VERA FLETCHER HALL
ASSOCIATION
(Registered with the charity commission no. 294070)
Report of the Council of
The Vera Fletcher Hall Assocktlon
For the Year endi￿ 31 Marth 2021
Introduction
Although the year under review was rnost unusual. being dominated by the Covid 19 pandemic, I
would nevertheless like to remind readers of the role of the Vera Fletcher Hall in normal times. The
Association aims to provide a high qualtty attractive venue for a broad range of activities for the
benefit and enjoyment of local residents of all age groups. The Hall is hired out for a variety of dance
and exercise classes. playgroups. mu5it practice and to local organisations for meetings and so on.
The Association normalty engages theatrical and music groups to put on shows and concerts and the
Hall is often hired for private parties and ￿lebrations.
This Yearfs Activities
In view of the Covid 19 situation and in line with the Government rules and recommendations. the
Committee decided to close the Hall from 20 March 2020, so all hiring ceased and the remaining
theatre programme was postponed. For the next few months the Hall remained closed and although
there were one or two false dawns. confomiing to distancing rules made it impractical to open.
In mid September, some hirers restarted classes at reduced capacity. but these were halted by the
area going into Tier 3 and another lockdown in November. The situation remained the same with
virtually no usage of the Hall through to the end of the Financial Year on 31" March 2021. By this
time we had discovered further problems with the fioor of the main hall which delayed our
reopeninB in the Spring of this year.
The theatre programme had to be abandoned. of course. apart from a very successful alternative
production that was arranged thanks to the generosity and help of local residents Tricia and Will
Bland. They offered their lovely large garden as an outdoor theatre venue and on Saturdav
September 12, two performances of'lnto the Breach. were staged and much appreciated by the
necessarily limited audien￿$.
Whilst the Covid 19 restrictions meant there was only much reduced activity at the Hall, caring for
the premises and its management had to continue.. often under difficulties. Our manager, Amelia
Crafts, and her team had to adapt to the necessary extra cleaning and sanitizing regimes. introdu
distancing measure5 through notices and markings and generally try to Make the Hall safe for the
occasions when it could be used. Their efforts were much appreciated by the Association,
particularly as they voluntarily waNed half their remuneration during periods of lockdown.
l a150 take the opportuntty of acknowledging the helpful communications we have received
throughout the pandemic from sUr￿Y County Council's Community Action team. They have
provided us with advice and guidance on the practical interpretation of Government
pronouncements, often distilling ènd passing on infomètion put out by ACRE- Action with
Communitie5 in Rural England.

The Fabric and Equipment
UnderstandabFy. no major work was undertaken durin8 the year. but we took the opportunity of
doing some minor maintenance and improvements. In Februaryof this YearV￿ unfortunately found
that the floor of the main hall was lifting again quite badly in places and remedial work was put in
train to Start in the current finandal year.
Annual Offior< Report and Accounts
Our Honor4ry Treasurer. Steve Kirby, wbll present the Accounts and answer any questions at the
AGM. but it might be appropriate to make a few comments in thi5 Report.
It will be *n that the Income and Expenditure Account shows a small surplus for the year desptte
our Hall rental income being only a fifth of the previous yearfs due to the pandemic. However. we
were the grateful recipients of some £20.(XX) in Government Business Grdnt Awards throu8h
Elmbridge Borough Council to help mitigate the effects of the Covid pandemit. Furthemiore. we
were again very pleased to re￿1ve another 8rant of £5.IXK) from the RC Sherriff Trust, together with
an additional £750 specifically to put towards developing our website. Without these grants it would
have been a very different picture. of course.
As before. we wish the thank Robin Moon. our Honordry Inspecting AccountanL for his work on our
behalf.
Officer5, Committee and Volunteer5
For the record, the Officers and Commtttee serving during the year were my5elfas Chalman, Tom
Rees as Hon. Secretary and Steve Kirby as Hon. Treasurer. On the Committee were Neil Russell our
on. Surveyor, Claire Evans who ted the team responsible for the cultural and theatriC471 activities
assisted by Hermione De1aMe￿ and Gilda Saxton. until She stepped down in May. We thank Gilda
for all her work and commitment to the Hall. particularly in the areas of publicity and our assoclation
with the RC Sherrrff Trust. Together with her husband Bob. she a19) or8anised refreshments for
theatrical events. Bill Murie. previously our Wice Chaim)an, retired when. sadly for the A5￿ciation,
he moved out of the areo. We thank him for all the work he did on the Health and Safety
implernentation and for his efftirt5 in ourgarden, where his kgacy is flourishing.
As Chairman. I would like to thank ry ftllow Offi￿rS. Committee and Volunteers for their help and
support during this rather difficuFt and challenging year. Altlwugh at the time of wrrting there are
reasons to hope that hirings will settle down, the outtook for our theatrical and cultural attivity is
still rather uncertain whilst the potential risk frorn Covid at such events remains.
rtin Wilberforce, Choirmon
20 November2021

|Vera Fletcher Hall|Vera Fletcher Hall|2020/21||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||||||||||||
|Date|Description|Ref|Statement|HSBC|HSBC|Petty|HSBC|Barclays|Freehold|Plant,Machines|PM&F|El|El|Debtors|Bad Debt|Other|Prepayments|Sundry|Accruals|PAYE|Funds b/f|Surplus|Sinking|
||||Date/Rec|51122932|Lettings|Cash|||Property|& Furniture|Depreciation|Improvements|Depreciation|Control|Provision|Debtors||Creditors||||(Defcit)|Fund|
|01/04/2020|Balance b/f|||£34,561.59|£14,697.85|£121.93|£50,280.70|£81,677.25|£430,258.00|£48,119.90|-£46,972.15|£85,351.24|-£85,351.24|||£2,781.50|£3,395.86|-£545.00|||-£541,304.93|£5,791.50|-£82,864.00|
|01/04/2020|Reversal of Y/E Adjustments|||||||||||||||-2,781.50|-3,395.86|545.00|||5,791.50|-5,791.50||
|01/04/2020|Trf to Lettings Account|SO|01/04/2020|-1,000.00|1,000.00|||||||||||||||||||
|02/04/2020|Refunds|FP|02/04/2020|-110.00||||||||||||||||||||
|02/04/2020|Switchconnect|FP|02/04/2020||-4.85|||||||||||||||||||
|02/04/2020|Starbrite Chemical|FP|02/04/2020||-44.64|||||||||||||||||||
|07/04/2020|Castle Water|FP|07/04/2020||-651.18|||||||||||||||||||
|09/05/2020|Interest|DC|09/05/2020||||8.27|||||||||||||||||
|01/05/2020|Trf to Lettings Account|SO|01/05/2020|-1,000.00|1,000.00|||||||||||||||||||
|28/04/2020|A Crafts|SO|28/04/2020|-525.00||||||||||||||||||||
|17/04/2020|H Parkinson|FP|17/04/2020||-196.00|||||||||||||||||||
|17/04/2020|M Neves|FP|17/04/2020||-128.20|||||||||||||||||||
|01/05/2020|H Parkinson|FP|01/05/2020||-49.00|||||||||||||||||||
|06/05/2020|Switchconnect|FP|06/05/2020||-1.54|||||||||||||||||||
|06/05/2020|Veolia|FP|06/05/2020||-39.26|||||||||||||||||||
|09/05/2020|Rentals|Bank|09/05/2020|1,547.50||||||||||||||||||||
|09/05/2020|Refunds|FP|09/05/2020|-487.00||||||||||||||||||||
|06/05/2020|A Crafts|FP|06/05/2020|262.50||||||||||||||||||||
|30/04/2020|EBC|Bank|30/04/2020|10,000.00||||||||||||||||||||
|08/05/2020|Renee Fisher - Refund|101415|15/05/2020|-19.00||||||||||||||||||||
|09/06/2020|Interest|DC|09/06/2020||||5.92|||||||||||||||||
|01/06/2020|Trf to Lettings Account|SO|01/06/2020|-1,000.00|1,000.00|||||||||||||||||||
|28/05/2020|A Crafts|SO|28/05/2020|-525.00||||||||||||||||||||
|03/06/2020|Switchconnect|FP|03/06/2020||-1.44|||||||||||||||||||
|21/05/2020|N Power|DD|21/05/2020|-307.59||||||||||||||||||||
|27/05/2020|Receipt|Bank|27/05/2020|40.00||||||||||||||||||||
|04/06/2020|Lettings|Bank|04/06/2020|470.00||||||||||||||||||||
|08/06/2020|Prior H - Refund|101416|22/06/2020|-162.00||||||||||||||||||||
|01/07/2020|Trf to Lettings Account|SO|01/07/2020|-1,000.00|1,000.00|||||||||||||||||||
|03/08/2020|Trf to Lettings Account|SO|03/08/2020|-1,000.00|1,000.00|||||||||||||||||||
|03/07/2020|Switchconnect|FP|03/07/2020||-0.60|||||||||||||||||||
|03/07/2020|Krystal re Web hosting|FP|03/07/2020||-47.99|||||||||||||||||||
|05/07/2020|Sue Morris|101417|16/07/2020|-57.00||||||||||||||||||||
|29/06/2020|A Crafts|SO|29/06/2020|-525.00||||||||||||||||||||
|02/07/2020|A Crafts|Bank|02/07/2020|525.00||||||||||||||||||||
|28/07/2020|A Crafts|SO|28/07/2020|-525.00||||||||||||||||||||
|22/06/2020|H Parkinson|FP|22/06/2020|-98.00||||||||||||||||||||
|22/06/2020|M Neves|FP|22/06/2020|-51.24||||||||||||||||||||
|03/07/2020|Refunds|FP|03/07/2020|-10.00||||||||||||||||||||
|03/07/2020|JParkinson - Stock Take|FP|03/07/2020|-21.00||||||||||||||||||||
|07/07/2020|N Power|FP|07/07/2020|-160.73||||||||||||||||||||
|09/07/2020|Lettings|Bank|09/07/2020|445.00||||||||||||||||||||
|09/08/2020|Lettings|Bank|09/08/2020|200.00||||||||||||||||||||
|27/07/2020|R C Sherrif|Bank|27/07/2020|750.00||||||||||||||||||||
|30/07/2020|N Power|FP|30/07/2020|-20.94||||||||||||||||||||
|30/07/2020|H Parkinson|FP|30/07/2020|-133.00||||||||||||||||||||
|30/07/2020|M Neves|FP|30/07/2020|-128.10||||||||||||||||||||
|30/07/2020|Refunds|FP|30/07/2020|-60.00||||||||||||||||||||
|09/08/2020|Switchconnect|FP|09/08/2020|-0.95||||||||||||||||||||
|09/08/2020|Veolia|FP|09/08/2020|-9.82||||||||||||||||||||
|09/08/2020|Zigger Web Design|FP|09/08/2020|-200.00||||||||||||||||||||
|01/09/2020|Trf to Lettings Account|SO|01/09/2020|-1,000.00|1,000.00|||||||||||||||||||
|01/10/2020|Trf to Lettings Account|SO|01/10/2020|-1,000.00|1,000.00|||||||||||||||||||
|08/10/2020|Refunds|FP|08/10/2020||-70.00|||||||||||||||||||
|09/09/2020|Lettings|Bank|09/09/2020|610.00||||||||||||||||||||
|28/08/2020|Membership|Bank|28/08/2020|10.00||||||||||||||||||||
|28/08/2020|A Crafts|SO|28/08/2020|-525.00||||||||||||||||||||
|28/09/2020|A Crafts|SO|28/09/2020|-525.00||||||||||||||||||||
|09/10/2020|Lettings|Bank|09/10/2020|1,693.50||||||||||||||||||||
|09/10/2020|Refunds|FP|09/10/2020|-135.00||||||||||||||||||||
|09/09/2020|G Shenton|101418|18/09/2020|-400.00||||||||||||||||||||
|12/09/2020|Interserve|101419|22/09/2020|-129.57||||||||||||||||||||
|12/09/2020|C Evans Expenses|101420|15/09/2020|-416.89||||||||||||||||||||
|25/09/2020|Alarm Masters|101025|01/10/2020|-537.60||||||||||||||||||||
|18/09/2020|Garden Theatre|Bank|18/09/2020|415.00||||||||||||||||||||
|23/09/2020|Receipt|Bank|23/09/2020|250.00||||||||||||||||||||
|10/09/2020|Switchconnect|FP|10/09/2020|-1.87||||||||||||||||||||
|10/09/2020|Veolia|FP|10/09/2020|-39.26||||||||||||||||||||
|10/09/2020|H Parkinson|FP|10/09/2020|-126.00||||||||||||||||||||
|10/09/2020|S Harmer|FP|10/09/2020|-91.00||||||||||||||||||||
|14/09/2020|Starbrite Chemical|FP|14/09/2020|-31.50||||||||||||||||||||
|14/09/2020|Starbrite Chemical|FP|14/09/2020|-132.48||||||||||||||||||||
|14/09/2020|Switchconnect|FP|14/09/2020|-36.00||||||||||||||||||||
|24/09/2020|N Power|DD|24/09/2020|-78.44||||||||||||||||||||
|24/09/2020|N Power|DD|24/09/2020|-595.09||||||||||||||||||||
|25/09/2020|Castle Water|FP|25/09/2020|-300.00||||||||||||||||||||
|25/09/2020|Castle Water|FP|25/09/2020|-248.14||||||||||||||||||||
|30/09/2020|Veolia|FP|30/09/2020|-58.43||||||||||||||||||||
|05/10/2020|Switchconnect|FP|05/10/2020|-2.59||||||||||||||||||||
|23/09/2020|Unpaid Cheque|Bank|23/09/2020|-50.00||||||||||||||||||||
|||200604|12/10/2020||-50.00|||||||||||||||||||
|02/11/2020|Trf to Lettings Account|SO|02/11/2020|-1,000.00|1,000.00|||||||||||||||||||
|09/11/2020|Interest|Bank|09/11/2020||||2.11|||||||||||||||||
|09/11/2020|Lettings|Bank|09/11/2020|1,715.25||||||||||||||||||||
|20/10/2020|H Parkinson|FP|20/10/2020|-108.00||||||||||||||||||||
|20/10/2020|M Neves|FP|20/10/2020|-102.56||||||||||||||||||||
|20/10/2020|A Crafts|FP|20/10/2020|-20.00||||||||||||||||||||
|20/10/2020|Elmbridge|FP|20/10/2020|-70.00||||||||||||||||||||
|25/10/2020|Veolia|FP|25/10/2020|-39.26||||||||||||||||||||





