VERA FLETCHER HALL
ASSOCIATION
(Registered with the charity con]mission no. 294070)
Report of the Councll of
The Vera Fletcher Hall A5sociatlon
for the Year endlng 31 March 2022
Actlvltlts
As the year under review began in April 2021. the Vera Fletcher Hall started to emerge from the
restrictions brought about by the Coronavirus pandemic. However. we were ¢Jnable to fulfil our
normal range of activitSes. particularly on the cultural aad theatrical side, partty because of the
retUTn of restrictions, but also because of the understandable reluctance of our usual audiences to
attend gatherings in confined spaces.
Unfortunately, jusr as restrtctions were starting io ease in April 2021. a problem with thè fltsor in the
rnaln hall, referred to later. meant further delay, but by mld-may our hirers were able to resiart their
various classes. Initially numbers had to be limited. but gradually thsngs 5tsrted to pick up as the year
progressed. One or hirers unfortunately found that hablts had changed and they were unable to
attract sufficient business.
To enable hirers to operate and keep within government 8uidelsne5. our Mana8er. Amelia Crafts,
had to Introduce various health and safety measures. such as disrancing instructions, sanitisers and
arrange for extra cleaning procedure5. All this took up a lot of extra tlme ènd or8anisation and the
AssocSatlon Is very appreciative and grateful to Amelia and her team.
With regards to the theatr*cal side, we were unable to contemplate doing anything in the Hall
between Aprtl and the end of 2021. However, once again thank5 to the generosity of Tricia and Will
Bland, we were able to stage a show in their garden at the end of Julv.
Earller in the year Claire Evans had reluctantly decided that due to the pressures of her Professional
work she would have to 8ive up her role running our theatrical activities. The Committee fully
understood Claire's declslon and expressed its 8rateful thanks for all that she had done for the Hall,
but heis was a difficult role to fill, particularly on the voluntary basi5 on which Clai¥e had largely
worked.
After due consideration and in the absence of any volunteer, it was agreed that Giles Shenton Should
take on Claire's role. albeSt somewhat expanded on the administrative and publicity side. Hi5
responsibilities for creating and managin8 an Autumn and Sprin8 season of events wefe set out and
agreed In retuin for an honorarSum.
The autumn season was largely thwarted by Covid restrlctltsn5, bvt a few poorly attended
productlons were Aaged for the 2022 SprSng Season. However, Giles wa5 already flnding It dlfficult
to perform h15 role and 500n after the end of the year under revlew, he reslgned hls responsSbilitie5
entirely. In the meantime, we have made other arrangements which will be reported on in due time.

F•brlcarrtl Equlpment
Apart from the normal ongoing Maintenance and mtnor renewals, we have had two malor Items of
expendltufe In the year. As rnentioned earlier. we found that areas of the main hall wooden floor
had risen up. possibly as a result of lèss heatlng during the Covld lockdown peilods. Almost the
entire floor had to be lifted and refastened, allowing MO￿ room for expansion and some floor
timber5 also had to be replaced.
The second malor expendlture was to improve the heating systern and at the same time to piovlde
some air conditionin8 in the main hall, the latter being in response to the hot summer of 2021 and
complalnts about the heat from our hirers.11 was decided to install an alr source heating / air
conditioning system with four wall-mounted units in the main hall and this was cornpleted largely at
the end of lockdown and in the summer break.
Both these projects were organi5ed and overseen by our Honorary Surveyor, Nell Russell, to whom
we are. as always. very 8rateful.
Annual Offlctrs, Report and ￿CoUnts
Our HonoraryTreasurer. Sieve Kirby. will p￿sent the Accounts and answer any question5 at the
AGM. but for the record li would be appropriate to include a lew remarks in this Report.
It will be seen that the Hall rental income 5eern5 well up on the prevSous yearfs Covid irnpacted
figure, but Still at just under £18,000 it Is only about half of the pre Covid level.
I would like to tske this opportunity to acknowledge once again the verywelcome grants from the
RC Sherriff Trust which gives us such vital 5UPPOrt in our cultural actni¢tie5 and allows us, normal
times, to be rnore amb*tious in our offerings.
Our thank5 are due to Steve Kirby, our HonoraryTreasurer, who looks after our financial affaifs and
also to Robin Moon, otsr Honorary Inspect4n8 Accountsnt, who kindly 8ive5 U5 hi5 time by inspecting
and reportlng on ourAccounts.
Officers. Commlttee and Volunteers
For the iecord, the Officers and Comrnitlee serving during the yearwere myself as Chairman, To
Rees as Ilon. See￿13ry and Steve Kirby as Hon. Treasurer. On the Commlttee were Neil Russell our
Hon. Surveyor and Claire Evans, until she stepped down lasi surnmer. together with Hermione
Delamere. who help5 us in all sorts of ways and whose wise counsel is much valued. In thankin8
them all for their tlme and support, I would like to acknowledge the technical and pradical help wlth
li8htlng and sound given by David Huddart.
Without such volunteer5, not for8etting those who help at events wlth refreshments and in other
way5, the Associatlon could not operate the Hall for the general benefit and enjoyment of the local
communlty.
Mortin Wllberforce, Chalfman
Jonuory 2023

|Vera Fletcher Hall|Vera Fletcher Hall|2021/22|||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||||||||||||||||||||||
|Date|Descripton|Ref|Statement|HSBC|HSBC|Pety|HSBC|Barclays|Freehold|Plant,Machines|PM&F|El|El|Debtors|Bad Debt|Other|Prepayments|Sundry|Accruals|PAYE|Funds b/f|Surplus|Sinking|Rentals|
||||Date/Rec|51122932|Letngs|Cash|||Property|& Furniture|Depreciaton|Improvements|Depreciaton|Control|Provision|Debtors||Creditors||||(Defcit)|Fund||
|01/04/2021|Balance b/f||01/04/2021|43765.64|£24,372.44|£121.93|£50,298.66|£81,714.56|£430,258.00|£48,119.90|-£47,613.90|£85,351.24|-£85,351.24|||£262.50|£2,868.86|-£9,054.00|||-£537,250.59||-£87,864.00||
|01/04/2021|Reversal of Y/E Adjustments||01/04/2021|||||||||||||-262.50|-2,868.86|9,054.00||||||-100.00|
|01/04/2021|Trf to Letngs|SO|01/04/2021|-1,000.00|1,000.00||||||||||||||||||||
|02/04/2021|Amelia Crafs|Bank|02/04/2021|262.50|||||||||||||||||||||
|21/04/2021|G Conchie: Theatre Barprofts|Bank|21/04/2021|400.00|||||||||||||||||||||
|29/04/2021|EBC|Bank|29/04/2021|8,000.00|||||||||||||||||||||
|01/05/2021|Amelia Crafs|Bank|01/05/2021|262.50|||||||||||||||||||||
|01/05/2021|Trf to Letngs|SO|01/05/2021|-1,000.00|1,000.00||||||||||||||||||||
|13/04/2021|Pirbright|FP|13/04/2021|-128.40|||||||||||||||||||||
|13/04/2021|Pirbright|FP|13/04/2021|-277.20|||||||||||||||||||||
|13/04/2021|Starbrite Chemical|FP|13/04/2021|-150.00|||||||||||||||||||||
|28/04/2021|Amelia Crafs|SO|28/04/2021|-525.00|||||||||||||||||||||
|25/04/2021|Zigger Web Design|101425|05/05/2021|-15.00|||||||||||||||||||||
|15/04/2021|EON|DD|15/04/2021|-1,167.89|||||||||||||||||||||
|28/05/2021|Amelia Crafs|SO|28/05/2021|-525.00|||||||||||||||||||||
|01/06/2021|Trf to Letngs|SO|01/06/2021|-1,000.00|1,000.00||||||||||||||||||||
|07/06/2021|C Evans re Card Reader|FP|07/06/2021|-118.80|||||||||||||||||||||
|09/06/2021|EON|DD|09/06/2021|-318.06|||||||||||||||||||||
|01/07/2021|Trf to Letngs|SO|01/07/2021|-1,000.00|1,000.00||||||||||||||||||||
|28/06/2021|Amelia Crafs|SO|28/06/2021|-525.00|||||||||||||||||||||
|09/07/2021|Letngs|Bank|09/07/2021|827.20||||||||||||||||||||-827.20|
|10/06/2021|Crisalis Refurbishments|101426|16/06/2021|-7,914.00|||||||||||||||||||||
|10/06/2021|J Gray- Decoratng|101427|22/06/2021|-640.00|||||||||||||||||||||
|05/07/2021|C Evans re Card Reader|Bank|05/07/2021|0.98|||||||||||||||||||||
|09/07/2021|Interest|Bank|09/07/2021||||1.25||||||||||||||||||
|13/04/2021|Switchconnect|FP|13/04/2021||-0.78||||||||||||||||||||
|28/04/2021|Veolia|DD|28/04/2021||-39.26||||||||||||||||||||
|10/05/2021|H Parkinson|FP|10/05/2021||-182.00||||||||||||||||||||
|10/05/2021|M Neves|FP|10/05/2021||-166.66||||||||||||||||||||
|11/05/2021|Rainbow AV|FP|11/05/2021||-270.00||||||||||||||||||||
|11/05/2021|Switchconnect|FP|11/05/2021||-1.85||||||||||||||||||||
|27/06/2021|Switchconnect|FP|27/06/2021||-1.76||||||||||||||||||||
|05/07/2021|H Parkinson|FP|05/07/2021||-196.00||||||||||||||||||||
|05/07/2021|M Neves|FP|05/07/2021||-205.12||||||||||||||||||||
|09/10/2021|Interest|DC|09/10/2021||||1.27||||||||||||||||||
|09/08/2021|Letngs|DC|09/08/2021|565.20||||||||||||||||||||-565.20|
|28/07/2021|Amelia Crafs|SO|28/07/2021|-525.00|||||||||||||||||||||
|01/08/2021|Trf to Letngs|SO|01/08/2021|-1,000.00|1,000.00||||||||||||||||||||
|19/07/2021|Jigger Web Design|101428|28/07/2021|-240.00|||||||||||||||||||||
|24/07/2021|Insurance - Old Herbacious|101429|29/07/2021|-261.00|||||||||||||||||||||
|03/08/2021|Sum Up|DC|03/08/2021|21.63|||||||||||||||||||||
|09/10/2021|Letngs|DC|09/10/2021|2,185.60||||||||||||||||||||-2,185.60|
|31/08/2021|Amelia Crafs|SO|31/08/2021|-525.00|||||||||||||||||||||
|01/09/2021|Trf to Letngs|SO|01/09/2021|-1,000.00|1,000.00||||||||||||||||||||
|02/08/2021|PRS/PPL|101430|10/08/2021|-1,151.08|||||||||||||||||||||
|17/08/2021|Old Herbacious - Claire Evans|DC|17/08/2021|731.32|||||||||||||||||||||
|06/10/2021|Sum Up|DC|03/08/2021|44.72|||||||||||||||||||||
|09/10/2021|Letngs|DC|09/10/2021|1,131.00||||||||||||||||||||-1,131.00|
|28/09/2021|Amelia Crafs|SO|28/09/2021|-525.00|||||||||||||||||||||
|01/10/2021|Trf to Letngs|SO|01/10/2021|-1,000.00|1,000.00||||||||||||||||||||
|05/09/2021|Crisalis Refurbishments|101431|14/09/2021|-29,691.60||||||29,691.60|||||||||||||||
|16/09/2021|EON|DD|16/09/2021|-101.97|||||||||||||||||||||
|27/09/2021|H Shanmugarajah Refund|FP|27/09/2021|-50.00||||||||||||||||||||50.00|
|06/08/2021|Switchconnect|FP|06/08/2021||-7.91||||||||||||||||||||
|06/08/2021|Alarm Masters|FP|06/08/2021||-507.60||||||||||||||||||||
|06/08/2021|H Parkinson|FP|06/08/2021||-231.00||||||||||||||||||||
|07/08/2021|M Neves|FP|07/08/2021||-294.86||||||||||||||||||||
|31/08/2021|Veolia|DD|31/08/2021||-49.08||||||||||||||||||||
|02/09/2021|Switchconnect|FP|02/09/2021||-3.73||||||||||||||||||||
|05/09/2021|Starbrite Chemical|FP|05/09/2021||-147.28||||||||||||||||||||
|27/09/2021|McLeod Tile Restorer|FP|27/09/2021||-394.50||||||||||||||||||||
|28/09/2021|Veolia|DD|28/09/2021||-87.88||||||||||||||||||||
|29/09/2021|Castle Water|FP|29/09/2021||-583.72||||||||||||||||||||
|01/10/2021|Refund|FP|01/10/2021||-50.00|||||||||||||||||||50.00|
|20/10/2021|Tom Rees re CEpresent|101433|22/10/2021|-42.00|||||||||||||||||||||
|28/10/2021|Amelia Crafs|SO|28/10/2021|-525.00|||||||||||||||||||||
|01/11/2021|Trf to Letngs|SO|01/11/2021|-1,000.00|1,000.00||||||||||||||||||||
|29/11/2021|Amelia Crafs|SO|29/11/2021|-525.00|||||||||||||||||||||
|01/12/2021|Trf to Letngs|SO|01/12/2021|-1,000.00|1,000.00||||||||||||||||||||
|01/11/2021|Switchconnect|FP|01/11/2021|-10.57|||||||||||||||||||||
|09/11/2021|Letngs|DC|09/11/2021|1,924.84||||||||||||||||||||-1,924.84|
|09/12/2021|Letngs|DC|09/12/2021|2,554.25||||||||||||||||||||-2,554.25|
|01/12/2021|Trf to Letngs|Trf|01/12/2021|10,000.00|-10,000.00||||||||||||||||||||





