## Trustees' Annual Report ## For the period From (start date) **0 1 0 9 2 3** to end date **3 1 0 8 2 4** **----- Start of picture text -----**
Section A Reference and administration details
Charity name St Josephs Scout Group
Other names the charity is known by
Registered charity number (if any) 0 2 9 4 4 8 4
Charity’s principal address 392 Simpson Simpson
Milton Keynes
Bucks
Postcode M K 6 3 A L
**----- End of picture text -----**
Names of the charity trustees who manage the charity |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17|**Trustee Name**
Craig Jeffers
Chairman
Group Scout Leader
Andrew Cole
Keelan Parnell
Rachelle Delgarno
**Office (if any)**
Treasurer
**Dates acted if not for**
**whole year**
Cub Leader| |---|---| ## **Section A Reference and administration details** There were no advisors to the Group during the period 1 LT700001 **Section B Structure, governance and management** Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted The Group is a Trust established under its rules which are common to all Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues |Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group, which is an educational charity. As Charity Trustees
they are responsible for complying with legislation applicable to
Charities.
This
includes
the
registration,
keeping
proper
accounts and making returns to the Charity Commission as
appropriate.
This Group Trustee Board exists to support the GroupLead
Volunteer in meeting the responsibilities of the appointments
and is responsible for:
The Committee consists of 1 independent representative, the
Chairman,
the
Treasurer
together
with
the
Group
Lead
Volunteer, the individual Sections Leader and meets every 2
months.

Appointing any sub committees that may be required;
The maintenance of Group property;
Appointing Group Administrators and Advisors other than those
who are elected.
Assisting in the recruitment of Leaders and other adult support;| |---|---| 2 LT700001 **Section B** **----- Start of picture text -----**
Structure, governance and management (continued)
Risk and Internal Control
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to property and equipment.
The Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members.
The Group, through the membership fees, contributes to the
Scout Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising.
The Group is primarily reliant upon income from subscriptions
and fundraising. The Group does hold a reserve to ensure the
continuity of activities should there be a major reduction in
income. The Committee could raise the value of subscriptions
to increase the income to the Group on an ongoing basis,
either temporarily or permanently.
Reduction or loss of Leaders.
The Group is totally reliant upon volunteers to run and
administer the activities of the Group. If there were a reduction
in the number of Leaders to an unacceptable level in a
particular section or the Group as a whole then there would
have to be a contraction, consolidation or closure of a section.
In the worst case scenario, the Group.
Reduction or loss of members.
The Group provides activities for all young people aged 4 to 14.
If there was a reduction in membership in a particular section or
the Group as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario, the complete closure of a Group.
The Group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, which includes having 2 signatories
for all payments and policies to ensure that insurable risks are
covered.
**----- End of picture text -----**
3 LT700001 4 LT700001 **Section C Objectives and activities** |Summary of the objects of the charity
set out in its governing document
Summary of the main activities in
relation to these objects|The Group has always tried to run a variety of sectional based
activities and camps. As part of the programme, the Sections
arranged a visit from the police, visited the fire station and
attended a water day and most of the District events and the
District Camp at Paccar. Camps were arranged at Fernycrofts,
Frith Grange, Well End with all Sections attending at least one
camp or sleepover.
Several challenge awards and activity badges were achieved
by our young people during the year working towards their
appropriate Chief Scout Award.
The
Aim
of
The
Scout
Association
is
to
promote
the
development of young people in achieving their full physical,
intellectual, social and spiritual potentials, as individuals, as
responsible citizens and as members of their local, national and
international communities. The method of achieving the Aim of
the Association is by providing an enjoyable and attractive
scheme of progressive training, based on the Scout Promise
and Law and guided by adult leadership.
The objectives of the Group are as a unit of the Scout
Association.| |---|---| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|During the year, the Group received 2 grants, one from John
Orthodox Charity for for £40,000 towards new roof and one
from Luton Citizens Trust for £3831 towards the building
repairs. The Group continues to raise funds through Gift Aid
(£2959) and Easy Fundraising (£45).
