OXFORD THEATRE GUILD REGISTERED CHARITY NO. 294056 FINANCIAL sTATELENTs ST FOR THE YEAR EM)ED 31 DECEMBER 2024 KDIG LOOSE & CO ACCOUNTANTS ST JOHN'S HOUSE 5 SOUTH PARADE SUMMERTOWN OXFORD OX2 7JL
OXFORD THEATRE GUILD FINANCIAL STATEMEIYTS FOR THE YEAR ENDED 31sf DECEMBER 2024 coNrENTS Pag¢ Annual Report of the Trustees Independent Examiner's R¢port Statement of Financial Activitie5 (Incom¢ and Expenditure Account) Balance Sheet Notes to the Financial Statements io Schedule of Productions and Events
OXFORD THEATRE GUILD AIYNUAL REPORT FOR THE YEAR ENDED 3Asf DECEMBER 2024 The trustees present their annual report and financial statements of the charity for the year ended 31. December 2024. Th¢ financial statcments hav¢ been prepared in accordance with the accounting policies set out in note I to the accounts and comply with the charity's constitution, the Charities Act 2011, and Acwunting and Reporting by Charities.. Statement of Recommended Practice applicable to charitics preparing their accounts in accordance with the Financial Reporting Stsndard applicable in the UK and Republic of Ircland- Charities SORP (FRS 102). al 2nd administrdtive information K Saifin President, non*xe¢utive The trustses who Krved during the year were as follows: T Eyres R Readshaw Chair (to Apr 2024) Vice Chair (to Apr 2024) (continuing) Chair (froin Apr 2024) Treasurer (to Apr 2024) (continuing) Treasurer (from Apr 2024) (continuing) (continuing) (to Apr 2024) (continuing) D Long J M D Hargreaves E Smith S Billington S Tibbl¢s Secretary (bettveen Apr and Oct 2024) W Penington J rowkes L Al-Katib (continuing) (to Apr 2024) Secretary (to Apr 2024) {¢ontinuing) Vice Chair (from Apr 2024) (from Apr 2024) (from Apr 2024) Secrctary (from O¢t 2024) (from Sep 2024) There is no Chief Executive Offir. All Trustees participate in the management of the Charity. G Bloom A Evails J V Pierce The cliarity is govemed by a Trust Deed dated 21° April 1986 and is registered with the Charity Comtnission, No. 294056. The charity's bankers are HSBC Bank plc, although certain balances are hcld in a COIF deposit account. Tli¢ ¢harity's independent exatniner is Mrs H C Fanthome of M¢ssrs King LA)0se & Co. St John's House. 5 South Parade, Suinmertown, Oxford, OX2 7JL. Ob eets or ani5ation and activities and ublic benefit The charity is established to promote the advancement and improvement of general education in relation to all aspects of the art of drama and the development of publi¢ appTc¢iation of such art, and to Promote such other charitable purw)ses as the exc¢utivc committcc shall det¢miine. In revicwing the Charity's ongoing objects and activities, the Trustees have considcrcd the guidance on public benefit contain¢d in the Charity Commission guidelines, and view the Charity's activities to bc fully in accordance therewith. The trust¢¢s meet frequently to discuss th¢ Guild's affairs, the planning of productions and th¢ making of grants, etc. There are no paid einploy¢es.
