## **Trustees' Annual Report for the period**
## **From**
Period start date
**To**
Period end date
1[st] June 2021
31[st] May 2022
Section A Reference and administration details
March **2012**
**TAR**
1
## **Charity name**
## Reading Male Voice Choir
**Other names charity is known by**
## **Registered charity number (if any)**
294105
**Charity's principal address**
Claddagh
March **2012**
**TAR**
2
The Hatch
Burghfield, Reading
## **Postcode**
## **RG30 3TH**
## **Names of the charity trustees who manage the charity**
**Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)**
March **2012**
**TAR**
3
1
John Painter Chairman 01/06/21 to 02/07/21
2
Ryland Lee Chairman 02/07/21 to 31/05/22
3
Martin Butler Secretary
4
John Kay Treasurer
5
David Allen
March **2012**
**TAR**
4
Section Leader
6
David Ewens Section Leader
7
Jeremy Jones Section Leader
8
Paul Lyden Section Leader
9
John Adams Deputy Chairman
March **2012**
**TAR**
5
io
li
12
13
14
TAR
March 2012
15
16
17
18
TAR
March 2012
19
20
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
8
## **Names and addresses of advisers (Optional information)**
## **Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
March **2012**
**TAR**
9
**Description of the charity’s trusts**
Type of governing document (eg. trust deed, constitution)
Constitution
How the charity is constituted
(eg. trust, association, company)
Association
Trustee selection methods
(eg. appointed by, elected by)
Members at annual general meeting
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
The Choir has established risk management procedures, particularly in respect of health and safety of Choir members and the audience at concert and rehearsal venues.
The Choir has policies on safeguarding and equality; privacy and data protection, which are reviewed regularly.
All new Choir members are provided with a handbook setting out the expectations and responsibilities. A separate handbook is provided for trustees and officers.
## **Section C Objectives and activities**
## **Summary of the objects of the charity set out in its governing document**
To promote, improve, develop, and maintain public education in, and appreciation of, male choral singing by the presentation of concerts, mainly in aid of charities.
## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The Choir has an annual programme of concerts, usually about ten, in support of other charities. The host charity is responsible for booking an appropriate venue (with the advice and approval of the Choir), and for selling tickets and programmes. The host charity retains the concert receipts, making an agreed contribution towards the Choir’s expenses.
About once a year the Choir organises a concert on its own behalf.
The Choir also takes part from time to time in festivals, competitions, and exchanges with other choirs in the United Kingdom and abroad.
The Choir has made a number of recordings and sells CDs, mainly at its concerts.
March **2012**
**TAR**
10
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
By nature, the Choir’s members are all volunteers but pay an annual subscription agreed at the annual general meeting.
Section D Achievements and performance
March **2012**
**TAR**
11
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The COVID 19 pandemic has continued to impact the Choir’s activities this year with several planned concerts being cancelled. However, face-to-face rehearsals recommenced in September 2021 and have continued throughout the remainder of the year.
Despite the pandemic, the Choir had a busy year and delivered eight performances including two pro-bono concerts for the Red Cross Ukraine Appeal which raised over £5,500 in donations. The Choir participated in this year’s Cornwall International Male Choral Festival during which it delivered 4 performances.
Two ‘charity’ performances were delivered this year and, finally, the Choir participated, with four other choirs, in the Celebratory Concert held for the late Gwyn Arch.
Preparations are underway for the Choir’s 50[th] Anniversary Gala Concert this summer and the launch of the Gwyn Arch Young Singers Competition with will launch later this year.