During the year, our young people continued to work very hard
towards their appropriate Chief Scouts Awards and activity
badges. There were 3 Bronze Awards earned by Beaver
Scouts, 6 Silver awards earned by Cub Scouts and 2 Gold
Awards earned by Scouts during the year.
The Group Trustee Board realises that we really need to
increase the number of Leaders but also recruit younger adults
as half of the team are over 60. If younger adults are recruited
our membership could also improve as a result.| 5 LT700001 **----- Start of picture text -----**
Section E Financial Review
Brief statement of the charity’s policy
on reserves Reserves Policy
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the Group, should income
and fundraising activities fall short. The Group Trustee Board
considers that the Group should hold a sum equivalent to 12
months running costs after netting off the membership fees and
also a further £10,000 to ensure that there are sufficient funds
to cover damage to the headquarters. The Trustee Board also
aim to raise £4000 extra per year from 2024 to set aside for the
replacement roof, which could be required in 2075. The current
estimate based on this criteria is around £100,000.
The Group held reserves of approximately £26,000 at the year
end, which is well roughly the level of the reserves policy.
Further financial review details Investment Policy
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-
term investments such as stocks and shares. The Group has
therefore adopted a low risk strategy to the investment of its
funds. All funds are held in cash using only mainstream banks
or building societies or The Scout Association's Short Term
Investment Service.
The Group Trustees regularly monitors the levels of its bank
balances and the interest rates received to ensure the Group
obtains maximum value and income from its banking
arrangements. Occasionally, this may involve using an account
that requires a period of notice before funds may be withdrawn,
before doing so, the Group Trustees considers the cash flow
requirements.
Section F Declaration
**----- End of picture text -----**
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary,
Chairman)|Andrew Cole
Rachelle Delgarno
Chairman
Treasurer
2
5
0
2
2
5| |---|---| 6 LT700001 Independent Examinerfs Report to the Trustees of the St Joseph's Scout Council I ieport on the accwnts ofthe Group for the ye* aKled 31* AW 2024. vthith comwse the Statement of Finandal Activities, the Balance Sheet 8ThJ rdatsd notes. This report 18 made solely to trustees in accord￿ vAlh Secb'ons 145 of the CharTiies Act 2011. My work has been undertakon so that I might Slate to the thartys truslees trthe matters l am required to state to them in an Independent Examinerfs report arKI for no othw purFose. To the fullest extent perniitted by taw, I do not accept or assume re8F<*n&bilty to anyone other than t1￿ chwity 8rwJ the than￿$ trustees for my examination work. Rosp•ctlve respo￿lts11￿tI￿5 of Tru8t•es •fid Examlner The Group's tnJstee$ are respo￿lble ftx the preparation ofth8 accamts. They ¢rri¢Jer that an audt 1$ not required for this year (under Section 144 of the Clwities Act 2011Itt￿ Char￿88 Act)) ofKI that an independent examination Is ngeded. It is my responsibility to.. Examine the •¢counts lundw Seckn 145 of the Ch¥ilies Ad).. To follow the procedures laid down in tho Gor6ral Oire(#ions glven by Ihg Charity Comml8wcthrs lundgr Secknon 14515) (bl of the Chanb'es Art).. and To Stale VA￿•r p8￿CUlar mattor8 have Lxmè to my atlenlion. Bas1• of Ind•￿nd•fit Examln•rfs rnport My éxamination was C8rrlod LKrt In aCeNdar￿ the General ￿'re(￿.