|27/10/2020|N Power|DD|27/10/2020|-10.26||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|28/10/2020|A Crafts|SO|28/10/2020|-525.00||||||||||||||||||||
|01/12/2020|Trf to Lettings Account|SO|01/12/2020|-1,000.00|1,000.00|||||||||||||||||||
|30/11/2020|Veolia|DD|30/11/2020||-26.32|||||||||||||||||||
|09/12/2020|Interest|Bank|09/12/2020||||0.41|||||||||||||||||
|09/12/2020|Lettings|Bank|09/12/2020|1,932.75||||||||||||||||||||
|11/11/2020|Zigger Web Design|FP|11/11/2020|-550.00||||||||||||||||||||
|11/11/2020|Switchconnect|FP|11/11/2020|-0.88||||||||||||||||||||
|11/11/2020|H Parkinson|FP|11/11/2020|-136.00||||||||||||||||||||
|11/11/2020|M Neves|FP|11/11/2020|-128.20||||||||||||||||||||
|30/11/2020|A Crafts|SO|30/11/2020|-525.00||||||||||||||||||||
|03/12/2020|Switchconnect|FP|03/12/2020|-1.56||||||||||||||||||||
|03/12/2020|Starbrite Chemical|FP|03/12/2020|-111.17||||||||||||||||||||
|07/12/2020|Martin Wilberforce -Expenses|101026|22/12/2020|-96.03||||||||||||||||||||
|29/12/2020|A Crafts|SO|29/12/2020|-525.00||||||||||||||||||||
|04/01/2021|Trf to Lettings Account|SO|04/01/2021|-1,000.00|1,000.00|||||||||||||||||||
|09/01/2020|Interest|Bank|09/01/2021||||0.43|||||||||||||||||
|26/12/2020|H Parkinson|FP|26/12/2020||-171.00|||||||||||||||||||
|26/12/2020|M Neves|FP|26/12/2020||-179.48|||||||||||||||||||
|26/12/2020|A Crafts|FP|26/12/2020||-14.00|||||||||||||||||||
|29/12/2020|Veolia|DD|29/12/2020||-39.26|||||||||||||||||||
|24/12/2020|N Power|DD|24/12/2020|-357.96||||||||||||||||||||
|28/12/2020|Lettings|Bank|28/12/2020|70.00||||||||||||||||||||
|31/12/2020|Friends|Bank|31/12/2020|10.00||||||||||||||||||||
|18/01/2021|Zigger Web Design|101422|20/01/2021|-240.00||||||||||||||||||||
|01/02/2021|Trf to Lettings Account|SO|01/02/2021|-1,000.00|1,000.00|||||||||||||||||||
|01/03/2021|Trf to Lettings Account|SO|01/03/2021|-1,000.00|1,000.00|||||||||||||||||||
|09/03/2021|Interest|Bank|09/03/2021||||0.82|||||||||||||||||
|12/01/2021|Switchconnect|FP|12/01/2021||-1.57|||||||||||||||||||
|28/01/2021|Veolia|DD|28/01/2021||-49.08|||||||||||||||||||
|08/02/2021|Switchconnect|FP|08/02/2021||-0.80|||||||||||||||||||
|10/02/2021|H Parkinson|FP|10/02/2021||-56.00|||||||||||||||||||
|10/02/2021|M Neves|FP|10/02/2021||-51.28|||||||||||||||||||
|26/02/2021|Veolia|DD|26/02/2021||-9.82|||||||||||||||||||
|13/01/2021|RC Sherrif|Bank|13/01/2021|5,000.00||||||||||||||||||||
|26/01/2021|Elmbridge|Bank|26/01/2021|8,144.93||||||||||||||||||||
|28/01/2021|A Crafts|SO|28/01/2021|-525.00||||||||||||||||||||
|01/03/2021|A Crafts|SO|01/03/2021|-525.00||||||||||||||||||||
|09/02/2021|Lettings|Bank|09/02/2021|1,368.50||||||||||||||||||||
|31/01/2021|A Crafts|Bank|31/01/2021|262.50||||||||||||||||||||
|09/03/2021|Lettings|Bank|09/03/2021|190.00||||||||||||||||||||
|16/02/2021|Friends|Bank|16/02/2021|10.00||||||||||||||||||||
|28/01/2021|Zigger Web Design|101423|23/02/2021|-72.00||||||||||||||||||||
|27/02/2021|SME Insurance Services Ltd|101424|04/03/2021|-3,054.12||||||||||||||||||||
|09/03/2021|Elmbridge|Bank|09/03/2021|2,096.00||||||||||||||||||||
|25/02/2021|N Power|DD|25/02/2021|-364.17||||||||||||||||||||
|31/03/2021|Lettings|Bank|31/03/2021|210.00||||||||||||||||||||
|29/03/2021|A Crafts|SO|29/03/2021|-525.00||||||||||||||||||||
|26/03/2021|A Crafts|Bank|26/03/2021|262.50||||||||||||||||||||
|17/03/2021|EON|DD|17/03/2021|-78.48||||||||||||||||||||
|10/03/2021|Switchconnect|FP|10/03/2021||-0.97|||||||||||||||||||
|10/03/2021|Castle Water|FP|10/03/2021||-411.68|||||||||||||||||||
|29/03/2021|Veolia|DD|29/03/2021||-29.45|||||||||||||||||||
|08/03/2021|Interest|Bank|08/03/2021|||||37.31||||||||||||||||
|||||||||||||||||||||||||
|||||||||||||||||||||||||





