CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1st January 2023 to 31 It December 2023 Charity name: Crudwell Village Hall & Recreation Ground Charity registration number: 294177 Objectives and Activities SORP reference Para 1.17 Summary of the purposes of the charity as set out in its governing document The provision and maintenance of a village hall and recreation ground for the us8 of the inhabitants of the Parish of Crudwell without distinction of political, religious, or other opinions including use for meetings. lectures and classes and other forms of recreation and leisure-time occupation with the objecl of rovin the conditions of life for arishioners. The hall is hired out on a regular basis to Crudwell Preschool, Crudwell Short Mat Bowls Club, Crudwell Badminlon Club, Crudwell Scout Group. Crudwell Ladies, Tai Chi, Pilales, North Wiltshire Flower Club and others. It is also hired out on an 'ad hoc, basis for parties and functions. Additional income is obtained fr(m miscellaneous donations and the annual Crudwell Bike Ride. The multi-sports facility in the grounds of the hall is maintained solely by donations from residents of the Parish of Crudwell. The Trustees of the Charity believe they have acled in accordance with the guid8nce provided by Charities SORP (FRS102) second edition October 2019 and in accordan￿ wilh the guidance provided by Section 1715) of the Charities Acl and the Charities (Accounts and Re orts ulations 2008. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or ServI￿S identified in the accounts. Para 1.17 and Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 Achievements and Performance SORP refèrence 2023 was a year of renewal following lh8 challenges of 2022 when the Hall was still recovering from the effects of the pandemic. Having retained and recruited a team of active volunleers on both the committee and lo help with letting users in and out of the hall, we saw a set of new activities at the hall plus the retum of a full schedule of ad-hoc bookings. Alongside the return of birthday parties for young old, we have installed a clothes bank, secured regular visits b izza and bake trucks and Summary of the main achievements of the charity, identifying the differen￿ the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 welcomed the Kennel Club's Rally dog obedience competition. We have also developèd a set of plans for the developrnent of the main field to create a more attractive and usable space for the whole community. Community approval and feedback has been sought and won for the plans and the first phase, the installation of the path. is waiting only for the field to dry out following record rain levels ai the start of the year. Thus the hall and recreation ground have remained staple features in the village, providing spaces for a wide r8ng8 of regular activities for the local community. Financial Review Review of the charity's financial position at the end of the period Para 1.21 The hall's financial position remained stable at the end of the period. Rental income showed substantial increase due in part to rents owing from 2022 being paid. VVe were able to stabilise operating expenses, despite continued increases from suppliers, and we ended the year with sufficient funds to set up a savings account with the Charity Bank to hold £30,000 for a year, pending the work to the field area. Net income from the 2023 Bike Ride was high enough to enable £60Q) to be put aside to fund ecific future develo ment work on the field. The Charity holds a reserve lo cover contingencies in unexpected situations which would enable user groups to Continue lo function as normally as possible. In addition, reserve is held from the donations to the upkeep of the mullisports facility for the inevitable cost of resurfacing at some point in the future. Hall contingencies.. £15,(NJO Multis orts facilit £12 000 nla Statement explaining the policy for holding resep4es stating why they are held Para 1.22 Amount of reserdes held Para 1.22 Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concern P8fa 1.22 