VERA FLETCHER HALL ASSOCIATION
(Registered with the charity commission no. 294070)
Report of the Council of
The Vera Fletcher Hall Association for the Year ending 31 March 2024
Introduction
The Vera Fletcher Hall Association has undergone a number of personnel changes over the year from April 2023, the details of which I will highlight in this report, but throughout these changes the Association has continued to focus on it’s prime objective to provide high quality facilities for a wide range of activities for the benefit of the local community. Our Honorary Chairman Martin Wilberforce resigned at our AGM in November 2023, following which I took over as Chairman.
Activities
Theatre
Alice Saywell as our Artistic Manager / Theatre Programmer, put together a programme of events in Spring and Autumn seasons. The 2023 Spring Season ran from April to June 2023 and the Autumn season from September to December 2023 The 2024 Spring Season ran from January to March 2024.
There was a mix of shows including live music, theatrical productions and hosting the Climate and Nature Festival on behalf of the Thames Ditton and Weston Green Residents Association. In addition, Film Nights were held throughout the year, and proved to be popular, particularly with the occasional supper option.
In common with the previous year, it proved difficult to attract the level of audience experienced prepandemic, and overall the theatre operations lost money when looked at in isolation. We are therefore extremely grateful for the continued support of the RC Sherriff Trust whose grant funding underpins this element and enables us to continue to provide as broad a range of activities for the local community as possible.
Unfortunately, Alice was not able to continue in her role for the full financial year and resigned in November 2023. At the time of Alice’s resignation she had ensured that the Spring 2024 season had already been established and offered her support during the remainder of the year to help implement that programme. We are grateful to Alice for that support.
Hall Lettings and Classes
The Hall Manager Amelia Crafts indicated her desire to step down from her post in April 2023. She continued during a transition period bewteen April – July 2023 whilst we found a new person for that post. We were pleased to appoint Alison Black as Hall Manager in July 2023.
Hall lettings have continued strongly and provide the main source of income for the Hall, covering the day to day running costs and all general expenditure. The hall is used by a variety of hirers providing regular activities and classes throughout the year. At weekends the Hall often hosts birthday parties for children and other family celebrations.
Fabric and Equipment
No major works were carried out during the year 2023-24, but there was the usual minor repair and maintenance projects including some redecoration work, and servicing of equipment.
A bid was prepared for CIL funding from Elmbridge Council for replacement of some theatre and lighting equipment, but this was not registered by the Local Authority and was therefore unsuccessful. A further bid will be prepared for the year 2024/25 for a possible Solar Panel installation to supplement our electricity use.
Annual Officers’ Report and Accounts
Our Honorary Treasurer, Steve Kirby, has prepared the Accounts for the AGM, following circulation to the Committee for any queries prior to their being issued. He is unable to attend the AGM, having stepped down at the end of this financial year. Steve also undertook a period of transition and was shadowed by our new Honorary Treasurer Keith McMahon, who has taken over the role from April 2024 and will prepare the 2024/25 Accounts.
The Officers and Committee wish to again thank Robin Moon, our Honorary Inspecting Accountant, for checking and reporting on our Accounts.
Our special thanks are due to Steve Kirby, for his long and diligent service in the role of Honorary Treasurer for many years and his help and guidance throughout that time.
The Accounts show a slight loss for the year, but this has decreased from the previous year and is the lowest for a number of years apart form 2020/21 when the situation was somewhat underpinned by Covid Grants.
Officers, Committee and Volunteers
For the record, the Officers and Committee serving during the year were Martin Wilberforce as Chairman, until the 2023 AGM when I succeeded as Chairman. Tom Rees as Hon. Secretary and Steve Kirby as Hon. Treasurer.
On the Committee were Hermione Delamare, who has been a massive support, particularly through the transitions of this year with changes to all the major posts, but particularly in keeping the theatre operations going. Alison Black has taken over the Hall Mangers role and has been invaluable is organising the running of the Hall, including the ad-hoc lettings and organising the cleaning by our outside cleaning contractors, that is forever changing depending on use. Michael Hunter whose legal and general advice are much valued, and his support is appreciated.
A special mention to David Huddart, who is not a Committee member but his help with the theatre’s technical equipment is absolutely vital to the running of the various hall lettings; Claire Evans who returned to help with the Theatre at the end of this financial year and will be very much part of the team going forward, and Lisa McAuliffe who is not only our principal hirer, but a valuable insight into the operation of the hall from the users point of view.