(￿ gr4en by the Charrty Commis%oner8. An examination includes a rgw* of the accounting Teccrts kept by the Group and a comparison of the accounts p￿Sented ￿th th08e record$. It indth of any unusual item8 or di8c108ures In the 8￿nIs, and seeking explanalicns from you as trustees coneeming any s￿h mattets. Thè yocedure8 undert8ken do not provide 811 the evidence Ihot %*)uld k required in an au¢llt and. consequontty, no opinion is given as to whether the acc¢)unts present a 'lrue and fairf view and the is limited to tr*)se matters 8et out in the statemont below. Indep•ndont Examlnerfg •tsl•m•nt In connedon my examinatton, I rAnftm) that no matsrial matter3 havè to my attentlon In Conn•¢t￿)n ¥￿th the examination givlng me Cau￿ to believe that in any material respectr. 1. the accounting record8 vmre rKA kept in r08P8Ct of St Jo8￿,6 S¢(Krt c￿n¢11 as requlred by se¢*'on 130 of the Act., or a¢counl8 do not vllh th08e recArd8. I have no eoncems and have cm across no ots matter8 in cl￿nec*S(￿ thè èxaminafjon to attèntion should be drawn in Ihi$ TeF¢#t in cthto wble a woper ￿K181¥t￿j1ry of the acuunts to b8 reached. Name.. Davld SuthwsL..................................................................................... QualifiGation: ..... .......ACMA.................................................................................................. Address.. 11 Saxon c[e8c￿t................................................................................ BartoTrWlay....Bed$.....MK45 4LY...................................................... ..20 Fgbruary 2025...................................................................................... Data.. LT100006 St Joseph's Scout Group (Charity no. 294484> Receipts and Pa￿￿ents Account Fortr*y•ar To Rcceipts and payinents sep1￿ber 2023 to 2024 2022123 fvn tund• 12) Totsl Tot41 fundi DonaUoM. l•o•tkn •NI IAomberehlp 7.629 2,727 LegAclM OIN Akj 0th•r￿r¢￿rinwffl• 8ub total 12,915 11,226 1741 1139 J.122 8ub t￿1 728 Gr•Thty ma￿l•n•nIcl Omn¢ Oihvr9rnnts $yb trt•l Fundrnlslno •v•n* thr41•1 GroupT ¥hirti B*ll Pathng Cw Booi E41y OthDrlUndr￿ty K¥v $ubt(4•1 8¢oUt*￿ Inc*xn• Hlieol bJlhlino Hii•ol•9ulpm• Oihvr $c￿rt hut IrKthm• 372 721 3,BO3 3ubt¢41 Inv••lmwt IrK¢ Bonk ITlit***i 8uik8iw SrKI•ty Tho str￿rtT S￿bb?￿l Totsl Qn>M Incom• Totsl r8C8lpts li￿66 St Joseph's Scout Group (Charify no. 2944841 Receipts and Payments Account Forthey•Jr To Receipts and payments Sqptwnbgr 2023 to A￿￿ 2024 2022123 TO￿ lun¢ts Paym•hts Mèmbernhip xubwtsons ¢ V¢wJrèmmè 2.219 I,N$ Camp tr*ining R•nt Wit•r•nd Sw***g• •Dd GAI 301 cr•dIte•t￿ ¢th*p•• Inwi•rK• 772 RèpalM and it•rtul8 and •]Uipm•ni IA14 Mlnltw¢4•ts AGM 4ndtru*•wnMb 10 mlnl•irndva expllnwi 12.784 12,216 FundrthlThg Tshl 819 pa￿ 318 10 s￿bt•￿I 320 i3.ioa 1?.83S Au•tand lfi¥••kngrt •41 ¢4sh la*ty•arqnd 10.610 14179 St Joseph's Scout Group (Charity no. 294484) Receipts and Payments Account Fortr*> TIJ Statement of assets and liabilities at the eiid of the year 31•tlAtsch *114 31•t Mar 2023 Totsl lund• ifnr88ts1ci furKts Cajh lund8 B￿k. curTer* 6￿￿. ¢wYp KCtyJni t,173 CwhJFbJA ¢Mh luffid• 21.17$ 920 Olh•rmorffit•ry u••ts Tax c*lm O•bts due tDth• Grou InvMtm•ntu••ts InvMtrDvnl pYop•rty. d• Quot•d Invutrn•n 8ub tatsi Non m¢)#Bthry a**•ty 6*dllt olcrtk Shop * Oth•r*trKk