2021-12-31-accounts - Holt Area Caring Society

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HACS Chairman’s Report 2022

Well, we have been trying to celebrate our 40[th] anniversary for the past two years and at last we can. So a warm welcome to you all, drivers, ex-drivers, families and honoured guests.

As it's the reason for us all to be here, before this year’s report, I would like to give you a short history of Holt Caring. (HISTORY.)

Over the past year the number of requests for journeys has returned to pre-pandemic levels and I would like to thank all our drivers for the time and care they have given. We would not exist without you! Clients have expressed a lot of appreciation for the service you give. We have lost three drivers this year, namely Charles Lacoste, Steve Benson and Olive White, so very many thanks to them. I’m very pleased to welcome five new drivers – Andrew Cannon, Michael Cartwright, Nigel St Quintin, Lisa Lubin and Frances Mixer. We have 48 drivers, though some are not available at the moment, so we are always pleased to have new ones.

Many thanks must go to Liz and Rachel for their skill and patience in finding drivers for every trip. I’m also very grateful to Geoff our treasurer, who not only understands how charity finances work, but spends a huge amount of time counting money and checking claim forms. Stephen Hume has agreed to shadow Geoff, so at least someone else knows the system. Thanks also go to all the committee members for their cheerful support.

The burning issue at the moment of course is the rising cost of fuel. At the present time we are only allowed to reimburse drivers up to 45p per mile before they have to declare it for tax. Some drivers will remember a similar situation eleven years ago when fuel prices rose sharply. We have written to Duncan Baker MP on this matter and he is sending our concerns to the Treasury, so we hope the allowance will go up in the near future. I’m very pleased Duncan is with us this evening – he might have some news, though it is early days.

Peta Benson

May 2022

Treasurer’s report for 2021

This year’s activity (measured by driver miles) was higher than 2020 but still below pre-Covid 2019. This year was 70% of 2019; 2020 was 53% of 2019. Otherwise, from a financial point of view, the year followed a similar pattern to previous years.

The scheme operates with an underlying deficit of around £6,000 per year. Historically this has been more than covered by legacies, grants and donations. These are clearly unpredictable but have resulted in a gradually increasing level of reserves. This has given us the opportunity to reduce our charges. We have done this by introducing a maximum charge for journeys which helps those people who need frequent long distance trips. This explains the ‘Gross Surplus’ reducing and becoming a deficit. This deficit is likely to increase when the maximum charge has been in operation for a full year.

Whilst we have received no legacies or other large donations this year we did receive £9,584 of Covid support from the Government via the County Council. This meant that the underlying deficit was turned into a surplus for the year of £2,007. There is unlikely to be any further Covid support but we do know that there are legacies from two people being processed by solicitors at this time.

The finances are in good shape and should cause us no difficulties in the next few years.

Geoffrey R Peel Honorary treasurer

Income and Expenditure Holt Area Caring Society Forthe year ended 31 December 2021 2019 fioTÉS Turnover clienlincome-wlthoutGiftd 15,916 L4218 524 27,722 1.075 Client Don8tions-withGIft Cllen¢donition5-GASDS 2212 3,185 TotslTvrw¥ 2073 16,954 Cost of Sales OlfverPfflents TotalCo$tofSa1¢5 20374 20J74 15584 29275 15W4 29275 Gross Surplus 130 JA70 1706 Administrative Costs eu%lnesslnsurance 322 322 rxreetWage5 Svltware ond Con5umable5 7200 72 7.200 71 6.700 71 MlxENpense5 PrlntlnE&5tatSonery Telephone CovJ9 dfjversvpport 256 289 I31 824 816 Totslk¢mln15tr8tfveCosts 13057 Operating Surplus 19,8621 112,4871 (Sa921 Other Income G4ft aid re¢lèirrl L789 182 Intere$t Inco Legacies MIX donatSon5v4tth8fft•Sd orher Donations& Relenue 100 450 IJ9B 1,798 OtherRenu¢ c¥19 support Totslother Income 4.792 11•70 7073 515 Surpltss On Ordinary Activities f5PUI 1923 Notes l. A55ets and Liabilities TheAccoLtnts are presented on a Receiptsartd Payments basis hOW¢rtherewerP noextraordinary liabilitiesorcommttments attheyearend. Cash isthe only assetand Is iepresented byihe Santandercurrentaccountand the CCLACOIF DepositattounL rIft&Lw¥.2# HokAreatsIn8Socty

kKomè4DdEipendfture Cash at l Jan 2021 £35,160.91 add Surplu5 loryear £ 2,LX]7.27 E37.168.18 Represented by.. Cuirent account at31 Dec21 £ 7.650.69 DepositaccoJJntat31 Dec 2021 £29,517.49 £37.168.18 2. Gift Aid We claim GIftAid on allowable donation5. These comprise additional amovnts e1ved above the staTrdaTd charge lorajourney nd otherdoThations. Both GiftAid by declarations and the GIftd Small Donations Scherne IGASDSI are ysed. 3. Otherdonations and revenue Comprise5'. Norfolk County Councll-. £838 Indldal donationsofr £360 4. Co¥id 19 Norfolk County Councll arranged 5UPPOrtfrom Central Govemment of £9,584 in theyear. This was to 3551Stwith income reduced by lewerrnedlcal appolntments belngbooked. We used ihlsto cover ourdefic5taswe received nolegaciesthisyeai. Signed Pets Benson, Chalr Oatv. O ¥ GeoNrey Peel, HonoraryTreasurer 20zL Date: Independent Examinerfs Report tothe Trustee5 ofcharity No. 294170 I have carried outan independentexamirbation of theaccounts of HoltATea Carfngsoclety fOrtheareoInÈ 31st December 2021. Duringthis wiew hIng hascometomyattention wA)ichgNesmecau5e tobelievethatin any material respecL' a. properaccountin8methods have not been kept- b. theAccountsdo nototcortl with ihe3e iecoTd5. Bruce Bair Honorary Examiner Date.. PithtanrtL¢ssv.21W ItdlAreaC&trrf&x