Para 1.24 nla Para 1.23 nla Structure, Governance and Management Description of charity's trusts: Type of governing document Para 1.25 Charity Commission Scheme dated and sealed 291h November 1991 Other How is the charity constituled? Para 125 Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Up to nine Elected Members are elected at the Annual General Meeting of the Charily and hold office until the next annual general meeting when they can be re-elected. Each user group is entitled to appoint one member to hold offi for the same period. up to a total of 12 Representative Members. Not more than three Members can be co-opted into office during the year. All Members whether Elected Represenlative or Co-opted are trustees of the hall and hold equal responsibility and liability for the Charit Reference and Administrative detsils Chant name Other name the charit uses istered charit number Charity's prinopal address Crudwell Villa Crudwell Villa 294177 Tetbury Lane, Crudwell. Malmesbury, Wiltshire SN16 9HB e Hall & Recreation Ground e Hall Names of the charlty trustees who manage the charlty Name of porson (or body) entitled to appoint truste• (If an Trustee name Offlco Ilf any) Dates acted If not for whol• ar Philip Buxton Damian Gilmartin Gary Lawes Thomas Roberts Chair Chair of Fund Raising Annie Smith Jennifer Wilson Treasurer Russel Wilson Co orate trustees - names of the directors at the date the re Dlr•ctor nam• nla rtwasa roved Name of trustees holding title to property belonging to Ihe charity Tru8ta• name nla Dates actsd if not forwhole ar Funds held as custodian trustees on behalf of others Description of the assets held in this capacity None Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian chanty's objects NIA Details of arrangements for safe custody and segregation of such assets from the charity s own assels NIA Exemptions from disclosure Reason for non4isdosure of ke NIA rsonnel delails Declarations Tho trustses declare that thoy have approved the trusteos, report abovo. Slgned on behalf of the charlty's trustees Slgnature(s) Full name(s) Posltlon leg Secretary, Chalr, etc) Philip Mark Buxt Chair Annie Smith Treasurer Date cruJwell ILL￿￿* nALL Crudwell Vlllage Hall & Recreatlon Ground Charlty No.294177 ANNUAL ACCOUNTS for the year ended 31 December 2023 Contents.. Page No. Balance sheet for Crudwell Village Hall & Racre8tion Ground charity Income and expenditure account for Crudwell Village Hall & Recreation Ground charity Note No.1 Summary of fund raising accounts (Cru￿81124 hour Bike Ride} Note No.2 Summary of CRAG accounls (multi-sports facility) Note No. 3 Summary of h811 operating income and expenditure Note No.4 Fixed assets Note No.5 deposits held 16th February 2024 Approved by the Trustees of the Charity at a Trustees meeting held on 22nd February 2024 Phil Buxton, Chair 22nd February 2024 Ind8pend8ntly examined by R Jones FMAAT 1 Oth April 2024 Crudwell Village Hall Re¢￿atIOn Ground charity no.294177 EandOE YE 31 12 2023 CRUDWELL VILLAGE HALL & RECREATIONAL GROUND BALANCE SHEET AS AT 31 DECEMBER 2023 2023 2022 FIXED ASSETS Land & Buildings Fixtures & fittings Total Net Fixed Assot Value Nol8 no.4 249,691 1,872 259.252 3.C61 251,563 262.313 CURRENT ASSETS Bank Account Balances Operating Account IHSBC) Fund Raising Account (Lloyds) CRAG Account (Lloyds) Charity Bank savings account Total Net Currnnt A880ts Note No.5 38,618 10,011 12.487 30.000 59,769 5,390 12,849 91,115 78.008 TOTAL ASSETS 342.679 340,322 CURRENT LIABILITIES Credltor8 Booking Deposits Held Cheques not Cashed TOTAL LIABILITIES Note No.5 Note no.1 200 200 200 TOTAL ASSETS LESS TOTAL LIABLITIES 342,479 339.842 Flnanced by: Accumulated fund blf 11112022 Excess of IncomelExpenditure 339,842 2,637 342,479 356.026 16,184 339.842 Prepared by Annle Smith, Treasurer 16th Februa 2024 Approved by Phll Buxton on behalf of the Trustees of the Charl 22nd Februa 2024 Independently examlnod by Rachal Jone8 FMAAT IOthA ril 2024 Crudwell Village Hall Recreation Ground charity no.294177 Balance Sheet page1 of7 yle 31.12.2023 CRUDWELL VILLAGE HALL & RECREATION