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2023-03-31-accounts

CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1 April 2022 To 31 March 2023 Charity name: Hagbourne Pre-school Charity registration number: 294277 Objectives and Activities SORP refe￿nt& Summary of the purposes of the charity as set out in it5 overnin document Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Paia 1.17 To provide a preschool setting run according to government standard, monitored by OFSTED. The preschool runs 38 weeks per annum to offer morning and afternoon sessions and a lunch club, on Monday to Thursday full days, and Friday am. The preschool maintains close relationships with parents and carers, Regular parent helper schemes and coffee mornings facililales this network. The preschool holds three end of term shows throughout the year, plus a 'mini explorers, club weekly for 3-5 year-olds to have small trips in local woods. Daily activities are carefully planned to follow the EYFS to ensure all children receive the education they require prior to starting rima school. The committee trustees have had regard to the guidance issued by the Charity Commission Dn public benefit. Pafa 1.17 and. 1.19 Statement confirming whether the trustees have had regard lo the guidance issued by the Charity Commission on public benefit Para 1.18 Additional information {optional} You ma choose to include further statements where relevant about: SORP reference nla Par8 1.38 Policy on grant making nla Para 1.38 Policy on social investment including program related investmenl The reschool is run b a committee of

Para 1.38 volunteers along with the paid manager. The preschool also operates a parent helper scheme, where volunteers attend in the mornings to assist preschool staff. Contribution made by volunteers nla Other Achievements and Performance SORP i&feren¢e The preschool benefits all of the children and their families by delivering excellent education requirement prescribed by EYFS, preparing children with necessary skills and knowledge for a smooth transition lo primary schools. Summary of the main achievements of the charity, identifying the difference the charity's work has made lo the circumstances of its beneficiaries and any wider benefits to society as a whole. Papa 1.20 The aim of the preschool is to offer a fun, caring and stimulating environment to pre- school children aged 2-5 years. It has passionate and highly skilled staff working hard to provide equal development and education for all children, regardless of their ethnic, religious and cultural background, or ability levels. OFSTED rated the preschool 'Outstanding' on 2310212018. Additional information {optional) You ma choose to include further statements where relevant about.. Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1,41 other

Financial Review Review of the charity's financial position at the end of the period Para 1.21 The preschool's finance has a slightly improved financial position in FY23 year end, with a deficit of £1,768, compared with £2,386 from the previous financial year, a 25.90/0 reduction. The preschool hold a reserve so that in an event it was to be dissolved, there would be enough money to make redundancy payment to its staff and to settle all lawful oulslandin liabilities. £82 518 nla Statement explaining the policy for holding reserves staling why they are held Para 1.22 Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concern Para 1.22 Para 1.22 Para 1.24 nla Para 1.23 The preschool's deficit has been decreasing for three years in a roll. The current deficit is just over 2Q/o of its cash reserve balance, which means it can be covered comfortably. Budgel monitoring is a key agenda item of the monthly committee meeting, and the committee is actively exploring options to further reduce the deficit. Additional information (optional) You ma choose lo include further statements where relevant about.. The principal sources of funds is Oxford Counly Council's funding, and fee payments made by parents of children attending the setting. The charity's principal sources of funds (including any fundraising) Para 1.47 nla Investment policy and objectives including any social investment policy adopted Para 1.46 nla A description of the principal risks facing the charity Para 1.46 nla Other

Structure, Governance and Management Description of charity, trusl5'. Type of governing document (Irusl deed, royal charter) Para 1.25 The preschool has a constitution preschool learning alliance model, governed by reschool constitution 2008. Unincorporated association How is Ihe charity constituted? le.g Linincorporaled association, CIO Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Par8 1.25 Para 1.25 The preschool uses constitution document as base for formal agreement and elects its trustees at Annual Governance Meetings. Additional information (optional) You ma choose to include further statements where relevant about.. Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity's organisational structure and any wider network with whiGh the charity works Para 1.51 Relationship with any related parties Para 1.51 Other Reference and Administrative details Charit name other name the charil uses Re istered charit number Charity's principal address bourne Pre-school nla 294277 Hagbourne Village Hall Main Road East Hagbourne OX11 9LR