Without these people and the volunteers who help at our events, the Association could not run the Hall for the benefit of the community.
Neil Russell Chairman 11[th] November 2024.
THE VERA FLETCHER HALL ASSOCIATION
OFFICERS REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31ST MARCH 2024
Charity No: 294070
THE VERA FLETCHER HALL ASSOCIATION
| CONTENTS | PAGE No: |
|---|---|
| Charity Information | 1 |
| Ofcers Report | 2 - 3 |
| Inspecting Accountant's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Accounts | 7 - 11 |
THE VERA FLETCHER HALL ASSOCIATION
Charity Information
| Ofcers (& Charity Trustees): | N Russell | Chairman |
|---|---|---|
| T Rees | Secretary | |
| S Kirby | Treasurer | |
| Charity Number: | 294070 | |
| Inspecting Accountant: | Robin Moon FCMA BCOMM | |
| 86 Summer Road | ||
| Thames Ditton | ||
| Surrey | ||
| KT7 0QP | ||
| Bankers: | HSBC Bank plc | |
| 54 Clarence Street | ||
| Kingston Upon Thames | ||
| Surrey | ||
| KT1 1NS |
THE VERA FLETCHER HALL ASSOCIATION
OFFICERS REPORT
FOR THE YEAR ENDED 31ST MARCH 2024
The Officers present their Report and Accounts for the above year.
OFFICERS
The Officers named on Page 1 have served on the Executive Committee (unless otherwis throughout the year. Appointment of Officers is governed by the Constitution. The Execut Council is authorised to appoint new Officers to fill vacancies arising through resignation of an existing Officer.
INVESTMENT POWERS
The Constitution authorises the Officers to make and hold investments using the General the Charity, but no such investments are presently held.
CONSTITUTION, OBJECTIVES AND POLICIES
The Association was constituted by a Constitution dated 29th January 1986, and its objec provide a venue for local social, recreational, educational and leisure activities. The policy of the Association continues to be to support, sustain, encourage and house (i facilities for the disabled) a wide range of activities as listed in Note 13 on Page 11 of the Accounts.
The Officers delegate the day to day responsibility for running the Hall to the Hall Manage
DEVELOPMENT, ACTIVITIES AND ACHIEVEMENTS
The Officers consider that the performance of the Association this year (as shown on Pag been satisfactory.
Your Association would not be able to provide such a wide service within the local commu without the continued support of a large number of willing supporters who give their serv voluntarily.
FINANCIAL REVIEW
Funds available and the current level of income generated are sufficient to permit the As to continue its operations in the medium term.
THE VERA FLETCHER HALL ASSOCIATION
OFFICERS REPORT
FOR THE YEAR ENDED 31ST MARCH 2024
STATEMENT OF OFFICERS RESPONSIBILITIES
The Officers listed on Page 1 (who are also the Trustees of the Charity) are required unde Constitution of the Association to prepare Financial Statements for each financial year wh true and fair view of the state of affairs of the Association and of its results for that period preparing those Financial Statements the Officers are required to:
-
a) select suitable accounting policies and apply them consistently;
-
b) make judgements and estimates that are reasonable and prudent;
-
c) prepare the Financial Statements on a going concern basis unless it is inappro assume that the Association will continue in business.
The Officers are responsible for keeping proper accounting records which disclose with re accuracy at any time the financial position of the Association. They are also responsible f safeguarding the assets of the Association and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
APPROVAL
The Report was approved by the Officers on 22nd October 2024 and signed on their beha
N RUSSELL
CHAIRMAN OF THE EXECUTIVE COUNCIL
INDEPENDENT EXAMINER'S REPORT TO THE EXECUTIVE COUNCIL OF
THE VERA FLETCHER HALL ASSOCIATION
I report on the Accounts of the Association for the year ended 31st March 2024, which are on Pages 5 to 11
Respective responsibilities of Trustees and Examiner
The Charity's Trustees are responsible for the preparation of the Accounts. The Charity's consider that an audit is not required for this year (under section 43(2) of the Charities Ac and that an independent examination is needed.
It is my responsibility to examine the Accounts (under section 43(3)(a) of the 1993 Act, to the procedures laid down in the General Directions given by the Charity Commissioners ( section 43(7)(b) of the 1993 Act) and to state whether particular matters have come to m attention.
