risks. Objectives and actlvltles The objectives of the Charity are primarily charitable purposes connected with the City of Oxford and Its immediate neighbourh¢)od and ils inhabitants as the Trustees shall from lime to time at their discretion delemiine ancuor such other charitable purposes (whether or not connected with the City of Oxford and its inhabitants as the Trusttes shall in like manner determine). The Trustees have been meticulous Sir￿ the death of the settlor in having yearly accounts prepared and examined by independent accountants and their reponsibililies for proper dealing with the Charity's business are tsken very seriously. The Trustees meet approximately every 10 weeks to consider the applicab'ons., their average attendance is five. The Truslees confirm that they have referred to the guidance contained in the Charity Commisslon's general guidance on public benefit when reviewing the Trust's aims and objectives and in planning future acts'vilies and setting the grant making policy for the year. Achievements and Perfomiance During the year, grants tolalling £101.081 {2020.' £99,588) were made for a wide range of charitable purposes, mainly to Oxfordshire based charities and voluntsry organisalions. Financial Review Total incoming resour¢es for the year ended 5th April 2020 were £197,588 and grants distributed totslled £101,081 Administration expenses, including governance costs amounted to £11.724 All grants are itemised in the Minutes of Meetings. The freehold and leasehold properbes, which are held for investment, have been included in the accounts at market value. All the residential properties and the commercial propety were revalued in June 2020. The Trustees held the assets of the Trust in accordance with their powers during the year. The Trustees have absolute discretion lo invest the funds of the Tiust. No restrieb'ons are placed on these powers. They have delegated the management of investments to stockbrokers Chades Stanley. All the shares owned by the Trust at 5th April 2021 are shown in these accounts al their market value. THE STANTON BALLARD CHARITABLE TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5 APRIL 2021 ICONTINUEDI Regorves Pollcy The Trust ha5 a policy of retaining sufficient unresth.cled ￿SelveS lo fin8n¢e its p18nned programme and meet its future financial obligations. For Ihis purpose. the Trustees have gslablishe(I systems to monitor finantial perfomiancg and to forecast the fulure commitments and reserves for a minimum of 18 months ahead. Wher8 any potential shortfall idenlrfied, Ihe Trust has a policy of amending future activities or oJiting overhead costs in order lo maintain a sufficAenl level of unrestricted reserves. This policy is reviewed on an annual basis. TRUSTEES. RESPONSIBILITIES Charity law requires the Trustees to prepare accounts for each financial yeai which gi￿ a truè and fair view of the stsle of affairs of the Trust and of the surplus or deficbt of the Trust for that period. In preparing those 8c¢ounls, the Trustees are Tequired lo= select suitable accourting policies and apply them consistent make ludgem8nts and estimates that are reasonable and prudent state whether applicable accounting standards and ststemènts of reeommended practice hav¢ been followed. subiecl to any departures dlsclosed and explained in the financial statements.. and prepare the accounts on the going-concern basis unless f( is inappropriate to presume thatthe Trust will ¢ont6nue in operalional existence. The Trustees a￿ responsible for keeping proper aceounling records which disclose with reasonablè accuracy at any time the financtal position of the Trust and to enable them to ensure that the accounts omplywith the CharitTe5 Act 2011. They are also responsible for safeguarding the assets of the Trust and hence fortaking reasonable steps for the prevention and detection of fraud and other wregularilies. Signed on behaw of the Trustees ........... Mr8 M Tate, Chaiman. Date signed THE STANTON BALLARD CHARITABLE TRUST STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 6 APRIL 2021 Unrestrlcted