||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||||||||||||||||||||||||
|Rentals|Theatre|Membership|Grant|Interest|Cost of|Hall|Cleaning|Misc|Power|Piano|Printing&|Postage|Telephone|Accounting|Rep/Service|Waste &|Rep/Maint|Advertising|Bank|Water|Insurance|Licences/|Membership|Depreciation|Trf to|Total|
||||||Theatre|Manager|Hall|||Tuning|Stationary|||Fees|Equipment|Cleaning|Property||Charges|||Subscription|Services||SinkingF|Check|
|||||||||||||||||||||||||||0.00|
|2,236.50|||||||||||||||||||||2,452.53|943.33||||-0.00|
|||||||||||||||||||||||||||0.00|
|110.00||||||||||||||||||||||||||0.00|
||||||||||||||4.85|||||||||||||0.00|
|||||||||||||||||44.64||||||||||0.00|
|||||||||||||||||||||651.18||||||0.00|
|||||-8.27||||||||||||||||||||||0.00|
|||||||||||||||||||||||||||0.00|
|||||||525.00||||||||||||||||||||0.00|
||||||||196.00|||||||||||||||||||0.00|
||||||||128.20|||||||||||||||||||0.00|
||||||||49.00|||||||||||||||||||0.00|
||||||||||||||1.54|||||||||||||0.00|
|||||||||||||||||39.26||||||||||0.00|
|-1,547.50||||||||||||||||||||||||||0.00|
|487.00||||||||||||||||||||||||||0.00|
|||||||-262.50||||||||||||||||||||0.00|
||||-10,000.00|||||||||||||||||||||||0.00|
||19.00|||||||||||||||||||||||||0.00|
|||||-5.92||||||||||||||||||||||0.00|
|||||||||||||||||||||||||||0.00|
|||||||525.00||||||||||||||||||||0.00|
||||||||||||||1.44|||||||||||||0.00|
||||||||||307.59|||||||||||||||||0.00|
|||-40.00||||||||||||||||||||||||0.00|
|-470.00||||||||||||||||||||||||||0.00|
||162.00|||||||||||||||||||||||||0.00|
|||||||||||||||||||||||||||0.00|
|||||||||||||||||||||||||||0.00|
||||||||||||||0.60|||||||||||||0.00|
|||||||||||||||||||47.99||||||||0.00|
||||||||||||||||||||||||57.00|||0.00|
|||||||525.00||||||||||||||||||||0.00|
|||||||-525.00||||||||||||||||||||0.00|
|||||||525.00||||||||||||||||||||0.00|
||||||||98.00|||||||||||||||||||0.00|
||||||||51.24|||||||||||||||||||0.00|
||10.00|||||||||||||||||||||||||0.00|
|||||||||21.00||||||||||||||||||0.00|
||||||||||160.73|||||||||||||||||0.00|
|-445.00||||||||||||||||||||||||||0.00|
|-200.00||||||||||||||||||||||||||0.00|
||||-750.00|||||||||||||||||||||||0.00|
||||||||||20.94|||||||||||||||||0.00|
||||||||133.00|||||||||||||||||||0.00|
||||||||128.10|||||||||||||||||||0.00|
|60.00||||||||||||||||||||||||||0.00|
||||||||||||||0.95|||||||||||||0.00|
|||||||||||||||||9.82||||||||||0.00|
|||||||||||||||||||200.00||||||||0.00|
|||||||||||||||||||||||||||0.00|
|||||||||||||||||||||||||||0.00|
|70.00||||||||||||||||||||||||||0.00|
|-610.00||||||||||||||||||||||||||0.00|
|||-10.00||||||||||||||||||||||||0.00|
|||||||525.00||||||||||||||||||||0.00|
|||||||525.00||||||||||||||||||||0.00|
|-1,693.50||||||||||||||||||||||||||0.00|
|135.00||||||||||||||||||||||||||0.00|
||||||400.00|||||||||||||||||||||0.00|
||||||||||||||||129.57|||||||||||0.00|
||||||416.89|||||||||||||||||||||0.00|
||||||||||||||||537.60|||||||||||0.00|
||-415.00|||||||||||||||||||||||||0.00|
||-250.00|||||||||||||||||||||||||0.00|
||||||||||||||1.87|||||||||||||0.00|
|||||||||||||||||39.26||||||||||0.00|
||||||||126.00|||||||||||||||||||0.00|
||||||||91.00|||||||||||||||||||0.00|
|||||||||||||||||31.50||||||||||0.00|
|||||||||||||||||132.48||||||||||0.00|
||||||||||||||36.00|||||||||||||0.00|
||||||||||78.44|||||||||||||||||0.00|
||||||||||595.09|||||||||||||||||0.00|
|||||||||||||||||||||300.00||||||0.00|
|||||||||||||||||||||248.14||||||0.00|
|||||||||||||||||58.43||||||||||0.00|
||||||||||||||2.59|||||||||||||0.00|
|50.00||||||||||||||||||||||||||0.00|
|||||||||50.00||||||||||||||||||0.00|
|||||||||||||||||||||||||||0.00|
|||||-2.11||||||||||||||||||||||0.00|
|-1,715.25||||||||||||||||||||||||||0.00|
||||||||108.00|||||||||||||||||||0.00|
||||||||102.56|||||||||||||||||||0.00|
|20.00||||||||||||||||||||||||||0.00|
|||||||||||||||||||||||70.00||||0.00|
|||||||||||||||||39.26||||||||||0.00|





||||||||||10.26|||||||||||||||||0.00|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||525.00||||||||||||||||||||0.00|
|||||||||||||||||||||||||||0.00|
|||||||||||||||||26.32||||||||||0.00|
|||||-0.41||||||||||||||||||||||0.00|
|-1,932.75||||||||||||||||||||||||||0.00|
|||||||||||||||||||550.00||||||||0.00|
||||||||||||||0.88|||||||||||||0.00|
||||||||136.00|||||||||||||||||||0.00|
||||||||128.20|||||||||||||||||||0.00|
|||||||525.00||||||||||||||||||||0.00|
||||||||||||||1.56|||||||||||||0.00|
||||||||111.17|||||||||||||||||||0.00|
||||||||||||9.58||||-100.00||186.45|||||||||0.00|
|||||||525.00||||||||||||||||||||0.00|
|||||||||||||||||||||||||||0.00|
|||||-0.43||||||||||||||||||||||0.00|
||||||||171.00|||||||||||||||||||0.00|
||||||||179.48|||||||||||||||||||0.00|
|||||||||14.00||||||||||||||||||0.00|
|||||||||||||||||39.26||||||||||0.00|
||||||||||357.96|||||||||||||||||0.00|
|-70.00||||||||||||||||||||||||||0.00|
|||-10.00||||||||||||||||||||||||0.00|
|||||||||||||||||||240.00||||||||0.00|
|||||||||||||||||||||||||||0.00|
|||||||||||||||||||||||||||0.00|
|||||-0.82||||||||||||||||||||||0.00|
||||||||||||||1.57|||||||||||||0.00|
|||||||||||||||||49.08||||||||||0.00|
||||||||||||||0.80|||||||||||||0.00|
||||||||56.00|||||||||||||||||||0.00|
||||||||51.28|||||||||||||||||||0.00|
|||||||||||||||||9.82||||||||||0.00|
||||-5,000.00|||||||||||||||||||||||0.00|
||||-8,144.93|||||||||||||||||||||||0.00|
|||||||525.00||||||||||||||||||||0.00|
|||||||525.00||||||||||||||||||||0.00|
|-1,368.50||||||||||||||||||||||||||0.00|
|||||||-262.50||||||||||||||||||||0.00|
|-190.00||||||||||||||||||||||||||0.00|
|||-10.00||||||||||||||||||||||||0.00|
|||||||||||||||||||72.00||||||||0.00|
||||||||||||||||||||||3,054.12|||||0.00|
||||-2,096.00|||||||||||||||||||||||0.00|
||||||||||364.17|||||||||||||||||0.00|
|-210.00||||||||||||||||||||||||||0.00|
|||||||525.00||||||||||||||||||||0.00|
|||||||-262.50||||||||||||||||||||0.00|
||||||||||78.48|||||||||||||||||0.00|
||||||||||||||0.97|||||||||||||0.00|
|||||||||||||||||||||411.68||||||0.00|
|||||||||||||||||29.45||||||||||0.00|
|||||-37.31||||||||||||||||||||||0.00|
|||||||||||||||||||||||||||0.00|
|||||||||||||||||||||||||||0.00|





## **THE VERA FLETCHER HALL ASSOCIATION** 

## **OFFICERS REPORT AND ACCOUNTS** 

**FOR THE YEAR ENDED 31ST MARCH 2021** 

Charity No: 294070 



## **THE VERA FLETCHER HALL ASSOCIATION** 

|CONTENTS|PAGE No:|
|---|---|
|Charity Information|1|
|Ofcers Report|2 - 3|
|Inspecting Accountant's Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the Accounts|7 - 11|





## **THE VERA FLETCHER HALL ASSOCIATION** 

## **Charity Information** 

|Ofcers (& Charity Trustees):|M Wilberforce|Chairman|
|---|---|---|
||T Rees|Secretary|
||S Kirby|Treasurer|
|Charity Number:|294070||
|Inspecting Accountant:|Robin Moon FCMA BCOMM||
||86 Summer Road||
||Thames Ditton||
||Surrey||
||KT7 0QP||
|Bankers:|HSBC Bank plc||
||54 Clarence Street||
||Kingston Upon Thames||
||Surrey||
||KT1 1NS||





## **THE VERA FLETCHER HALL ASSOCIATION** 

## **OFFICERS REPORT** 

## **FOR THE YEAR ENDED 31ST MARCH 2021** 

The Officers present their Report and Accounts for the above year. 

## **OFFICERS** 

The Officers named on Page 1 have served on the Executive Committee (unless otherwis throughout the year. Appointment of Officers is governed by the Constitution. The Execut Council is authorised to appoint new Officers to fill vacancies arising through resignation of an existing Officer. 

## **INVESTMENT POWERS** 

The Constitution authorises the Officers to make and hold investments using the General the Charity, but no such investments are presently held. 