March **2012**
**TAR**
12
Section D Achievements and performance
March **2012**
**TAR**
13
## **Section E Financial review**
The Choir’s policy is that a minimum of £11,911 (£10,000 at **Brief statement of the** 2017 prices) should be held in reserves **charity’s policy on reserves**
**Details of any funds** None **materially in deficit**
## **Further financial review details (Optional information)**
The Choir’s principal sources of income are subscriptions, Gift You **may choose** to include Aid tax refunds, concert fees and raffles. The principal additional information, expenditure is on hire of halls for rehearsal, musical directors’ where relevant about: honoraria, and concert expenses.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)**
Ryland Lee **TAR**
March **2012**
14
John Nicholas Kay
## **Position (eg Secretary, Chair, etc)**
## Chairman Treasurer
## **Date**
March **2012**
**TAR**
15
**Charity Name N Reading Male Voice Choir 29**
## **Receipts and payments acco For the period** Period start date **To from**
Jun 1, 21
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment funds funds funds**
**to the nearest £**
**to the nearest £ to the nearest £**
## **A1 Receipts**
**----- Start of picture text -----**
Members' subscriptions & tuition fees 7,563 - -
Gift Aid tax refunds 1,596 - -
Weekly Choir raffle 135 - -
Concert fees 724 - -
Concert ticket and other sales 240 - -
Concert tours & events 19,502 - -
Social events 3,506 - -
Donations & legacies 581 - -
Sponsorship 800
Other income 1,116 - -
35,763 - -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total - - -
Total receipts 35,763 - -
A3 Payments
Fundraising & publicity 395 - -
Concert expenses 248 - -
Travel & accommodation 20,007 - -
Recordings - - -
Social events 1,927 - -
Musical directors' fees 7,988 - -
Hire of rehearsal hall 1,665 - -
Music 354
Uniform 203
Equipment & transport 383
Management & administration 1,411 - -
- -
Sub total 34,581 - -
**----- End of picture text -----**
**----- Start of picture text -----**
A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 34,581 - -
**----- End of picture text -----**
|**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **|**1,182**||**-**||**-**|
|---|---|---|---|---|---|
||**-**||**-**||**-**|
||||**-**||**-**|
||**1,182**||**-**||**-**|
## **Section B Statement of assets and liabilities at the end of**
|||**Unrestricted**|
|---|---|---|
|**Categories**|**Details**|**funds**|
|**B1 Cash funds**|Metro Bank current account
Metro Bank deposit account
Cash
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**27,070**
**229**
**-**
**27,299**
OK|
|||**Unrestricted**|
|||**funds**|
|**B2 Other monetary assets**|**Details**|**to nearest £**
**-**
**Fund to which**|
|**B3 Investment assets**|**Details**|**asset belongs**
**Fund to which**|
|**B4 Assets retained for the**|**Details**
Roland stage piano|**10**
**asset belongs**|
|**charity’s own use**|Stands
CD recording system
_Above at nominal values_|**3**
**5**
**18**
**Fund to which**|
||**Details**|**liability relates**|
**B5 Liabilities**
**-**
Signed by one or two trustees on behalf of all the trustees
**----- Start of picture text -----**
|||
|---|---|
|Signature|Print N|
|John Nicho|
|Ryland|
**----- End of picture text -----**
**o (if any) 94105**
## **ounts**
## **CC16a**
Period end date May 31, 22
## **Total funds**
## **Last year**
## **to the nearest £**
**to the nearest £**
**----- Start of picture text -----**
7,563
1,596
135
724
240
19,502
3,506
581
800
1,116
35,763
**----- End of picture text -----**
**5,139 1,437 100 - - - - 1,506 - 1,653 9,835**
**----- Start of picture text -----**
- -
- -
- -
35,763 9,835
**----- End of picture text -----**
**----- Start of picture text -----**
395 145
248 -
20,007 -
- -
1,927 -
7,988 5,474
1,665 -
354 -
203 -
383 -
1,411 990
-
34,581 6,608
**----- End of picture text -----**
**----- Start of picture text -----**
-
-
- -
34,581 6,608
**----- End of picture text -----**
**----- Start of picture text -----**
1,182 3,226
- -
- 22,890
1,182 26,117
**----- End of picture text -----**
## **the period**
**----- Start of picture text -----**
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
Amount due When due
(optional) (optional)
-
**----- End of picture text -----**
**----- Start of picture text -----**
-
-
-
-
**----- End of picture text -----**
**----- Start of picture text -----**
Date of
Name
approval
olas Kay
d Lee
**----- End of picture text -----**
## **Independent Examiner’s Report to the Trustees of Reading Male Voice Choir**
I report to the Trustees on my examination of the accounts of the Reading Mae Voice Choir (‘the Choir’) for the year ending 31[st] May 2022.
## **Responsibilities and Basis of Report**
As the charity trustees of the Choir, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Choir’s accounts carried out under section 145 of the 2011 Act, and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)b of the Act.
## **Independent Examiner’s Statement**
I have completed my examination and I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. Accounting records were not kept in respect of the Choir as required by section 130 of the Act; or
2. The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable proper understanding of the accounts to be reached.
Sukey Joshi 30 June 2022