GROUND INCOME AND EXPENDITURE ACCOUNT for the perlod endlng 31 December 2023 INCOME 2023 2022 GrantslDonations Wiltshire Council (grants) Duncan Norman Trust Other donations 600 300 600 300 Fund Ralslng 2023 Bike Ride income Note No.1 2023 Gift Aid from Bike Ride (thru Jus; Note No.1 11,004 1,438 9,814 65 12,442 9,879 CRAG income 2023 CRAG gift aid from 2023 donations Note No.2 Note No.2 1,325 289 1,350 320 1,614 1,670 Hall Rental Income Note No.3 21,711 13,007 Investment Incom• Bank interest CRAG Note No.2 fharity donation chequ8 not cashed in 2022 280 TOTAL INCOME 36,648 24,857 EXPENDITURE Fund Raising.. Bike Ride 2023 CRAG Note No.1 Note No.2 7,821 1,978 8,756 3.975 9,799 12,732 Hall Operating expenditure Expenditure on capital projects Miscellaneou5 roundings Note No.3 Note No.3 13,013 450 18,291 Total Expendlture 23.261 31.022 Net Incomlng Resources 13,387 ,165 Depreciation Land & Buildings Fixtures & Fittings Note No.4 9,561 1,189 9.561 457 10.750 10,018 NET MOVEMENT IN FUNDS 2,637 -16,184 CrudweS1 Village Hall Recreation Ground charity no.294177 Income Expenditur8 Page2of7 yle 31.12.2023 RAS CRUDWELL VILLAGE HALL AND RECREATIONAL GROUND Note No.1 to Accounts SUMMARY OF FUND RAISING ACCOUNTS for year •nding 31 Decembar 2023 2023 2022 Funds Brought Forward on 01.01.2023 Bike Ride Current account less outstanding cheques 5.390 4,341 -354 5,390 3.987 Summary Income for the year Rider sponsorship Other receipts 7,124 3,879 11,004 1,438 6,005 3,809 9.814 65 Gift Aid Total Income for th6 year 12,442 9,879 Summary Expendlture for the year Event expenses Team charity cheques Cheques not cashed {2022) Capital purchase (2022) Misc8llaneous roundings Total Expendltur¢ for th• year -2,777 -5,043 -2,721 4.384 -1,650 -7,821 -8,476 Net Income 4,621 1,403 Funds tran8farr•d to Manag•m•nt Capltal alc Closlng Balanco at year ond 31.12.2023 10,011 5,390 Reconciled by: Bank balances at year end 31 Dec2023 Fund Raising alc no.03CE8638 less outstanding cheques 10,011 5,390 Closing balanco at y•ar ond 31 Doc2023 10.011 5,390 This summary represents a true and fair view of the Crudwell Village H811 Fund Raising Commitlea's activities for the year ended 3111212023 and to my knowledge the requirements of the CharitiesAct have been complied with. Prepared by Annie Smith, Treasurer 2023 Bike Ride Approved by Damian Gilmartin, Chair Bike Ride Crudwell Village Hall Recreation Ground charity no.294177 Note1 Fund Raising Page3of7 yle 31.12.2023 CRUDWELL VILLAGE HALL AND RECREATIONAL GROUND Note No.2 to Accounts SUMMARY OF CRAG ACCOUNTS for year ending 31 December 2023 2023 2022 Funds Brought Forward on 1st January 2023 Lloyds current account HSBC current account 12,848.93 14,954.62 199.45 12.848.93 15.1X07 Summary Income for the year Subscriber donations Donations other Other income 1,260.00 65.00 1,240.00 110.00 1,325.00 288.75 1,350.00 320.26 Gift Aid Bank interest Total Income 2023 1,615.41 1.670.26 Summary Expendlture lor th• year Maintenance Purchases Advertising Bank charges 595,80 1,332.00 50.00 1,397.50 2,557.90 20.00 Total Expendlture 2023 1,977.80 3,976.40 Surplusldeflclt for the year 362.39 2,305.14 Closlng Balance at year end 31Dec2023 12,486.54 12,848.93 Reconciled by.. Bank balances at 3111212023 Lloyds Bank current account HSBC current account (account closed in 2022) 12,486.54 12.848.93 12.486.54 12,848.93 Closing balan¢• at 3111212023 12.486.54 12,848.93 This summary represents a true and fair view of the Crudwell Recreation Action Group's activities for the year ended 3111212023 and to my knowledge the requirements of the Charities Act have been complied with. Prepared by Annie Smith, Treasurer CRAG Approved by Simon Thomson, Chair CRAG Crudwell Village Hall Recreation Ground charity no.294177 Note No.2 CRAG Page4of7 yle 31.12.2023 RA CRUDWELL VILLAGE HALL & RECREATION GROUND Note No. 3 to Accounts OPERATING INCOME AND EXPENDITURE ACCOUNT for the period ending 3111212023 2023 2022 HALL RENTAL INCOME Total invoiced through Xero Bank receipt IE Voyles S230481 Total bookings through Stripe Less. fee for bookings through Stripe Analy&s of net rental income.. HI￿.. regular bookings Hi￿. Ad Hoc bookings Total Income from hall bookin 19337.93 7.50 2421.25 -55 68 All bookings 13244.52 21711.00 -237.29 18579. 