l{a) OXFORD THEATRE GUIU) ANNUAL REPORT FOR THE YEAR ENDED 31sf DECEMBER 2024 Review of ro rcss and #chievements A s¢liedul¢ of pi'oductions and activities is included at page 10 to these financial stat¢ments. In 2024 OTG staged a total of three productions. The two major productions wcr¢, following th¢ established pattern, a week's run at the Oxford Playhouse in April and an outdoor show. running for two weeks, in July. The Playhouse sliow was our biggest financial succ¢ss in that venue since 2009, a great credit to tlic choice of play and production, as well as highlighting the variability in financial performance of this slot. Th¢ suinmer show also brought in a very respectable audience and profit. The smaller production in tlie autumn at the Old Fire Station made a loss. in line with the level of subsidy which we expect to make tl)¢se productions possible. Overall, wc had a very successful year and th¢5e productions netted a very healthy profit which has enabled OTG to build ils reserves back to pre-COVID Icvels for the first time. Other activities during the year included participation in sevcral local drama festivals. and a play reading series cnabling local writers to engage with a creative process and ultimatrly hear their work brought to lif¢ by kecn actors within our society, and thus contributed to our charitable remit of supporting drama in the local community. Future Plans Tile charity plans to continue with ils activc prograinme of theatrical productions and training workshops to proinole the advancement. and iinprovement, of gen¢ral education in relation to all aspects of the art of drama and tl)e dev¢lopinciit of public appreciation of 5u¢h art. 'fo this end we plan to stage productioiis in a variety of venues in Oxford in 2025 and to host play readings and workshops providing education and Iraining on practical a5pe¢ts of theatre. Trustees a ointment and trainin Trnstees are elected or appoint¢d on an annual basis, with the annual general meeting being held in April. Induction and training of new Trustees is ii)fom)al. maiT]ly covcred by word of mouth and att¢ndance at meetings where policy dccisions arc taken, and mattels ofconcern discusscd. There is no specifi¢ tr&ining policy. New Trustees are asked lo sign tlic Charity Commission Declaration of Eligibility and referrcd to Chatity Commission Guidanc¢ for Trustees on The Charity Commission Website. Finances and reserves The attached financial statements show the current stsle of the finances which th¢ trustces consider to be sound. There have been no significant events that have impacted on either the financial perforn)ance of d)e ¢harity during the year, nor its financial position at the end of the year. Th¢ balance shown on unrestricted incom¢ funds amounted to £68,214. It is the policy of the charity to maintain unrestrictcd fund5, which are the free r¢serves of the charity, at a level which equates lo approximately twelve mont115 unrcstricted expenditure. This provides Sufficient funds to cover the ongoing provision of facilitics. togetlier with tlie associated support and administration costs, thereby ensuriiig the continuity of the facilities and the support for productions as they arise from time to time. At 31$1 December 2024, reserves were at approximately th¢ optimum level under this requirement, but the situation remains constantly Inonitor¢d by the truste¢s. Investment olic Investments are held in sliort to medium tem COIF DerK)sit Funds in order to providc flexibility and ease of access whilst, at the same time, maintaining the purchasing power of ihe monies unlil they are required.
l{b) OXFORD THEATRE GUILD ANNUAL REPORT FOR THE YEAR ENDED 31- DECEMBER 2024 Grant and Donation Makin Polic The charity has established its policy for mak-ing grants and donations to aclucvc its objects for the public benefit The charity does not invite applications for grants and donation4 but ivill occasionally make grants and donations to organisalions operatt'ng in similar spheres ofactivity. Risk man ement The trLtstees havc cAn[nCd the inajor strategic, business and operational risk-s ivlitch thc charity faccs or may face, and confjrni that systen]s ar¢ in place to enable regular reports lo be produc& so that the necessary steps can taken to less¢n any such risks. The ]nCIpal risks fKed by the charity lie in thc appropriate selection of prcKlucb"ons, and the oFrationai risk- of thereby balancing those likely to be a financial success against those with a less predictable outwme which are deemed to be of educationol benefit. Statement of trustees, re5 on5ibilities The trustees ate required by laiv to pr¢pare f]nancial slalements for each fjnancial year ivhich give a tru¢ and fair viem, of the state of affairs of dic charity, and of its results for that period. In preparing th financial statenients, the tntstccs are required to.. lect suitable accounting policies and then apply them consistently.. obscrv¢ the methods and