## **CONSTITUTION, OBJECTIVES AND POLICIES** 

The Association was constituted by a Constitution dated 29th January 1986, and its objec provide a venue for local social, recreational, educational and leisure activities. The policy of the Association continues to be to support, sustain, encourage and house (i facilities for the disabled) a wide range of activities as listed in Note 13 on Page 11 of the Accounts. 

The Officers delegate the day to day responsibility for running the Hall to the Hall Manage 

## **DEVELOPMENT, ACTIVITIES AND ACHIEVEMENTS** 

The Officers consider that the performance of the Association this year (as shown on Page been satisfactory given the unusual circumstances of the Covid pandemic which meant t was closed for much of the year. 

Your Association would not be able to provide such a wide service within the local commu without the continued support of a large number of willing supporters who give their serv voluntarily. 

## **FINANCIAL REVIEW** 

Funds available and the current level of income generated are sufficient to permit the Ass to continue its operations in the medium term. This year income has primarily come from Elmbridge Borough Council Covid related grants. 



## **THE VERA FLETCHER HALL ASSOCIATION** 

## **OFFICERS REPORT** 

## **FOR THE YEAR ENDED 31ST MARCH 2021** 

## **STATEMENT OF OFFICERS RESPONSIBILITIES** 

The Officers listed on Page 1 (who are also the Trustees of the Charity) are required unde Constitution of the Association to prepare Financial Statements for each financial year wh true and fair view of the state of afairs of the Association and of its results for that period preparing those Financial Statements the Officers are required to: 

- a) select suitable accounting policies and apply them consistently; 

- b) make judgements and estimates that are reasonable and prudent; 

- c) prepare the Financial Statements on a going concern basis unless it is inappro assume that the Association will continue in business. 

The Officers are responsible for keeping proper accounting records which disclose with re accuracy at any time the financial position of the Association. They are also responsible f safeguarding the assets of the Association and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

## **APPROVAL** 

The Report was approved by the Officers on 20th October 2021 and signed ontheir behal 

M WILBERFORCE 

CHAIRMAN OF THE EXECUTIVE COUNCIL 



## **INDEPENDENT EXAMINER'S REPORT TO THE EXECUTIVE COUNCIL OF** 

## **THE VERA FLETCHER HALL ASSOCIATION** 

I report on the Accounts of the Association for the year ended 31st March 2021, which are on Pages 5 to 11 

## **Respective responsibilities of Trustees and Examiner** 

The Charity's Trustees are responsible for the preparation of the Accounts. The Charity's T consider that an audit is not required for this year (under section 43(2) of the Charities Ac and that an independent examination is needed. 

It is my responsibility to examine the Accounts (under section 43(3)(a) of the 1993 Act, to the procedures laid down in the General Directions given by the Charity Commissioners ( section 43(7)(b) of the 1993 Act) and to state whether particular matters have come to m attention. 

## **Basis of Independent Examiner's report** 

My examination was carried out in accordance with the General Directions given by the C Commissioners. An examination includes a review of the accounting records kept by the C and a comparison of the Accounts presented with those records. It also includes consider any unusual items or disclosures in the Accounts, and seeking explanations from you as T concerning any such matters. The procedures undertaken do not provide all the evidence would be required in an audit, and consequently I do not express an audit opinion on the given by the accounts. 

## **Independent Examiner's Statement** 

In connection with my examination, no matter has come to my attention: 

- 1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the and to prepare Accounts which accord with the accounting records and comply accounting requirements of the 1993 Act have not been met; or 

- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts to be reached. 



Robin Moon FCMA BCOMM 86 Summer Road Thames Ditton Surrey KT7 0QP 

Date: 16th November 2021 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **STATEMENT OF FINANCIAL ACTIVITIES** 

## **FOR THE YEAR ENDED 31ST MARCH 2021** 

|Notes<br>**INCOME RESOURCES**<br>Membership<br>Bank Interest<br>Hall Rental<br>Grants<br>Theatre Income<br>2<br>**TOTAL INCOMING RESOURCES**<br>**RESOURCES EXPENDED**<br>Hall Management and Running Costs<br>5<br>Cost of Theatrical and Similar activities<br>3<br>Management and Administration of the Association<br>4<br>Transfer to Sinking Fund<br>11<br>**TOTAL EXPENDITURE**<br>Net movement in Funds for the Year<br>Total Funds brought forward<br>**TOTAL FUNDS CARRIED FORWARD**|2021<br>£<br>70<br>55<br>7,184<br>25,991<br>474|
|---|---|
||33,774|
||24,640<br>817<br>1,580<br>5,000|
||32,037|
||1,737<br>535,513|
||537,250|





There were no recognised gains or losses for 2020 or 2021 other than those included Statement of Financial Activities. 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **BALANCE SHEET** 

## **FOR THE YEAR ENDED 31ST MARCH 2021** 

|Notes<br>2021<br>£<br>£<br>**FIXED ASSETS**<br>Tangible Assets<br>7<br>506<br>Investment Property<br>8<br>430,258<br>430,764<br>**CURRENT ASSETS**<br>Debtors<br>9<br>3,132<br>Cash at Bank and in Hand<br>200,272<br>203,404<br>**CURRENT LIABILITIES**<br>10<br>9,054<br>**NET CURRENT ASETS**<br>194,350<br>**TOTAL ASSETS LESS CURRENT LIABILITIES**<br>625,114<br>**CAPITAL**<br>Unrestricted Funds<br>537,250<br>Sinking Fund<br>11<br>87,864<br>625,114|20<br>£<br>6,177<br>181,339|
|---|---|
||187,516<br>545|
|||





Approved by the Executive Council on 20th October 2021 and signed on their behalf. 

## M WILBERFORCE 

CHAIRMAN OF THE EXECUTIVE COUNCIL 

The  Notes on Pages 7 to 11 form part of these Financial Statements 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31ST MARCH 2021** 

## **1. ACCOUNTING POLICIES** 

## **1.1. Basis of preparation of Accounts** 

The Accounts are prepared under the historical cost convention and include the results of Association’s operation which are described in the Officers’ Report and all of which are co The Accounts have been prepared in accordance with the Statement of Recommended Pr Charity Accounts. The Association has taken advantage of the exemption in Financial Rep Standard No. 1 from the requirements to produce a cashflow statement on the grounds th qualifies as a Small Charity. 

## **1.2. Tangible Fixed Assets** 

These represent the assets described below which are used by the Association for its own Depreciation is provided at rates calculated to write of the cost or valuation of fixed asse their estimated residual value, over their expected useful lives on the following basis: 

Freehold Buildings Nil (see Note 9) Plant and Machinery 4 year straight line basis 

## **1.3. Income** 

Membership income is accounted for as received by the Association. The income from the and similar ventures is shown gross, with the associated costs included in Theatrical Cost interest is accounted for when it is credited to the account. 



## **1.4. Value Added Tax** 

Value Added Tax is not recoverable by the Charity, and as such is included in the relevant the Statement of Financial Activities. 

## **1.5. Theatrical and similar Events** 

Expenditure comprises costs incurred in staging shows and similar events. 

## **1.6. Management and administration expenditure** 

Expenditure on management and administration of the Association includes all expenditu directly related to the rental activity or theatrical ventures. 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31ST MARCH 2021** 

|||2021||
|---|---|---|---|
|||£||
|**2. THEATRICAL AND OTHER INCOME**||||
|Theatrical & Similar Events||474||
|**3. THEATRICAL AND OTHER COSTS**||||
|Theatrical & Similar Events||817||
|**4. ADMINISTRATION EXPENDITURE**||||
|Bank Charges||0||
|Sundry Expenses||85||
|Printing, Postage and Stationery||10||
|Telephone||56||
|Membership Services||57||
|Legal and Professional Fees||1,374||
|||1,581||
|**5. HALL MANAGEMENT AND RUNNING COSTS**||||
|Hall Management Expenses||4,725||
|Water Rates||1,611||
|Light and Heat||1,974||
|Insurance||2,678||
|Repairs and Maintenance - Equipment||567||
|Repairs and Maintenance - Property|8,740||9,871|





0 

|less: expenses covered by Sinking Fund<br>Cleaning and Waste Disposal<br>Advertising<br>Depreciation<br>Bad Debt provision|0<br>8,740<br>2,593<br>1,110<br>642<br>0<br>24,640|0<br>8,740<br>2,593<br>1,110<br>642<br>0<br>24,640|
|---|---|---|
||||
|||24,640|



## **6. NET MOVEMENT IN FUNDS FOR THE YEAR** 

The net movement in funds for the year is stated after charging: Depreciation of Tangible Fixed Assets 642 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31ST MARCH 2021** 

## **7. TANGIBLE FIXED ASSETS** 

## **Cost** 

|At 1st April 2020<br>Additions in year<br>At 31st March 2021<br>**Depreciation**<br>At 1st April 2020<br>Charge for the year<br>At 31st March 2021<br>**Net Book Amount**<br>At 31st March 2021<br>At 31st March 2020|133,471<br>0|
|---|---|
||133,471|
||132,323<br>642|
||132,965|
|||
||£506|
|||
||£1,148|





## **THE VERA FLETCHER HALL ASSOCIATION** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31ST MARCH 2021** 

2021 £ 

## **8. INVESTMENT PROPERTY** 

At Cost 430,258 

Statement of Recommended Practice (SORP) - Accounting for Charities, recommends that 

- the Association has been created with the specific purpose of making the Ha 

- disclosure of the revaluation reserve will not serve any useful purpose - to include the property at a valuation would involve additional costs which yo Officers do not consider it necessary to incur. 

The efect of taking this approach is that the surplus on revaluation at any particular time be recognised. 



