## Trustees' Annual Report ## For the period **----- Start of picture text -----**
From (start date) 0 1 0 4 2 4 to end date 3 1 0 3 2 5
Section A Reference and administration details
Charity name 89th Reading (Milestone Wood) Scout Group
Other names the charity is known by The 89th
Registered charity number (if any) 2 9 4 4 8 6
HQ registration number
Charity’s principal address 89th Reading Scouts HQ
Jefferson Close, Emmer Green,
Reading
Postcode R G 4 8 U S
**----- End of picture text -----**
Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Robin Kent|Group ScoutLeader|| ||Colin Blount|Chair|| ||Bill Foster|Treasurer|| ||Richard Chambers|Administrator|11/06/2024-31/01/2025| ||John Wright||| ||Julian Rae||| ||Nicholas Willenbrock||| ||Natalie McCabe||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 89th Reading (Milestone Wood) Scout Group Annual Report ## **Section B** ## **Structure, governance and management** Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The 89th Reading Scout Council is the electoral body that supports Scouting at the 89th. It is the body to which the Trustee Board is accountable. The Trustee Board is a team of volunteers who work together, as charity Trustees, to make sure the Scouts is run safely and legally. At the heart of their role is a focus on strategy, performance and assurance. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules (POR) of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The Group is managed by the Group Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Policies and procedures adopted for: Treasurer and 6 Trustees (including 1 Ex Officio Trustees, a) the induction and training of trustees; b) and 5 elected Trustees) and meets once every term. trustee' consideration of major risks and the systems and procedures to manage Members of the Trustee Board complete Being a Scouts them Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. They are supported by a managemnet team who are responsible for areas such as the building, H&S, waiting list and subscriptions. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. 2 89th Reading (Milestone Wood) Scout Group Annual Report |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control.**A full audit of the premises and
grounds was carried out using the Scoiut Association
template in 2024. The Group Trustee Board has identified
the major risks to which they believe the Group is exposed,
these have been reviewed and systems have been
established to mitigate against them. The main areas of
concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities. Risk
Assessments for fixed activity equipment are regular
reviewed and updated and a scedule maintained.
Reduced income. The Group is primarily reliant upon
income from subscriptions, the letting of the buikding and
activity centre to other groups and users, and fundraising.
The group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.| 3 89th Reading (Milestone Wood) Scout Group Annual Report |**Section C**|**Objectives and activities**| |---|---| |Additional details of the objectives and activities (optional information but encouraged as best practice)
You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
Wherever possible we focus on outdoor activities, including
hikes, camps, expeditions and adventurous activities for all
groups.
The delivery of scouting activities at the 89th is through
volunteers. Without the dedication and support of all the
adult volunteers in the many and varied roles that they
undertake, we would not be able to offer the quality and
variety of activities we currently deliver. We currently have
over 50 active volunteers and we are continuing to attract
new adult volunteers and look forward to welcoming more in
~~the future.~~
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Summary of the objects of the charity set
out in its governing document
**The Purpose of Scouting**
The charitable object of the 89th Reading Scout Group (the
89th) is to promote the development of young people in
achieving their full physical, intellectual social and spiritual
potential as individuals, as responsible citizens and as
members of their local, national and international
communities.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
This is achieved by weekly unit meetings following Scouting
Programmes across 2 Beaver Colonies, 3 Cub Packs, 3
Scout Troops and an associated District Explorer Unit that
meets at the 89th. In total over 200 young people per week
experience Scouting at the 89th Reading. Scouting takes
place when young people, in partnership with adults, work
together based on the values of
Scouting; and
• Enjoy what they do and have fun.
• Take part in activities indoors and outdoors.
• Learn by doing.
• Take responsibility and make choices.
• Undertake new and challenging activities; and
• Make and live by their promise.
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
The charitable object of the 89th Reading Scout Group (the
89th) is to promote the development of young people in
achieving their full physical, intellectual social and spiritual
potential as individuals, as responsible citizens and as
members of their local, national and international
communities.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.| ||| ||This is achieved by weekly unit meetings following Scouting
Programmes across 2 Beaver Colonies, 3 Cub Packs, 3
Scout Troops and an associated District Explorer Unit that
meets at the 89th. In total over 200 young people per week
experience Scouting at the 89th Reading. Scouting takes
place when young people, in partnership with adults, work
together based on the values of
Scouting; and
• Enjoy what they do and have fun.
• Take part in activities indoors and outdoors.
• Learn by doing.
• Take responsibility and make choices.
• Undertake new and challenging activities; and
• Make and live by their promise.| ||Wherever possible we focus on outdoor activities, including
hikes, camps, expeditions and adventurous activities for all
groups.