L￿d bulttlftq• Molorv•hl¢lDi S¢tyJOnp *Jm￿• Llabllltl Affounts Mtyl¢ p4fvJ ExpvMeJ IrKJJf￿J bjt sUb•rrytio￿ ThJt>* Lo•n. d•WI T*)t•l n•t ••i•i• 25M41 ea.n2 •lgwi th￿r Chdmi St Josoph's Scout Group (Charlty no. 294484) 2. Thfj Group a w4rnd£3e31 Lth XKXKXXK 3. Tha Group a y4ntdE4O,OW fvom 4. The rec4ypI Irom HMR¢ foroitabj ea¥**l 4 Independent Examinerfs Rèport to th8 Trustèes of tho St Joseph's Scout Council I rerM)rt on the amnts ofthe G¥ouLI forthe year en¢Jed 31° Auousl 2024. which compris@ the St8tèmÈnt of Financial Activities, the Balartce Sheet and rdated notes. This rewrt is made SO￿lY to the trustees in accordance wrth S￿b"Ons 145 of the Charities Act 2011. My work has l)een undertaken so that I might stsle to the eharity's Iruslees those matters l am required to slate lo them in an Indop8ndant Examin&s r¢port and for no oth¢r purpose. To the full¢&t extent ￿[mitted by law, I do Iivt awt oi a¥suiTl¥ iespDnsbility tt) anyone otner than the charNy and the chanty's Iruslees lor my examination work. Re$p•¢tlve responslbllltles of Tru5toes and Examlner Thè Group's trustees a￿ ￿spOrtsIbl6 for the preparation of the accounts. They ¢onsider that an audit is not required for this y¢ar (under Setsliuri 144 gf the ChaMOes Act 2011 Ilhe cn8ri1ies Aciii ana Ihat an Iniependent examination is needed. It is my re¥pon5ibility to= Examine the (Und￿ kn.titJn 145 of Ihe Charttles AGtI" To follow wocedures lasd do￿ in the General DitKtions given by Ihe Clwiity Gomtni55iunets lurKler Secuon 14515) (bl of the Charities Act).. and To slate whether particular m8tteEB have come to my attention. Basis of Ind¢p¢ndènt Exomln¢r'¥ r•port y exgminalion w99 earri•d out in accordaneè wth tho General Dtreclion$ given by thc Charity Commi¥¥oner8. An examination indudes a review of the accounting records kept by the Group and a comparison of the accounts presented wfth those records. It also indudes consideration of any unusual rtems or disdosures in the accounts, and seeking expl8n8tion$ from you as trustees ¢oTrceming any such matter8. The procedures undertaken do not pr¢)vide all il)e Evidence that woul¢J te requlrea In an au(Jrt an¢J. consequently, no opinion Is given as lo whether the accounts present a'trne and fairf view and the report is limited to those matters Set out in the statement below. Inde￿ndent Examlnef$ statement In connection w￿h my exarninalion, l Gonfimi that no material matters have come to my attents'on in ¢onne¢b"on wth the examination giving me ￿use lo believe that in any material respect.. the accounting records were not kept in respect of St Joseph's Scout Couneil as required by section 130 of the Act,. or accounts do not accord vhth thosè T8￿rds. I have no concems and havè enmp. auoss no other mattèrs in ￿nnectiOn with th¢ &Yaminab'on to whieh att&nb"on should be drawn in this Teport in orderto enable a proper understanding of the accounts to be reached. Namè". ..David SutheTSt....................................... .............................................. ..ACMA................................................................................................... Qualification.. Address.. ..11 Saxon Crescent................................................................................ .Barton-le-C18y.. .Beds.. ..MK45 4LY.................................-.................... ..20 Fgbw8ry 2025....................................................................................... Date.. Lf100006