No depreciation has been provided in respect of the Freehold Property. This is considered appropriate on the grounds that, in common with the hotel industry, the maintaining of th and decoration of the building to a high standard of repair is considered essential to our a market our facilities to the community. The cost of any regular maintenance and redecora will be written of to the Statement of Financial Activity for the year. Any major structural be covered by the regular provision being made in the Sinking Fund referred to in Note 12 deeds to the Freehold Property are vested in the "Official Custodian for Charities" on beha Trustees. 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31ST MARCH 2021** 

|**9. DEBTORS**<br>Debtors<br>Prepayments<br>**10. CURRENT LIABILITIES**<br>Accruals<br>Creditors<br>Letting Deposits in Advance|2021<br>£<br>263<br>2,868|
|---|---|
||3,131|
||0<br>9,054<br>0|
||9,054|



**11. SINKING FUND** 



|Balance brought forward<br>Transfer from Statement of Financial Activity<br>Transfer to meet the cost of repairs<br>Accumulated Total carried forward<br>Annual provision is being made towards the future costs<br>of major repairs and the systematic renewal of|82,864<br>5,000<br>87,864|
|---|---|
||0|



## **12. RANGE OF SERVICES ON OFFER AT THE HALL** 

- wide range of classes (e.g yoga, aerobics etc) 

- opera, music and theatre productions 

- children's activities including theatre 

- community events including public meetings 

- facilities for private functions including weddings, birthdays, parties, charity and fundraising events etc. 

Hall letting details are available from the Hall Manager on 08456 528 529 (charged at loc 

## **13. TRUSTEES INTEREST IN CONTRACTS WITH THE CHARITY** 

None 



Page I

## Page 2 

e stated) tive or death Funds of ctive is to ncluding ese er. e 5) has he Hall unity vices 

sociation m 



Page 3 

r the hich give a d. In 

priate to 

easonable or 

f. 



## Page 4 

e set out Trustees ct 1993) o follow under my Charity Charity ation of Trustees e that view 1993 Act: y with the r 



Page 5 

2020 £ 

250 424 34,868 5,000 13,094 53,636 38,331 12,583 3,514 5,000 59,428 -5,792 541,305 535,513 



in the 

Page 6 

20 £ 1,148 430,258 431,406 186,971 618,377 535,513 82,864 618,377 



Page 7 

f the ontinuing. ractice for porting hat it 

n ets, less 

eatrical ts. Bank 



t costs in 

ure not 

Page 8 

2020 £ 13,094 12,583 

0 61 2,168 105 0 1,180 3,514 6,300 1,288 7,074 3,216 3,450 



9,871
4,891
837
1,403
38,330
1,403
Page 9

Page 10 

2020 £ 

430,258 

t property ll 

our 

e will not 



he fabric ability to ation work work will 2. The alf of the 

Page 11 

2020 £ 2,782 3,396 6,178 

0 0 545 545 



77,864
5,000
82,864
'.al rate)

|Vera Fletcher Hall|Vera Fletcher Hall|2020/21||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||||||||||||
|Date|Description|Ref|Statement|HSBC|HSBC|Petty|HSBC|Barclays|Freehold|Plant,Machines|PM&F|El|El|Debtors|Bad Debt|Other|Prepayments|Sundry|Accruals|PAYE|Funds b/f|Surplus|Sinking|
||||Date/Rec|51122932|Lettings|Cash|||Property|& Furniture|Depreciation|Improvements|Depreciation|Control|Provision|Debtors||Creditors||||(Defcit)|Fund|
|01/04/2020|Balance b/f|||£34,561.59|£14,697.85|£121.93|£50,280.70|£81,677.25|£430,258.00|£48,119.90|-£46,972.15|£85,351.24|-£85,351.24|||£2,781.50|£3,395.86|-£545.00|||-£541,304.93|£5,791.50|-£82,864.00|
|01/04/2020|Reversal of Y/E Adjustments|||||||||||||||-2,781.50|-3,395.86|545.00|||5,791.50|-5,791.50||
|01/04/2020|Trf to Lettings Account|SO|01/04/2020|-1,000.00|1,000.00|||||||||||||||||||
|02/04/2020|Refunds|FP|02/04/2020|-110.00||||||||||||||||||||
|02/04/2020|Switchconnect|FP|02/04/2020||-4.85|||||||||||||||||||
|02/04/2020|Starbrite Chemical|FP|02/04/2020||-44.64|||||||||||||||||||
|07/04/2020|Castle Water|FP|07/04/2020||-651.18|||||||||||||||||||
|09/05/2020|Interest|DC|09/05/2020||||8.27|||||||||||||||||
|01/05/2020|Trf to Lettings Account|SO|01/05/2020|-1,000.00|1,000.00|||||||||||||||||||
|28/04/2020|A Crafts|SO|28/04/2020|-525.00||||||||||||||||||||
|17/04/2020|H Parkinson|FP|17/04/2020||-196.00|||||||||||||||||||
|17/04/2020|M Neves|FP|17/04/2020||-128.20|||||||||||||||||||
|01/05/2020|H Parkinson|FP|01/05/2020||-49.00|||||||||||||||||||
|06/05/2020|Switchconnect|FP|06/05/2020||-1.54|||||||||||||||||||
|06/05/2020|Veolia|FP|06/05/2020||-39.26|||||||||||||||||||
|09/05/2020|Rentals|Bank|09/05/2020|1,547.50||||||||||||||||||||
|09/05/2020|Refunds|FP|09/05/2020|-487.00||||||||||||||||||||
|06/05/2020|A Crafts|FP|06/05/2020|262.50||||||||||||||||||||
|30/04/2020|EBC|Bank|30/04/2020|10,000.00||||||||||||||||||||
|08/05/2020|Renee Fisher - Refund|101415|15/05/2020|-19.00||||||||||||||||||||
|09/06/2020|Interest|DC|09/06/2020||||5.92|||||||||||||||||
|01/06/2020|Trf to Lettings Account|SO|01/06/2020|-1,000.00|1,000.00|||||||||||||||||||
|28/05/2020|A Crafts|SO|28/05/2020|-525.00||||||||||||||||||||
|03/06/2020|Switchconnect|FP|03/06/2020||-1.44|||||||||||||||||||
|21/05/2020|N Power|DD|21/05/2020|-307.59||||||||||||||||||||
|27/05/2020|Receipt|Bank|27/05/2020|40.00||||||||||||||||||||
|04/06/2020|Lettings|Bank|04/06/2020|470.00||||||||||||||||||||
|08/06/2020|Prior H - Refund|101416|22/06/2020|-162.00||||||||||||||||||||
|01/07/2020|Trf to Lettings Account|SO|01/07/2020|-1,000.00|1,000.00|||||||||||||||||||
|03/08/2020|Trf to Lettings Account|SO|03/08/2020|-1,000.00|1,000.00|||||||||||||||||||
|03/07/2020|Switchconnect|FP|03/07/2020||-0.60|||||||||||||||||||
|03/07/2020|Krystal re Web hosting|FP|03/07/2020||-47.99|||||||||||||||||||
|05/07/2020|Sue Morris|101417|16/07/2020|-57.00||||||||||||||||||||
|29/06/2020|A Crafts|SO|29/06/2020|-525.00||||||||||||||||||||
|02/07/2020|A Crafts|Bank|02/07/2020|525.00||||||||||||||||||||
|28/07/2020|A Crafts|SO|28/07/2020|-525.00||||||||||||||||||||
|22/06/2020|H Parkinson|FP|22/06/2020|-98.00||||||||||||||||||||
|22/06/2020|M Neves|FP|22/06/2020|-51.24||||||||||||||||||||
|03/07/2020|Refunds|FP|03/07/2020|-10.00||||||||||||||||||||
|03/07/2020|JParkinson - Stock Take|FP|03/07/2020|-21.00||||||||||||||||||||
|07/07/2020|N Power|FP|07/07/2020|-160.73||||||||||||||||||||
|09/07/2020|Lettings|Bank|09/07/2020|445.00||||||||||||||||||||
|09/08/2020|Lettings|Bank|09/08/2020|200.00||||||||||||||||||||
|27/07/2020|R C Sherrif|Bank|27/07/2020|750.00||||||||||||||||||||
|30/07/2020|N Power|FP|30/07/2020|-20.94||||||||||||||||||||
|30/07/2020|H Parkinson|FP|30/07/2020|-133.00||||||||||||||||||||
|30/07/2020|M Neves|FP|30/07/2020|-128.10||||||||||||||||||||
|30/07/2020|Refunds|FP|30/07/2020|-60.00||||||||||||||||||||
|09/08/2020|Switchconnect|FP|09/08/2020|-0.95||||||||||||||||||||
|09/08/2020|Veolia|FP|09/08/2020|-9.82||||||||||||||||||||
|09/08/2020|Zigger Web Design|FP|09/08/2020|-200.00||||||||||||||||||||
|01/09/2020|Trf to Lettings Account|SO|01/09/2020|-1,000.00|1,000.00|||||||||||||||||||
|01/10/2020|Trf to Lettings Account|SO|01/10/2020|-1,000.00|1,000.00|||||||||||||||||||
|08/10/2020|Refunds|FP|08/10/2020||-70.00|||||||||||||||||||
|09/09/2020|Lettings|Bank|09/09/2020|610.00||||||||||||||||||||
|28/08/2020|Membership|Bank|28/08/2020|10.00||||||||||||||||||||
|28/08/2020|A Crafts|SO|28/08/2020|-525.00||||||||||||||||||||
|28/09/2020|A Crafts|SO|28/09/2020|-525.00||||||||||||||||||||
|09/10/2020|Lettings|Bank|09/10/2020|1,693.50||||||||||||||||||||
|09/10/2020|Refunds|FP|09/10/2020|-135.00||||||||||||||||||||
|09/09/2020|G Shenton|101418|18/09/2020|-400.00||||||||||||||||||||
|12/09/2020|Interserve|101419|22/09/2020|-129.57||||||||||||||||||||
|12/09/2020|C Evans Expenses|101420|15/09/2020|-416.89||||||||||||||||||||
|25/09/2020|Alarm Masters|101025|01/10/2020|-537.60||||||||||||||||||||
|18/09/2020|Garden Theatre|Bank|18/09/2020|415.00||||||||||||||||||||
|23/09/2020|Receipt|Bank|23/09/2020|250.00||||||||||||||||||||
|10/09/2020|Switchconnect|FP|10/09/2020|-1.87||||||||||||||||||||
|10/09/2020|Veolia|FP|10/09/2020|-39.26||||||||||||||||||||
|10/09/2020|H Parkinson|FP|10/09/2020|-126.00||||||||||||||||||||
|10/09/2020|S Harmer|FP|10/09/2020|-91.00||||||||||||||||||||
|14/09/2020|Starbrite Chemical|FP|14/09/2020|-31.50||||||||||||||||||||
|14/09/2020|Starbrite Chemical|FP|14/09/2020|-132.48||||||||||||||||||||
|14/09/2020|Switchconnect|FP|14/09/2020|-36.00||||||||||||||||||||
|24/09/2020|N Power|DD|24/09/2020|-78.44||||||||||||||||||||
|24/09/2020|N Power|DD|24/09/2020|-595.09||||||||||||||||||||
|25/09/2020|Castle Water|FP|25/09/2020|-300.00||||||||||||||||||||
|25/09/2020|Castle Water|FP|25/09/2020|-248.14||||||||||||||||||||
|30/09/2020|Veolia|FP|30/09/2020|-58.43||||||||||||||||||||
|05/10/2020|Switchconnect|FP|05/10/2020|-2.59||||||||||||||||||||
|23/09/2020|Unpaid Cheque|Bank|23/09/2020|-50.00||||||||||||||||||||
|||200604|12/10/2020||-50.00|||||||||||||||||||
|02/11/2020|Trf to Lettings Account|SO|02/11/2020|-1,000.00|1,000.00|||||||||||||||||||
|09/11/2020|Interest|Bank|09/11/2020||||2.11|||||||||||||||||
|09/11/2020|Lettings|Bank|09/11/2020|1,715.25||||||||||||||||||||
|20/10/2020|H Parkinson|FP|20/10/2020|-108.00||||||||||||||||||||
|20/10/2020|M Neves|FP|20/10/2020|-102.56||||||||||||||||||||
|20/10/2020|A Crafts|FP|20/10/2020|-20.00||||||||||||||||||||
|20/10/2020|Elmbridge|FP|20/10/2020|-70.00||||||||||||||||||||
|25/10/2020|Veolia|FP|25/10/2020|-39.26||||||||||||||||||||