The delivery of scouting activities at the 89th is through
volunteers. Without the dedication and support of all the
adult volunteers in the many and varied roles that they
undertake, we would not be able to offer the quality and
variety of activities we currently deliver. We currently have
over 50 active volunteers and we are continuing to attract
new adult volunteers and look forward to welcoming more in
~~the future.~~| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| 4 89th Reading (Milestone Wood) Scout Group Annual Report |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||**Chair’s Statement:**
A hugely successful year in which we have provided
Scouting to around 220 young people each week which has
only been possible because of the support of approximately
50 adult volunteers.
I would like to thank all those volunteers and young leaders
for the time and effort they have put into the Group over the
past 12 months and of course a thank you to Robin Kent the
Group Lead Volunteer who manages all the volunteers and
keeps them focused on providing for the young people
Thanks also to all the members of the Trustee Board and
Management Team for their hard work in looking after what I
term the “business” side of the group which allows the
section volunteers to focus their time on working directly with
the young people.
The Group finances are, as can be seen from the accounts,
in a good stable order. Thanks to Bill for his work throughout
the year for this and for building a budget this last year that
we have managed to stick to.
At the last AGM we mentioned that we were looking at the
possibility of introducing the younger Squirrels section into
the Group. This is still a plan for the future but currently we
are struggling to find experienced leaders that are available
at the earlier time slot that this younger group would need to
run at.
The waiting list for the Group has stabilised well and by the
end of this year we envisage will be under control with no
one of scouting age not being offered a place.
We have expanded the Scout numbers this year with the
opening of the Galahad troop and with the waiting list
becoming under control it is likely that later during the year
we will consolidate the 3 Cub packs back down to the 2
packs we ran with before the “covid bulge”
So again, a very big thankyou to all those that make the 89th
the amazing Group that it is.| 5 89th Reading (Milestone Wood) Scout Group Annual Report |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You**may choose**to include additional
information, where relevant, about:
• investment policy and objectives;
**Investment Policy**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
The Group held reserves of £10,141 on deposit with instrant
access at the financial year end. This is in line with the level
required for operating expenses.
**Reserves Policy**
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum equivalent to 12 months running costs, circa £10,000.
• how expenditure has supported the key
objectives of the charity;
Brief statement of the charity’s policy on
reserves
The Group Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements.
There are no designated funds
There are no funds in deficit
• the charity’s principal sources of funds
(including any fundraising);|The Group held reserves of £10,141 on deposit with instrant
access at the financial year end. This is in line with the level
required for operating expenses.
**Reserves Policy**
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum equivalent to 12 months running costs, circa £10,000.
There are no designated funds| ||| ||There are no funds in deficit| ||**Investment Policy**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.

The Group Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements.
| ||| |**Section F**|**Other Optional Information**| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||Continued reduction of Waiting List. Managemnet of the
Covid Bubble through the Group. Management of, and
reporting against, new detailed budget. Continue to review
potential provision of Squirrels.| 6 89th Reading (Milestone Wood) Scout Group Annual Report ## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|_Colin Blount_
_Robin Kent_|_Colin Blount_
_Robin Kent_|_Colin Blount_
_Robin Kent_|_Colin Blount_
_Robin Kent_|_Colin Blount_
_Robin Kent_|_Colin Blount_
_Robin Kent_|_Colin Blount_
_Robin Kent_| |---|---|---|---|---|---|---|---| ||||||||| ||Colin Blount||||||Robin Kent| ||||||||| ||Chair||||||GroupScout Leader| ||1
4
0
6
2
5||||||| ||1|4|0|6|2|5|| 7 89th Reading (Milestone Wood) Scout Group Annual Report ## **89th Reading (Milestone Wood) Scout Group** ## **Statement of Assets & Liabilities as at 31st March 2025** |**Fixed Assets**