principles in the applicable Charities SORP. tnak-c judgcmeiits and estimates that are reasonable ld pnidenl. slate ivhetlier applicable a¢counlittg standards liave been folloNved, subjecl to any matertal departures dis¢losed and eNTr)lained in the financial statements: prepar the financial slalements on the going concetn basis unless it is inappropriate to FKe5llme that ttie charity M'ill continue iii busincs5. The tnjslees are responsible for keeping proper accounting rccords Nvhich dtsclose ivith reasonable accuracy at any time ttie financial w)sition of the charity, and to cnablc them lo cnsure that the financial statcments ¢omply Mryth the Charities Act 2011 ]d the applicable Charitics SORP. They are also responsible foi safcguarding dic asscts of thc charily and li¢nce for taking r¢asonable steps for th¢ prevcntion and d¢le¢lion of fraud and other irregularities. The tr]stEes are responsiblc for thc mainlcnancc and integrity of the tharity and financial inforniation included on the ¢hariLy's website in accordance with legislation in the Ullited Kingdom govetning the pteparation and dissemination of financial statements. By order of the board of directors nd trustees R ReadshaTV (Chair) Dated
OXFORD THEATRE GUILD INDEPEIWENT EXAMINER'S REPORT FOR THE YEAR ENDED 31ST DECEMBER 2024 I report or] the accounts of the charity for tlie year ended 31st December 2024, which are set out on pages 3tolO. Res ective res onsibilitics of the trustees and examiner The charity'5 trustees are responsible for the preparation of the accounts. Th¢ charity's trustces consider that an audit is not rcquired for this year under Section 144(2} of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to:_ Examine the accounts under Section 145 of the 2011 Act. lo follow the proccdures laid down in the General Directions given by the Charity Commissioner under Section 145(5)(b) of the 2011 Act. and to state wh¢ther particular matters have come to my attention. b) Basis of indc endent examincr's re ort My examination was carried out in accordance with the general directions given by the Charity Commissioners. An examination includes a review of the accountin8 records kept by th¢ charity, and a comparison of the accounts preslted with thos¢ records. It also includes consideration of any unusual items or dis¢losures in the accounts, and seeking explanations from you as trustees conceming any such matters. The pro¢edures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is giv¢n as to whether the accounts present a 'lrue and fair view, and the report is limited to those matters set out in tlie statement klow. Knde endent ¢xaminer's statement In connection witli Iny examination. no matter has come to my attention- (i) which gives me reasonable cause to believe that in any material respe¢t the requirements to keep accounting records in ac¢ordancc with Section 130 of the 2011 Act- and to prepare accounts which accord with the accounting records and to ¢omply with ihe accounting rcquiremeiits of the 201 l Act have not been met- or {2) to which, in Iny opinion, attcntion should be drawn in order to enable a proper understanding of the accounts to reached. King Loose & Co St John's Hous¢ S Solltb Parade Summertown Oxford OX2 7JL H C Fan¢homeFCA Dated:. iklk....kpa..
OXFORD THEATRE G ILD TATEMENT OF FINANCIAL ACTIVITIES GENERAL PURPOSES FUTrtD FOR THE YEAR ENDED 31ST DECEMBER 2024 Unrestricted Fundsrrotal Funds 2024 2023 Note Income and endowments from Other trading activities Subscriptions Proc¢¢ds from productions. workshops and events Hire of equipment and scenery 1.314 73,988 1,240 46,910 50 Donations and Icgacies Donations received 871 483 Investment income Intercst received 374 292 Total income and endowments 76.547 48,975 enditure on Charitable activities Cost of productions and events Donations and grant support given Costs incurred in furtheran¢e of the Charity's activities 47.763 49,022 12.761 8.407 Total expenditure 60.524 57,429 Net ineome l (expenditure) for the year before investment profit Investment profit 16.023 1.779 (8.454) 3,638 Net movement in funds 17.802 50,412 (4,816) 55228 Total funds brought forward Totsl funds cae forward 68,214 50,412 Thcre were no other recognis¢d gains or Ios5cs in respect of 2024 or 2023, other than those reflected in the statement of financial a¢tivilies. Thc notes on pages 5 to 9 form part of these accounts.
OXFOIU) THEATRE GtJILD ALANCE SHEET AS AT 31ST DECEMBER 2024 2024 2023 Note Fixed assets Tangible assets thv¢slrn¢nts 817 897 33,055 31276 rr Debtors and Prepaid exnseS Cash at bank and in hand 1,449 34,099 1.091 20,825 35548 21.916 Creditors: amounts falling due within one year 1.206 3.677 Net eurrent assets 34.342 18,239 Total assets less current liobilities 68.214 50,412 resente Unrestricled fi]nds 68,214 50,412 These Accounts Ivere Approved by the trustees on ..-. . 2025 R Readshaw J M D Hargreaves Treasui'er The notes on pages i to 9 fonn part of the acwunts.