Basis of Independent Examiner's report
My examination was carried out in accordance with the General Directions given by the C Commissioners. An examination includes a review of the accounting records kept by the and a comparison of the Accounts presented with those records. It also includes consider any unusual items or disclosures in the Accounts, and seeking explanations from you as T concerning any such matters. The procedures undertaken do not provide all the evidence would be required in an audit, and consequently I do not express an audit opinion on the given by the accounts.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
-
1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the and to prepare Accounts which accord with the accounting records and comply accounting requirements of the 1993 Act have not been met; or
-
2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts to be reached.
Robin Moon FCMA BCOMM 86 Summer Road Thames Ditton Surrey KT7 0QP Date: 5th November 2024
THE VERA FLETCHER HALL ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31ST MARCH 2024
| Notes INCOME RESOURCES Membership Bank Interest Hall Rental Grants Theatre Income 2 TOTAL INCOMING RESOURCES RESOURCES EXPENDED Hall Management and Running Costs 5 Cost of Theatrical and Similar activities 3 Management and Administration of the Association 4 Transfer to Sinking Fund 11 TOTAL EXPENDITURE Net movement in Funds for the Year Total Funds brought forward TOTAL FUNDS CARRIED FORWARD |
2024 £ 0 1,870 35,573 5,000 8,078 |
|---|---|
| 50,521 | |
| 37,540 10,030 1,270 5,000 |
|
| 53,840 | |
| -3,319 520,028 |
|
| 516,709 |
There were no recognised gains or losses for 2023 or 2024 other than those included Statement of Financial Activities.
The Notes on Pages 7 to 11 form part of these Financial Statements.
THE VERA FLETCHER HALL ASSOCIATION
BALANCE SHEET
FOR THE YEAR ENDED 31ST MARCH 2024
| Notes 2024 £ £ FIXED ASSETS Tangible Assets 7 9,312 Investment Property 8 430,258 439,570 CURRENT ASSETS Debtors 9 4,842 Cash at Bank and in Hand 175,461 180,303 CURRENT LIABILITIES 10 300 NET CURRENT ASSETS 180,003 TOTAL ASSETS LESS CURRENT LIABILITIES 619,573 CAPITAL Unrestricted Funds 516,709 Sinking Fund 11 102,864 619,573 |
20 £ 6,823 163,891 |
|---|---|
| 170,714 1,704 |
|
Approved by the Executive Council on 22nd October 2024 and signed on their behalf.
N RUSSELL
CHAIRMAN OF THE EXECUTIVE COUNCIL
The Notes on Pages 7 to 11 form part of these Financial Statements
THE VERA FLETCHER HALL ASSOCIATION
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31ST MARCH 2024
1. ACCOUNTING POLICIES
1.1. Basis of preparation of Accounts
The Accounts are prepared under the historical cost convention and include the results of Association’s operation which are described in the Officers’ Report and all of which are co The Accounts have been prepared in accordance with the Statement of Recommended P Charity Accounts. The Association has taken advantage of the exemption in Financial Rep Standard No. 1 from the requirements to produce a cashflow statement on the grounds t qualifies as a Small Charity.
1.2. Tangible Fixed Assets
These represent the assets described below which are used by the Association for its own Depreciation is provided at rates calculated to write off the cost or valuation of fixed asse their estimated residual value, over their expected useful lives on the following basis:
Freehold Buildings Nil (see Note 9) Plant and Machinery 4 year straight line basis
1.3. Income
Membership income is accounted for as received by the Association. The income from the and similar ventures is shown gross, with the associated costs included in Theatrical Cost interest is accounted for when it is credited to the account.
1.4. Value Added Tax
Value Added Tax is not recoverable by the Charity, and as such is included in the relevan the Statement of Financial Activities.
1.5. Theatrical and similar Events
Expenditure comprises costs incurred in staging shows and similar events.
1.6. Management and administration expenditure
Expenditure on management and administration of the Association includes all expenditu directly related to the rental activity or theatrical ventures.
