Trustees Annual Report 2022/2023
We started the year with almost £19k in the bank.
PTFA Events have generated over £20k this year, and the 100 club generated £2k. This is roughly what we’d hope to raise over a typical school year.
Our big three events: Fireworks Night; the Spring and Summer Fairs, raised £10k.
Other large earners were: Sponsored Maths/Spelling raised £2.5k; the Brighton Hike £2k; Christmas Hampers £1.5k; Quiz Night £1k; Dance Parties £1k; Uniform sales £700; the Coronation Picnic £700; Sponsored sports £650; the New to You sale £600; Film night £500; Christmas Cards £500; Mufti days £400.
Almost £45k was raised from events, and around £15k spent on running the events.
Almost £2k was spent on PTFA equipment for events including: 6 folding tables; a freezer; replacement tokens; 2 additional card machines; a first aid kit; and a collapsible trolley.
£8k was spent on equipment and activities for the school. This funded an in-school theatre experience; a Gamelan music workshop; the year 6 activity day and yearbook; furniture and software for the library; ice lollies for the children on sports day; and King Charles III coronation medals for every child.
We end the year with a closing balance of £34k and intend for this to be spent next year on equipment requested by the school such as: a play train in the infant play area; 2 aircon/heating units £19k; outdoor sockets for the junior playground £2.7k; and to set aside funds for longer term project, a MUGA (a large Multi use games area) £85k. Funding has also been proposed for: lunchtime play equipment, initial cost of £5k+, and an outdoor wooden play structure.
ST MARTIN'S SCHOOL (EPSOM) PTFA
Accounts for the year ending
31st August 2023
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ST MARTIN'S SCHOOL (EPSOM) PTFA Statement of Assets and Liabilities
As at 31st August 2023
| At | At | ||
|---|---|---|---|
| 31st | August 2023 | 31st August 2022 | |
| £ | £ | ||
| Current Assets | |||
| Cash at bank acc 20279664 | 33,009 | 16,570 | |
| Cash at bank acc 40307159 | 386 | 2,140 | |
| Cash in hand | - | - | |
| Net Current Assets | 33,394 | 18,710 | |
| Accumulated Funds | |||
| Surplus / (Deficit) b/fw | 18,710 | 27,163 | |
| Net incoming / (outgoing) resources for period | 14,684 | (8,454) | |
| Surplus / (Deficit) carried forward | 33,394 | 18,710 |
The Trustees have elected to prepare the accounts on a receipt and payments basis and to prepare a statement of assets and liabilities as allowed under section 133 of the Charities Act 2011.
The accounts were approved by the Trustees and signed on their behalf by:
Joanne Becken Treasurer
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ST MARTIN'S SCHOOL (EPSOM) PTFA Statement of Financial Activity For the year ended 31st August 2023
| ST MARTIN'S SCHOOL (EPSOM) PTFA Statement of Financial Activity For the year ended 31st August 2023 |
|||||
|---|---|---|---|---|---|
| Year | Ended | Year Ended | |||
| Note | 31st | August 2023 | 31st August 2022 | ||
| £ | £ | ||||
| INCOMING RESOURCES | |||||
| Activities for generating funds | |||||
| Fundraising Events & Commissions | (i) | 44,775 | 34,187 | ||
| Donations to PTFA | 2 | 38 | |||
| TOTAL INCOMING RESOURCES | 44,777 | 34,225 | |||
| RESOURCES EXPENDED | |||||
| Cost of Generating Funds | |||||
| Fundraising Activities: Cost of Goods | (i) | (22,988) | (13,994) | ||
| Charitable Activities | |||||
| Donations | |||||
| Outdoor area redevelopment | - | (17,722) | |||
| Library Furniture | (382) | - | |||
| King Charles III Coronation Medals | (1,954) | ||||
| Queen Elizabeth II 70th Jubilee Coins | - | (1,894) | |||
| Sports Equipment | - | (2,273) | |||
| Diversity Corridor Pictures | - | (3,136) | |||
