I (HARiry Trustees, Annual Report for the period Peiiod start dale Period end dale 2031 2022 From Section A Reference and administration details Charity name 89 Reading (Milestone Wood) Scout Group Other names charity Is known by "The 89 Registered charity number lif any) 294486 Charity's prlnclpal address Jefferson Close Emmer Green Reading Postcode RG4 8US Names of the ¢harSty trustees who manage the charlty Trnstee name Offlco Ilf anyl Dal68 acted11 not for whole ear Group Scout Leader Chair Name of person lor bodyl ontiuod toa olnt truBtee Ifan Robin Kent Roy Gordon Lesley Chambers Bill Foster Bradley Burrell Robin Dryden Mike Harrss Natalie Mcabe Julian Rae Secretary Treasurer From 1610112022 From 1610112022 From 1610112022 From 1610112022 10 Nicholas Willenbrock John Wright Jon Gittoes David Knowal Joy Blount Colin Blount Luke Dixon Georgina Dixon Paul Haigh From 1610112022 12 From 1610112022 From 1610112022 13 14 15 16 17 18 19 20 Names of the trustees for the Charity, if any, (for example, any custodlan trustees) Name Dates acted if not for whole ear NIA 89° Reading (Milestone Wood) Scout Group 2021-2022 Names and addresses of advlsers (Optional information) of advlser Name Address NIA Name of chief executive or names of senior staff members (Optional information) Section B Structure, overnance and mana ement Description of the charity's trusts ROYAL CHARTER 4TH JANUARY 1912 Type of goveming document How the charity is constituted Association Trustee selection methods Appointed at the AGM Additional governance issues {Optional information) You may choose to indude Policy. Organisation and Rules (POR) lays down the structure of The additional infomiation, where Scout Association in the United Kingdom. the Channel Islands, the Isle of relevant. about: Man and Gibraltar. It defines information aboLrt training and management. htt s'.Ilwww.scouls.or .ukl orlinlroduclionl policies and procedures adopled for the induclion and training of trustees.. the charrty's organisalional structure and any wider network wtth which the charTty wotks.. • relationship with any related parties.. trustees, consideration of major risks and the system and procedures to manage them. Each Rule is dislinguished by a Rule number, which references Ihe Chapter in which rt is located. Rules provide directives, which must be followed by all to whom the Rule is addressed. Matters of policy. infomiation and advice on good practi￿ are generally unnumbered. Policies are authoritative statements of principle governing the work of the Scout MovemenL There are many opportunities for local decisions to be made under a wide range of headings. The devolution of authority to Counties, Districts and Groups is dearly indicated where appropriate. The 89° has tls own Operating Procedures and Risk Assessments to complement POR All trustees complete The Scout Association 'Getting Started, training whith indudes a Trustee Introduction for Executive Committee members. 89th Reading (Milestone Wood) Scout Group 2021-2022 Section C Objectives and activities Scouting actively engages and supports young people in their person81 development. empowering them to make a positive contribution to society. By 2025 we will have prepared more young people wtth skills for life supported by amazing leaders delivering an inspiring programme. We will be growing. more inclusive. shaped by young people and making a bigger impact in our communities. Summary of the objects of the charity set out in its govemlng document Skills for Lrfe is a strategy that supports and empowers boti) young people and volunteers. It's a strategy to bring communlties together and conlribule towards a belter society. Scouts helps children and young adutts reach their full potential by developing skills including teamwork. leadership, initiative, planning, communication. and self-molivalion. We are the UK'S biggest mixed youth organisation offenng 6 10 25-year-olds fun and challenging activities, unique experiences. everyday adventure and the chance to help others so we make a positive impact in communities. Summary ofthe main activities undertaken for the public benefit In relation to these objects (include withln this section the statulory declaration that trustees have had regard to the guidance issued by the Charity Commission on publlc benefiti The Founder of Scouting had a vision from which a Movement has grown. so that Scouting is found today in every corner of the land. The Purpose of Scouting is to actively engage and support young people in their personal development. empowering them to make a positive contribution to society. These skills for lrfe are developed through participation in a programme. underpinned by our method, and delivered at the 89" in two