|19/11/2021|Crisalis Refurbishments|101434|30/11/2021|-7,555.20||||||7,555.20|||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|23/11/2021|PRS/PPL|101435|29/11/2021|-157.90|||||||||||||||||||||
|26/11/2021|Ruth Lyon Theatre Refund|101436|06/12/2021|-152.00|||||||||||||||||||||
|||200605|11/10/2021||-55.00||||||||||||||||||||
|11/10/2021|M Neves|FP|11/10/2021||-217.94||||||||||||||||||||
|11/10/2021|J Parkinson|FP|11/10/2021||-253.00||||||||||||||||||||
|11/10/2021|G Crafs|FP|11/10/2021||-32.50||||||||||||||||||||
|11/10/2021|O Crafs|FP|11/10/2021||-32.50||||||||||||||||||||
|11/10/2021|Tyrrell Services|FP|11/10/2021||-187.62||||||||||||||||||||
|15/10/2021|Plumbline Heatng|FP|15/10/2021||-80.00||||||||||||||||||||
|28/10/2021|Veolia|DD|28/10/2021||-49.08||||||||||||||||||||
|02/11/2021|Switchconnect|FP|02/11/2021||-36.00||||||||||||||||||||
|02/11/2021|Refunds|FP|02/11/2021||-200.00|||||||||||||||||||200.00|
|04/11/2021|Switchconnect|FP|04/11/2021||-5.92||||||||||||||||||||
|13/11/2021|Elmbridge BC|FP|13/11/2021||-70.00||||||||||||||||||||
|26/11/2021|O Crafs|FP|26/11/2021||-40.00||||||||||||||||||||
|29/11/2021|Veolia|DD|29/11/2021||-39.26||||||||||||||||||||
|01/12/2021|J Parkinson|FP|01/12/2021||-270.00||||||||||||||||||||
|01/12/2021|M Neves|FP|01/12/2021||-282.04||||||||||||||||||||
|01/12/2021|Refunds|FP|01/12/2021||-200.00|||||||||||||||||||200.00|
|29/12/2021|Amelia Crafs|SO|29/12/2021|-525.00|||||||||||||||||||||
|04/01/2022|Trf to Letngs|SO|04/01/2022|-1,000.00|1,000.00||||||||||||||||||||
|10/12/2021|Letngs|DC|10/12/2022|75.00||||||||||||||||||||-75.00|
|09/01/2022|Refund|FP|09/01/2022|-50.00||||||||||||||||||||50.00|
|16/12/2021|EON|DD|16/12/2021|-101.85|||||||||||||||||||||
|30/12/2021|Bank Charges|DD|13/12/2021|-6.20|||||||||||||||||||||
|23/12/2021|Switchconnect|DD|23/12/2021||-6.84||||||||||||||||||||
|29/12/2021|Veolia|DD|29/12/2021||-39.26||||||||||||||||||||
|30/12/2021|Bank Charges|DD|30/12/2021||-5.00||||||||||||||||||||
|04/01/2022|Refund|FP|04/01/2022||-50.00|||||||||||||||||||50.00|
|28/01/2022|Amelia Crafs|SO|28/01/2022|-525.00|||||||||||||||||||||
|01/02/2022|Trf to Letngs|SO|01/02/2022|-1,000.00|1,000.00||||||||||||||||||||
|10/01/2022|R C Sherrif Grant|DC|10/01/2022|5,000.00|||||||||||||||||||||
|04/02/2022|EBC Defbrulator Grant|DC|04/02/2022|1,600.00|||||||||||||||||||||
|09/02/2022|Letngs|DC|09/02/2022|3,061.75||||||||||||||||||||-3,061.75|
|30/01/2022|Bank Charges|DD|30/01/2022|-5.00|||||||||||||||||||||
|18/01/2022|FlooringFirst|101437|31/01/2022|-3,684.00|||||||||||||||||||||
|03/02/2022|?|Bank|03/02/2022|150.00||||||||||||||||||||-150.00|
|12/01/2022|Refund|FP|12/01/2022|-155.00||||||||||||||||||||155.00|
|10/01/2022|Switchconnect|FP|10/01/2022||-1.78||||||||||||||||||||
|12/01/2022|J Parkinson|FP|12/01/2022||-207.00||||||||||||||||||||
|12/01/2022|M Neves|FP|12/01/2022||-153.84||||||||||||||||||||
|21/01/2022|Deposit Refund|FP|21/01/2022||-50.00|||||||||||||||||||50.00|
|25/01/2022|Starbrite Chemical|FP|25/01/2022||-79.70||||||||||||||||||||
|26/01/2022|Veolia|DD|26/01/2022||-39.26||||||||||||||||||||
|26/01/2022|J Parkinson|FP|26/01/2022||-85.00||||||||||||||||||||
|26/01/2022|M Neves|FP|26/01/2022||-51.28||||||||||||||||||||
|26/01/2022|Amelia Crafs|FP|26/01/2022||-300.00||||||||||||||||||||
|30/01/2022|Bank Charges|DD|31/01/2022||-5.00||||||||||||||||||||
|07/02/2022|Amelia Crafs|FP|07/02/2022||-300.00||||||||||||||||||||
|07/02/2022|Switchconnect|FP|07/02/2022||-5.69||||||||||||||||||||
|09/02/2022|Interest|DC|09/02/2022||||2.13||||||||||||||||||
|07/02/2022|WEL Medical|101438|16/02/2022|-1,500.00|||||||||||||||||||||
|28/02/2022|Amelia Crafs|SO|28/01/2022|-525.00|||||||||||||||||||||
|01/03/2022|Trf to Letngs|SO|01/03/2022|-1,000.00|1,000.00||||||||||||||||||||
|28/02/2022|Amelia Crafs|FP|28/02/2022||-153.72||||||||||||||||||||
|28/02/2022|Veolia|DD|28/02/2022||-42.38||||||||||||||||||||
|02/03/2022|Bank Charges|DD|02/03/2022||-5.00||||||||||||||||||||
|14/03/2022|Trf from Letngs to close A/C|Trf|14/03/2022|19,319.84|-19,319.84||||||||||||||||||||
|09/03/2022|Letngs|DC|09/03/2022|2,031.00||||||||||||||||||||-2,031.00|
|30/03/2022|Letngs|DC|30/03/2022|2,196.50||||||||||||||||||||-2,196.50|
|16/02/2022|CCP HVAC|FP|16/02/2022|-200.00|||||||||||||||||||||
|22/02/2022|Refunds|FP|22/02/2022|-100.00||||||||||||||||||||100.00|
|22/02/2022|J Parkinson|FP|22/02/2022|-163.00|||||||||||||||||||||
|22/02/2022|M Neves|FP|22/02/2022|-102.56|||||||||||||||||||||
|22/02/2022|O Crafs|FP|22/02/2022|-21.00|||||||||||||||||||||
|02/03/2022|Bank Charges|DD|02/03/2022|-6.60|||||||||||||||||||||
|28/02/2022|SMEi Insurance Services|101440|07/03/2022|-1,854.21|||||||||||||||||||||
|28/02/2022|SMEi Insurance Services|101441|07/03/2022|-297.01|||||||||||||||||||||
|25/02/2022|FlooringFirst|101439|08/03/2022|-1,707.84|||||||||||||||||||||
|11/03/2022|Castle Water|FP|11/03/2022|-522.34|||||||||||||||||||||
|11/03/2022|Switchconnect|FP|11/03/2022|-3.25|||||||||||||||||||||
|15/03/2022|Refunds|FP|15/03/2022|-100.00||||||||||||||||||||100.00|
|16/03/2022|EON|DD|16/03/2022|-420.52|||||||||||||||||||||
|22/03/2022|Refunds|FP|22/03/2022|-50.00||||||||||||||||||||50.00|
|28/03/2022|Veolia|DD|28/03/2022|-42.38|||||||||||||||||||||
|28/03/2022|Amelia Crafs|SO|28/03/2022|-525.00|||||||||||||||||||||





