Trustees' Annual Report for the period
Period start date Period end date 1st April 2020 31st March 2021
From
To
Section A Reference and administration details
Charity name
89[th] Reading (Milestone Wood) Scout Group
Other names charity is known by Registered charity number (if any) 294486
“The 89[th] ”
Charity's principal address Jefferson Close Emmer Green Reading Postcode RG4 8US
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Robin Kent | Chair | |||
| Jane Armitage | Secretary | |||
| RoyGordon | Treasurer | |||
| BradleyBurrell | ||||
| Richard Gundry | ||||
| Joanne Wilkinson | ||||
| Luke Dixon | ||||
| Paul Haigh | ||||
| Julian Rae | ||||
| JoyBlount | ||||
| John Wright | ||||
| Georgina Howell | ||||
| Colin Blount | ||||
| Robin Dryden | ||||
| Natalie McCabe | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year |
|---|---|
| N/A | |
89[th] Reading (Milestone Wood) Scout Group
2020-21
1
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| N/A | ||
Name of chief executive or names of senior staff members (Optional information)
N/A
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
ROYAL CHARTER 4TH JANUARY 1912
- (eg. trust deed, constitution)
Association How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Appointed at the AGM
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Policy, Organisation and Rules (POR) lays down the structure of The Scout Association in the United Kingdom, the Channel Islands, the Isle of Man and Gibraltar. It defines information about training and management. https://www.scouts.org.uk/por/introduction/ Each Rule is distinguished by a Rule number, which references the Chapter in which it is located. Rules provide directives, which must be followed by all to whom the Rule is addressed.
Matters of policy, information and advice on good practice are generally unnumbered. Policies are authoritative statements of principle governing the work of the Scout Movement.
There are many opportunities for local decisions to be made under a wide range of headings. The devolution of authority to Counties, Districts and Groups is clearly indicated where appropriate.
The 89[th] has its own Operating Procedures and Risk Assessments to complement POR All trustees complete The Scout Association ‘Getting Started’ training which includes a Trustee Introduction for Executive Committee members.
Section C Objectives and activities
Scouting actively engages and supports young people in their personal development, empowering them to make a positive contribution to society. By 2025 we will have prepared more young people with skills for Summary of the objects of the life supported by amazing leaders delivering an inspiring programme. We charity set out in its will be growing, more inclusive, shaped by young people and making a governing document bigger impact in our communities.
89[th] Reading (Milestone Wood) Scout Group
2020-21
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Skills for Life is a strategy that supports and empowers both young people and volunteers. It’s a strategy to bring communities together and contribute towards a better society.
Scouts helps children and young adults reach their full potential by developing skills including teamwork, leadership, initiative, planning, communication, and self-motivation. We are the UK's biggest mixed youth organisation offering 6 to 25-year-olds fun and challenging activities, unique experiences, everyday adventure and the chance to help others so we make a positive impact in communities.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The Founder of Scouting had a vision from which a Movement has grown, so that Scouting is found today in every corner of the land.
The purpose of Scouting is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
These skills for life are developed through participation in a programme, underpinned by our method, and delivered at the 89[th] in two Beaver Colonies, two Cub Packs, two Scout Troops, and an Explorer Unit run at the 89[th] by Reading Central District. We currently (December 2021) deliver Scouting to 169 young people a week.
The programme in each of these Sections is delivered by a volunteer Section Leadership Team working in partnership with the young people in their Section. Currently (December 2021) the Section Leadership Team consists of 24 adults and a further 36 adults support the Group in the work of the Sections and the Group Executive
The function of all the other volunteers within our Group is to support the delivery and quality of those programmes in each of our Sections.
Additional details of objectives and activities (Optional information)
The Covid pandemic has severely affected the way we have been able to deliver Scouting since March 2020 but we have done everything we can to continue to provide scouting activities whilst following Government and Scout Association rules and guidance.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
89[th] Reading (Milestone Wood) Scout Group
2020-21
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The 89th could not deliver quality Scouting to so many young people every week if it wasn’t for the dedication of our Leadership team which has a wide range of ages and experience.
It is impossible to name all of them but special mention should be made of John ‘Rusty’ Wright. Rusty has been at the 89th for over 20 years and on 1st February 2020 was awarded The Chief Scout’s Award of Merit for his contribution to Scouting in General and the 89th in particular but the presentation was delayed because of the pandemic. Rusty is 80 years young!
Two more of our Leaders were awarded their ‘Wood Badge’ for completing all of their training and a number of leaders and other volunteers received 5 and 10 year service awards in 2020-21.
The Sections could not operate without the support of the Executive Team ensuring the financial security of the Group, providing administrative support and assessing risk and ensuring the safety of our young people and adults. We now have volunteers dedicated to delivering an effective IT system through the use of Office 365 and overseeing our safety/risk process.
The 89th would not have survived and thrived through the pandemic without the continued support of our parents and carers paying subscriptions and the financial management of our Treasurer Roy Gordon who quickly became an expert in understanding and applying for the available Government grants.
