Trustees’ Annual Report for the period
From 01/08/2021 Period start date To 31/07/2022 Period end date Charity name: Brighton and Hove U3A
Charity registration number: 294373
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the U3A are the advancement of education, and in particular the education of older people and those who are retired from full time work. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Learning is by various means including associated activities conducive to learning and personal development. Meetings are held in various venues throughout the city. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees have guidance from the Code of Conduct document on our website. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | In furtherance of our objects and having regard to the guidance issued by the Charity Commission on public benefit, over 70 different groups met during the year covering such diverse subjects as languages, local history, music, art, and both physical and social activities all led by our volunteer members. These activities were held over 3 terms following an academic year. Some activities were held virtually using zoom to allow for isolating. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Our financial position was healthy. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Following National u3a guidance, we ensure that there are sufficient reserves to cover at least 50% of our projected expenditures for the ensuing year. |
| Amount of reserves held | Para 1.22 | £20,000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | All funding is by membership fees or by donation. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | No investment policy to date. |
| A description of the principal risks facing the charity |
Para 1.46 | Increased venue costs Unavailability of venues |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are voted in by members yearly at our Annual General Meeting. All positions are voluntary. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Informal shadowing. New Trustee are provided with a Code of Conduct document which is also available to all members through our website. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | BRIGHTON and HOVE U3A |
|---|---|
| Other name the charity uses | |
| Registered charity number | 294373 |
| Charity’s principal address | Kemp Town Crypt Community Centre St Georges Road BRIGHTON BN2 1ED |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 1 0 1 1 1 2 1 3 1 4 1 5 1 6 |
Trustee name | Office (if any) | Dates acted if not for **whole year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Alan Cooke | Chair | |||
| Derek Morris | Vice Chair | |||
| Katherine Hart | Business Secretary | 01/12/2021 | ||
| Virginia Greenwood | Treasurer | |||
| Gerard Walden | MembershipSecretary | |||
| Trevor Sennett | Venues Coordinator | |||
| Sheila Lovie | Groups Coordinator | 01/12/2021 | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Alan Cooke | Virginia Mary Greenwood | |
Chair |
Treasurer | |
| 09/05/2023 | ||
| 09/05/2023 |
BRIGHTON & HOVE U3A Registered Charity No: 294373
Kemp Town Crypt Community Centre St Georges Road Brighton
FINANCIAL STATEMENTS Year ended 31 July 2022
CONTENTS
Income and expenditure account Statement of assets and liabilities
Page
2 3
TRUSTEES
Alan Cooke Chair Virginia Greenwood Treasurer (06/11/21) Derek Morris Vice Chair (06/11/21) Gerry Walden Membership Secretary Trevor Sennett Venues Coordinator Sheila Lovie Groups Coordinator (06/11/21) Katherine Hart Business Secretary (06/11/21) Michael Hill Retired 06/11/21 Penelope Allport Retired 06/11/21 Bonny Holland Retired 06/11/21
Trustees responsibilities in relation to financial statements
Charity law requires the Trustees to prepare financial statements for each financial year which comply with the regulations set out in the Charities Act 2011. The Trustees have elected to take advantage of the provisions that apply to small charities and have prepared an income and expenditure account and statement of assets and liabilities
Signed by 2 Trustees on behalf of all Trustees
Virginia Greenwood Treasurer Alan Cooke Chair
Date of approval
STATEMENT OF ASSETS AND LIABILITIES YEAR ENDED 31 JULY 2022
----- Start of picture text -----
2021-2022 2020-2021
£ £
ASSETS due within 1 year
Cash at bank 42,023 44,454
- -
Pre-paid expenses
Awaited Gift Aid 4,320 189
46,343 44,643
LIABILITIES falling due within 1 year
Deferred membership income (18,080) (19,660)
- -
Prepaid venue contributions
- -
Expenses to be paid
(18,080) (19,660)
GENERAL FUNDS 28,263 24,983
(all unrestricted)
----- End of picture text -----
----- Start of picture text -----
2021 - 2022 INCOMINGS
Membership 24,850
Interest 16
Social events -
Gift Aid 4,131
Donations 873
---------------------
29,869
2021 - 2022 OUTGOINGS
U3A Capitation 2,796
U3A Magazine 1,578
Beacon software 699
Zoom accounts and Licence 1,088
Administration + postage 334
Paypal Fees, inc iPage 149
Social events 1,161
CAF fees 176
-
Marketing
Speakers 97
Accountant fees 360
Venue Hires 18,109
Ipage Fee 42
26,590
-------------
Surplus of Income over expenditure 3,280
Balance of funds at 1 August 2021 24,983
Adjustments re prior years
Gift Aid claims disallowed -
Balance of funds at 31 July 2022 28,263
----- End of picture text -----
Independent Examiner’s Report to the Trustees of Brighton & Hove U3A
I report on the accounts for the year ended 31 July 2022 which are set out on pages 2 to 3.
Respective responsibilities of the Trustees and Independent Examiner.
The Charity’s Trustees are responsible for the preparation of the Accounts. They consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) although an examination is required by the Charity’s Constitution.
It is my responsibility to
-
examine the accounts under section 145 of the 2011 Act;
-
follow the procedures laid down in the general Directions given by the Charity Commission under Section 145(5)(b) of the 2011 Act; and
-
state whether particular matters have come to my attention.
Basis of Independent Examiner’s Statement
My examination was carried out in accordance with the general Directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently, no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent Examiner’s Statement
In connection with my examination, no matters have come to my attention.
-
which give me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with s.130 of the 2011 Act; and
-
to prepare accounts which accord with these accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
-
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
AUSTIN HARRITY MA(Oxon) FCA
Signed Dated: 16 March 2023
Clarke Goodhand Smith Ltd t/a Gilbody & Co 12a Marlborough Place Brighton East Sussex BN1 1WN