THE VERA FLETCHER HALL ASSOCIATION
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31ST MARCH 2024
| 2024 £ 2. THEATRICAL AND OTHER INCOME Theatrical & Similar Events 8,078 3. THEATRICAL AND OTHER COSTS Theatrical & Similar Events 10,030 4. ADMINISTRATION EXPENDITURE Bank Charges 66 Sundry Expenses 124 Printing, Postage and Stationery 65 Telephone 537 Membership Services 0 Legal and Professional Fees 478 1,270 5. HALL MANAGEMENT AND RUNNING COSTS Hall Management Expenses 7,188 Water Rates 630 Light and Heat 7,046 Insurance 2,230 Repairs and Maintenance - Equipment 1,281 Repairs and Maintenance - Property 4,029 less: expenses covered by Sinking Fund 0 4,029 Cleaning and Waste Disposal 4,671 Advertising 1,154 Depreciation 9,311 Bad Debt provision 37,540 6. NET MOVEMENT IN FUNDS FOR THE YEAR The net movement in funds for the year is stated after charging: Depreciation of Tangible Fixed Assets 9,311 |
710 0 |
|---|---|
THE VERA FLETCHER HALL ASSOCIATION
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31ST MARCH 2024
7. TANGIBLE FIXED ASSETS
| Cost At 1st April 2023 Additions in year At 31st March 2024 Depreciation At 1st April 2023 Charge for the year At 31st March 2024 Net Book Amount At 31st March 2024 At 31st March 2023 |
170,717 0 |
|---|---|
| 170,717 | |
| 152,094 9,311 |
|
| 161,405 | |
| £9,312 | |
| £18,623 |
THE VERA FLETCHER HALL ASSOCIATION
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31ST MARCH 2024
2024 £
8. INVESTMENT PROPERTY
At Cost 430,258
-
Statement of Recommended Practice (SORP) - Accounting for Charities, recommends tha - the Association has been created with the specific purpose of making the Ha
-
disclosure of the revaluation reserve will not serve any useful purpose
-
to include the property at a valuation would involve additional costs which yo Officers do not consider it necessary to incur.
The effect of taking this approach is that the surplus on revaluation at any particular time be recognised.
No depreciation has been provided in respect of the Freehold Property. This is considered appropriate on the grounds that, in common with the hotel industry, the maintaining of th and decoration of the building to a high standard of repair is considered essential to our a market our facilities to the community. The cost of any regular maintenance and redecor work will be written off to the Statement of Financial Activity for the year. Any major stru work will be covered by the regular provision being made in the Sinking Fund referred to 12. The deeds to the Freehold Property are vested in the "Official Custodian for Charities" behalf of the Trustees.
THE VERA FLETCHER HALL ASSOCIATION
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31ST MARCH 2024
| 9. DEBTORS Debtors Prepayments 10. CURRENT LIABILITIES Creditors Letting Deposits in Advance |
2024 £ 2,370 2,472 |
|---|---|
| 4,842 | |
| 0 300 |
|
| 300 |
11. SINKING FUND
Annual provision is being made towards the future
| Balance brought forward Transfer from Statement of Financial Activity Transfer to meet the cost of repairs Accumulated Total carried forward |
97,864 5,000 0 |
|---|---|
| 102,864 |
12. RANGE OF SERVICES ON OFFER AT THE HALL
-
wide range of classes (e.g yoga, aerobics etc)
-
opera, music and theatre productions
-
children's activities including theatre
-
community events including public meetings
-
facilities for private functions including weddings,
Hall letting details are available from the Hall Manager on 08456 528 529 (charged at loc
13. TRUSTEES INTEREST IN CONTRACTS WITH THE CHARITY
None
Page I
Page 2
e stated) tive or death Funds of ctive is to ncluding ese er. e 5) has unity vices sociation
Page 3
er the hich give a d. In
opriate to easonable for
alf.