Beaver Colonies, Iwo Cub Packs, two Scout Troops. and an Explorer Unit run al the 89 by Reading Central District. We currently (December 2021) deliver Scouting to 169 young people a week. The programme in each of these Sections is delivered by a volunteer Section Leadership Team working in partnership wtth the young people in their Section. Currently {December 2021 } the Section Leadership Team consists of 24 adults and a further 36 adults SUPPOrt the Group in the work of the Sections and the Group Executive The function of all the other volunteers within our Group is to support the delivery and qualEty of those programmes in each of our Sections. Additional details of objectives and activities (Optional infomiation) You may choose to include further slalements. where The Covid pandemic has severely affected the way we have lieen able to relevant. about.. deliver Scouting since March 2020 but we have done everything we can lo continue lo provide scouting activities whilst following Government and Scoul Associalion rules and guidan￿. policy on grantmaking., policy programme related investment., contribution made by volunteers. 89 Reading (Milestone Wood) Scoul Group 2021-2022 Section D Achievements and performance Summary ofthe maln achievements of thè charity durlng the year The 89th could not deliver quality Scouting io so many young people every week rf it wasn't for the dedication of our Leadership team Ythich has a wide range of ages and experience. Our thanks go to them for their stalwart efforts though lockdown and getting restarted so smoothly without any losses, indeed we have 51arted back with the same numbers as before lockdown The Sections could not operate wilhoul the support of the Executive Team ensuring the financial security of the Group, providing adminislrative support and assessing risk and ensLJring the safety of our young people and adults. The Volunteers appointed last year have consolidated their appoinled roles and have achieved a smooth and financially secure operation Our new treasurer Bill Foster has taken over the role and established a more professional approach to our accourrts making il cfearer how the organisation is fundioning and demonstrating our aims relating to budget Last but not least V￿ could not deliver the Scouting we do without our amazing facilities. The excellent efforts and dedication of John Potter and his 'BranGhing Up, team of adults with leaming difficulties, who provide our cleaning and Maintenan￿ services Iwice a week, are demonstrated by Ihe'Good as New" appearance ofthe site We have invested in additional facilities on the site with the new 'Grylls Adventure Course" and substantially improved the" Bear Course" The Climbing wall is now able lo offer bouldering with a new soft safety surfa￿. The Group has also contributed to local amenities by the purchase of a public defibrillator outside the main entrance to the srte. This was funded by our resumption of our Christmas Post (£893) Section E Financial review Brief statement of the charity's pollcy on reserves The reserves policy is based on a risk management process which forms an integral part of the Group's planning. The reserves held and the risks associated with the projected income, expenditure, and activities. of the 89th will be reviewed on a regular basis by the Executive. The Trustees will seek lo hold the minimum reserves required to deliver'even better scouting for even more young people al the 89th. for the next ftve yeats on a rollin basis. Details of any funds materially in deficit None Further financial review delails (Optional infomiation) 89" Reading (Milestone Wood) Scout Group 2021-2022 You may choose to include addttional information, where relevant aboLrt'. the charily's principal sources of fijnds (including any fundraising)- how expenditure has supported the key objectives of the chanty- investment policy and objectives including any ethical investment policy adopted. The principal SOU￿ of funds for the 89th is via the monthly subscription5 paid by our Beaver5, Cub5, ScoLrts and Explorers. Regular monthly subscriptions of £12 per month resumed in September 2021. Scouting is for all and the 8V confidentially supports those families that cannot afford the subscription so that their children can still enjoy and benefit from Scouting. The 89" regularty lets out its premises and grounds to other organisations and Scout Groups. Regular booking resumed in September 2021. Total receipt5 for the period lo end March 2022 were £7500 and we already have signfficant bookings for 2022. estimated to be £13000 in a full year The main fundraising activity for the 89th is the annual Scout Christmas Post which resumed in December 2021.and raised £893 Other optional information