The pandemic also taught us the benefit of holding financial reserves and we have now developed a financial reserves policy to enable us to deal with any challenges the future might hold – both seen (such as equipment repair and maintenance) and the unseen (such as pandemics!).
Last but not least we could not deliver the Scouting we do without our amazing facilities. The remodelled building and grounds were opened in April 2014. They look as good today and that is testimony to the dedication and hard work of John Potter and his ‘Branching Up’ team of adults with learning difficulties who provide our cleaning and maintenance services twice a week.
We continue to invest in our facilities and exciting new activities have been added in 2021 which will be detailed in next years’ report…
89[th] Reading (Milestone Wood) Scout Group
2020-21
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Section E Financial review
Brief statement of the charity’s policy on reserves
The reserves policy is based on a risk management process which forms an integral part of the Group’s planning. The reserves held and the risks associated with the projected income, expenditure, and activities, of the 89th will be reviewed on a regular basis by the Executive. The Trustees will seek to hold the minimum reserves required to deliver ‘even better scouting for even more young people at the 89th’ for the next five years on a rolling basis.
Details of any funds materially in deficit
- None
Further financial review details (Optional information)
The principal source of funds for the 89[th] is via the monthly subscriptions You may choose to include paid by our Beavers, Cubs, Scouts and Explorers. The current additional information, where subscription is £12 per month. During the pandemic when we could not relevant about: deliver regular scouting, and in recognition of people’s financial situation, • the charity’s principal this became a voluntary subscription. Over 100 parents and carers sources of funds (including continued to pay regularly in varying amounts. Regular monthly any fundraising); subscriptions of £12 per month resumed in September 2021. Scouting is • how expenditure has for all and the 89[th] confidentially supports those families that cannot afford the subscription so that their children can still enjoy and benefit supported the key objectives from Scouting. of the charity;
- investment policy and The 89[th] regularly lets out its premises and grounds to other objectives including any organisations and Scout Groups. This usually provides an income of ethical investment policy c£10,000 per annum but that was severely reduced in 2020-21. Regular adopted. booking resumed in September 2021 and we already have bookings for 2022.
The main fundraising activity for the 89[th] is the annual Scout Christmas Post but this was cancelled in 2020. It has resumed for 2021.
Section F Other optional information
The 89[th] owns the freehold of our site. This is not in any doubt and the deeds are held by The Scout Association in trust for us. However, not all of our land is registered with the Land Registry. There have been changes and additions to our site over the years that are registered but the original area that the hut is built on is not as the land was acquired prior to the Land Registry being created. Progress has been delayed during lockdown but we are now looking in to how we can complete and consolidate the registration of all of our land with the Land Registry.
Following delays caused by the pandemic, The 89[th] Reading AGM for the year 2020-21 will be held on Sunday 16[th] January. This will enable us to complete all of the Charity Commission returns for that period by the deadline of 31[st] January 2022. In 2022, pandemic permitting, the AGM for the period 2021-22 will return to its usual position in June or July.
89[th] Reading (Milestone Wood) Scout Group
2020-21
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Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position Date |
||||
|---|---|---|---|---|
| Robin Michael Kent | Roy Frederick Gordon | |||
Chair |
Treasurer | |||
| 5thDecember 2021 |
89[th] Reading (Milestone Wood) Scout Group
2020-21
6
LT7000U5- Scrutinmrfs Rwrt*oth•Trusts•s Vuly Scrutineer's report to the trustees Scrutineer's Report to the Trustees of the 89th Reading (Milestone Woodl Scout Councll l pOrt on accounts of the GrouFffjistrictfortheyear ended 31" March 2021 A5the Group'51DistricVs trustees you are resp¢nsiMe forthe preparation Df the accounts".vou considerthat Deither the auditrLof independent Examinètion requirements ofthe Charwes A¢t 2011 apply. 15 my re5ponsibiiity without tarryino Outan audtt orindwdent exèminalon to Scrutrnise the accounts and to repytto you. In ordanCe with the directions given in the Group'sDk4trici's consltutlon. I havestrutinisedthe rEcord5 andth acc(Junts setout OD pages I to3 attached In myopiniontheaccounts are in accordanttwith the records prtssuced tu mpand wmptywiththe CDnsbtutioFL Address
89th Reading Scouts - Milestone Woods
Statement of Assets & Liabilities as at 31st March 2021
| Fixed Assets Premises Camping Equipment and Premise Contents Climbing Wall and Cave Entrance Trailers Current Assets Bank Accounts 27869 Main account 28369 Vancouver 28370 Panther 28371 Lion 28372 Knight 28373 Toronto 29268 Penguin 29269 Founder Current Liabilities Accruals District Loan Creditor Income in Advance TOTAL ASSET VALUE AS AT 31st MARCH Capital Account Profit and Loss account brought forward Net profit for the year Transferred to Capital Reserve Transferred to Revenue Reserve Retained Profit Capital Reserves Unrestricted Revenue Reserves Unretricted Total funds |
2020/21 2019/20 £ £ 375,000 375,000 20,000 20,000 95,000 95,000 1,500 1500 491500 491500 39491 25912 0 414 0 464 0 1230 0 400 0 377 0 3308 0 657 39491 32762 530991 524262 0 0 0 0 0 3309 0 3309 530991 520953 520953 512899 10038 8054 530991 520953 -5000 -13,100 512891 520953 5000 13100 530991 520953 |
2020/21 2019/20 £ £ 375,000 375,000 20,000 20,000 95,000 95,000 1,500 1500 491500 491500 39491 25912 0 414 0 464 0 1230 0 400 0 377 0 3308 0 657 39491 32762 530991 524262 0 0 0 0 0 3309 0 3309 530991 520953 520953 512899 10038 8054 530991 520953 -5000 -13,100 512891 520953 5000 13100 530991 520953 |
|---|---|---|
| 520953 | ||
| 512899 8054 |
||
| 520953 | ||
| 520953 | ||
| 520953 |
Notes to the Balance Sheet:
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A decision was taken to set aside some of the retained profit as a unrestricted capital reserve for the future purchase of time expired assets, it is anticipated that £1000 per year will be added to this reserve.