Page 4
e set out
Trustees ct 1993) o follow (under my
Charity Charity ration of Trustees e that view 1993 Act: y with the
r
Page 5
2023 £
0 377 33,086 5,000 2,379 40,842
39,555 3,779 1,487 5,000 49,821
-8,979 529,007 520,028
in the
Page 6
23 £ 18,623 430,258 448,881 169,010 617,891 520,027 97,864 617,891
Page 7
f the ontinuing. ractice for porting hat it
n ets, less eatrical ts. Bank nt costs in ure not
Page 8
2023 £ 2,379 3,779
17 520 536 95 0 319 1,487 6,850 1,317 4,015 2,155 9,262 710 5,070 865 9,311 0 39,555 9,311
Page 9 Page 10
2023 £
430,258
t property ll
our
e will not
d he fabric ability to ration ctural in Note " on
Page 11
2023 £ 4,398 2,425 6,823
1,452 252 1,704
92,864 5,000 0 97,864
cal rate)
THE VERA FLETCHER HALL ASSOCIATION
OFFICERS REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31ST MARCH 2024
Charity No: 294070
THE VERA FLETCHER HALL ASSOCIATION
| CONTENTS | PAGE No: |
|---|---|
| Charity Information | 1 |
| Ofcers Report | 2 - 3 |
| Inspecting Accountant's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Accounts | 7 - 11 |
THE VERA FLETCHER HALL ASSOCIATION
Charity Information
| Ofcers (& Charity Trustees): | N Russell | Chairman |
|---|---|---|
| T Rees | Secretary | |
| S Kirby | Treasurer | |
| Charity Number: | 294070 | |
| Inspecting Accountant: | Robin Moon FCMA BCOMM | |
| 86 Summer Road | ||
| Thames Ditton | ||
| Surrey | ||
| KT7 0QP | ||
| Bankers: | HSBC Bank plc | |
| 54 Clarence Street | ||
| Kingston Upon Thames | ||
| Surrey | ||
| KT1 1NS |
THE VERA FLETCHER HALL ASSOCIATION
OFFICERS REPORT
FOR THE YEAR ENDED 31ST MARCH 2024
The Officers present their Report and Accounts for the above year.
OFFICERS
The Officers named on Page 1 have served on the Executive Committee (unless otherwis throughout the year. Appointment of Officers is governed by the Constitution. The Execut Council is authorised to appoint new Officers to fill vacancies arising through resignation of an existing Officer.
INVESTMENT POWERS
The Constitution authorises the Officers to make and hold investments using the General the Charity, but no such investments are presently held.
CONSTITUTION, OBJECTIVES AND POLICIES
The Association was constituted by a Constitution dated 29th January 1986, and its objec provide a venue for local social, recreational, educational and leisure activities. The policy of the Association continues to be to support, sustain, encourage and house (i facilities for the disabled) a wide range of activities as listed in Note 13 on Page 11 of the Accounts.
The Officers delegate the day to day responsibility for running the Hall to the Hall Manage
DEVELOPMENT, ACTIVITIES AND ACHIEVEMENTS
The Officers consider that the performance of the Association this year (as shown on Pag been satisfactory.
Your Association would not be able to provide such a wide service within the local commu without the continued support of a large number of willing supporters who give their serv voluntarily.
FINANCIAL REVIEW
Funds available and the current level of income generated are sufficient to permit the As to continue its operations in the medium term.
THE VERA FLETCHER HALL ASSOCIATION
OFFICERS REPORT
FOR THE YEAR ENDED 31ST MARCH 2024
STATEMENT OF OFFICERS RESPONSIBILITIES
The Officers listed on Page 1 (who are also the Trustees of the Charity) are required unde Constitution of the Association to prepare Financial Statements for each financial year wh true and fair view of the state of affairs of the Association and of its results for that period preparing those Financial Statements the Officers are required to:
-
a) select suitable accounting policies and apply them consistently;
-
b) make judgements and estimates that are reasonable and prudent;
-
c) prepare the Financial Statements on a going concern basis unless it is inappro assume that the Association will continue in business.
The Officers are responsible for keeping proper accounting records which disclose with re accuracy at any time the financial position of the Association. They are also responsible f safeguarding the assets of the Association and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
APPROVAL
The Report was approved by the Officers on 22nd October 2024 and signed on their beha
N RUSSELL
CHAIRMAN OF THE EXECUTIVE COUNCIL
INDEPENDENT EXAMINER'S REPORT TO THE EXECUTIVE COUNCIL OF
THE VERA FLETCHER HALL ASSOCIATION
I report on the Accounts of the Association for the year ended 31st March 2024, which are on Pages 5 to 11
Respective responsibilities of Trustees and Examiner
The Charity's Trustees are responsible for the preparation of the Accounts. The Charity's consider that an audit is not required for this year (under section 43(2) of the Charities Ac and that an independent examination is needed.
It is my responsibility to examine the Accounts (under section 43(3)(a) of the 1993 Act, to the procedures laid down in the General Directions given by the Charity Commissioners ( section 43(7)(b) of the 1993 Act) and to state whether particular matters have come to m attention.