Names of the charity trustees who manage the charity Trusteè name Dates acted if not for whole ear Offle& lif any) Name of person lor body) entitled toa olnt trustee ifan Sophie Garland Sarah Williams Chairperson Committee Member Secretary Treasurer Natalie Wood Cheng Sha Jess Murphy Committee Member 10 12 13 14 15 16 17 18 19 20 Cor orate trustees - names of the directors at the date the re Dlrector nam• ortwasa roved Name of trustees holding title to property belonging to the charity Truste• namè Dates acted if not forwhole ear

Funds held as custodian trustees on behalf of others Description of the assets NIA held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects NIA Details of arrangements for safe custody and segregation of such assets from Ihe charity's own assets NIA Additional informatlon loptionall Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chlef Oxecutive or names of senlor staff members (Optional informatlon Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Other o tional information

Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature{s} Full name{sl Positlon leg Secretary, Chair, etc) Sophie Garland Chairperson Natalie Wood Secretary Date 3010112024

Hagbourne Preschool 294277

Receipts and payments accounts For the period Period start date Period end date To from 01/04/2022 31/03/2023

CC16a

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Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Bank Interest 482 - - 482 11
Fees 14,443 - - 14,443 16,538
Fees - Forest School - - 300
Funding 88,976 - - 88,976 86,424
2 year old funding - - - 7,458
Donation 1,000 1,000
COVID Grant - - - - -
Fundraising 2,051 - - 2,051 3,115
Health and Wellbeing Grant - - - 879
Sundry income 1,223 1,223 62
Uniform sale 38 - - 38 288
Sub total (Gross income for
AR) [ 108,213 ] - - 108,213 115,076
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 108,213 - - 108,213 115,076
A3 Payments
Donations - - - - 206
COVID Grant - - - - 675
Admin expense 2,351 - - 2,351 1,411
Bank charges 72 - - 72 96
Broadband Provider 1,036 - - 1,036 56
Christmas party 211 - - 211 200
Equipment - Other 184 - - 184 1,819
Equipment - Play and Education 2,645 - - 2,645 2,199
Flu vaccine 30 - - 30 12
Forest School expenses - - - 125
Fundraising expenses 305 - - 305 827
Halloween Party 129 - - 129 22
Household consumables 1,399 - - 1,399 1,354
Insurance 1,320 - - 1,320 -
Meetings and events 795 - - 795 481
Payroll service fee - - - - 495
Refund overpayment - - - - 63
Rent 9,005 - - 9,005 8,828
Salaries 83,849 - - 83,849 91,460
NEST Pension 2,654 - - 2,654 3,296
Snacks 1,835 - - 1,835 815
Staff phone 279 - - 279 419
Stationary & Postage 1,649 - - 1,649 1,060
Training 112 - - 112 1,217
Sundry expenses 120 - - 120 257
web hosting and domain - - - 70
Sub total [ 109,981 ] - - 109,981 117,463
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 109,981 - - 109,981 117,463
Net of receipts/(payments) - 1,768 - - - 1,768 - 2,386
A5 Transfers between funds CCXX R1 accounts (SS) - - - 1 - - 2024/1/30
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A6 Cash funds last year end
Cash funds this year end		 84,287
82,518		 -
-		 -

-		 84,287 -
82,518 - 2,386

CCXX R2 accounts (SS)

2024/1/30

2

Section B Statement of assets and liabilities at Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the
charity’s own use
B5 Liabilities		 Details
Cash at bank and in hand
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Details
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
82,518
-
-
-
-
-
82,518
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Sophie Garland (Chair of committee)
Natalie Wood (Secretary of preschool)		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
30.1.2024
30.1.2024

CCXX R3 accounts (SS)

2024/1/30

3

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Hagbourne Pre-School members of

On accounts for the year 31 March 2023 Charity no 294277 ended (if any) Set out on pages 3 - 6

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 / 2023 .