71 3131.29 27711.00 0.00 0.00 21711.00 13007.23 HALL EXPENDITURE Advertising Malmesbury Jackdaw Bank charges HSBC Cleaning includes windows Consum8bles Galleon Supplies Donations 2022 Derek Taylor bench Maintenance Grass cutting Maintenance Waste collection Maintenance.. General maintenance Maintenance Other (hall painting) Heat & Light Electricity Heat & Light Insurance Premiums Licencos Music Professional fees 2022 Mander Duffill Service contracts Boiler Service contracts Fire prevention Service contracts Fire risk assessment Sofvare CCTV& installation Subscriptions W￿HA, OWL, Xero T818phone & br081 Tom Rob8rts Software Wat8r WebsitelEmail Websites 104.00 66.40 2715.30 478.55 0.00 1396.80 434.16 992.57 351.32 1940.32 1505.47 1106.01 -11690 0.00 152.40 545.72 0.00 0.00 306.40 358.12 233.06 290.00 153.00 789.00 60.00 2536.81 86.10 570.46 1649.16 294.90 3582.56 726.53 1860.32 1639.45 960.10 481.78 480.00 167.64 5C6.44 360.00 155.00 252.35 568.80 238.94 325.09 Domain renewals & hosting (Michael Fox - old invoice) Total Expendlturo 13012.70 18291.43 Excess of IncomelExpenditure 8698.30 -5284.20 Crudwell Village Hall Recreation Ground charity no.294177 Note3 Operating Income Expenditure Page5of7 yle 31.12.2023 RAS Crudwell Village H811 & Recreation Ground charity no.294177 FIXED ASSETS SUMMARY 2023 As at 31 st December 2023 Land and Bulldlngs Flxtures and Fittings Total Cost At 1 st January 2023 Additions Disposals 323,487 329,431 At 31 st December 2023 323,487 5,944 329,431 Depreclation At 1 st January 2023 Ch8rge for the year Eliminated on disposals At 31 st December 2023 64,235 9,561 2,882 1,189 67,117 10,750 73,796 4,071 77,867 N¢t Book Value8 at 318t December 2023 249,691 1,872 251,563 At 31 st December 2022 259.252 3,060 262,312 Cruth¥ell Village Hau Recreathon Grwid chanty no.294177 Note4 Fixed Assets summary Page6of7 YIE 31.12.2023 CRUDWELL VILLAGE HALL & RECREATION GROUND charity no.294177 DEPOSITS HELD AT 31 DECEMBER 2023 Date banked Hirer Event Date Tlrne De Bond Total Saturdays- ongoing Thursdays- term tirne 2>JJn-19 Rugbytots (R107) Om1230 £50.00 £50.00 3-Sep-19 Pilates (Rllo) 0￿1030 £50.00 £50.00 &Apr-19 Private Function BF349 415-July-20 noon-noon £50.00 £50.00 I>Apr-19 Wlltshlre PolS¢e IWOMADI IBF3261 July annually noon-noon £50.00 £50.1)0 £200.00 £0.00 £200.00 Notes: 1 . Helgn Fosler used to run Pilates and h8s been contacted to refund her deposit. No response so far. 2. The hirer of BF349 hag been contacted and we are awaiting response. ank roconclllatlon8 at 31.12.20 Bank account Operating HSBC Fund Rablngl Llo ds CRAG Llo ds Charlty 88nk Totals Opening balances 01.01.23 59,769.30 5,390.19 12,848.93 0.00 78,008.42 Receipts in 2023 23,006.86 12,228.38 1,615.41 0.00 36,850.65 Payments in 2023 -14,158.56 -7,607.23 -1.977.80 0.00 -23.743.59 Intemal transfers 0,000.00 0.00 0.00 30,000.00 0.00 Closing balan¢•s 31.12.23 38,617.60 10,011.34 12,486.54 30,000.00 91.115.48 91,115 Crudwell Village Hall Recreation Ground charity no.294177 Note No.5 Deposits held Page7of7 yle 31.12.2023 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon A Independent Examiner's Report Report to the trusteesl members of Crudwell Villa e Hall & Recreation Ground On accounts for the year ended 31 December 2023 Charity no ifan 294177 Set out on es I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 311121201 As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). Responslbllltles and basls of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention ") in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Inde endent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the brackets if th8y do nota ned: Date: .1 2L)L Name: Mrs Rachel Jones Relevant professional ualification or bod ifan FMAAT Address: Sawadee, The Plies, Fairford, Gloucestershire, GL7 4AJ Section B Disclosure Only complete if the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. No items re uire disclosure