Basis of Independent Examiner's report
My examination was carried out in accordance with the General Directions given by the C Commissioners. An examination includes a review of the accounting records kept by the and a comparison of the Accounts presented with those records. It also includes consider any unusual items or disclosures in the Accounts, and seeking explanations from you as T concerning any such matters. The procedures undertaken do not provide all the evidence would be required in an audit, and consequently I do not express an audit opinion on the given by the accounts.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
-
1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the and to prepare Accounts which accord with the accounting records and comply accounting requirements of the 1993 Act have not been met; or
-
2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts to be reached.
Robin Moon FCMA BCOMM 86 Summer Road Thames Ditton Surrey KT7 0QP Date: 5th November 2024
THE VERA FLETCHER HALL ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31ST MARCH 2024
| Notes INCOME RESOURCES Membership Bank Interest Hall Rental Grants Theatre Income 2 TOTAL INCOMING RESOURCES RESOURCES EXPENDED Hall Management and Running Costs 5 Cost of Theatrical and Similar activities 3 Management and Administration of the Association 4 Transfer to Sinking Fund 11 TOTAL EXPENDITURE Net movement in Funds for the Year Total Funds brought forward TOTAL FUNDS CARRIED FORWARD |
2024 £ 0 1,870 35,573 5,000 8,078 |
|---|---|
| 50,521 | |
| 37,540 10,030 1,270 5,000 |
|
| 53,840 | |
| -3,319 520,028 |
|
| 516,709 |
There were no recognised gains or losses for 2023 or 2024 other than those included Statement of Financial Activities.
The Notes on Pages 7 to 11 form part of these Financial Statements.
THE VERA FLETCHER HALL ASSOCIATION
BALANCE SHEET
FOR THE YEAR ENDED 31ST MARCH 2024
| Notes 2024 £ £ FIXED ASSETS Tangible Assets 7 9,312 Investment Property 8 430,258 439,570 CURRENT ASSETS Debtors 9 4,842 Cash at Bank and in Hand 175,461 180,303 CURRENT LIABILITIES 10 300 NET CURRENT ASSETS 180,003 TOTAL ASSETS LESS CURRENT LIABILITIES 619,573 CAPITAL Unrestricted Funds 516,709 Sinking Fund 11 102,864 619,573 |
20 £ 6,823 163,891 |
|---|---|
| 170,714 1,704 |
|
Approved by the Executive Council on 22nd October 2024 and signed on their behalf.
N RUSSELL
CHAIRMAN OF THE EXECUTIVE COUNCIL
The Notes on Pages 7 to 11 form part of these Financial Statements
THE VERA FLETCHER HALL ASSOCIATION
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31ST MARCH 2024
1. ACCOUNTING POLICIES
1.1. Basis of preparation of Accounts
The Accounts are prepared under the historical cost convention and include the results of Association’s operation which are described in the Officers’ Report and all of which are co The Accounts have been prepared in accordance with the Statement of Recommended P Charity Accounts. The Association has taken advantage of the exemption in Financial Rep Standard No. 1 from the requirements to produce a cashflow statement on the grounds t qualifies as a Small Charity.
1.2. Tangible Fixed Assets
These represent the assets described below which are used by the Association for its own Depreciation is provided at rates calculated to write off the cost or valuation of fixed asse their estimated residual value, over their expected useful lives on the following basis:
Freehold Buildings Nil (see Note 9) Plant and Machinery 4 year straight line basis
1.3. Income
Membership income is accounted for as received by the Association. The income from the and similar ventures is shown gross, with the associated costs included in Theatrical Cost interest is accounted for when it is credited to the account.
1.4. Value Added Tax
Value Added Tax is not recoverable by the Charity, and as such is included in the relevan the Statement of Financial Activities.
1.5. Theatrical and similar Events
Expenditure comprises costs incurred in staging shows and similar events.
1.6. Management and administration expenditure
Expenditure on management and administration of the Association includes all expenditu directly related to the rental activity or theatrical ventures.
