I ,45 Playgroup Trustees. Annual Report for the period: I" September 2023 to 31" August 2024 Reference and administration details Charlty name: Tweseldown Playgroup Registered charity number: 294330 Charltvs prlnclpal address: Abercorn Hall Aldershot Road Church Crookham Fleet Hampshire. GU52 8LE Names of the charity trustees who manage the charity: Name: Date of Appointment: Office lif any): Siobhan Cranford Heather Mantle Kirstie Rideout Katie Burn Laura Rakitzis Jane Stone 10th October 2023 10th October 2023 lQth October 2023 10th October 2023 10th October 2023 10th October 2023 Chair Vice Chair Secretary Treasurer Structure governance and management Descri ion of the chari S trusts. Type of governing document Constitution adopted 28 September 2015. How the charity is constituted Management committee consisting of up to 6 members. Trustee selection methods Trustees are appointed or reapFK)inted annually at the AGM, nomially held in September. Pagelof4
Objectives and activities mma of the ob erts of the charl set out In tts overnin document. The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide forthe needs of their children through community groups and by= lal offering appfopriate play, education and care facilities, family learning and extended hours 8roups. tO8ether with the right of parents to take responsibility for and to become involved in the artivities of such groups. ensuring that such 8roups offer opportunities for all children whatever their race, culture, religion, means or ability,. Ibl encouraging the study of the needs of such children and theirfamilies and promoting public interest in and reco8nition of such needs in the local areas,. Icl instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance. Summa of the rnain activities undertaken for the ublic benefit in relation to these The focus of our artivities remainsto offer a wann and welcoming environment to children and parents where children are valued as individuals regardless of their race, culture, religion, means or abilitv. We follow a play based curriculum where children have the opportunityto develop personally, socially and emotionally. We supply education with regard to the Early Years Foundation Stage and Every Child Matters in preparation for school and beyond. We aim for parents. committee and staff to work together for the benefrt of the children in our care and their families. We pride ourselves on our warm and nurturing environment which gives a great start to children from all walks of life as they ultimately move on to school. When plannin8 our activities for the year we kept in mind the Charity Commission'5 guidance on public benefit. This included holding -fundraising events. not just for the children and families of Playgroup, but also Participating in events such as Children in Need, and Save the Children. Achievements and performance Summa of the main achievements of the charl durln the ear. This yearthe committee has focused on trying to keep the outgoing cost for playgroup lower as well as tryingto avoid asking too much from the parents in terms of money which has been hard balance. Ensuring the parents know whatthe money is being raised for was a good way to encourage them to donate where possible. The rise in government Grant funding helped to be able to mana8e some of the rise in National living wage. October 2023. the year started with the toddle waddle. organised byjane and the staff. The children were sponsored to locate a variety of images around the field. the children very much enjoyed the event. A photographer came to playgroup within the term and each child had photos taken. unfortunatelythis year, due to the weather the photos were taken inside, neverthele55 lots of lovely pictures were captured. Page2of4
At Christmas, the committee arranged a mini-christmas fayre at playgroup with stalls inside for the children to take part in activities at a small cost, the committee used resources already purchased from previous years in an attempt to keep the costs low. Hot chocolate and homemade muffins could also be purchased to take into the woodland area for a bonfire and carol singing lead by Jane. It was a successful evening. For Motherfs day, 5iobhan and Heather organised gifts of glass jars, decorated by the children's finger prints and filled with a tealight for their loved one5. A Reiki evening was organised and delivered by Kirstie with snacks made by Penny. this event had no outgoing costs. Both were lovely gifts for families to enjoy. During the Summer term a Fatherfs Day gift of lollypop frames wtth a picture of each child were made by the children and sold to families, items previou51y purchased were used to make this gift to keep the costs low. The frames turned out beautifully and were gifted with some chocolate. The Oaks went on a Farm trip to Millers Ark Farm, the parents were asked to make a donation of £15 to coverthe trip and coach costs. A future trip will be considered as the coach cost5 are very high and we believe an in-playgroup experience may be more beneficial to the children. To keep the outgoing cost as