|29/03/2022|J Parkinson|FP|29/03/2022|-175.00|||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|30/03/2022|Bank Charges|DD|30/03/2022|-6.60|||||||||||||||||||||
|18/03/2022|Elmbridge BC|DC|18/03/2022|2,667.00|||||||||||||||||||||
|09/03/2022|Interest|DC|09/03/2022||||0.72||||||||||||||||||
|07/03/2022|Interest|Dc|07/03/2022|||||8.16|||||||||||||||||
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||||||||||||||||||||||||||





|||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||||||||||||||
|Theatre|Membership|Grant|Interest|Cost of|Hall|Cleaning|Misc|Power|Piano|Printng&|Postage|Telephone|Accountng|Rep/Service|Waste &|Rep/Maint|Advertsing|Bank|Water|Insurance|Licences/|Membership|Depreciaton|Trf to|Total|
|||||Theatre|Manager|Hall|||Tuning|Statonary|||Fees|Equipment|Cleaning|Property||Charges|||Subscripton|Services||SinkingF|Check|
||||||||||||||||||||||||||0.00|
||||||262.50|||||||||||-8,554.00||||2,828.20|-359.34||||-0.00|
||||||||||||||||||||||||||0.00|
||||||-262.50||||||||||||||||||||0.00|
|-400.00|||||||||||||||||||||||||0.00|
|||-8,000.00|||||||||||||||||||||||0.00|
||||||-262.50||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||||||||||128.40|||||||||||0.00|
|||||||||||||||277.20|||||||||||0.00|
||||||||||||||||150.00||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|
||||||||||||||||||15.00||||||||0.00|
|||||||||1,167.89|||||||||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||118.80||||||||||||||||||0.00|
|||||||||318.06|||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||||||||||||7,914.00|||||||||0.00|
|||||||||||||||||640.00|||||||||0.00|
||||||||-0.98||||||||||||||||||0.00|
||||-1.25||||||||||||||||||||||0.00|
|||||||||||||0.78|||||||||||||0.00|
|||||||||||||||||39.26|||||||||0.00|
|||||||182.00|||||||||||||||||||0.00|
|||||||166.66|||||||||||||||||||0.00|
|||||||270.00|||||||||||||||||||0.00|
|||||||||||||1.85|||||||||||||0.00|
|||||||||||||1.76|||||||||||||0.00|
|||||||196.00|||||||||||||||||||0.00|
|||||||205.12|||||||||||||||||||0.00|
||||-1.27||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||240.00||||||||0.00|
|||||261.00|||||||||||||||||||||0.00|
|-21.63|||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||1,151.08||||0.00|
|-731.32|||||||||||||||||||||||||0.00|
|-44.72|||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||||101.97|||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||||||||7.91|||||||||||||0.00|
|||||||||||||||507.60|||||||||||0.00|
|||||||231.00|||||||||||||||||||0.00|
|||||||294.86|||||||||||||||||||0.00|
||||||||||||||||49.08||||||||||0.00|
|||||||||||||3.73|||||||||||||0.00|
||||||||||||||||147.28||||||||||0.00|
|||||||||||||||||394.50|||||||||0.00|
||||||||||||||||87.88||||||||||0.00|
||||||||||||||||||||583.72||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||42.00||||||||||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||||||||10.57|||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|





||||||||||||||||||||||||||0.00|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||||||||||||||||||157.90||||0.00|
|152.00|||||||||||||||||||||||||0.00|
||||||||||55.00||||||||||||||||0.00|
|||||||217.94|||||||||||||||||||0.00|
|||||||253.00|||||||||||||||||||0.00|
|||||||32.50|||||||||||||||||||0.00|
|||||||32.50|||||||||||||||||||0.00|
|||||||||||||||187.62|||||||||||0.00|
|||||||||||||||80.00|||||||||||0.00|
||||||||||||||||49.08||||||||||0.00|
|||||||||||||36.00|||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||||||||5.92|||||||||||||0.00|
||||||||||||||||||||||70.00||||0.00|
|||||||40.00|||||||||||||||||||0.00|
||||||||||||||||39.26||||||||||0.00|
|||||||270.00|||||||||||||||||||0.00|
|||||||282.04|||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||||101.85|||||||||||||||||0.00|
|||||||||||||||||||6.20|||||||0.00|
|||||||||||||6.84|||||||||||||0.00|
||||||||||||||||39.26||||||||||0.00|
|||||||||||||||||||5.00|||||||0.00|
||||||||||||||||||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||-5,000.00|||||||||||||||||||||||0.00|
|||-1,600.00|||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||||||||||||||5.00|||||||0.00|
|||||||||||||||||3,684.00|||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||||||||1.78|||||||||||||0.00|
|||||||207.00|||||||||||||||||||0.00|
|||||||153.84|||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||79.70||||||||||0.00|
||||||||||||||||39.26||||||||||0.00|
|||||||85.00|||||||||||||||||||0.00|
|||||||51.28|||||||||||||||||||0.00|
||||||||300.00||||||||||||||||||0.00|
|||||||||||||||||||5.00|||||||0.00|
||||||||300.00||||||||||||||||||0.00|
|||||||||||||5.69|||||||||||||0.00|
||||-2.13||||||||||||||||||||||0.00|
||||||||1,500.00||||||||||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||65.04|||28.70|||||59.98||||||||||0.00|
||||||||||||||||42.38||||||||||0.00|
|||||||||||||||||||5.00|||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||||||||||200.00|||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||163.00|||||||||||||||||||0.00|
|||||||102.56|||||||||||||||||||0.00|
|||||||21.00|||||||||||||||||||0.00|
|||||||||||||||||||6.60|||||||0.00|
|||||||||||||||||||||1,854.21|||||0.00|
|||||||||||||||||||||297.01|||||0.00|
|||||||||||||||||1,707.84|||||||||0.00|
||||||||||||||||||||522.34||||||0.00|
|||||||||||||3.25|||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||||420.52|||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||42.38||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|





|||||||175.00|||||||||||||||||||0.00|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||||||6.60|||||||0.00|
|||-2,667.00|||||||||||||||||||||||0.00|
||||-0.72||||||||||||||||||||||0.00|
||||-8.16||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|





## **THE VERA FLETCHER HALL ASSOCIATION** 

## **OFFICERS REPORT AND ACCOUNTS** 

**FOR THE YEAR ENDED 31ST MARCH 2022** 

Charity No: 294070 



## **THE VERA FLETCHER HALL ASSOCIATION** 

|CONTENTS|PAGE No:|
|---|---|
|Charity Informaton|1|
|Ofcers Report|2 - 3|
|Inspectng Accountant's Report|4|
|Statement of Financial Actvites|5|
|Balance Sheet|6|
|Notes to the Accounts|7 - 11|





Page 1 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **Charity Information** 

|Ofcers (& Charity Trustees):|M Wilberforce|Chairman|
|---|---|---|
||T Rees|Secretary|
||S Kirby|Treasurer|
|Charity Number:|294070||
|Inspectng Accountant:|Robin Moon FCMA BCOMM||
||86 Summer Road||
||Thames Diton||
||Surrey||
||KT7 0QP||
|Bankers:|HSBC Bank plc||
||54 Clarence Street||
||Kingston Upon Thames||
||Surrey||
||KT1 1NS||





Page 2 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **OFFICERS REPORT** 

## **FOR THE YEAR ENDED 31ST MARCH 2022** 

The Officers present their Report and Accounts for the above year. 

## **OFFICERS** 

The Officers named on Page 1 have served on the Executive Committee (unless otherwise stated) throughout the year. Appointment of Officers is governed by the Constitution. The Executive Council is authorised to appoint new Officers to fill vacancies arising through resignation or death of an existing Officer. 

