THE GERRARDS CROSS CE SCHOOL PTA Registered Charity Number 293808 FINANCIAL STATEMENTS YEAR ENDING 31 AUGUST 2022 INDEX Page Receipts and Payments Account Balance Sheet Analysis of Donations to the School Independent Examiner's Report Trustees, Report 188 %888888- 4 Pl •8gx *lX*S¥ 222 5545GX" BA￿CE SHEET A8 AT31 AUGUST2022 YJ22 2020 .CUmtA￿￿unl 44232.11 27%1.04 18916.52 11817.23 11.616.19 44232.11 38 676.27 30 532.71 REPRESENTED BY: AC￿M￿￿ Fund BIptte8t tw"nrMry ofye 39878.27 30632.71 SB,178.76 ExL*8 Payrrontstr4er Re￿ipts 5353.B4 8345.56 27,846.06 Ac¢xxnuLgt•J fund B**)2at endofY•ar 38 878.27 30 $32.71 App￿v￿J0n b•I￿Of￿•T￿1t1l¥'. lo JwrAfor Prfo8 PTA ChAlr THE GERRARDS CR05S CE SCHOOL PTA ANALYSIS OF DONATIONS TO THE SCHOOL YEAR ENDING 31 AiKIU8T 2022 Oon•tlon• to School 2022 2021 GX Voice Inwtsletterl KS11KS2 Chri¥lmas parties Year 8 Leavers books Scfvy)I library Jubil88 Bod¢ Martts Di8co Equipment Environment week Total donated £ 1.217.42 889. 230.25 184.(K) 619.16 349.44 £ 1,499.iX) 358.52 £ 14.435.16 330 00 407.50 £ 14￿.00 £ 18.148.60 1,303.28 60 Donatlon• to 3rd Paity st James Church Totsl doTr•tsd 250.rKI Don•ll0￿ aceru•d In FY 2020 Saence Week 8ook# Play Patch Garden Are GX Vol(* 113 £ 1,583.ts) 357.46 £ 23,￿3.00 £ 8,4T5.00 385.00 £ 34 703.48 Total •Gcrngd don•llon lor FY22 £ 18 398.60 £ 1303.26 £ 37 171.08 ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE GERRARDS CROSS CE COMBINED SCHOOL PARENT TEACHER ASSOCIATION (“PTA”)** I report to the trustees on my examination of the accounts of the Charity (“the Trust”) for the year ended 31 August 2022. ## **Responsibilities and basis of report** As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5) (b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - accounting records were not kept in respect of the Charity as required by section 130 of the Act; or - the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## Louise Hallsworth FCA **For and on behalf of Baxter & Co Chartered Certified Accountants** Lynwood House Crofton Road Orpington Kent BR6 8QE Dated: 09 February 2023 Page  4 The Gerrards Cross CE School Report of Trustees Year Ended 31 August 2022 Report of Truste8S The trustees have pleasure to present their annual report and financial slatements for the year ended 31 August 2022. Reference and Administrative Detsils The full name of the Charity is The Gerrards Cross CE School Parent Teacher Association, Charity Commission registration number 293808. The following persons senied as Trustees during the year ended 31 August 2022: Jennifer Prits (Chair) Amandeep Atwal (Treasurer) Claire Marsh (Secretary) Th8 members of the events committee during the year were.. Patricia Sachiana (Vice Chair) Nicola Flower- Head Teacher Liana Nicholls Julie Theodoulou Michelle Braybrook Clare Devonald The Principal office for the Charity is: The Gerrards Cross CE School Moreland Drive Gerrards Cross Bucks SL9 8BD Bankers.. HSBC (for part of the year) Lloyds Bank Independent Examiners: Baxter and Co. Chartered Certified Accountants Lynwood House Crofton Road Orpington Kent BR6 8QE Page15 The Gerrards Cross CE School Report of Trustees Year Ended 31 August 2022 Structure, Governance and Management The Charity is governed by its constitution dated February 2015. Trustees meet on a quarterly basis to discuss plan and monitor the activities of the Charity. The Charity has no employees, all events being organised by volunteers. New Trustees are appointed from the parents and staff of the Gerrards Cross CE School. Objective, Principal Act6vlty and Public Benefit Statement The principal objective and activity of the Charity in the year under review was to continue to Raise money for the Gerrards Cross CE School to enable it to continue to advance the education of all the pupils attending. The Trustees confirm that they have complied with their duty to have due regard to the guidance on public benefrt published by the Charty Commission, in exercising their powers and duties. Investment Powers and Pollcies The Charity will seek to maximise the retum on cash balan￿$ by ulilising