low as possible this year due to the large increase in National Living Wage, the staff have worked extremely hard to provide amazing enhanced provision for the children as well as experiences with no cost such as visiting the garden centre to buy bulbs and seeds to bring home and grow at home and play 8roup, as well as trips to the shop to buy ingredients for cooking. A summer bake sale was organised as another fundraiser, with a plate and letter being sent home with the children asking for cake donations. another great low-cost fundraiser. Due to the committee being very small the year, it was decided the Summer Fair would run slightly differently. Jane's idea of a nursery rhyme hunt was used, and the committee organi5ed an event in the playgroup for the children to find different hidden items. The event was a pay per child event and the families were encouraged to bring a picnic to have on the field and enjoy some summer activities after, all this was included in the ticket price. The event was extremely successful and enjoyed by all the children and families. Although it wasn't a classic summer fair, it was more intimate and gave children and families some quality time with each other as well as chatting and socialising with other familie5. It was great fun and one to consider in the future, a really lovely way to finish off the year and celebrate the summer! Finance review Brief statement of the charl oll on reserves. As at 31st August 2024 we hold cash at bank and in hand of £52,005. £41,411 of these funds are held in a separate account for emergencies, to cover roughly three months of running costs plus staff salaries or redundancies if required in the event of an emergency closure. There is a cash sum of £552 awaiting payment into our bank, however our closest branches have been closed which sometimes causes timing issues getting money into the bank. Page 3 of4
The preschool receives government grant funding every three to four months Ifree childcare entitlements), and so the remaining balance of £10,022 is needed to cover the running costs for the periods in between grant funding payments. This is changing to monthly payments from Sept 2024 onwards. Approximately £20 is kept as a cash float. The actual loss for 2023- 2024 was £7,036 which is having a detrimental effect on moving the preschool projects forward and carrying out any improvement works to the building. Details of any funds materialty in deficit Not applicable Declaration The trustees declare that they have approved the trusted report above. 518ned on behalf of the charltys trustees: Signature Full name Position Date Page4of4
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Tweseldown Playgroup Registered Charrty No 294330 Statement of assets and liabiliti 5asat31Au u%t 2024 Cash Funds Oetsi 8ankAccount Icurrentl eankAccount Icontin Cash in Hand IFh)atl 10.022 41.411 572 52.Q 17.143 40,618 29 Fund) 57. A55ets Ret•lnedfOrtheC11ty.5o¥M Use Deta TruL3wn OutdeSurtace roundsurfate Wer Play Are oUtdeC?nOp¥ Lèrte Bench Seat ipod Sony Cybvthorw8>) Camw 6.534 4.764 3.014 17.416 531 6534 4.764 3,014 17.416 531 Ir 157 354 157 354 Mid Level she1 Cupb(wrd wl24 5halkn)w T Ipad w-fi 32GB sIr 319 319 - Inde5it TFAAIO.I Bose Bluetoorh Speaker Sony Cyber5hoiw830iamera NexusSDund & ht SEtx 2 Karchersream C3r Henry Xtra ea ed Vacuum Urban NO Maker 5t4e One Remote Controlcat Nexus- LED C05y- UmbuGroup Arch Ilndoorl Asu5 50A Full HD IP5 Ryzen 3 change3bshefvinISWS- Cosy The Rover Itrdle l+tra S- Kindle FI HD 8 Kids EdrtnTab Sony Cybeishot W830 camera Copier K cer4 M 5526 Connek Lotkers x 3 Ioiren2UI BusyKids PrCIMbi Equlp shed +conrrete base Amon FireTablets x 6 woodL3nd Shade Meadthvnat a Fothl IIFin-I CNen 159 240 159 240 120 J20 140 140 118 239 222 403 118 239 222 )a 29S 145 571 338 339 3.584 270 401 249 145 571 338 270 rfji 42.728 41140 Detsi Uniform SlC(k 832 832 Lknbllts DetaiL% TPPS H&di 536 2.18É 936 $4ned byMtrusesom bth•Kol•Htno¢4 stI•re
Independent Examinefs Report to the Trustees of Tweseldown Playgroup I report to the tnjstees on my examination of the accounts of Tweseldown Playgroup for the year ended 31 August 2024. Responsibilities and basis of report As the chartty trustees of Tweseldown Playgroup. you are resw)nsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act'i. I report in respect of my examination of the &counts of Tweseldown Playgroup carried out under secb.on 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charty Commission under section 145151{b) of the Act. Independent examinerfs ststement I have completed my examination. I confinn that no material mattets have come to my attention in connection with the examination gNing me cause to believe that in any material respect. accounting re¢ords were not kept in respect ofTweseldown Playgroup as required by section 130 of the Charities Act or the accounts do not accord with the accounting records I have no concems and have come across no other matters in Connecbon wrth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. rf•Aè S J Wright FCA DChA 3 Haig Lane Church Crookham Fleet Hampshire GU52 8UN 025