The 89th owns the freehold of our site. This is not in any doubt and the deéds are held by The Scout Association in trust for us. However. not all of our land is registered with the Land Registry. There have been change5 and additions lo our stte over the year5 that are regislefed bul the original area Ihat the hul is built on is not as the land was acquired prior lo the Land Regi51ry being created. Progress has been delayed dunng lockdown but we have now enlisted the guidance of a retired solicitor lo complete and consolidate the registration of all of our land with the Land Registry. Section F Section G Declaration The trustèes declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signaturels} Full name(s) Posltfon leg Secretary. Chalr, Éi t/4/k Date Ib2Z 89th Reading (Milestone Wood) Scout Group 2021-2022 Template for the Scrutinee￿S report to the trustees 8V Reading Scouts- MiLeston* Woods Scout CowKil ## **89th Reading Scouts - Milestone Woods** ## **Statement of Assets & Liabilities as at 31st March 2022** |**Fixed Assets**
Premises
Camping Equipment and Premise Contents
Climbing Equipment
Fixed Activity Equipment
Trailers
**Current Assets**
Bank Accounts
27869 Main account
28369 Vancouver
28370 Panther
28371 Lion
28372 Knight
28373 Toronto
29268 Penguin
29269 Founder
**Current Liabilities**
Accruals
District Loan
Creditor Income in Advance
**TOTAL ASSET VALUE AS AT 31st MARCH**
**Capital Account**
Profit and Loss account brought forward
Net profit for the year adj for deprec
Total funds|**2021/22**
**2020/21**
**£**
**£**
375,000
375,000
17,617
20,000
2,049
-
107,712
95,000
1,500
1,500
**503,878**
**491,500**
28,324
39,491
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**28,324**
**39,491**
**532,202**
**530,991**
0
0
0
0
0
0
0
0
**532,202**
**530,991**
530,991
520,953
1,211
10,038
**532,202**
**530,991**|**2021/22**
**2020/21**
**£**
**£**
375,000
375,000
17,617
20,000
2,049
-
107,712
95,000
1,500
1,500
**503,878**
**491,500**
28,324
39,491
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**28,324**
**39,491**
**532,202**
**530,991**
0
0
0
0
0
0
0
0
**532,202**
**530,991**
530,991
520,953
1,211
10,038
**532,202**
**530,991**| |---|---|---| |||**530,991**| |||520,953
10,038| |||**530,991**| ## **89th Reading Scouts - Receipts and Payments** ## **Receipts and Payments Summary for the Year Ending 31st March 2022** |**Income**
Subscriptions Received
Donations and grants received
Gift Aid
Hall/Site rental
Neckers
Unit Outings
Less Capitation paid
**Total Income**
**Expenses**
Activities
Consumables
Activities
Health and Safety
Activities
Jamboree
Activities
Other
Activities
Unit Expenditure
Admin
Bank Charges
Admin
Insurances
Admin
Other incl Licences
Admin
Stationery
Admin
Website Costs
Premises
Cleaning
Premises
Electricity
Premises
Fire/Security
Premises
First Aid/H & S
Premises
General Rates
Premises
Water charges
Premises
Repairs & Maintenance
Premises
Telephone
Premises
Waste Removal
Premises
Badges & Neckers
Premises
Equipment
**Total Expenditure**
**Net profit for the year**|**2021/22**
**£**
17,458
12,206
2,761
7,481
420
655
(6,310)
**34,672**
624
-
-
1,447
2,998
96
923
343
-
299
3,000
1,560
507
1,766
81
102
14,044
177
439
1,662
536
**30,604**
**4,069**|**2020/21**
**£**
10,181
20,351
2,741
1,954
-
-
(8,297)| |---|---|---| |||**26,930**
-
-
-
-
1,074
440
872
188
23
162
-
1,396
960
1,198
-
597
8,656
162
326
82
756| |||**16,892**| |||**10,038**| ## **89th Reading Scouts - Receipts and Payments** ## **Receipts and Payments Summary for the Year Ending 31st March 2022** |Profit per P&L
Deprec written off Assets
Add Back
Unity Combined Insurance
£838.71 paid are 26/7/21 to 25/7/22
4 months prepaid £838.71 /12*4
Unity Personal Accident and Medical Expenses
£84 for the period1/2/22 to 31/1/23
10 months prepaid 84/12*10
Unity Combined Insurance
£787.93 paid are 26/7/20 to 25/7/21
4 months prepaid £787.93 /12*4
Less
Capitation re 2020
Unity Personal Accident and Medical expenses
Unity Combined Insurance|**2021/22**
4,069
(2,857)
280
70
-77
-263
1,221
Reverse 2020/21|**2020/21**
**£**
10,038
77
263
-77
-252
10,049
Reverse 2019/20| |---|---|---| ## **89th Reading Scouts - Milestone Woods** ## **Bank Summary for the Year Ending 31st March 2022** |Total Receipts for Year
Total Payments for Year
Net Bank movement for the Year
Cash and Bank Balances Brought Forward
Cash and Bank Balances Carried Forward
Balance as statement
Difference|**2021/22**
**£**
40,981.82
52,148.53| |---|---| ||(11,166.71)
39,490.74| ||28,324.03| ||| ||28,324.03| ||0.00| Template for the scrutineer's report to the trustees Scrutineees Report to the Trustees of the 89 Reading ScoLrts- Mitestone Woods SCO￿ Council thè audrtnDr reqLHTements Of1￿ Ch*it* A(t2011 arply. ￿1¥ myrespy¥*Kity caffyKb9