higher interest bank accounts where appropriate. The Charity will not make any other form of investment. Reserves Pollcy The Trustees considerthat a reserve in the region of£2,000, but not morethan £8,000. is necessary to ensure sufficient funds are available to secure bookings or make payments in advan￿ of events. In addition, the Trustees consider that the Charity should hold sufficient funds to meet any needs of the school, which can, at the discretion of the Trustees be used to fund expenditure by the school of up to £40,000. The level of reseples is considered by Trustees at their quarterly meetings. Analysis of Income Gènerated Most of the income generated came from events held in the year with £0.52 from interest on deposits and £217.41 from Amazon Smile. All events were supported well by members of the school community especially after the restrictions in the 2 previous years. The remainder of the Trustees, Report provides a brief financial overview of all activity organised this year. Online Sales The current PTA introduced the Strip8 platform which enable online sales which has proved very successful and much more convenient for parents. There is a small fee for using stripe and fees can be seen for every single payment on the event breakdown sheets. Page 16 The Gerrards Cross CE School Report of Trustees Year Ended 31 August 2022 Post Covid Events re-introduced The following events had to be Can￿lled due to Covid in Year ending 2020 and 2021, fortunately in the current tax year we were able to re-introduce them: Christmas Fair Quiz night Lent Fair Summer Social Party in the Playground Recycllng This year the PTA raised £265.80 (YE 2021.. £244.75) which was slightly more than previous year. The recycling bin arrangement has enabled the PTA to continue to raise funds without any active involvement. Fantasy Foothall L•ague This covers 2 seasons (2021 and 2022) where entries and income were reflected in the previous year's accounts (YE 2021). In this tax year there was a refund made and prizes purchased for the student and parent winner categories. Therefore, there is a debit of £18.75 for this event. Due to significantly redU￿d interest in the previous year, the current PTA decided not to run this competition for 2022-2023 season. Quiz & Curry Night This event raised a great profi't of £2565.77 (YE 2020.. £2115.02). For the first time this was held at the Gerrards Cross Memorial Centre which was a great venue for such an event. Mr Arnold, a teacher from school, was the quiz master and kept the parents entertained. The PTA hereby records its thanks for MrArnold and all those who helped make the event a huge success. Christmas Cards Christmas cards raised £995.24 (YE 2021: £935.84). The online sale of Christmas cards continues to be very well re￿iVed and this year we slightly increased profits too. Second Hand Unlform Sale 2 second hand uniform sale events were held (Sept 21 and May 22), and they proved very popular with parents and raised a considerable amount of funds £695.14 (YE 2021.. £834.77) for the PTA. Christmas Falr Christmas Fair raised £7585.06 (YE 2020.. £6164.44). Whilst the PTA continued with the usual activities, we introduced the concept of a Christmas village, and sales of new items such as hot chocolate and gonks. The Christmas village involved local small suppliers setting up stands and selling their items (such as jewellery, gift hampers, Page17 homemade items) in exchange of a monetary donation to the PTA or a prize for the raffle. This was a well-attended event and overall, there was a great festive spirtt. Easter Egg Hunt Given the success of the Easter Egg Hunt in YE 2021, the easter egg hunt was put on again over 2 days. Families purchased tickets and were given a map and clues for letters to look out for in the local area and make us the Easter related word. The egg hunt ended wrth each child receiving a milkshake and easter egg from the very popular Fego's which was paid for in the ticket cost. This event raised £300.33 (YE 2021- £461.61}. We suspect this was more Suc￿3sful in the previous yearwhen holidayslget aways were still restricted due to Covid. Lent Fair The profit this year was another record of £2175.85 (YE 2020.. £361.62-cancelled due to Covid, YE2019'. £1,787). The PTA prodU￿d a record number of Easter Hampers for the event because of generous hamper donations from parents. 