OXFOIiD THEATRE GUILD NOTE FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31sf DECEMBER 2024 Accountin olicies (#} Generdl Information These financial statements have been presented in Pound Sterling as this is the currency of the primary econoinic environment in which the Charity operates. (b) Basis of preparation The accounts (financial statements) have been prepared under the histori¢al cost convention with iteins recognised at cost or transaction value unless otheNise stat¢d in the relevai)I notes(s) to thcsc accounts. The financial statements have been prepared in a¢eordance with the Statetnenl of Rccommended Practice.. Accounting and Reporting by Charities preparing their accounts in ac¢ordance witji the Finarhcial Reporting Standard applicable in tlie UK and Republic of Ireland Charities SORP {FRS 102). and the Chariti¢s Act 2011. The trust conslitut¢s a public benefit entity as defined by FRS 102. The charily has taken advantage of the excmption to prepare a cash flow statement, as contained in Financial Reporting Standard l. on thc grounds that it is a small charity. (c) Activities Th¢ financial statements include th¢ results of the Charitys operations as described in the trustees. annual report. (d) Income recognition Income of all kinds is accounted for when receivable, i.e. in the period in which the charity is entiiled to receipL it is probable that the income will be re¢¢ived and theamount of income rec¢ivable can b¢ measured reliably. No pemianent endowments l)ave b¢en received in the period. (e) Expenditure recognition Liabilities are recognised as expenditure as soon as th¢re is a legal or constructive obligation ¢ominitting the charity to that expcnditure. il is probable that scttlement will be required and the amount of the obligation can be reliably measured. Expenditure is included on an accruals basis and has been classified under headings that aggregate all costs relat¢d to tlie category. Expenditures directly related to theatrical productions. the Charity's principal activity, are separately identified. With the exception of grants and donations made. all other costs atr support costs in relation to this same a¢livity. (fj Grants aDd donations payable Grdnts and donations payable are payments made to third parties in the fvrtheran¢e of the charity's objects. In the eas¢ of un¢onditional grant offers, these are accrued once the r¢cipient has been notified of the award. ConditioJJal grants are only accrued wh¢n the conditions have been fulfilled and the recipi¢nt nolified. No multi-year granls are made.
OXFORD THEATRE GUILD OTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31- DECEMBER 2024 l. Accountin olicies eont'd (g) Value added tax Value added tax is not recoverable by the Charity, and as such is included in the relevant costs in the statement of financial activities. {h) Depreciation Plant and ¢quipm¢nt is initially rccognised at cost, which 15 the purchase pricc plus any directly attributable costs. Subsequently, plant and equipment is measured at cost less accumulated depreciation and impairnient losses. Dcpreciation is providcd on assets to write off their cost over their estimated useful lives generally on a reduring balan¢¢ basis. The rates currently used are as follows.. Lighting and gelleral equipment Office equipment Chair51blankets for summer pr(xluctions Storage facility 25010 per annum IOO/o per annum IOO/o per annutn 20% per annum (straight line basis) Illve5tment Gains and Loss¢s Gains and losses on disposal or revaluation of investments are reflected in the statcment of financial activities. (i) Financial Assets- Classified a5 B*sic Financial Instruments r) Cash and cash equivalents. Cash and cash equivalents include cash in hand. deposits held with baiiks, and othcr shorttenn highly liquid investments with original maturities of three Inonths or less. ii) Trade and other receivable5. Trade and other receivables that are receivable within one year are measur¢d at the undiscounted amount of the casli ex]xcted to be received. n¢t of any impairn)¢nt. iii)Trade and other payables. Trad¢ and other payables that are payable within one year are measured at th¢ undiscounted amount of thc ¢8sh expect¢d to be paid. iv}InvcstmeDts. Invcstments comprise accumulation shares in the Charities Official Knvesttnent Fund, for which a fair value can be tneasured reliably. Such investments are initially recogni5ed at fair value, which is the transaction price excluding transaction costs, and are subs¢quently measured At fair value through the stalcment of financial activities. (k) Fund accounting Unrestrictcd fiinds comprise those funds which the tru5te¢s are free to use in accordan with the objects of the charity, as defined in the wnstitution. All of the charity's aetS are currently represented by unrcstricted funds. (i) Volunteers The value of seic¢S provided by volunteers is not in¢or]x)rated into these financial statements.