## **INVESTMENT POWERS** 

The Constitution authorises the Officers to make and hold investments using the General Funds of the Charity, but no such investments are presently held. 

## **CONSTITUTION, OBJECTIVES AND POLICIES** 

The Association was constituted by a Constitution dated 29th January 1986, and its objective is to provide a venue for local social, recreational, educational and leisure activities. The policy of the Association continues to be to support, sustain, encourage and house (including facilities for the disabled) a wide range of activities as listed in Note 13 on Page 11 of these Accounts. 

The Officers delegate the day to day responsibility for running the Hall to the Hall Manager. 

## **DEVELOPMENT, ACTIVITIES AND ACHIEVEMENTS** 

The Officers consider that the performance of the Association this year (as shown on Page 5) has been satisfactory. 

Your Association would not be able to provide such a wide service within the local community without the continued support of a large number of willing supporters who give their services voluntarily. 

## **FINANCIAL REVIEW** 

Funds available and the current level of income generated are sufficient to permit the Association to continue its operations in the medium term. 



Page 3 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **OFFICERS REPORT** 

## **FOR THE YEAR ENDED 31ST MARCH 2022** 

## **STATEMENT OF OFFICERS RESPONSIBILITIES** 

The Officers listed on Page 1 (who are also the Trustees of the Charity) are required under the Constitution of the Association to prepare Financial Statements for each financial year which give a true and fair view of the state of affairs of the Association and of its results for that period. In preparing those Financial Statements the Officers are required to: 

- a) select suitable accounting policies and apply them consistently; 

- b) make judgements and estimates that are reasonable and prudent; 

- c) prepare the Financial Statements on a going concern basis unless it is inappropriate to assume that the Association will continue in business. 

The Officers are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Association. They are also responsible for safeguarding the assets of the Association and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

## **APPROVAL** 

The Report was approved by the Officers on 17th December 2022 and signed on their behalf. 

M WILBERFORCE 



CHAIRMAN OF THE EXECUTIVE COUNCIL 

Page 4 

## **INDEPENDENT EXAMINER'S REPORT TO THE EXECUTIVE COUNCIL OF** 

## **THE VERA FLETCHER HALL ASSOCIATION** 

I report on the Accounts of the Association for the year ended 31st March 2022, which are set out on Pages 5 to 11 

## **Respective responsibilities of Trustees and Examiner** 

The Charity's Trustees are responsible for the preparation of the Accounts. The Charity's Trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993) and that an independent examination is needed. 

It is my responsibility to examine the Accounts (under section 43(3)(a) of the 1993 Act, to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 43(7)(b) of the 1993 Act) and to state whether particular matters have come to my attention. 

## **Basis of Independent Examiner's report** 

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the Accounts presented with those records. It also includes consideration of any unusual items or disclosures in the Accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. 

## **Independent Examiner's Statement** 

In connection with my examination, no matter has come to my attention: 

- 1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the 1993 Act: and to prepare Accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or 



2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts to be reached. 

Robin Moon FCMA BCOMM 86 Summer Road Thames Ditton Surrey KT7 0QP Date: 3rd January 2023 

Page 5 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **STATEMENT OF FINANCIAL ACTIVITIES** 

## **FOR THE YEAR ENDED 31ST MARCH 2022** 

|Notes<br>**INCOME RESOURCES**<br>Membership<br>Bank Interest<br>Hall Rental<br>Grants<br>Theatre Income<br>2<br>**TOTAL INCOMING RESOURCES**<br>**RESOURCES EXPENDED**<br>Hall Management and Running Costs<br>5<br>Cost of Theatrical and Similar actvites<br>3<br>Management and Administraton of the Associaton<br>4<br>Transfer to Sinking Fund<br>11<br>**TOTAL EXPENDITURE**<br>Net movement in Funds for the Year<br>Total Funds brought forward<br>**TOTAL FUNDS CARRIED FORWARD**|2022<br>£<br>0<br>14<br>17,820<br>17,267<br>2,043<br>37,144<br>34,128<br>2,447<br>3,812<br>5,000<br>45,387<br>-8,243<br>537,250<br>529,007|2021<br>£<br>70<br>55<br>7,184<br>25,991<br>474|
|---|---|---|
|||33,774|
|||24,640<br>817<br>1,580<br>5,000|
|||32,037|
|||1,737<br>535,513|
|||537,250|





There were no recognised gains or losses for 2021 or 2022 other than those included in the Statement of Financial Activities. 

The Notes on Pages 7 to 11 form part of these Financial Statements. 

Page 6 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **BALANCE SHEET** 

## **FOR THE YEAR ENDED 31ST MARCH 2022** 

|Notes<br>**FIXED ASSETS**<br>Tangible Assets<br>7<br>Investment Property<br>8<br>**CURRENT ASSETS**<br>Debtors<br>9<br>Cash at Bank and in Hand<br>**CURRENT LIABILITIES**<br>10<br>**NET CURRENT ASETS**<br>**TOTAL ASSETS LESS CURRENT LIABILITIES**<br>**CAPITAL**<br>Unrestricted Funds<br>Sinking Fund<br>11|2022<br>£<br>£<br>27,935<br>430,258<br>458,193<br>4,514<br>161,210<br>165,724<br>2,047<br>163,677<br>621,870<br>529,006<br>92,864<br>621,870|2021<br>£<br>£<br>506<br>430,258<br>430,764<br>3,132<br>200,272<br>203,404<br>9,054<br>194,350<br>625,114<br>537,250<br>87,864<br>625,114|2021<br>£<br>£<br>506<br>430,258<br>430,764<br>3,132<br>200,272<br>203,404<br>9,054<br>194,350<br>625,114<br>537,250<br>87,864<br>625,114|
|---|---|---|---|
|||||
||||625,114|
||||537,250<br>87,864|
||||625,114|





Approved by the Executive Council on 17th December 2022 and signed on their behalf. 

## M WILBERFORCE 

CHAIRMAN OF THE EXECUTIVE COUNCIL 

The  Notes on Pages 7 to 11 form part of these Financial Statements 

Page 7 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31ST MARCH 2022** 

## **1. ACCOUNTING POLICIES** 

## **1.1. Basis of preparation of Accounts** 

The Accounts are prepared under the historical cost convention and include the results of the Association’s operation which are described in the Officers’ Report and all of which are continuing. The Accounts have been prepared in accordance with the Statement of Recommended Practice for Charity Accounts. The Association has taken advantage of the exemption in Financial Reporting Standard No. 1 from the requirements to produce a cashflow statement on the grounds that it qualifies as a Small Charity. 

## **1.2. Tangible Fixed Assets** 

These represent the assets described below which are used by the Association for its own th t i l d ti d d b th hi i th h ll d it f iliti Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis: 

Freehold Buildings Plant and Machinery 

Nil (see Note 9) 4 year straight line basis 

## **1.3. Income** 



Membership income is accounted for as received by the Association. The income from theatrical and similar ventures is shown gross, with the associated costs included in Theatrical Costs. Bank interest is accounted for when it is credited to the account. 

## **1.4. Value Added Tax** 

Value Added Tax is not recoverable by the Charity, and as such is included in the relevant costs in the Statement of Financial Activities. 

## **1.5. Theatrical and similar Events** 

Expenditure comprises costs incurred in staging shows and similar events. 

## **1.6. Management and administration expenditure** 

Expenditure on management and administration of the Association includes all expenditure not directly related to the rental activity or theatrical ventures. 

Page 8 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31ST MARCH 2022** 

|**2. THEATRICAL AND OTHER INCOME**<br>Theatrical & Similar Events<br>**3. THEATRICAL AND OTHER COSTS**<br>Theatrical & Similar Events<br>**4. ADMINISTRATION EXPENDITURE**<br>Bank Charges<br>Sundry Expenses<br>Printng, Postage and Statonery<br>Telephone<br>Membership Services<br>Legal and Professional Fees<br>**5. HALL MANAGEMENT AND RUNNING COSTS**<br>Hall Management Expenses<br>Water Rates<br>Light and Heat<br>Insurance<br>Repairs and Maintenance - Equipment|2022<br>£<br>2,043<br>2,447<br>39<br>2,325<br>494<br>86<br>0<br>868<br>3,812<br>6,187<br>1,106<br>2,110<br>2,987<br>1,381|2021<br>£|
|---|---|---|
|||474|
||||
|||817|
|||0<br>85<br>10<br>56<br>57<br>1,374|
|||1,581|
|||4,725<br>1,611<br>1,974<br>2,678<br>567|





|Repairs and Maintenance - Property<br>5,826<br>less: expenses covered by Sinking Fund<br>0<br>5,826<br>Cleaning and Waste Disposal<br>4,458<br>Advertsing<br>255<br>Depreciaton<br>9,818<br>Bad Debt provision<br>0<br>34,128<br>**6. NET MOVEMENT IN FUNDS FOR THE YEAR**|8,740<br>0<br>8,740<br>2,593<br>1,110<br>642<br>0<br>24,640|8,740<br>0<br>8,740<br>2,593<br>1,110<br>642<br>0<br>24,640|
|---|---|---|
||||
|||24,640|
||||



The net movement in funds for the year is stated after charging: Depreciation of Tangible Fixed Assets 9,818 642 

Page 9 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31ST MARCH 2022** 

## **7. TANGIBLE FIXED ASSETS** 

|**Cost**<br>At 1st April 2021<br>Additons in year<br>At 31st March 2022<br>**Depreciaton**<br>At 1st April 2021<br>Charge for the year<br>At 31st March 2022<br>**Net Book Amount**<br>At 31st March 2022<br>At 31st March 2021|133,471<br>37,246|
|---|---|
||170,717|
||132,965<br>9,818|
||142,783|
|||
||£27,934|
|||
||£506|





Page 10 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31ST MARCH 2022** 

|**8. INVESTMENT PROPERTY**<br>At Cost|2022<br>£<br>430,258|2021<br>£|
|---|---|---|
|||430,258|



Statement of Recommended Practice (SORP) - Accounting for Charities, recommends that property hi h i - the Association has been created with the specific purpose of making the Hall t h ld b th Ch it f it h ld b di l d i th A t t it M k t il bl f th b fit d f th l l it Th t f it di l i - disclosure of the revaluation reserve will not serve any useful purpose - to include the property at a valuation would involve additional costs which your Officers do not consider it necessary to incur. 