funds Bullding fund Total funds 2021 Tolal nd5 2020 Gèneral income Capltal account Note INCOME AND ENDOWMENTS Income from other tradlng actlvltles Rental incnme- ￿sIdential - tornrnercial Listed investment income Bank interest 167,885 13.500 16.203 167.885 13,500 16.203 164, T96 19,500 17.267 182 TOTAL INCOME AND ENDOWAIENTS 197,588 197,588 201,745 EXPEND Expenditure on charitable a¢tlvitie$ Charitats￿ purposes in and around the City of Oxford Expenditure on raising funds Property C03ts- residential 112,805 112,805 113.677 43.304 51,640 eo.053 TOTAL RESOURCES EXPENDED 156,1C 6,336 173 730 NET IN¢OME IEXPENDITUREI BEFORE G￿Ns IAND LOSSES ON INVESThIEI4TS 41.479 18,3%) 33,143 24015 NET GAINS ILOSSESI ON INVESTMENTS Realised gain5 on li5t8d investments Unrealised gains on listed investments 7.029 78.663 7,029 78,663 (88,643) NET INCOME IEXPENDITUREI 41.479 18.3361 85,6¥2 118,835 (60,717) Transfer be￿en fun(Js 18.3%) 8.338 Incomelcapital equalisation transfer 155,6441 55,644 Gain$ Ilossesl on revaluation of fixed assets NET MOVEMENT IN FUNDS 122,5011 141.336 118.635 120,7171 OPENING FUND BALANCES 57,Tl8 30.000 5,066,290 5.154,C68 5,174.785 CLOSING FUND BALANCES 35,277 30,000 5,207.626 s,272,￿3 154,068 IHEsfANTON BALLARD CHAR￿ABLE IRUST BALANCE SHEEf AS ATS APRIL 2021 20 FIXED ASSETS Tangible assets Property Mivesknenls Lkled investments 4,835,000 572.626 4,635,OCiI 431,290 ¢LIRRYNT ASSETS Sundry debtorsand prEpayrnent5 Lloyd$ account In¥astmenl ￿Unt 2.205 65.957 16.149 2.061 80.n4 16,528 84.311 99 363 CURRENT LIABILlfES Sundry uedltors antt acuua15 85 NET CURRENT ASSEts 85.277 87,778 NET ASSErs 5.272.908 &154.068 REPRÈSENTING FUNDSOFThE¢HARrrY Cap¢alac¢ouni Income aryx)unt Bwl¢Jing maintenance 5.207.626 35.277 30.000 4066.290 57.7T8 30,OQO 5 272 903 &154.068 The notes on page5 6t0 11 ft)rffl part ollhe5e dr4xxJnls. These ￿r*)￿tsWere appr y ljeTnE*¢e&on Trn8lee Twslee THE STANTON BALLARD CHARITABLE TRUST NOTES TO THE ACCOUNTS FOR THE YEAR ENDED S APRIL 2021 1 ACCOUNTING POLICIES a) Basis of Accounting The accounts are prepared under the historical cost convenb'on. as modified by the valuations of investments, and in compliance with applicable accounting standards. In preparing the accounts the charity has followed best practice as laid down in the Charities Act 2011 and the Statement of Recommended Practr'ce ISORP}"Accounting and Reporting by Charities" {Revised 20191. b) Incomlng resource5 Incoming resources are generally recognised on a receivable basis and are reported gross of related expenditure. where the amounts is reasonably certain and when there is adequate certainty of receipt. The following specffic policies are applied lo partrcular categories of income= Income arising on investrnents. together wlh the associated tax credit is recognised when received. Income from property rent is accounted for in ￿pect of the period lo which it relates, and is included gross of propety ¢o$ts. c) Investment assets Investments are included in the balance sheet al market value. Galns or josses arising on revaluation to market value are credited or charged in the Slalement of Financial Activities as they arise. d) Flxed assets Deprecialion is calculated using the followng rates and basis to write off the Gosl of fixed assets over the expected useful lives.. Office equipment 33 113 QA straight line Furniture and fittings 33 113 % straight line el Resources expended Resourses expended are accounted for on an accruals basis and gross of any related income. They are classified under headings that aggregate all costs related lo the category. Where costs cannot be directly attributed to particular headings, they have been allocated to aotivities on a basis consistent with use of the resources. Costs of generating funds comprise the Costs associated with the management and administration of the Trust's properties. Costs of charitable activities includes grants paid and other direct costs. Governance costs include those costs, such as statutory audit and legal and professional fees, associated with constitutional and statutory requirements. n Fund accounting