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It was also decided that there should be a contingency to be able to meet unforseen costs or an unexpected decrease in income as an unrestricted revenue reserve.
Approved By The Scout Council and Signed on their behalf:
Treasurer Date: Chair Date:
Page 1 of 3
89th Reading Scouts - Receipts and Payments
Receipts and Payments Summary for the Year Ending 31st March 2021
| Income Subscriptions Received Donations and grants received Gift Aid Hall/Site rental Less Capitation paid Total Income Expenses Activities Consumables Activities Health and Safety Activities Jamboree Activities Other Activities Unit Expenditure Admin Bank Charges Admin Insuranes Admin Other Admin Stationery Admin Website Costs Premises Cleaning Premises Electricity Premises Fire/Security Premises First Aid/H & S Premises General Rates Premises Water charges Premises Repairs & Maintenance Premises Telephone Premises Waste Removal Premises Badges Premises Equipment Total Expenditure Net profit for the year |
2020/21 £ 10181.00 20351.00 2741.00 1954.00 (8297.00) 26930.00 0.00 0.00 0.00 0.00 1074.00 440.00 872.00 188.00 23.00 162.00 0.00 1396.00 960.00 1198.00 0.00 597.00 8656.00 162.00 326.00 82.00 756.00 16892.00 10038.00 |
2019/20 £ 19051.00 0.00 3895.00 10510.00 0.00 |
|---|---|---|
| 33456.00 0.00 45.00 900.00 100.00 3616.00 60.00 867.00 157.00 37.00 122.00 2850.00 2138.00 683.00 133.00 312.00 668.00 7252.00 318.00 670.00 1474.00 3000.00 |
||
| 25402.00 | ||
| 8054.00 |
Increase in First Aid /H&S is due to purchase of PPE in the year
Page 2 of 3
Unit Bank Accounts
Now consiolidated in to main Group account due to increasing bank charges
| 00028369 - Vancouver Beavers 00028370 - Panther Cubs 00028371 - Lion Cubs 00028372 - Knight Scouts 00028373 - Toronto Beavers 00029268 - Penguin Explorers 00029269 - Founder Scouts |
Opening Balances B/F 01/04/2020 414.40 463.65 1230.18 399.88 376.80 3308.36 656.94 6,850.21 |
Camp cfwd Bank Charges Intra Group Transfers Wings transactions Expenses (Net Bankings/ Receipts) Closing Balances C/F 31/03/2020 53.00 -326.26 35.14 0.00 53.00 -405.95 4.70 0.00 53.00 -1177.18 0.00 53.00 -346.88 0.00 53.00 -245.83 77.97 0.00 53.00 -3341.80 1590.00 28.56 0.00 -1475.00 53.00 -716.94 -113.00 0.00 |
|---|---|---|
| 0.00 371.00 -6,560.84 115.00 33.37 0.00 |
Page 3 of 3
Lf100005 - Scnrtineer's Report to the Trustees Uulv Scrutineer's report to the trustees Scrutineer's Report to the Trustees of the 89th Reading (Milestone Wood) Scout Council I report on ttr xcounts of the GrouplDistrict for the year ended 31" March 2021 As the Group'slDistrirt's trustees you are responsible for the preparation of the accounts: you consider that neither the audit nor independent examination requirements of the Charities Art 2011 apply. It Is my responsibitsty without carrying out an audit or independent examination to scnrtinise the accounts and to report to you. In accordance with the directians given in the Group'sn)istrict's constitution. I have scrutinised the records and the accounts set out on pages I to 3 attached In my opinion the Kcounts are in accordance with the records produced to me and complv with the constitution. Name: .LC' Address: ..