The effect of taking this approach is that the surplus on revaluation at any particular time will not be recognised. 



No depreciation has been provided in respect of the Freehold Property. This is considered appropriate on the grounds that, in common with the hotel industry, the maintaining of the fabric and decoration of the building to a high standard of repair is considered essential to our ability to market our facilities to the community. The cost of any regular maintenance and redecoration work will be written off to the Statement of Financial Activity for the year. Any major structural work will be covered by the regular provision being made in the Sinking Fund referred to in Note 12. The deeds to the Freehold Property are vested in the "Official Custodian for Charities" on behalf of the Trustees. 

Page 11 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31ST MARCH 2022** 

|**9. DEBTORS**<br>Debtors<br>Prepayments<br>**10. CURRENT LIABILITIES**<br>Accruals<br>Creditors<br>Letng Deposits in Advance|2022<br>£<br>2,370<br>2,144<br>4,514<br>0<br>2,047<br>0<br>2,047|2021<br>£<br>263<br>2,868|
|---|---|---|
|||3,131|
|||0<br>9,054<br>0|
|||9,054|





## **11. SINKING FUND** 

Annual provision is being made towards the future t f j i d th t ti l f 

|Balance brought forward<br>Transfer from Statement of Financial Actvity<br>Transfer to meet the cost of repairs<br>Accumulated Total carried forward|87,864<br>5,000<br>0<br>92,864|82,864<br>5,000<br>0|
|---|---|---|
|||87,864|



## **12. RANGE OF SERVICES ON OFFER AT THE HALL** 

- wide range of classes (e.g yoga, aerobics etc) 

- opera, music and theatre productions 

- children's activities including theatre 

- community events including public meetings - facilities for private functions including weddings, bi thd ti h it d f d i i t t 

Hall letting details are available from the Hall Manager on 08456 528 529 (charged at local rate) 

## **13. TRUSTEES INTEREST IN CONTRACTS WITH THE CHARITY** 

None 



|Vera Fletcher Hall|Vera Fletcher Hall|2021/22|||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||||||||||||||||||||||
|Date|Descripton|Ref|Statement|HSBC|HSBC|Pety|HSBC|Barclays|Freehold|Plant,Machines|PM&F|El|El|Debtors|Bad Debt|Other|Prepayments|Sundry|Accruals|PAYE|Funds b/f|Surplus|Sinking|Rentals|
||||Date/Rec|51122932|Letngs|Cash|||Property|& Furniture|Depreciaton|Improvements|Depreciaton|Control|Provision|Debtors||Creditors||||(Defcit)|Fund||
|01/04/2021|Balance b/f||01/04/2021|43765.64|£24,372.44|£121.93|£50,298.66|£81,714.56|£430,258.00|£48,119.90|-£47,613.90|£85,351.24|-£85,351.24|||£262.50|£2,868.86|-£9,054.00|||-£537,250.59||-£87,864.00||
|01/04/2021|Reversal of Y/E Adjustments||01/04/2021|||||||||||||-262.50|-2,868.86|9,054.00||||||-100.00|
|01/04/2021|Trf to Letngs|SO|01/04/2021|-1,000.00|1,000.00||||||||||||||||||||
|02/04/2021|Amelia Crafs|Bank|02/04/2021|262.50|||||||||||||||||||||
|21/04/2021|G Conchie: Theatre Barprofts|Bank|21/04/2021|400.00|||||||||||||||||||||
|29/04/2021|EBC|Bank|29/04/2021|8,000.00|||||||||||||||||||||
|01/05/2021|Amelia Crafs|Bank|01/05/2021|262.50|||||||||||||||||||||
|01/05/2021|Trf to Letngs|SO|01/05/2021|-1,000.00|1,000.00||||||||||||||||||||
|13/04/2021|Pirbright|FP|13/04/2021|-128.40|||||||||||||||||||||
|13/04/2021|Pirbright|FP|13/04/2021|-277.20|||||||||||||||||||||
|13/04/2021|Starbrite Chemical|FP|13/04/2021|-150.00|||||||||||||||||||||
|28/04/2021|Amelia Crafs|SO|28/04/2021|-525.00|||||||||||||||||||||
|25/04/2021|Zigger Web Design|101425|05/05/2021|-15.00|||||||||||||||||||||
|15/04/2021|EON|DD|15/04/2021|-1,167.89|||||||||||||||||||||
|28/05/2021|Amelia Crafs|SO|28/05/2021|-525.00|||||||||||||||||||||
|01/06/2021|Trf to Letngs|SO|01/06/2021|-1,000.00|1,000.00||||||||||||||||||||
|07/06/2021|C Evans re Card Reader|FP|07/06/2021|-118.80|||||||||||||||||||||
|09/06/2021|EON|DD|09/06/2021|-318.06|||||||||||||||||||||
|01/07/2021|Trf to Letngs|SO|01/07/2021|-1,000.00|1,000.00||||||||||||||||||||
|28/06/2021|Amelia Crafs|SO|28/06/2021|-525.00|||||||||||||||||||||
|09/07/2021|Letngs|Bank|09/07/2021|827.20||||||||||||||||||||-827.20|
|10/06/2021|Crisalis Refurbishments|101426|16/06/2021|-7,914.00|||||||||||||||||||||
|10/06/2021|J Gray- Decoratng|101427|22/06/2021|-640.00|||||||||||||||||||||
|05/07/2021|C Evans re Card Reader|Bank|05/07/2021|0.98|||||||||||||||||||||
|09/07/2021|Interest|Bank|09/07/2021||||1.25||||||||||||||||||
|13/04/2021|Switchconnect|FP|13/04/2021||-0.78||||||||||||||||||||
|28/04/2021|Veolia|DD|28/04/2021||-39.26||||||||||||||||||||
|10/05/2021|H Parkinson|FP|10/05/2021||-182.00||||||||||||||||||||
|10/05/2021|M Neves|FP|10/05/2021||-166.66||||||||||||||||||||
|11/05/2021|Rainbow AV|FP|11/05/2021||-270.00||||||||||||||||||||
|11/05/2021|Switchconnect|FP|11/05/2021||-1.85||||||||||||||||||||
|27/06/2021|Switchconnect|FP|27/06/2021||-1.76||||||||||||||||||||
|05/07/2021|H Parkinson|FP|05/07/2021||-196.00||||||||||||||||||||
|05/07/2021|M Neves|FP|05/07/2021||-205.12||||||||||||||||||||
|09/10/2021|Interest|DC|09/10/2021||||1.27||||||||||||||||||
|09/08/2021|Letngs|DC|09/08/2021|565.20||||||||||||||||||||-565.20|
|28/07/2021|Amelia Crafs|SO|28/07/2021|-525.00|||||||||||||||||||||
|01/08/2021|Trf to Letngs|SO|01/08/2021|-1,000.00|1,000.00||||||||||||||||||||
|19/07/2021|Jigger Web Design|101428|28/07/2021|-240.00|||||||||||||||||||||
|24/07/2021|Insurance - Old Herbacious|101429|29/07/2021|-261.00|||||||||||||||||||||
|03/08/2021|Sum Up|DC|03/08/2021|21.63|||||||||||||||||||||
|09/10/2021|Letngs|DC|09/10/2021|2,185.60||||||||||||||||||||-2,185.60|
|31/08/2021|Amelia Crafs|SO|31/08/2021|-525.00|||||||||||||||||||||
|01/09/2021|Trf to Letngs|SO|01/09/2021|-1,000.00|1,000.00||||||||||||||||||||
|02/08/2021|PRS/PPL|101430|10/08/2021|-1,151.08|||||||||||||||||||||
|17/08/2021|Old Herbacious - Claire Evans|DC|17/08/2021|731.32|||||||||||||||||||||
|06/10/2021|Sum Up|DC|03/08/2021|44.72|||||||||||||||||||||
|09/10/2021|Letngs|DC|09/10/2021|1,131.00||||||||||||||||||||-1,131.00|
|28/09/2021|Amelia Crafs|SO|28/09/2021|-525.00|||||||||||||||||||||
|01/10/2021|Trf to Letngs|SO|01/10/2021|-1,000.00|1,000.00||||||||||||||||||||
|05/09/2021|Crisalis Refurbishments|101431|14/09/2021|-29,691.60||||||29,691.60|||||||||||||||
|16/09/2021|EON|DD|16/09/2021|-101.97|||||||||||||||||||||
|27/09/2021|H Shanmugarajah Refund|FP|27/09/2021|-50.00||||||||||||||||||||50.00|
|06/08/2021|Switchconnect|FP|06/08/2021||-7.91||||||||||||||||||||
|06/08/2021|Alarm Masters|FP|06/08/2021||-507.60||||||||||||||||||||
|06/08/2021|H Parkinson|FP|06/08/2021||-231.00||||||||||||||||||||
|07/08/2021|M Neves|FP|07/08/2021||-294.86||||||||||||||||||||
|31/08/2021|Veolia|DD|31/08/2021||-49.08||||||||||||||||||||
|02/09/2021|Switchconnect|FP|02/09/2021||-3.73||||||||||||||||||||
|05/09/2021|Starbrite Chemical|FP|05/09/2021||-147.28||||||||||||||||||||
|27/09/2021|McLeod Tile Restorer|FP|27/09/2021||-394.50||||||||||||||||||||
|28/09/2021|Veolia|DD|28/09/2021||-87.88||||||||||||||||||||
|29/09/2021|Castle Water|FP|29/09/2021||-583.72||||||||||||||||||||
|01/10/2021|Refund|FP|01/10/2021||-50.00|||||||||||||||||||50.00|
|20/10/2021|Tom Rees re CEpresent|101433|22/10/2021|-42.00|||||||||||||||||||||
|28/10/2021|Amelia Crafs|SO|28/10/2021|-525.00|||||||||||||||||||||
|01/11/2021|Trf to Letngs|SO|01/11/2021|-1,000.00|1,000.00||||||||||||||||||||
|29/11/2021|Amelia Crafs|SO|29/11/2021|-525.00|||||||||||||||||||||
|01/12/2021|Trf to Letngs|SO|01/12/2021|-1,000.00|1,000.00||||||||||||||||||||
|01/11/2021|Switchconnect|FP|01/11/2021|-10.57|||||||||||||||||||||
|09/11/2021|Letngs|DC|09/11/2021|1,924.84||||||||||||||||||||-1,924.84|
|09/12/2021|Letngs|DC|09/12/2021|2,554.25||||||||||||||||||||-2,554.25|
|01/12/2021|Trf to Letngs|Trf|01/12/2021|10,000.00|-10,000.00||||||||||||||||||||