OXFORD THEATRE GUILD NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 202 (m) Donated services Wherc services are provided to the charity a5 a donation that normally would be purchased frotn suppliers, Ihis contribution is included in the financial statements at an estimate based on the value of the contribution to the charity. (n) Going Concern The financial statements have been prepared on a going concern basis. The ¢urrent e¢onomic conditions present increased risks for all businesse5. In T¢sponse to such conditions. the trustees have carefully considered these risks. including an assessment of unccrtainty on future trading projection for a period of at least 12 months from the date of signing th¢ financial statcm¢nls, and the extent to which th¢y might affect th¢ preparation of the financial statements. The trustees hav¢ concluded that the going concern basis remains appropriate. Costs of Productions and Events Unrcstrictcd Funds 2024 2023 Direct Produ¢tion and events ¢xpense5 47.763 49,022 Grantsldonations ete. There were no grants and donations made during the currcnt or proceeding periods.
OXFORD THEATRE GUILD NOTES FORMtNG PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 315f DECEMBER 2024 Costs incurred in furtherance of the Chari s activitie$ Unrestricted FuDds 2024 2023 Insurance Equipnient maintenance Depreciation of ¢quipfflent Independent cxaminer's fees Website expenses Sundry expenses Bank charg¢s Emerging director schemc cosls Set & Cquipmenl storage costs Play rcadings Festival expenses 1,437 120 259 1,260 306 218 63 1.372 281 1,080 262 134 61 225 4,992 8,731 77 290 12.761 8,407 Fixed assets Tan iblc assets Pla houscl summer roduction item$ htin eneral and ui Office Storg facili Total Net book value ai01101124 748 97 12 40 897 Net additions in year 179 179 D¢preciation for year (233) (10) (12) (4) (259) Net book value &t31112124 694 87 36 817 Illvostmcnts 2024 2023 6,161.58 accumulation units- COIF Charities Ethical Investment Fund 33.055 31276
OXFORD THEATRE GUILD NOTES FORMING PART OF THE FINAN IAL STATEMENTS 5T FOR THE YEAR ENDED 31 DECEMBER 2024 Cash at b3ink and in band 2024 2023 Bank account COIF deposit a¢wunt 26,434 7.665 13,533 7,292 34,099 20,825 Trustees? Remuneration and Ex None of the Trustees, nor any pcrson connected with them, are remunerated by the Charity. No Trustee receives expenses from the Charity, but occasional, low value, reiinbursanents are made where costs hav¢ been incurred on the Charity's behalf. enses Staff costs Tl)e ¢harity is administwed by voluntary workers and ther¢ are, therefore, no staff c()sls incurred. Accordingly, no member of staff is paid more than £60,000 per annum. io. Unrestricted Funds All of the charity's net assets are Currently represented by unrestricted funds. This was also th¢ siNation for the 2023 year. ii. Contin ent liabilities or commitments In the opinion of the trustees. ther¢ w¢re no contingent liabilities or legally binding commitments at 31 Si December 2024. 12. Related tran$#ctions Ther¢ were no related party transactions in the year ended 315¢ December 2024.
XFORD THEATRE GUILD SCHEDULE OF PRODU Tiof4s AND EVENTS FOR THE YEAR ENDED 315f DECEMBER 2024 Productions 2024 The Importance Of Bcing Earncst Gross ricket sa]es Venue & ticketing costs 47,582 (21,881) Net income OtheT ¢xpenditure 25,701 (7.078) 18,623 Mueb Ado About Nothing Gross ticket sales Venue & ticketing costs 20,783 (3,526) Net income Other expenditure 17,257 (8,693) 8564 Gormengh¥st Gross ticket sales Venuc & ticketing costs 5,623 (3,623) Net income Other expenditure 2.000 (2,947) 1947) Macbeth PrOdCli0 iookplace in 2023) Gross ticket sales Venue & ticketing costs Net income Other expenditure {15) (15) Net expcnditure on productions and cvcnts 26,225 Rcflcctcd in the Stgtement of Financial Activiti a5: Proc¢¢ds from productions, workshops and events Production ¢xpenses 73,988 {47,763) 26.225