THE VERA FLETCHER HALL ASSOCIATION
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31ST MARCH 2024
| 2024 £ 2. THEATRICAL AND OTHER INCOME Theatrical & Similar Events 8,078 3. THEATRICAL AND OTHER COSTS Theatrical & Similar Events 10,030 4. ADMINISTRATION EXPENDITURE Bank Charges 66 Sundry Expenses 124 Printing, Postage and Stationery 65 Telephone 537 Membership Services 0 Legal and Professional Fees 478 1,270 5. HALL MANAGEMENT AND RUNNING COSTS Hall Management Expenses 7,188 Water Rates 630 Light and Heat 7,046 Insurance 2,230 Repairs and Maintenance - Equipment 1,281 Repairs and Maintenance - Property 4,029 less: expenses covered by Sinking Fund 0 4,029 Cleaning and Waste Disposal 4,671 Advertising 1,154 Depreciation 9,311 Bad Debt provision 37,540 6. NET MOVEMENT IN FUNDS FOR THE YEAR The net movement in funds for the year is stated after charging: Depreciation of Tangible Fixed Assets 9,311 |
710 0 |
|---|---|
THE VERA FLETCHER HALL ASSOCIATION
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31ST MARCH 2024
7. TANGIBLE FIXED ASSETS
| Cost At 1st April 2023 Additions in year At 31st March 2024 Depreciation At 1st April 2023 Charge for the year At 31st March 2024 Net Book Amount At 31st March 2024 At 31st March 2023 |
170,717 0 |
|---|---|
| 170,717 | |
| 152,094 9,311 |
|
| 161,405 | |
| £9,312 | |
| £18,623 |
THE VERA FLETCHER HALL ASSOCIATION
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31ST MARCH 2024
2024 £
8. INVESTMENT PROPERTY
At Cost 430,258
-
Statement of Recommended Practice (SORP) - Accounting for Charities, recommends tha - the Association has been created with the specific purpose of making the Ha
-
disclosure of the revaluation reserve will not serve any useful purpose
-
to include the property at a valuation would involve additional costs which yo Officers do not consider it necessary to incur.
The effect of taking this approach is that the surplus on revaluation at any particular time be recognised.
No depreciation has been provided in respect of the Freehold Property. This is considered appropriate on the grounds that, in common with the hotel industry, the maintaining of th and decoration of the building to a high standard of repair is considered essential to our a market our facilities to the community. The cost of any regular maintenance and redecor work will be written off to the Statement of Financial Activity for the year. Any major stru work will be covered by the regular provision being made in the Sinking Fund referred to 12. The deeds to the Freehold Property are vested in the "Official Custodian for Charities" behalf of the Trustees.
THE VERA FLETCHER HALL ASSOCIATION
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31ST MARCH 2024
| 9. DEBTORS Debtors Prepayments 10. CURRENT LIABILITIES Creditors Letting Deposits in Advance |
2024 £ 2,370 2,472 |
|---|---|
| 4,842 | |
| 0 300 |
|
| 300 |
11. SINKING FUND
Annual provision is being made towards the future
| Balance brought forward Transfer from Statement of Financial Activity Transfer to meet the cost of repairs Accumulated Total carried forward |
97,864 5,000 0 |
|---|---|
| 102,864 |
12. RANGE OF SERVICES ON OFFER AT THE HALL
-
wide range of classes (e.g yoga, aerobics etc)
-
opera, music and theatre productions
-
children's activities including theatre
-
community events including public meetings
-
facilities for private functions including weddings,
Hall letting details are available from the Hall Manager on 08456 528 529 (charged at loc
13. TRUSTEES INTEREST IN CONTRACTS WITH THE CHARITY
None
Page I
Page 2
e stated) tive or death Funds of ctive is to ncluding ese er. e 5) has unity vices sociation
Page 3
er the hich give a d. In
opriate to easonable for
alf.
Page 4
e set out
Trustees ct 1993) o follow (under my
Charity Charity ration of Trustees e that view 1993 Act: y with the
r
Page 5
2023 £
0 377 33,086 5,000 2,379 40,842
39,555 3,779 1,487 5,000 49,821
-8,979 529,007 520,028
in the
Page 6
23 £ 18,623 430,258 448,881 169,010 617,891 520,027 97,864 617,891
Page 7
f the ontinuing. ractice for porting hat it
n ets, less eatrical ts. Bank nt costs in ure not
Page 8
2023 £ 2,379 3,779
17 520 536 95 0 319 1,487 6,850 1,317 4,015 2,155 9,262 710 5,070 865 9,311 0 39,555 9,311
Page 9 Page 10
2023 £
430,258
t property ll
our
e will not
d he fabric ability to ration ctural in Note " on
Page 11
2023 £ 4,398 2,425 6,823
1,452 252 1,704
92,864 5,000 0 97,864
cal rate)