|19/11/2021|Crisalis Refurbishments|101434|30/11/2021|-7,555.20||||||7,555.20|||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|23/11/2021|PRS/PPL|101435|29/11/2021|-157.90|||||||||||||||||||||
|26/11/2021|Ruth Lyon Theatre Refund|101436|06/12/2021|-152.00|||||||||||||||||||||
|||200605|11/10/2021||-55.00||||||||||||||||||||
|11/10/2021|M Neves|FP|11/10/2021||-217.94||||||||||||||||||||
|11/10/2021|J Parkinson|FP|11/10/2021||-253.00||||||||||||||||||||
|11/10/2021|G Crafs|FP|11/10/2021||-32.50||||||||||||||||||||
|11/10/2021|O Crafs|FP|11/10/2021||-32.50||||||||||||||||||||
|11/10/2021|Tyrrell Services|FP|11/10/2021||-187.62||||||||||||||||||||
|15/10/2021|Plumbline Heatng|FP|15/10/2021||-80.00||||||||||||||||||||
|28/10/2021|Veolia|DD|28/10/2021||-49.08||||||||||||||||||||
|02/11/2021|Switchconnect|FP|02/11/2021||-36.00||||||||||||||||||||
|02/11/2021|Refunds|FP|02/11/2021||-200.00|||||||||||||||||||200.00|
|04/11/2021|Switchconnect|FP|04/11/2021||-5.92||||||||||||||||||||
|13/11/2021|Elmbridge BC|FP|13/11/2021||-70.00||||||||||||||||||||
|26/11/2021|O Crafs|FP|26/11/2021||-40.00||||||||||||||||||||
|29/11/2021|Veolia|DD|29/11/2021||-39.26||||||||||||||||||||
|01/12/2021|J Parkinson|FP|01/12/2021||-270.00||||||||||||||||||||
|01/12/2021|M Neves|FP|01/12/2021||-282.04||||||||||||||||||||
|01/12/2021|Refunds|FP|01/12/2021||-200.00|||||||||||||||||||200.00|
|29/12/2021|Amelia Crafs|SO|29/12/2021|-525.00|||||||||||||||||||||
|04/01/2022|Trf to Letngs|SO|04/01/2022|-1,000.00|1,000.00||||||||||||||||||||
|10/12/2021|Letngs|DC|10/12/2022|75.00||||||||||||||||||||-75.00|
|09/01/2022|Refund|FP|09/01/2022|-50.00||||||||||||||||||||50.00|
|16/12/2021|EON|DD|16/12/2021|-101.85|||||||||||||||||||||
|30/12/2021|Bank Charges|DD|13/12/2021|-6.20|||||||||||||||||||||
|23/12/2021|Switchconnect|DD|23/12/2021||-6.84||||||||||||||||||||
|29/12/2021|Veolia|DD|29/12/2021||-39.26||||||||||||||||||||
|30/12/2021|Bank Charges|DD|30/12/2021||-5.00||||||||||||||||||||
|04/01/2022|Refund|FP|04/01/2022||-50.00|||||||||||||||||||50.00|
|28/01/2022|Amelia Crafs|SO|28/01/2022|-525.00|||||||||||||||||||||
|01/02/2022|Trf to Letngs|SO|01/02/2022|-1,000.00|1,000.00||||||||||||||||||||
|10/01/2022|R C Sherrif Grant|DC|10/01/2022|5,000.00|||||||||||||||||||||
|04/02/2022|EBC Defbrulator Grant|DC|04/02/2022|1,600.00|||||||||||||||||||||
|09/02/2022|Letngs|DC|09/02/2022|3,061.75||||||||||||||||||||-3,061.75|
|30/01/2022|Bank Charges|DD|30/01/2022|-5.00|||||||||||||||||||||
|18/01/2022|FlooringFirst|101437|31/01/2022|-3,684.00|||||||||||||||||||||
|03/02/2022|?|Bank|03/02/2022|150.00||||||||||||||||||||-150.00|
|12/01/2022|Refund|FP|12/01/2022|-155.00||||||||||||||||||||155.00|
|10/01/2022|Switchconnect|FP|10/01/2022||-1.78||||||||||||||||||||
|12/01/2022|J Parkinson|FP|12/01/2022||-207.00||||||||||||||||||||
|12/01/2022|M Neves|FP|12/01/2022||-153.84||||||||||||||||||||
|21/01/2022|Deposit Refund|FP|21/01/2022||-50.00|||||||||||||||||||50.00|
|25/01/2022|Starbrite Chemical|FP|25/01/2022||-79.70||||||||||||||||||||
|26/01/2022|Veolia|DD|26/01/2022||-39.26||||||||||||||||||||
|26/01/2022|J Parkinson|FP|26/01/2022||-85.00||||||||||||||||||||
|26/01/2022|M Neves|FP|26/01/2022||-51.28||||||||||||||||||||
|26/01/2022|Amelia Crafs|FP|26/01/2022||-300.00||||||||||||||||||||
|30/01/2022|Bank Charges|DD|31/01/2022||-5.00||||||||||||||||||||
|07/02/2022|Amelia Crafs|FP|07/02/2022||-300.00||||||||||||||||||||
|07/02/2022|Switchconnect|FP|07/02/2022||-5.69||||||||||||||||||||
|09/02/2022|Interest|DC|09/02/2022||||2.13||||||||||||||||||
|07/02/2022|WEL Medical|101438|16/02/2022|-1,500.00|||||||||||||||||||||
|28/02/2022|Amelia Crafs|SO|28/01/2022|-525.00|||||||||||||||||||||
|01/03/2022|Trf to Letngs|SO|01/03/2022|-1,000.00|1,000.00||||||||||||||||||||
|28/02/2022|Amelia Crafs|FP|28/02/2022||-153.72||||||||||||||||||||
|28/02/2022|Veolia|DD|28/02/2022||-42.38||||||||||||||||||||
|02/03/2022|Bank Charges|DD|02/03/2022||-5.00||||||||||||||||||||
|14/03/2022|Trf from Letngs to close A/C|Trf|14/03/2022|19,319.84|-19,319.84||||||||||||||||||||
|09/03/2022|Letngs|DC|09/03/2022|2,031.00||||||||||||||||||||-2,031.00|
|30/03/2022|Letngs|DC|30/03/2022|2,196.50||||||||||||||||||||-2,196.50|
|16/02/2022|CCP HVAC|FP|16/02/2022|-200.00|||||||||||||||||||||
|22/02/2022|Refunds|FP|22/02/2022|-100.00||||||||||||||||||||100.00|
|22/02/2022|J Parkinson|FP|22/02/2022|-163.00|||||||||||||||||||||
|22/02/2022|M Neves|FP|22/02/2022|-102.56|||||||||||||||||||||
|22/02/2022|O Crafs|FP|22/02/2022|-21.00|||||||||||||||||||||
|02/03/2022|Bank Charges|DD|02/03/2022|-6.60|||||||||||||||||||||
|28/02/2022|SMEi Insurance Services|101440|07/03/2022|-1,854.21|||||||||||||||||||||
|28/02/2022|SMEi Insurance Services|101441|07/03/2022|-297.01|||||||||||||||||||||
|25/02/2022|FlooringFirst|101439|08/03/2022|-1,707.84|||||||||||||||||||||
|11/03/2022|Castle Water|FP|11/03/2022|-522.34|||||||||||||||||||||
|11/03/2022|Switchconnect|FP|11/03/2022|-3.25|||||||||||||||||||||
|15/03/2022|Refunds|FP|15/03/2022|-100.00||||||||||||||||||||100.00|
|16/03/2022|EON|DD|16/03/2022|-420.52|||||||||||||||||||||
|22/03/2022|Refunds|FP|22/03/2022|-50.00||||||||||||||||||||50.00|
|28/03/2022|Veolia|DD|28/03/2022|-42.38|||||||||||||||||||||
|28/03/2022|Amelia Crafs|SO|28/03/2022|-525.00|||||||||||||||||||||





|29/03/2022|J Parkinson|FP|29/03/2022|-175.00|||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|30/03/2022|Bank Charges|DD|30/03/2022|-6.60|||||||||||||||||||||
|18/03/2022|Elmbridge BC|DC|18/03/2022|2,667.00|||||||||||||||||||||
|09/03/2022|Interest|DC|09/03/2022||||0.72||||||||||||||||||
|07/03/2022|Interest|Dc|07/03/2022|||||8.16|||||||||||||||||
||||||||||||||||||||||||||
||||||||||||||||||||||||||
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||||||||||||||||||||||||||