| ChromeBook Charging Trolley | - | (941) | |||
| Signage Junior Playground | - | (109) | |||
| Other activities | |||||
| CNY Lion Dance Assembly | - | (600) | |||
| Y6 Activity Day | (1,200) | (1,325) | |||
| Ice Lollies for Sports Day | (177) | (314) | |||
| Gamelan Music Workshop | (505) | - | |||
| St Martin's School library software | (297) | - | |||
| Theatre Experience | (899) | - | |||
| (5,414) | (28,314) | ||||
| Governance Costs | |||||
| Administration | |||||
| NCPTA Fees | (140) | (128) | |||
| Other admin costs - gambling licence | (20) | (20) | |||
| Annual MPLC Film Licence Certificate Cost | (81) | (74) | |||
| (241) | (222) | ||||
| Other resources expended Equipment etc. |
|||||
| PPE recycling bin (2022 received VAT Refund on PY Purchase) | 11 |
||||
| Padlocks and sandbags | (57) | - | |||
| First Aid Kit and Tally Counter | (52) | ||||
| 6 Folding Tables | (708) | - | |||
| Purchase of 2 Card Machines for PTFA Events | (166) | (160) | |||
| Freezer and Tokens | (310) | - | |||
| Collapsible Trolley | (103) | - | |||
| Thank you gifts to School Staff | (54) | - | |||
| (1,450) | (149) | ||||
| TOTAL RESOURCES EXPENDED | (30,093) | (42,678) |
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NET INCOMING / (OUTGOING) RESOURCES
14,684 (8,454)
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8119124, 12.'47 PM IMG 1621.jpg CHARITY COMMISSION Independent Examiner's Report on the Accounts Section A Independent Examinei's Repoit Report to the tiustees/tnefflbers ol &T PTI,& PF¥WT On accounts for the year ended ThUE1 Charity no {11 any) Sei on pages Re5pecth MpoThslbllltles The tsivs trustee5 are respsIble fw the prepara11$ ol the jAI$. The chèrity's nd txaffllTrer Imstee5 consider that an audil 15 nol required Ihis year under sei¢iofi 144 01 the tharitiES Ad ZO11 (the Charities Att) and that an independenl exarnination Is needed. It Is my respmsibility lo.. examine the accounis ufidef sectlofi 14S ol ihe Chaiilies Act. to lollow the pits(edures laid down in the general Direcliofts glvefi by the Charlly Commission (under section 145{5)Ib} of the Charitie5 Act), and to state whether parliry14r maltef5 have coffle to my alteiilion. ol Independent txamlnerf5 slalefflent My examination was caiiied osjt in a(cordaThce with general Oiiectlons given by the Chaiiiy Commlsslon. An examlnètlon Includes a ievlew ol the accounting records kept by the charity and a compari50n ol the accounis piesenled wilh Ihose records. It also Includes consltsallon ol any unusual Ilems oi dlsc1051Jres In the account5, and seeking explaTrations from the Irusiees ionierfting any 5wh mailers. The piocedures undeiièken do not provide all the evidence that would be iequired In an audlt, and consequently no opinion is 9ivefi os 10 whether the aicounts presefit a'tiue ènd lalr. vlew and ihe iepon Is limited io those mattefs set out in the statement below. independent ex•ffllntrf5 slalemenl ift connection with rny examination, no matier has come to my aiiention loihei than thai dis(losed below'l.. {1) which give5 me feasonable (ayse to believe thal In, any maleiial Fespecl, Ihe iequiremenl5: to keep ac<ounting ie(oid5 in accordance with seclion 130 01 the (harities ACL. lo prepare accounis which accord wilh (he accounting recoTd5 aftd comply with the accounling fequirements ol the (haiities Acl have not been met; or (2) lo which, in my opinion. attention should be diawn ITr order to enable a proper undeislaTrding ol the accounts to be lehed. 'Pleose deleie the words in the brockels il they do nol oppty. Signed Name Relevant piofessional qualificalion{s) or body {il any) Addre55 hty)s'.Ilmdil.gwgle.comlTnaiVulOPhl=en-GB#trashlFMfcgzQVxHbisshgLlrnRbt$JkXvh?0JeOrl&rne5agePartId=o.l