81g Night Out (Previously Summer So¢iallBall) The PTA renamed the Summer Social (which replaced the annual Ball) to 'Big Night Out, given that it was the first school 'Big Night Out, following Covid. It was held at St James Church centre. The Trustees would like to record their sincere thanks for their support for the use excellent facilities. The event was an informal night out including DJ, entertainer, food & drinks and an auction. It was a successful event and raised a record profit of £9219.35 (YE 2019- £7415). Party in Playground Party in Playground raised a healthy profit of £3,664 (YE 2019.. £5,123). This event was the same format as previous years with some additions such as Silent Disco, Strike a Light machine and inflatable darts. A large volume of second hand books were not sold at the PIP and the PTA held a book sale afterschool a few days later, this raised an additional £48.18. Whilst income was slightly higher this year, the expenses were significantly higher than in previous years. There are a couple of points to note regarding this.. 1. The PTA decided we wanted to adopt a more environmentally friendly approach instead of buying lots of cheap plastic throwaway tOy5. This year we approached prize giving on Stamps point basis. The children had to collect 5 or more stamps to be able to win better and envifonmentally friendly prizes. Due to it being the first year, we purchased excess stock (more than double what was required) as we were unsure about quantities and starting from scratch we needed maximum amount of prizes. We have over 700/0 of prizes remaining which will be used at the Christmas fair, and the next Paty in Playground as agreed with the new incoming PTA. We bought prizes that would not date therefore can be used in the future. Also, this year we bought a large quantity of reusable bags for purchases bought by parents and children. We did not sell Page 18 as many of these as we expected but we bought with the prospect of selling them at futu￿ fairs. The prizes and bags expenses have therefore been split be￿een Party in Playground and Misc expenses. 2. We tried a few new initiatives this year with hiring a silent disco for children and parents as well as Strike a Light game and inflatsble darts. Unfortunately, these incurred more expense than profrt. Page 19 The Gerrards Cross CE School Report of Trustees Year Ended 31 August 2022 Donations This year the PTA re￿iVed donations or sponsorship for specific events, such as Christmas fair. and these have been detailed in the breakdowns of the relevant events. The Trustees would like to take this opportunity to thank 811 those individuals, who through their dedication and hard work have made all these events memorable and successful. Page | 10 Analysis of Donations Our events raised £27,496 of which a total of £18,148.80 was donated back to the school, which paid for items set out on page 3 of the financial statements. A one-off donation was also made to St James Church where the Big Night Out (parents, annual social event) event is held. Financial Surnmary INhilst the PTA has made a larger donation to the school this year, with covid restrictions having been lifted the PTA has managed to maintsin a healthy balan￿ of £44,232.11 which remains at the year-end for future activities and for the school to spend. Bank Accounts At the beginning of the tax year, the PTA held 3 accounts: 1 Lloyds TSB and 2 HSBC accounts. Both HSBC accounts were closed due to introduction of monthly charges that PTA wanted to avoid. The balance from both the HSBC accounts1£11.617.75) was transferred to Lloyd's account on 17112121. Signed on behalf of the Trustees on . Jennifer Price PTA Chair (Appointed 21110119) Amandeep Atwal PTA Treasurer (Appointed 21110119) Page | 11