|||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||||||||||||||
|Theatre|Membership|Grant|Interest|Cost of|Hall|Cleaning|Misc|Power|Piano|Printng&|Postage|Telephone|Accountng|Rep/Service|Waste &|Rep/Maint|Advertsing|Bank|Water|Insurance|Licences/|Membership|Depreciaton|Trf to|Total|
|||||Theatre|Manager|Hall|||Tuning|Statonary|||Fees|Equipment|Cleaning|Property||Charges|||Subscripton|Services||SinkingF|Check|
||||||||||||||||||||||||||0.00|
||||||262.50|||||||||||-8,554.00||||2,828.20|-359.34||||-0.00|
||||||||||||||||||||||||||0.00|
||||||-262.50||||||||||||||||||||0.00|
|-400.00|||||||||||||||||||||||||0.00|
|||-8,000.00|||||||||||||||||||||||0.00|
||||||-262.50||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||||||||||128.40|||||||||||0.00|
|||||||||||||||277.20|||||||||||0.00|
||||||||||||||||150.00||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|
||||||||||||||||||15.00||||||||0.00|
|||||||||1,167.89|||||||||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||118.80||||||||||||||||||0.00|
|||||||||318.06|||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||||||||||||7,914.00|||||||||0.00|
|||||||||||||||||640.00|||||||||0.00|
||||||||-0.98||||||||||||||||||0.00|
||||-1.25||||||||||||||||||||||0.00|
|||||||||||||0.78|||||||||||||0.00|
|||||||||||||||||39.26|||||||||0.00|
|||||||182.00|||||||||||||||||||0.00|
|||||||166.66|||||||||||||||||||0.00|
|||||||270.00|||||||||||||||||||0.00|
|||||||||||||1.85|||||||||||||0.00|
|||||||||||||1.76|||||||||||||0.00|
|||||||196.00|||||||||||||||||||0.00|
|||||||205.12|||||||||||||||||||0.00|
||||-1.27||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||240.00||||||||0.00|
|||||261.00|||||||||||||||||||||0.00|
|-21.63|||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||1,151.08||||0.00|
|-731.32|||||||||||||||||||||||||0.00|
|-44.72|||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||||101.97|||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||||||||7.91|||||||||||||0.00|
|||||||||||||||507.60|||||||||||0.00|
|||||||231.00|||||||||||||||||||0.00|
|||||||294.86|||||||||||||||||||0.00|
||||||||||||||||49.08||||||||||0.00|
|||||||||||||3.73|||||||||||||0.00|
||||||||||||||||147.28||||||||||0.00|
|||||||||||||||||394.50|||||||||0.00|
||||||||||||||||87.88||||||||||0.00|
||||||||||||||||||||583.72||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||42.00||||||||||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||||||||10.57|||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|





||||||||||||||||||||||||||0.00|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||||||||||||||||||157.90||||0.00|
|152.00|||||||||||||||||||||||||0.00|
||||||||||55.00||||||||||||||||0.00|
|||||||217.94|||||||||||||||||||0.00|
|||||||253.00|||||||||||||||||||0.00|
|||||||32.50|||||||||||||||||||0.00|
|||||||32.50|||||||||||||||||||0.00|
|||||||||||||||187.62|||||||||||0.00|
|||||||||||||||80.00|||||||||||0.00|
||||||||||||||||49.08||||||||||0.00|
|||||||||||||36.00|||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||||||||5.92|||||||||||||0.00|
||||||||||||||||||||||70.00||||0.00|
|||||||40.00|||||||||||||||||||0.00|
||||||||||||||||39.26||||||||||0.00|
|||||||270.00|||||||||||||||||||0.00|
|||||||282.04|||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||||101.85|||||||||||||||||0.00|
|||||||||||||||||||6.20|||||||0.00|
|||||||||||||6.84|||||||||||||0.00|
||||||||||||||||39.26||||||||||0.00|
|||||||||||||||||||5.00|||||||0.00|
||||||||||||||||||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||-5,000.00|||||||||||||||||||||||0.00|
|||-1,600.00|||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||||||||||||||5.00|||||||0.00|
|||||||||||||||||3,684.00|||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||||||||1.78|||||||||||||0.00|
|||||||207.00|||||||||||||||||||0.00|
|||||||153.84|||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||79.70||||||||||0.00|
||||||||||||||||39.26||||||||||0.00|
|||||||85.00|||||||||||||||||||0.00|
|||||||51.28|||||||||||||||||||0.00|
||||||||300.00||||||||||||||||||0.00|
|||||||||||||||||||5.00|||||||0.00|
||||||||300.00||||||||||||||||||0.00|
|||||||||||||5.69|||||||||||||0.00|
||||-2.13||||||||||||||||||||||0.00|
||||||||1,500.00||||||||||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||65.04|||28.70|||||59.98||||||||||0.00|
||||||||||||||||42.38||||||||||0.00|
|||||||||||||||||||5.00|||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||||||||||200.00|||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||163.00|||||||||||||||||||0.00|
|||||||102.56|||||||||||||||||||0.00|
|||||||21.00|||||||||||||||||||0.00|
|||||||||||||||||||6.60|||||||0.00|
|||||||||||||||||||||1,854.21|||||0.00|
|||||||||||||||||||||297.01|||||0.00|
|||||||||||||||||1,707.84|||||||||0.00|
||||||||||||||||||||522.34||||||0.00|
|||||||||||||3.25|||||||||||||0.00|
||||||||||||||||||||||||||0.00|
|||||||||420.52|||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||42.38||||||||||0.00|
||||||525.00||||||||||||||||||||0.00|





|||||||175.00|||||||||||||||||||0.00|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||||||6.60|||||||0.00|
|||-2,667.00|||||||||||||||||||||||0.00|
||||-0.72||||||||||||||||||||||0.00|
||||-8.16||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|
||||||||||||||||||||||||||0.00|





## **THE VERA FLETCHER HALL ASSOCIATION** 

## **OFFICERS REPORT AND ACCOUNTS** 

**FOR THE YEAR ENDED 31ST MARCH 2022** 

Charity No: 294070 



## **THE VERA FLETCHER HALL ASSOCIATION** 

|CONTENTS|PAGE No:|
|---|---|
|Charity Informaton|1|
|Ofcers Report|2 - 3|
|Inspectng Accountant's Report|4|
|Statement of Financial Actvites|5|
|Balance Sheet|6|
|Notes to the Accounts|7 - 11|





Page 1 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **Charity Information** 

|Ofcers (& Charity Trustees):|M Wilberforce|Chairman|
|---|---|---|
||T Rees|Secretary|
||S Kirby|Treasurer|
|Charity Number:|294070||
|Inspectng Accountant:|Robin Moon FCMA BCOMM||
||86 Summer Road||
||Thames Diton||
||Surrey||
||KT7 0QP||
|Bankers:|HSBC Bank plc||
||54 Clarence Street||
||Kingston Upon Thames||
||Surrey||
||KT1 1NS||





Page 2 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **OFFICERS REPORT** 

## **FOR THE YEAR ENDED 31ST MARCH 2022** 

The Officers present their Report and Accounts for the above year. 

## **OFFICERS** 

The Officers named on Page 1 have served on the Executive Committee (unless otherwise stated) throughout the year. Appointment of Officers is governed by the Constitution. The Executive Council is authorised to appoint new Officers to fill vacancies arising through resignation or death of an existing Officer. 

## **INVESTMENT POWERS** 

The Constitution authorises the Officers to make and hold investments using the General Funds of the Charity, but no such investments are presently held. 

## **CONSTITUTION, OBJECTIVES AND POLICIES** 

The Association was constituted by a Constitution dated 29th January 1986, and its objective is to provide a venue for local social, recreational, educational and leisure activities. The policy of the Association continues to be to support, sustain, encourage and house (including facilities for the disabled) a wide range of activities as listed in Note 13 on Page 11 of these Accounts. 

The Officers delegate the day to day responsibility for running the Hall to the Hall Manager. 

## **DEVELOPMENT, ACTIVITIES AND ACHIEVEMENTS** 

The Officers consider that the performance of the Association this year (as shown on Page 5) has been satisfactory. 

Your Association would not be able to provide such a wide service within the local community without the continued support of a large number of willing supporters who give their services voluntarily. 

## **FINANCIAL REVIEW** 

Funds available and the current level of income generated are sufficient to permit the Association to continue its operations in the medium term. 



Page 3 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **OFFICERS REPORT** 

## **FOR THE YEAR ENDED 31ST MARCH 2022** 

## **STATEMENT OF OFFICERS RESPONSIBILITIES** 

The Officers listed on Page 1 (who are also the Trustees of the Charity) are required under the Constitution of the Association to prepare Financial Statements for each financial year which give a true and fair view of the state of affairs of the Association and of its results for that period. In preparing those Financial Statements the Officers are required to: 

- a) select suitable accounting policies and apply them consistently; 

- b) make judgements and estimates that are reasonable and prudent; 

- c) prepare the Financial Statements on a going concern basis unless it is inappropriate to assume that the Association will continue in business. 

The Officers are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Association. They are also responsible for safeguarding the assets of the Association and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

## **APPROVAL** 

The Report was approved by the Officers on 17th December 2022 and signed on their behalf. 

M WILBERFORCE 



CHAIRMAN OF THE EXECUTIVE COUNCIL 

Page 4 

## **INDEPENDENT EXAMINER'S REPORT TO THE EXECUTIVE COUNCIL OF** 

## **THE VERA FLETCHER HALL ASSOCIATION** 

I report on the Accounts of the Association for the year ended 31st March 2022, which are set out on Pages 5 to 11 

## **Respective responsibilities of Trustees and Examiner** 

The Charity's Trustees are responsible for the preparation of the Accounts. The Charity's Trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993) and that an independent examination is needed. 

