2023-08-31-accounts - Beenham Preschool

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Trustees’ Annual Report for the period

From 1[st] September 2022 To

31[st] August 2023

Charity name: Beenham Pre-school

Charity registration number: 294376

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: (a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; (b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas; (c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The charity runs a pre-school within a small village in a semi-rural location for children from the age of 2 years to statutory school age. The children have access to a range of daily activities, indoors and outdoors. There are structured activities within the day as well as opportunities for the children to select their own activities from the range on offer. The preschool aims to provide quality, individualised child care meeting the standards set by Ofsted and within statutory guidelines for the Early Years Foundation Stage. The pre-school has close links with the village primary school as well as taking part in co-operative fundraising events with other charities within the community. The charity works hard to ensure that young families feel part of the pre-school and also to strengthen bonds with the wider community. Family members and other members of the

		community are welcome to volunteer within the pre-school (subject to relevant safeguards being put in place) and throughout the year various events take place which they are invited to attend.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees are able to refer to the Charity Commission Guidance document “The essential trustee: what you need to know, what you need to do”
Additional information (optional) You may choose to include further statements		where relevant about:
	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	This year has been another successful year at Beenham Preschool with high demand and a waiting list for places. The charity continues its efforts to provide high quality childcare as well as involving the family within the community. We took part in community events, including the village Scarecrow competition and the ‘Beenham in Bloom’ competition. We also held events that involved the children’s families such as the nativity and the graduation/ family fun day. Our latest innovation is that we were on the first ever group of early years ELSA (Emotional Literacy Support Assistant) training for West Berks. We have always had a passion for supporting emotional well-being in early years and having a trained ELSA on the team really helps us to consolidate that. Similarly, we were able to take part in the “Through my Eyes” social communication project, which enhanced our understanding of communication as a way of forming and sustaining relationships and how to support those children who might be struggling at times.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The preschool’s financial position remains strong as we finish the year with a surplus. We have managed to achieve this in spite of increasing costs and the wider macroeconomic climate.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity has considered the need to maintain a reserve fund to provide contingency against fluctuations in income as a result of naturally occurring peaks and troughs in the number of children attending the setting
Amount of reserves held	Para 1.22	£60,000
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution adopted on the 18thMay 1983 and by order given by the Charity Commission on 1stMay 2018 the charity was authorised to adopt the Pre-School Learning Alliance Model Pre-School Constitution 2011
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated Charity
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are elected to post at the Annual General Meeting by members of the charity or are co-opted by existing trustees at committee meetings of the charity

Additional information (optional) You may choose to include further statements where relevant about:


Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Beenham Pre-School
Other name the charity uses
Registered charity number	294376
Charity’s principal address	Community Room Beenham Primary School Picklepythe Lane Beenham Reading RG7 5NN

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Carlie Norris	Chair	From November 2022
Jessica Baer	Committee member Treasurer	From November 2022
Amy Thorne	Committee member Secretary	From November 2022
CarlyMadders	Committee member
Emily Watson Stubbs	Chair	To November 2022
Sarah Harris	Treasurer	To November 2022
Beth Tayton	Secretary	To November 2022
Freddie Watson Stubbs	Committee member	To November 2022
Matilda Jones	Committee member	To 15thJanuary2023
Eliza Lee	Committee member	From November 2022
Sophie Leigh- Barclay	Committee member	From November 2022
Eleri Booth	Committee member
Angela Golden	Committee member	From November 2023

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Jessica Baer Full name(s) Jessica Baer Position (eg Secretary, Treasurer Chair, etc) Date 28/06/2023

BEENHAM PRE-SCHOOL	BEENHAM PRE-SCHOOL	BEENHAM PRE-SCHOOL	BEENHAM PRE-SCHOOL
Income and expenditure account
for the year ended 31 August 2023


		2023			2022
		£	£		£	£
INCOME
	Funding		72,004			61,143
	Prioryearadjustment		-			11,780
	Fees		29,701			25,055
	Fundraising		-			287
	HMRC JobRetention		-		385
	Interest		118			7
			101,823			98,657
EXPENDITURE
	Salaries	71,283			71,502
	Bonuses	600			700
	Pensionpayments	4,972			4,627
	Rent	10,208			8,740
	Equipment andresources	8,801			6,264
	Adminstration	-			571
	Insurance	1,000			971
	Advertising	60			85
	Website/internet	167			262
	Training	1,090			1,140
	Fees payable (DBS, Ofsted etc)	-			50
			98,181			94,912
EXCESS OF EXPENDITUREOVER INCOME			3,642			3,745

	Funds brought forward		77,957			74,212

FUNDS CARRIED FORWARD			81,599			77,957

Represented by
	Deposit account		20,846			20,729
	Current account		60,753			57,228

TOTAL FUNDS			81,599			77,957

APPROVAL
	We approve these accounts and confirm that we have provided all the theirpreparation.			information encessary for

	Chair -CarlieNorris			Date: 23/06/2024
	Treasurer -JessicaBaer


ACCOUNTANT'S REPORT
	I have prepared, without audit, this account for the year ended 31 August 2023 from the records and informationsupplied tome.

	Simon Witcomb				1 Anglesey Cottages
	Date:				StalbridgeDorset
						DT102NE