Premises
Camping Equipment and Premise Contents
Climbing Equipment
Fixed Activity Equipment
Trailers
**Current Assets**
**Bank Accounts**
00027869
Main account
00101692
Gold Sav Acc
**Current Liabilities**
Accruals
District Loan
Creditor Income in Advance
**TOTAL ASSET VALUE AS AT 31st MARCH**
**Capital Account**
Profit and Loss account brought forward
Revaluation Surplus
Net profit for the year adj for deprec
Total funds|**2024/5**
**£**
745,778
14,592
5,376
107,918
-
**873,664**
31,314
10,141
-
-
-
-
-
-
**41,455**
**915,119**
0
0
0
0
**915,119**
539,374
365,000
10,745
**915,119**|**2024/5**
**£**
745,778
14,592
5,376
107,918
-
**873,664**
31,314
10,141
-
-
-
-
-
-
**41,455**
**915,119**
0
0
0
0
**915,119**
539,374
365,000
10,745
**915,119**|**2023/4**
**£**
740,000
17,024
4,514
107,836
1,500
**870,875**
31,499
2,001
-
-
-
-
-
-
**33,500**
**904,374**
0
0
0

0
**904,374**
534,204
365,000
5,171
**904,374**|**2023/4**
**£**
740,000
17,024
4,514
107,836
1,500
**870,875**
31,499
2,001
-
-
-
-
-
-
**33,500**
**904,374**
0
0
0

0
**904,374**
534,204
365,000
5,171
**904,374**| |---|---|---|---|---| ||**873,664**
31,314
10,141
-
-
-
-
-
-||**870,875**
31,499
2,001
-
-
-
-
-
-|| ||**41,455**
0
0
0||**33,500**
0
0
0
|| |||**915,119**||**904,374**| |||539,374
365,000
10,745||534,204
365,000
5,171| |||**915,119**||**904,374**| Page 1 of 4 ## **89th Reading Scouts - Receipts and Payments** ## **Receipts and Payments Summary for the Year Ending 31st March 2025** |**Income**
Subscriptions Received
Donations and grants received
Gift Aid
Hall/Site rental
Neckers
Unit Outings
Less Capitation paid
**Total Income**
**Expenses**
Activities
Consumables
Activities
Health and Safety
Activities
Jamboree
Activities
Other
Activities
Unit Expenditure
Admin
Bank Charges
Admin
Insurances
Admin
Other incl Licences
Admin
Stationery
Admin
Website /Broadband
Premises
Cleaning
Premises
Electricity
Premises
Fire/Security
Premises
First Aid/H & S
Premises
General Rates
Premises
Water charges
Premises
Repairs & Maintenance
Premises
Telephone
Premises
Waste Removal
Premises
Badges & Neckers
Premises
Equipment
**Total Expenditure**
**Net profit for the year**|**2024/5**
**£**
30,965
11,757
6,259
10,578
324
15,447
(12,355)
**62,975**
1,092
1,126
-
6,217
16,282
60
1,659
216
55
543
3,300
4,093
418
59
89
569
8,614
-
499
2,820
-
**47,711**
**15,264**|**2023/24**
**£**
25,400
3,604
6,932
10,447
505
10,254
(9,611)| |---|---|---| |||**47,529**
748
1,176
450
1,168
13,001
60
1,485
393
20
594
3,000
4,107
509
136
85
707
9,198
-
460
2,970
-| |||**40,265**| |||**7,265**| Page 2 of 4 ## **89th Reading Scouts - Receipts and Payments** ## **Receipts and Payments Summary for the Year Ending 31st March 2025** |Profit per P&L
Deprec written off Assets
Add Back
Unity Combined Insurance
£1564.51 paid for 26/7/24 to 25/7/25
116 days prepaid = £1564.5/365*116
Unity Personal Accident and Medical Expenses
£94 for the period 01/2/25 to 31/1/26
306 days prepaid = £94.00/365*306
PPLPRS Music Licence
£209.56 paid for 18/2/25 to 17/2/26
323 days prepaid = £215.84/365*323
Less
Unity Personal Accident and Medical expenses
Unity Combined Insurance
PPLPRS Music Licence
Profit Adjustment prior years|**2024/5**
15,264
(4,171)
**497**
**79**
**191**
(79)
(442)
(185)
(409)
**10,745**
**Reverse 2023/24**|**2023/4**
**£**
7,265
(2,260)
442
79
185
(77)
(295)
(167)
5,171
**Reverse 2022/23**| |---|---|---| Page 3 of 4 ## **89th Reading Scouts - Milestone Woods** ## **Bank Summary for the Year Ending 31st March 2025** |Total Receipts for Year
Total Payments for Year
Net Bank movement for the Year
Cash and Bank Balances Brought Forward
Cash and Bank Balances Carried Forward
Balance as statement
Curr Acc
Balance as statement
Sav Acc
Balance as statement
Total
Difference|**2024/5**
**£**
**75,330.28**
**67,375.35**| |---|---| ||**7,954.93**
**33,499.78**| ||**41,454.71**| ||**31,314.19**
**10,140.52**| ||**41,454.71**| ||**0.00**| Page 4 of 4 ## Scrutineer's report to the trustees ## **Scrutineer's Report to the Trustees of** **89[th] Reading (Milestone Wood) Scout Group** I report on the accounts of the Group/District for the year ended 31[st] March 2025 ## Respective responsibilities of Trustees and Scrutineer As the Group's/District's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you. ## Basis of Scrutineer's Statement In accordance with the directions given in the Group's/District's constitution, I have scrutinised the records and the accounts set out on pages 1 to 4. ## Scrutineer's Statement In my opinion the accounts are in accordance with the records produced to me and comply with the constitution. Name: David Gillingham Address: 1 Woodlands Grove . Caversham Berkshire Date: 2[nd] June 2025