Details and nature of each fund are set out in note 11. THE STANTON BALLARD CHARITABLE TRUST NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2021 GRANTS MADE Grants made during the year tolalled a value of £101,081 12020 £99,588) considered by the Board of Trustees and each grant made is itemised in the minutes of meetings. See note S. TRUSTEES REMUNERATION AND REIMBURSED EXPENSES No ￿MuneratiOn was paid to the Truslees during the year and £267112020.. £2111 was reimbursed to them in respect of expenses incurred. Trustees, and Offl￿rS, liability Insuran￿ of £1,53312020.. £1,532) was paid on their behalf. During the year, a close family member of one of the Trustees received remuneration of £3,00012020.' £3,000} for secretarial servi￿$ and £18212020.. £179} lor reimbursed expenses. CHARITABLE ACTniiTIES 2021 2020 Charltable purposes In and oround the City of Oxford: Grants (see note 51 Postage, slalionery & telephone Bank charges and interest Legal and professional fees Property revaluation fee Liabi5ity insurance Secretarial services Auditors fee 101,081 682 99,588 735 91 4,651 2,520 1,532 3,000 1,560 4,789 1,533 3.000 1,720 112,805 113,677 THE STANTON BALLARD CHARITABLE TRUST NOTES TO THE ACCOUNTS FOR THE YEAR ENDED S APRIL 2021 GRANTS 2021 2020 Trusts and Advice Cenlres- Aspire Barton Family Centre Blackbird Leys Neighbour Support Citizens Advice Connection Elmore Team Homeless Oxfordshire Rose Hill & Donninglon Advice Centre Sovreign Housing Health Centres & Medical - Abingdon Mallhouse Surgery Social, Mentsl & Disability Services- Oxfordshire County Council Oxfordshire Learning Disabilitylmental Health Trust other organisabons - ABF Soldiers, chanty Action Research Alzheimers Research Archway Foundabon Atthe Bus Bntish Dyslexics British Red Cross Caudwell Children Cerebral Palsy plus hildren Heard & Seen Clear Sky Cowley Road Camival Downs Syndrome Edge Housing Emmaus Enrych Fight Against Blindness Flexicare Footsteps Foundation Rozen Light Gatehouse Handicapped Children Happy 08yS Helen & Douglas House Independent Age Jennie's Children Life Education Maggies Marie Curie My Life my Choice Museum of Oxford Nab"on81 Deaf Children Newlife Orchestra of St.John Oxford Association for the Blind Oxford & District Mencap Oxford Food Bank Oxfordshire Mind Oxford Phab Club Oxford Youth Peeple Pathway WorkshoplRAW Police Community Clubs React Shine Sobell House Hospice Soundaboul Sunny Days Thomley Activity Viva Willow Yellow Submanne Other grants < £1000 900 2,500 4,435 10,373 1.631 6,103 3,478 1,291 5,288 2,251 10,520 1.322 4,970 11.556 1,858 16,434 250 7.OT1 2,750 850 1,849 7,620 1.000 7,500 1.000 1.000 1,500 1.000 500 2.000 1.000 1,000 1.000 I,(￿0 2,000 1,000 1,000 1,000 1,500 1,000 1,000 500 1.000 1,000 2.000 2,000 1,000 1,000 1,000 1,500 1,000 1.000 1,000 1,000 1,000 1,000 I,ooo 1.000 1,000 1.000 1,0(10 1,000 1.000 1,000 1.000 2,000 1.000 1,000 500 1,000 250 1,000 1,000 1.000 1,000 1.000 1,000 1,000 18,461 1.000 1.000 14,615 101,081 99.588 THE STANTOM BALLARD CHARITABLE TRUST WOTES TO THEACCOUNYS FOR TrIE YEAR E140ED 5 APRIL 2021 TANGIBLE FIXEDASSETS Of¢lce Ipm•nt Flxtur8$ & fittlngs T4)tal Cost A16 Aprl 2020 and 5April Wd1 protiatson At 6April 2020 and SWI 2021 MEt book value At 6Awl 2020 Skn12021 3.107 8.369 11,476 3.107 8.369 11,476 PROPERTY114VESThIENTS Re8ld•ntial CornTheTcial Totsl 2020 Cost At 8Apn"12020 At 5April 2021 1.565.924 1.565.924 55.000 55.000 1,620,924 1,$20,924 1,620,924 Marketvalue At6 April 2020 Revaluation At SApril 2021 4,38s,orK 250.orx) 4.635.000 4.595.0 40.000 4.635.OLY> 4.385,( 250.0 4.635.000 Al re5Kl£nlwl wopertles and the cOmmert￿ WLwettyvRre revdued in June2020. Iw was cATried (yjt by Property Forrnula, a RICSrfjglstered ¥8lLW. LISTED INVESTME14TS 202Q Opening martel value Addibons n ye Disp05aL4 in yeBral ¢pening matket valL* orcost in year Ntl unr8ali$ed gainsl 00¥5esl 431,290 98,2Q6 (35.5￿) 78.663 453,263 83.518 (16.848) 188.6431 a054ng mllrkel value Realisod 98in8 on dispo$8 Di$pJsal$ ￿ yearaiowing rn8rketV8hJe or cost h year S*e pr(￿80 S72.626 431.290 135.5331 42.562 116.816) 16.759 Not reall￿ galnsl Iloss8$1 7.029 9 DEBTORS 2021 2020 Otr*rdebt¢rs 1061 2.061 10 CReDifoRS 2021 2020 Aoxuals Ull￿d grants 6.964 13,070 5.085 It.585 10 THE STANTON BALLARD CHARFTABLE TRUST NOTes TO THE ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2021 Gen*Tal In¢ome Building fund C8pItsI account 11 FUNDS Total No Slaternent of funds- At S April 2020 57,778 30,LhJO 5,Q66,290 5,154,068 In¢ome ExpBndlturg Listed investment gain5 Tiansfers Equali5ation transfer 197,588 1156.1091 197,588 1164.4451 85,692 18,3361 85,692 18.3361 155.6441 8,336 55.644 At 5 Ap￿1 2021 35,277 So.