It is my responsibility to examine the Accounts (under section 43(3)(a) of the 1993 Act, to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 43(7)(b) of the 1993 Act) and to state whether particular matters have come to my attention. 

## **Basis of Independent Examiner's report** 

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the Accounts presented with those records. It also includes consideration of any unusual items or disclosures in the Accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. 

## **Independent Examiner's Statement** 

In connection with my examination, no matter has come to my attention: 

- 1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the 1993 Act: and to prepare Accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or 



2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts to be reached. 

Robin Moon FCMA BCOMM 86 Summer Road Thames Ditton Surrey KT7 0QP Date: 3rd January 2023 

Page 5 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **STATEMENT OF FINANCIAL ACTIVITIES** 

## **FOR THE YEAR ENDED 31ST MARCH 2022** 

|Notes<br>**INCOME RESOURCES**<br>Membership<br>Bank Interest<br>Hall Rental<br>Grants<br>Theatre Income<br>2<br>**TOTAL INCOMING RESOURCES**<br>**RESOURCES EXPENDED**<br>Hall Management and Running Costs<br>5<br>Cost of Theatrical and Similar actvites<br>3<br>Management and Administraton of the Associaton<br>4<br>Transfer to Sinking Fund<br>11<br>**TOTAL EXPENDITURE**<br>Net movement in Funds for the Year<br>Total Funds brought forward<br>**TOTAL FUNDS CARRIED FORWARD**|2022<br>£<br>0<br>14<br>17,820<br>17,267<br>2,043<br>37,144<br>34,128<br>2,447<br>3,812<br>5,000<br>45,387<br>-8,243<br>537,250<br>529,007|2021<br>£<br>70<br>55<br>7,184<br>25,991<br>474|
|---|---|---|
|||33,774|
|||24,640<br>817<br>1,580<br>5,000|
|||32,037|
|||1,737<br>535,513|
|||537,250|





There were no recognised gains or losses for 2021 or 2022 other than those included in the Statement of Financial Activities. 

The Notes on Pages 7 to 11 form part of these Financial Statements. 

Page 6 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **BALANCE SHEET** 

## **FOR THE YEAR ENDED 31ST MARCH 2022** 

|Notes<br>**FIXED ASSETS**<br>Tangible Assets<br>7<br>Investment Property<br>8<br>**CURRENT ASSETS**<br>Debtors<br>9<br>Cash at Bank and in Hand<br>**CURRENT LIABILITIES**<br>10<br>**NET CURRENT ASETS**<br>**TOTAL ASSETS LESS CURRENT LIABILITIES**<br>**CAPITAL**<br>Unrestricted Funds<br>Sinking Fund<br>11|2022<br>£<br>£<br>27,935<br>430,258<br>458,193<br>4,514<br>161,210<br>165,724<br>2,047<br>163,677<br>621,870<br>529,006<br>92,864<br>621,870|2021<br>£<br>£<br>506<br>430,258<br>430,764<br>3,132<br>200,272<br>203,404<br>9,054<br>194,350<br>625,114<br>537,250<br>87,864<br>625,114|2021<br>£<br>£<br>506<br>430,258<br>430,764<br>3,132<br>200,272<br>203,404<br>9,054<br>194,350<br>625,114<br>537,250<br>87,864<br>625,114|
|---|---|---|---|
|||||
||||625,114|
||||537,250<br>87,864|
||||625,114|





Approved by the Executive Council on 17th December 2022 and signed on their behalf. 

## M WILBERFORCE 

CHAIRMAN OF THE EXECUTIVE COUNCIL 

The  Notes on Pages 7 to 11 form part of these Financial Statements 

Page 7 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31ST MARCH 2022** 

## **1. ACCOUNTING POLICIES** 

## **1.1. Basis of preparation of Accounts** 

The Accounts are prepared under the historical cost convention and include the results of the Association’s operation which are described in the Officers’ Report and all of which are continuing. The Accounts have been prepared in accordance with the Statement of Recommended Practice for Charity Accounts. The Association has taken advantage of the exemption in Financial Reporting Standard No. 1 from the requirements to produce a cashflow statement on the grounds that it qualifies as a Small Charity. 

## **1.2. Tangible Fixed Assets** 

These represent the assets described below which are used by the Association for its own th t i l d ti d d b th hi i th h ll d it f iliti Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis: 

Freehold Buildings Plant and Machinery 

Nil (see Note 9) 4 year straight line basis 

## **1.3. Income** 



Membership income is accounted for as received by the Association. The income from theatrical and similar ventures is shown gross, with the associated costs included in Theatrical Costs. Bank interest is accounted for when it is credited to the account. 

## **1.4. Value Added Tax** 

Value Added Tax is not recoverable by the Charity, and as such is included in the relevant costs in the Statement of Financial Activities. 

## **1.5. Theatrical and similar Events** 

Expenditure comprises costs incurred in staging shows and similar events. 

## **1.6. Management and administration expenditure** 

Expenditure on management and administration of the Association includes all expenditure not directly related to the rental activity or theatrical ventures. 

Page 8 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31ST MARCH 2022** 

|**2. THEATRICAL AND OTHER INCOME**<br>Theatrical & Similar Events<br>**3. THEATRICAL AND OTHER COSTS**<br>Theatrical & Similar Events<br>**4. ADMINISTRATION EXPENDITURE**<br>Bank Charges<br>Sundry Expenses<br>Printng, Postage and Statonery<br>Telephone<br>Membership Services<br>Legal and Professional Fees<br>**5. HALL MANAGEMENT AND RUNNING COSTS**<br>Hall Management Expenses<br>Water Rates<br>Light and Heat<br>Insurance<br>Repairs and Maintenance - Equipment|2022<br>£<br>2,043<br>2,447<br>39<br>2,325<br>494<br>86<br>0<br>868<br>3,812<br>6,187<br>1,106<br>2,110<br>2,987<br>1,381|2021<br>£|
|---|---|---|
|||474|
||||
|||817|
|||0<br>85<br>10<br>56<br>57<br>1,374|
|||1,581|
|||4,725<br>1,611<br>1,974<br>2,678<br>567|





|Repairs and Maintenance - Property<br>5,826<br>less: expenses covered by Sinking Fund<br>0<br>5,826<br>Cleaning and Waste Disposal<br>4,458<br>Advertsing<br>255<br>Depreciaton<br>9,818<br>Bad Debt provision<br>0<br>34,128<br>**6. NET MOVEMENT IN FUNDS FOR THE YEAR**|8,740<br>0<br>8,740<br>2,593<br>1,110<br>642<br>0<br>24,640|8,740<br>0<br>8,740<br>2,593<br>1,110<br>642<br>0<br>24,640|
|---|---|---|
||||
|||24,640|
||||



The net movement in funds for the year is stated after charging: Depreciation of Tangible Fixed Assets 9,818 642 

Page 9 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31ST MARCH 2022** 

## **7. TANGIBLE FIXED ASSETS** 

|**Cost**<br>At 1st April 2021<br>Additons in year<br>At 31st March 2022<br>**Depreciaton**<br>At 1st April 2021<br>Charge for the year<br>At 31st March 2022<br>**Net Book Amount**<br>At 31st March 2022<br>At 31st March 2021|133,471<br>37,246|
|---|---|
||170,717|
||132,965<br>9,818|
||142,783|
|||
||£27,934|
|||
||£506|





Page 10 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31ST MARCH 2022** 

|**8. INVESTMENT PROPERTY**<br>At Cost|2022<br>£<br>430,258|2021<br>£|
|---|---|---|
|||430,258|



Statement of Recommended Practice (SORP) - Accounting for Charities, recommends that property hi h i - the Association has been created with the specific purpose of making the Hall t h ld b th Ch it f it h ld b di l d i th A t t it M k t il bl f th b fit d f th l l it Th t f it di l i - disclosure of the revaluation reserve will not serve any useful purpose - to include the property at a valuation would involve additional costs which your Officers do not consider it necessary to incur. 

The effect of taking this approach is that the surplus on revaluation at any particular time will not be recognised. 



No depreciation has been provided in respect of the Freehold Property. This is considered appropriate on the grounds that, in common with the hotel industry, the maintaining of the fabric and decoration of the building to a high standard of repair is considered essential to our ability to market our facilities to the community. The cost of any regular maintenance and redecoration work will be written off to the Statement of Financial Activity for the year. Any major structural work will be covered by the regular provision being made in the Sinking Fund referred to in Note 12. The deeds to the Freehold Property are vested in the "Official Custodian for Charities" on behalf of the Trustees. 

Page 11 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31ST MARCH 2022** 

|**9. DEBTORS**<br>Debtors<br>Prepayments<br>**10. CURRENT LIABILITIES**<br>Accruals<br>Creditors<br>Letng Deposits in Advance|2022<br>£<br>2,370<br>2,144<br>4,514<br>0<br>2,047<br>0<br>2,047|2021<br>£<br>263<br>2,868|
|---|---|---|
|||3,131|
|||0<br>9,054<br>0|
|||9,054|





## **11. SINKING FUND** 

Annual provision is being made towards the future t f j i d th t ti l f 

|Balance brought forward<br>Transfer from Statement of Financial Actvity<br>Transfer to meet the cost of repairs<br>Accumulated Total carried forward|87,864<br>5,000<br>0<br>92,864|82,864<br>5,000<br>0|
|---|---|---|
|||87,864|



## **12. RANGE OF SERVICES ON OFFER AT THE HALL** 

- wide range of classes (e.g yoga, aerobics etc) 

- opera, music and theatre productions 

- children's activities including theatre 

- community events including public meetings - facilities for private functions including weddings, bi thd ti h it d f d i i t t 

Hall letting details are available from the Hall Manager on 08456 528 529 (charged at local rate) 

## **13. TRUSTEES INTEREST IN CONTRACTS WITH THE CHARITY** 

None