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect,:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Sagar Pande Name: Mr Sagar Pande Relevant professional qualification(s) or body (if any): ICAEW ACA (PQ) Address: 27 Sorrel Crescent, Didcot OX11 6HQ

Date: 28 Jan 2024

October 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here details of any items that the examiner wishes to disclose .

n/a

October 2018

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IER

Hagbourne Preschool

294277

Receipts and payments accounts

CC16a

Period start Period end For the period date To date from 01/04/2022 31/03/2023

Section A Receipts and payments Unrestricte Restricted Endowmen Total Last year d funds funds t funds funds to the to the to the nearest to the to the nearest £ nearest £ £ nearest £ nearest £ A1 Receipts Bank Interest 482 - - 482 11 Fees 14,443 - - 14,443 16,538 Fees - Forest School 300 - - Funding 88,976 88,976 86,424 2 year old funding 7,458 Donation 1,000 1,000 COVID Grant - Fundraising 2,051 - - 2,051 3,115 Health and Wellbeing Grant 879 Sundry income 1,223 1,223 62 Uniform sale 38 - - 38 288 Sub total (Gross income for AR) 108,213 - - 108,213 115,076 A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - Total receipts 108,213 - - 108,213 115,076 A3 Payments Donations 206 COVID Grant 675 - - Admin expense 2,351 2,351 1,411 Bank charges 72 - - 72 96 Broadband Provider 1,036 - - 1,036 56 Christmas party 211 - - 211 200 3 October 2018

October 2018

IER

Equipment - Other 184 - - 184 1,819
Equipment - Play and Education 2,645 - - 2,645 2,199
Flu vaccine 30 - - 30 12
Forest School expenses - - - 125
Fundraising expenses 305 - - 305 827
Halloween Party 129 - - 129 22
Household consumables 1,399 - - 1,399 1,354
Insurance 1,320 - - 1,320 -
Meetings and events 795 - - 795 481
Payroll service fee - - - - 495
Refund overpayment - - - - 63
Rent 9,005 - - 9,005 8,828
Salaries 83,849 - - 83,849 91,460
NEST Pension 2,654 - - 2,654 3,296
Snacks 1,835 - - 1,835 815
Staff phone 279 - - 279 419
Stationary & Postage 1,649 - - 1,649 1,060
Training 112 - - 112 1,217
Sundry expenses 120 - - 120 257
web hosting and domain - - - 70
Sub total 109,981 - - 109,981 117,463

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A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total
- - - - -
Total payments 109,981 - - 109,981 117,463
Net of - - -
receipts/(payments) 1,768 - - 1,768 2,386
A5 Transfers between
funds - - - - -
A6 Cash funds last year
end 84,287 - - 84,287 -
Cash funds this year -
end 82,518 - - 82,518 2,386
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October 2018

4

IER

Section B Statement of assets and liabilities at the end of the period

Unrestricte Restricted Endowme d funds funds nt funds to nearest £ to nearest £ to nearest £ - - 82,518 - - - - - - 82,518 - - OK OK OK Unrestricte Restricted Endowme d funds funds nt funds to nearest £ to nearest £ to nearest £ - - - - - - - - - - - - - - - - - - Fund to Cost Current value which asset (optional) (optional) belongs - - - - - - - - - -

Categories Details Cash at bank and in hand

B1 Cash funds

Total cash funds

(agree balances with receipts and payments account(s))

Details

B2 Other monetary assets

Details

B3 Investment assets

B4 Assets retained for the charity’s own use

Details

Fund to which asset belongs

Cost Current value (optional) (optional) - - - - - - - - - - - - - - - - - -

October 2018

IER

5

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Fund to Amount due When due
which liability (optional) (optional)
Details relates
B5 Liabilities
-
-
-
-
-
Signed by one or two trustees Date of
on behalf of all the trustees Signature Print Name
approval
Sophie Garland (Chair of
committee)
Natalie Wood (Secretary of
preschool)
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October 2018

6

IER