￿0 5,207.626 5.272.903 Fund baLqnces at 5 Apnl 2021 are represented by- Pioperty investments L￿sted Investments Current a$$ets Current liabilitie$ 4,635,000 572,626 4.635.000 572,626 84,311 119.0341 54.311 119.0341 30,0 Ttttal net assets 35,277 30.000 5 207.626 5,2n,w3 All of the Trusts funds are unrestricted, but they are éesvJnated for usa as follows.. Incorne account to be used for income expenditure in furtherano of th& ¢hariV5 objects Bulldlng fund t¢ be used for costs related to the inve$lmenl properly CopRal a¢¢ount to be u58d for property and listed Investsnents. and related gains and losses 12 LEGACIES Th& charity ha$ prevK)u$ly received a ¥ubstantial legaw co1￿*t￿ng of shares N*th a probate value of £968,4S8. All the shares Own￿ by the Trust at 5 April 2021 are showk) in thesp aGGoun15 at their rnathl value. 11 THE STANTON BALLARD CHARITABLE TRUST NOTES TO THE ACCOUNTS FOR THE YEAR ENDED S APRIL 2021 14 2020 COMPARATIVE STATEME￿ OF FINANCIAL ACTIVITIES Unrestrlcted funds General Bullding Income fund Total funds 2020 Total fund5 2019 C8pItsI a¢¢ount Nots INCOME AND ENDOWMENTS Income from other tradln9 aetiviti•s Rental income- residential rnrner¢ial Listed investment income Bank interest 164,796 19,500 17.267 182 164,796 19.500 17,267 182 155,928 10,500 17,065 loo TOTAL INCOME AND ENDOWhlENTS 201.745 201.745 183,593 EXPE DITURE Ex￿nditUre on eharitable actsvlties Charitsble purposes in and around the City ol Oxford Expenditure on raising funds Property costs- residential 113,677 113,877 78,945 45.550 14.503 60.053 76.262 TOTAL RESOURCES EXPENOED 159,227 14,503 155,207 NET IIICOME IEXPENDITUREI BEFORE GAINS AND LOSSES ON INVESTMENTS 42,518 114,5031 28,015 28.386 NET GAINS ILO$SESI ON INVESTMeNTS Realised gains on listed investments Unrèalistd gain5 on listsd ¢nVeSt￿nts 1891 188,6431 1691 188,6431 25,738 NeT IN¢oMe IEXPENDITUREI 42.518 114.5031 188,7321 160,7171 54.820 Transfer betrRen funds I14,5￿3) 14.503 Incomelcapital equalisalion transfer 166,7591 66.759 Gains (19ss￿l on revaluation of fixed assets 40,0 (568) NET MOVEMENT IN FUNDS 138,7441 18,027 120.7171 54,252 OPENING FUND BALANCES 96.522 30.000 5,048,263 5.174.785 5, 120.533 CLOSING FUND BALANCES 57,778 30.000 5,066,290 5,154.068 5. 174,785 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE STANTON 8ALLARD CHARrrABLE TRUST I report on the accounts of the Charity for the year ended 5 April 2021, which a￿ set out on pages 4 to 11. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requ1￿mentS of the Charities Act 20111.the ACYI I report in ￿Spe¢l of my examination of the Trustee's accounts carTred out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under Section 14515}Ibl of the 2011 Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have corne to my attention in connection wth the examination giving me cause to believe that in any material respect {11 accounting records were not kept in respect of the TN$l as required by section 130 of the Act., or {2) the accounts do not ac¢ord with those records. or 131 the accounts do not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fair view, which is not a matter considered as part of an independent examination. I have no concems and have ¢ome across other matters in Connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Name of principal.. Name of firm". Relevant professional body.. Address.. Katherine Wilkes FCA Critchleys Audit LLP Institute of Chartered Accountants in England and Wales Beaver House, 23-38 Hythe Bridge Street, Oxford. Dale.. 30 September 2021