|27/10/2020|N Power|DD|27/10/2020|-10.26||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|28/10/2020|A Crafts|SO|28/10/2020|-525.00||||||||||||||||||||
|01/12/2020|Trf to Lettings Account|SO|01/12/2020|-1,000.00|1,000.00|||||||||||||||||||
|30/11/2020|Veolia|DD|30/11/2020||-26.32|||||||||||||||||||
|09/12/2020|Interest|Bank|09/12/2020||||0.41|||||||||||||||||
|09/12/2020|Lettings|Bank|09/12/2020|1,932.75||||||||||||||||||||
|11/11/2020|Zigger Web Design|FP|11/11/2020|-550.00||||||||||||||||||||
|11/11/2020|Switchconnect|FP|11/11/2020|-0.88||||||||||||||||||||
|11/11/2020|H Parkinson|FP|11/11/2020|-136.00||||||||||||||||||||
|11/11/2020|M Neves|FP|11/11/2020|-128.20||||||||||||||||||||
|30/11/2020|A Crafts|SO|30/11/2020|-525.00||||||||||||||||||||
|03/12/2020|Switchconnect|FP|03/12/2020|-1.56||||||||||||||||||||
|03/12/2020|Starbrite Chemical|FP|03/12/2020|-111.17||||||||||||||||||||
|07/12/2020|Martin Wilberforce -Expenses|101026|22/12/2020|-96.03||||||||||||||||||||
|29/12/2020|A Crafts|SO|29/12/2020|-525.00||||||||||||||||||||
|04/01/2021|Trf to Lettings Account|SO|04/01/2021|-1,000.00|1,000.00|||||||||||||||||||
|09/01/2020|Interest|Bank|09/01/2021||||0.43|||||||||||||||||
|26/12/2020|H Parkinson|FP|26/12/2020||-171.00|||||||||||||||||||
|26/12/2020|M Neves|FP|26/12/2020||-179.48|||||||||||||||||||
|26/12/2020|A Crafts|FP|26/12/2020||-14.00|||||||||||||||||||
|29/12/2020|Veolia|DD|29/12/2020||-39.26|||||||||||||||||||
|24/12/2020|N Power|DD|24/12/2020|-357.96||||||||||||||||||||
|28/12/2020|Lettings|Bank|28/12/2020|70.00||||||||||||||||||||
|31/12/2020|Friends|Bank|31/12/2020|10.00||||||||||||||||||||
|18/01/2021|Zigger Web Design|101422|20/01/2021|-240.00||||||||||||||||||||
|01/02/2021|Trf to Lettings Account|SO|01/02/2021|-1,000.00|1,000.00|||||||||||||||||||
|01/03/2021|Trf to Lettings Account|SO|01/03/2021|-1,000.00|1,000.00|||||||||||||||||||
|09/03/2021|Interest|Bank|09/03/2021||||0.82|||||||||||||||||
|12/01/2021|Switchconnect|FP|12/01/2021||-1.57|||||||||||||||||||
|28/01/2021|Veolia|DD|28/01/2021||-49.08|||||||||||||||||||
|08/02/2021|Switchconnect|FP|08/02/2021||-0.80|||||||||||||||||||
|10/02/2021|H Parkinson|FP|10/02/2021||-56.00|||||||||||||||||||
|10/02/2021|M Neves|FP|10/02/2021||-51.28|||||||||||||||||||
|26/02/2021|Veolia|DD|26/02/2021||-9.82|||||||||||||||||||
|13/01/2021|RC Sherrif|Bank|13/01/2021|5,000.00||||||||||||||||||||
|26/01/2021|Elmbridge|Bank|26/01/2021|8,144.93||||||||||||||||||||
|28/01/2021|A Crafts|SO|28/01/2021|-525.00||||||||||||||||||||
|01/03/2021|A Crafts|SO|01/03/2021|-525.00||||||||||||||||||||
|09/02/2021|Lettings|Bank|09/02/2021|1,368.50||||||||||||||||||||
|31/01/2021|A Crafts|Bank|31/01/2021|262.50||||||||||||||||||||
|09/03/2021|Lettings|Bank|09/03/2021|190.00||||||||||||||||||||
|16/02/2021|Friends|Bank|16/02/2021|10.00||||||||||||||||||||
|28/01/2021|Zigger Web Design|101423|23/02/2021|-72.00||||||||||||||||||||
|27/02/2021|SME Insurance Services Ltd|101424|04/03/2021|-3,054.12||||||||||||||||||||
|09/03/2021|Elmbridge|Bank|09/03/2021|2,096.00||||||||||||||||||||
|25/02/2021|N Power|DD|25/02/2021|-364.17||||||||||||||||||||
|31/03/2021|Lettings|Bank|31/03/2021|210.00||||||||||||||||||||
|29/03/2021|A Crafts|SO|29/03/2021|-525.00||||||||||||||||||||
|26/03/2021|A Crafts|Bank|26/03/2021|262.50||||||||||||||||||||
|17/03/2021|EON|DD|17/03/2021|-78.48||||||||||||||||||||
|10/03/2021|Switchconnect|FP|10/03/2021||-0.97|||||||||||||||||||
|10/03/2021|Castle Water|FP|10/03/2021||-411.68|||||||||||||||||||
|29/03/2021|Veolia|DD|29/03/2021||-29.45|||||||||||||||||||
|08/03/2021|Interest|Bank|08/03/2021|||||37.31||||||||||||||||
|||||||||||||||||||||||||
|||||||||||||||||||||||||





||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||||||||||||||||||||||||
|Rentals|Theatre|Membership|Grant|Interest|Cost of|Hall|Cleaning|Misc|Power|Piano|Printing&|Postage|Telephone|Accounting|Rep/Service|Waste &|Rep/Maint|Advertising|Bank|Water|Insurance|Licences/|Membership|Depreciation|Trf to|Total|
||||||Theatre|Manager|Hall|||Tuning|Stationary|||Fees|Equipment|Cleaning|Property||Charges|||Subscription|Services||SinkingF|Check|
|||||||||||||||||||||||||||0.00|
|2,236.50|||||||||||||||||||||2,452.53|943.33||||-0.00|
|||||||||||||||||||||||||||0.00|
|110.00||||||||||||||||||||||||||0.00|
||||||||||||||4.85|||||||||||||0.00|
|||||||||||||||||44.64||||||||||0.00|
|||||||||||||||||||||651.18||||||0.00|
|||||-8.27||||||||||||||||||||||0.00|
|||||||||||||||||||||||||||0.00|
|||||||525.00||||||||||||||||||||0.00|
||||||||196.00|||||||||||||||||||0.00|
||||||||128.20|||||||||||||||||||0.00|
||||||||49.00|||||||||||||||||||0.00|
||||||||||||||1.54|||||||||||||0.00|
|||||||||||||||||39.26||||||||||0.00|
|-1,547.50||||||||||||||||||||||||||0.00|
|487.00||||||||||||||||||||||||||0.00|
|||||||-262.50||||||||||||||||||||0.00|
||||-10,000.00|||||||||||||||||||||||0.00|
||19.00|||||||||||||||||||||||||0.00|
|||||-5.92||||||||||||||||||||||0.00|
|||||||||||||||||||||||||||0.00|
|||||||525.00||||||||||||||||||||0.00|
||||||||||||||1.44|||||||||||||0.00|
||||||||||307.59|||||||||||||||||0.00|
|||-40.00||||||||||||||||||||||||0.00|
|-470.00||||||||||||||||||||||||||0.00|
||162.00|||||||||||||||||||||||||0.00|
|||||||||||||||||||||||||||0.00|
|||||||||||||||||||||||||||0.00|
||||||||||||||0.60|||||||||||||0.00|
|||||||||||||||||||47.99||||||||0.00|
||||||||||||||||||||||||57.00|||0.00|
|||||||525.00||||||||||||||||||||0.00|
|||||||-525.00||||||||||||||||||||0.00|
|||||||525.00||||||||||||||||||||0.00|
||||||||98.00|||||||||||||||||||0.00|
||||||||51.24|||||||||||||||||||0.00|
||10.00|||||||||||||||||||||||||0.00|
|||||||||21.00||||||||||||||||||0.00|
||||||||||160.73|||||||||||||||||0.00|
|-445.00||||||||||||||||||||||||||0.00|
|-200.00||||||||||||||||||||||||||0.00|
||||-750.00|||||||||||||||||||||||0.00|
||||||||||20.94|||||||||||||||||0.00|
||||||||133.00|||||||||||||||||||0.00|
||||||||128.10|||||||||||||||||||0.00|
|60.00||||||||||||||||||||||||||0.00|
||||||||||||||0.95|||||||||||||0.00|
|||||||||||||||||9.82||||||||||0.00|
|||||||||||||||||||200.00||||||||0.00|
|||||||||||||||||||||||||||0.00|
|||||||||||||||||||||||||||0.00|
|70.00||||||||||||||||||||||||||0.00|
|-610.00||||||||||||||||||||||||||0.00|
|||-10.00||||||||||||||||||||||||0.00|
|||||||525.00||||||||||||||||||||0.00|
|||||||525.00||||||||||||||||||||0.00|
|-1,693.50||||||||||||||||||||||||||0.00|
|135.00||||||||||||||||||||||||||0.00|
||||||400.00|||||||||||||||||||||0.00|
||||||||||||||||129.57|||||||||||0.00|
||||||416.89|||||||||||||||||||||0.00|
||||||||||||||||537.60|||||||||||0.00|
||-415.00|||||||||||||||||||||||||0.00|
||-250.00|||||||||||||||||||||||||0.00|
||||||||||||||1.87|||||||||||||0.00|
|||||||||||||||||39.26||||||||||0.00|
||||||||126.00|||||||||||||||||||0.00|
||||||||91.00|||||||||||||||||||0.00|
|||||||||||||||||31.50||||||||||0.00|
|||||||||||||||||132.48||||||||||0.00|
||||||||||||||36.00|||||||||||||0.00|
||||||||||78.44|||||||||||||||||0.00|
||||||||||595.09|||||||||||||||||0.00|
|||||||||||||||||||||300.00||||||0.00|
|||||||||||||||||||||248.14||||||0.00|
|||||||||||||||||58.43||||||||||0.00|
||||||||||||||2.59|||||||||||||0.00|
|50.00||||||||||||||||||||||||||0.00|
|||||||||50.00||||||||||||||||||0.00|
|||||||||||||||||||||||||||0.00|
|||||-2.11||||||||||||||||||||||0.00|
|-1,715.25||||||||||||||||||||||||||0.00|
||||||||108.00|||||||||||||||||||0.00|
||||||||102.56|||||||||||||||||||0.00|
|20.00||||||||||||||||||||||||||0.00|
|||||||||||||||||||||||70.00||||0.00|
|||||||||||||||||39.26||||||||||0.00|





||||||||||10.26|||||||||||||||||0.00|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||525.00||||||||||||||||||||0.00|
|||||||||||||||||||||||||||0.00|
|||||||||||||||||26.32||||||||||0.00|
|||||-0.41||||||||||||||||||||||0.00|
|-1,932.75||||||||||||||||||||||||||0.00|
|||||||||||||||||||550.00||||||||0.00|
||||||||||||||0.88|||||||||||||0.00|
||||||||136.00|||||||||||||||||||0.00|
||||||||128.20|||||||||||||||||||0.00|
|||||||525.00||||||||||||||||||||0.00|
||||||||||||||1.56|||||||||||||0.00|
||||||||111.17|||||||||||||||||||0.00|
||||||||||||9.58||||-100.00||186.45|||||||||0.00|
|||||||525.00||||||||||||||||||||0.00|
|||||||||||||||||||||||||||0.00|
|||||-0.43||||||||||||||||||||||0.00|
||||||||171.00|||||||||||||||||||0.00|
||||||||179.48|||||||||||||||||||0.00|
|||||||||14.00||||||||||||||||||0.00|
|||||||||||||||||39.26||||||||||0.00|
||||||||||357.96|||||||||||||||||0.00|
|-70.00||||||||||||||||||||||||||0.00|
|||-10.00||||||||||||||||||||||||0.00|
|||||||||||||||||||240.00||||||||0.00|
|||||||||||||||||||||||||||0.00|
|||||||||||||||||||||||||||0.00|
|||||-0.82||||||||||||||||||||||0.00|
||||||||||||||1.57|||||||||||||0.00|
|||||||||||||||||49.08||||||||||0.00|
||||||||||||||0.80|||||||||||||0.00|
||||||||56.00|||||||||||||||||||0.00|
||||||||51.28|||||||||||||||||||0.00|
|||||||||||||||||9.82||||||||||0.00|
||||-5,000.00|||||||||||||||||||||||0.00|
||||-8,144.93|||||||||||||||||||||||0.00|
|||||||525.00||||||||||||||||||||0.00|
|||||||525.00||||||||||||||||||||0.00|
|-1,368.50||||||||||||||||||||||||||0.00|
|||||||-262.50||||||||||||||||||||0.00|
|-190.00||||||||||||||||||||||||||0.00|
|||-10.00||||||||||||||||||||||||0.00|
|||||||||||||||||||72.00||||||||0.00|
||||||||||||||||||||||3,054.12|||||0.00|
||||-2,096.00|||||||||||||||||||||||0.00|
||||||||||364.17|||||||||||||||||0.00|
|-210.00||||||||||||||||||||||||||0.00|
|||||||525.00||||||||||||||||||||0.00|
|||||||-262.50||||||||||||||||||||0.00|
||||||||||78.48|||||||||||||||||0.00|
||||||||||||||0.97|||||||||||||0.00|
|||||||||||||||||||||411.68||||||0.00|
|||||||||||||||||29.45||||||||||0.00|
|||||-37.31||||||||||||||||||||||0.00|
|||||||||||||||||||||||||||0.00|
|||||||||||||||||||||||||||0.00|





## **THE VERA FLETCHER HALL ASSOCIATION** 

## **OFFICERS REPORT AND ACCOUNTS** 

**FOR THE YEAR ENDED 31ST MARCH 2021** 

Charity No: 294070 



## **THE VERA FLETCHER HALL ASSOCIATION** 

|CONTENTS|PAGE No:|
|---|---|
|Charity Information|1|
|Ofcers Report|2 - 3|
|Inspecting Accountant's Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the Accounts|7 - 11|





## **THE VERA FLETCHER HALL ASSOCIATION** 

## **Charity Information** 

|Ofcers (& Charity Trustees):|M Wilberforce|Chairman|
|---|---|---|
||T Rees|Secretary|
||S Kirby|Treasurer|
|Charity Number:|294070||
|Inspecting Accountant:|Robin Moon FCMA BCOMM||
||86 Summer Road||
||Thames Ditton||
||Surrey||
||KT7 0QP||
|Bankers:|HSBC Bank plc||
||54 Clarence Street||
||Kingston Upon Thames||
||Surrey||
||KT1 1NS||





## **THE VERA FLETCHER HALL ASSOCIATION** 

## **OFFICERS REPORT** 

## **FOR THE YEAR ENDED 31ST MARCH 2021** 

The Officers present their Report and Accounts for the above year. 

## **OFFICERS** 

The Officers named on Page 1 have served on the Executive Committee (unless otherwis throughout the year. Appointment of Officers is governed by the Constitution. The Execut Council is authorised to appoint new Officers to fill vacancies arising through resignation of an existing Officer. 

## **INVESTMENT POWERS** 

The Constitution authorises the Officers to make and hold investments using the General the Charity, but no such investments are presently held. 

## **CONSTITUTION, OBJECTIVES AND POLICIES** 

The Association was constituted by a Constitution dated 29th January 1986, and its objec provide a venue for local social, recreational, educational and leisure activities. The policy of the Association continues to be to support, sustain, encourage and house (i facilities for the disabled) a wide range of activities as listed in Note 13 on Page 11 of the Accounts. 

The Officers delegate the day to day responsibility for running the Hall to the Hall Manage 

## **DEVELOPMENT, ACTIVITIES AND ACHIEVEMENTS** 

The Officers consider that the performance of the Association this year (as shown on Page been satisfactory given the unusual circumstances of the Covid pandemic which meant t was closed for much of the year. 

Your Association would not be able to provide such a wide service within the local commu without the continued support of a large number of willing supporters who give their serv voluntarily. 

## **FINANCIAL REVIEW** 

Funds available and the current level of income generated are sufficient to permit the Ass to continue its operations in the medium term. This year income has primarily come from Elmbridge Borough Council Covid related grants. 



## **THE VERA FLETCHER HALL ASSOCIATION** 

## **OFFICERS REPORT** 

## **FOR THE YEAR ENDED 31ST MARCH 2021** 

## **STATEMENT OF OFFICERS RESPONSIBILITIES** 

The Officers listed on Page 1 (who are also the Trustees of the Charity) are required unde Constitution of the Association to prepare Financial Statements for each financial year wh true and fair view of the state of afairs of the Association and of its results for that period preparing those Financial Statements the Officers are required to: 

- a) select suitable accounting policies and apply them consistently; 

- b) make judgements and estimates that are reasonable and prudent; 

- c) prepare the Financial Statements on a going concern basis unless it is inappro assume that the Association will continue in business. 

The Officers are responsible for keeping proper accounting records which disclose with re accuracy at any time the financial position of the Association. They are also responsible f safeguarding the assets of the Association and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

## **APPROVAL** 

The Report was approved by the Officers on 20th October 2021 and signed ontheir behal 

M WILBERFORCE 

CHAIRMAN OF THE EXECUTIVE COUNCIL 



## **INDEPENDENT EXAMINER'S REPORT TO THE EXECUTIVE COUNCIL OF** 

## **THE VERA FLETCHER HALL ASSOCIATION** 

I report on the Accounts of the Association for the year ended 31st March 2021, which are on Pages 5 to 11 

## **Respective responsibilities of Trustees and Examiner** 

The Charity's Trustees are responsible for the preparation of the Accounts. The Charity's T consider that an audit is not required for this year (under section 43(2) of the Charities Ac and that an independent examination is needed. 

It is my responsibility to examine the Accounts (under section 43(3)(a) of the 1993 Act, to the procedures laid down in the General Directions given by the Charity Commissioners ( section 43(7)(b) of the 1993 Act) and to state whether particular matters have come to m attention. 

## **Basis of Independent Examiner's report** 

My examination was carried out in accordance with the General Directions given by the C Commissioners. An examination includes a review of the accounting records kept by the C and a comparison of the Accounts presented with those records. It also includes consider any unusual items or disclosures in the Accounts, and seeking explanations from you as T concerning any such matters. The procedures undertaken do not provide all the evidence would be required in an audit, and consequently I do not express an audit opinion on the given by the accounts. 

## **Independent Examiner's Statement** 

In connection with my examination, no matter has come to my attention: 

- 1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the and to prepare Accounts which accord with the accounting records and comply accounting requirements of the 1993 Act have not been met; or 

- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts to be reached. 



Robin Moon FCMA BCOMM 86 Summer Road Thames Ditton Surrey KT7 0QP 

Date: 16th November 2021 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **STATEMENT OF FINANCIAL ACTIVITIES** 

## **FOR THE YEAR ENDED 31ST MARCH 2021** 

|Notes<br>**INCOME RESOURCES**<br>Membership<br>Bank Interest<br>Hall Rental<br>Grants<br>Theatre Income<br>2<br>**TOTAL INCOMING RESOURCES**<br>**RESOURCES EXPENDED**<br>Hall Management and Running Costs<br>5<br>Cost of Theatrical and Similar activities<br>3<br>Management and Administration of the Association<br>4<br>Transfer to Sinking Fund<br>11<br>**TOTAL EXPENDITURE**<br>Net movement in Funds for the Year<br>Total Funds brought forward<br>**TOTAL FUNDS CARRIED FORWARD**|2021<br>£<br>70<br>55<br>7,184<br>25,991<br>474|
|---|---|
||33,774|
||24,640<br>817<br>1,580<br>5,000|
||32,037|
||1,737<br>535,513|
||537,250|





There were no recognised gains or losses for 2020 or 2021 other than those included Statement of Financial Activities. 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **BALANCE SHEET** 

## **FOR THE YEAR ENDED 31ST MARCH 2021** 

|Notes<br>2021<br>£<br>£<br>**FIXED ASSETS**<br>Tangible Assets<br>7<br>506<br>Investment Property<br>8<br>430,258<br>430,764<br>**CURRENT ASSETS**<br>Debtors<br>9<br>3,132<br>Cash at Bank and in Hand<br>200,272<br>203,404<br>**CURRENT LIABILITIES**<br>10<br>9,054<br>**NET CURRENT ASETS**<br>194,350<br>**TOTAL ASSETS LESS CURRENT LIABILITIES**<br>625,114<br>**CAPITAL**<br>Unrestricted Funds<br>537,250<br>Sinking Fund<br>11<br>87,864<br>625,114|20<br>£<br>6,177<br>181,339|
|---|---|
||187,516<br>545|
|||





Approved by the Executive Council on 20th October 2021 and signed on their behalf. 

## M WILBERFORCE 

CHAIRMAN OF THE EXECUTIVE COUNCIL 

The  Notes on Pages 7 to 11 form part of these Financial Statements 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31ST MARCH 2021** 

## **1. ACCOUNTING POLICIES** 

## **1.1. Basis of preparation of Accounts** 

The Accounts are prepared under the historical cost convention and include the results of Association’s operation which are described in the Officers’ Report and all of which are co The Accounts have been prepared in accordance with the Statement of Recommended Pr Charity Accounts. The Association has taken advantage of the exemption in Financial Rep Standard No. 1 from the requirements to produce a cashflow statement on the grounds th qualifies as a Small Charity. 

## **1.2. Tangible Fixed Assets** 

These represent the assets described below which are used by the Association for its own Depreciation is provided at rates calculated to write of the cost or valuation of fixed asse their estimated residual value, over their expected useful lives on the following basis: 

Freehold Buildings Nil (see Note 9) Plant and Machinery 4 year straight line basis 

## **1.3. Income** 

Membership income is accounted for as received by the Association. The income from the and similar ventures is shown gross, with the associated costs included in Theatrical Cost interest is accounted for when it is credited to the account. 



## **1.4. Value Added Tax** 

Value Added Tax is not recoverable by the Charity, and as such is included in the relevant the Statement of Financial Activities. 

## **1.5. Theatrical and similar Events** 

Expenditure comprises costs incurred in staging shows and similar events. 

## **1.6. Management and administration expenditure** 

Expenditure on management and administration of the Association includes all expenditu directly related to the rental activity or theatrical ventures. 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31ST MARCH 2021** 

|||2021||
|---|---|---|---|
|||£||
|**2. THEATRICAL AND OTHER INCOME**||||
|Theatrical & Similar Events||474||
|**3. THEATRICAL AND OTHER COSTS**||||
|Theatrical & Similar Events||817||
|**4. ADMINISTRATION EXPENDITURE**||||
|Bank Charges||0||
|Sundry Expenses||85||
|Printing, Postage and Stationery||10||
|Telephone||56||
|Membership Services||57||
|Legal and Professional Fees||1,374||
|||1,581||
|**5. HALL MANAGEMENT AND RUNNING COSTS**||||
|Hall Management Expenses||4,725||
|Water Rates||1,611||
|Light and Heat||1,974||
|Insurance||2,678||
|Repairs and Maintenance - Equipment||567||
|Repairs and Maintenance - Property|8,740||9,871|





0 

|less: expenses covered by Sinking Fund<br>Cleaning and Waste Disposal<br>Advertising<br>Depreciation<br>Bad Debt provision|0<br>8,740<br>2,593<br>1,110<br>642<br>0<br>24,640|0<br>8,740<br>2,593<br>1,110<br>642<br>0<br>24,640|
|---|---|---|
||||
|||24,640|



## **6. NET MOVEMENT IN FUNDS FOR THE YEAR** 

The net movement in funds for the year is stated after charging: Depreciation of Tangible Fixed Assets 642 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31ST MARCH 2021** 

## **7. TANGIBLE FIXED ASSETS** 

## **Cost** 

|At 1st April 2020<br>Additions in year<br>At 31st March 2021<br>**Depreciation**<br>At 1st April 2020<br>Charge for the year<br>At 31st March 2021<br>**Net Book Amount**<br>At 31st March 2021<br>At 31st March 2020|133,471<br>0|
|---|---|
||133,471|
||132,323<br>642|
||132,965|
|||
||£506|
|||
||£1,148|





## **THE VERA FLETCHER HALL ASSOCIATION** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31ST MARCH 2021** 

2021 £ 

## **8. INVESTMENT PROPERTY** 

At Cost 430,258 

Statement of Recommended Practice (SORP) - Accounting for Charities, recommends that 

- the Association has been created with the specific purpose of making the Ha 

- disclosure of the revaluation reserve will not serve any useful purpose - to include the property at a valuation would involve additional costs which yo Officers do not consider it necessary to incur. 

The efect of taking this approach is that the surplus on revaluation at any particular time be recognised. 



No depreciation has been provided in respect of the Freehold Property. This is considered appropriate on the grounds that, in common with the hotel industry, the maintaining of th and decoration of the building to a high standard of repair is considered essential to our a market our facilities to the community. The cost of any regular maintenance and redecora will be written of to the Statement of Financial Activity for the year. Any major structural be covered by the regular provision being made in the Sinking Fund referred to in Note 12 deeds to the Freehold Property are vested in the "Official Custodian for Charities" on beha Trustees. 

## **THE VERA FLETCHER HALL ASSOCIATION** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31ST MARCH 2021** 

|**9. DEBTORS**<br>Debtors<br>Prepayments<br>**10. CURRENT LIABILITIES**<br>Accruals<br>Creditors<br>Letting Deposits in Advance|2021<br>£<br>263<br>2,868|
|---|---|
||3,131|
||0<br>9,054<br>0|
||9,054|



**11. SINKING FUND** 



|Balance brought forward<br>Transfer from Statement of Financial Activity<br>Transfer to meet the cost of repairs<br>Accumulated Total carried forward<br>Annual provision is being made towards the future costs<br>of major repairs and the systematic renewal of|82,864<br>5,000<br>87,864|
|---|---|
||0|



## **12. RANGE OF SERVICES ON OFFER AT THE HALL** 

- wide range of classes (e.g yoga, aerobics etc) 

- opera, music and theatre productions 

- children's activities including theatre 

- community events including public meetings 

- facilities for private functions including weddings, birthdays, parties, charity and fundraising events etc. 

Hall letting details are available from the Hall Manager on 08456 528 529 (charged at loc 

## **13. TRUSTEES INTEREST IN CONTRACTS WITH THE CHARITY** 

None 



Page I

## Page 2 

e stated) tive or death Funds of ctive is to ncluding ese er. e 5) has he Hall unity vices 

sociation m 



Page 3 

r the hich give a d. In 

priate to 

easonable or 

f. 



## Page 4 

e set out Trustees ct 1993) o follow under my Charity Charity ation of Trustees e that view 1993 Act: y with the r 



Page 5 

2020 £ 

250 424 34,868 5,000 13,094 53,636 38,331 12,583 3,514 5,000 59,428 -5,792 541,305 535,513 



in the 

Page 6 

20 £ 1,148 430,258 431,406 186,971 618,377 535,513 82,864 618,377 



Page 7 

f the ontinuing. ractice for porting hat it 

n ets, less 

eatrical ts. Bank 



t costs in 

ure not 

Page 8 

2020 £ 13,094 12,583 

0 61 2,168 105 0 1,180 3,514 6,300 1,288 7,074 3,216 3,450 



9,871
4,891
837
1,403
38,330
1,403
Page 9

Page 10 

2020 £ 

430,258 

t property ll 

our 

e will not 



he fabric ability to ation work work will 2. The alf of the 

Page 11 

2020 £ 2,782 3,396 6,178 

0 0 545 545 



77,864
5,000
82,864
'.al rate)