## **Trustees’ Annual Report for the period** **From 01.04.22 Period start date To 31.03.23 Period end date** ## **Charity name: BACTON UNDER FIVES** ## **Charity registration number: 293638** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Childcare and Education.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**To provide childcare and education to**
**children and their families between to**
**ages of 9 months to 11 years. The**
**setting provides a baby room, toddler**
**room and a Pre-school plus provision**
**for children of school age before and**
**after school and at holiday time.**
**The charity is open for approx. 51 weeks**
**a year between the times of 7.45am to**
**5.30pm.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**To the best of my knowledge all**
**members have regard to the guidance.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**We do not have a policy on grant**
**making, the last grant we had was when**
**we applied for support during Covid.**| |Policy on social investment
including program related
investment|Para 1.38|**Again, we do not have a policy on this**
**and it is not something that we do as a**
**charity.**| |Contribution made by
volunteers|Para 1.38|**Only contributions we have from**
**volunteers is through fund raising event**
**from the public and also the parents and**
**families that attend the setting. Our**
**committee is run by volunteers.**| |||**None.**| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Over the last year there has been changes
in staffing; a staff member went on
Maternity leave in May’22 and is due to
return on April 24thnext year on a part-time
basis of three days a week. Tracey May
joined us in June 2022 and Rebecca Pipe
joined us in January 2023 on 20 hour a
week contract.
All training is still being done online this is
much easier for us and cuts down travelling
and costs. Meetings with Ellie Mayhew our
Quality and Access Advisor - Early Years
and Childcare Service Education, Skills
and Learning are now face to face, which is
good and any assessments on children are
now being done in the setting. Staff have
all updated their first aid qualifications as
well as some have needed to update
safeguarding.
Not only did we celebrate the late Queens
jubilee of 70thyears on the throne and few
months later we had her funeral. We like to
remember the happy days of the jubilee
when we had our own display in the
church, but we also celebrated with a party
in the village hall. Of course, the play
centre was closed Monday 19thSeptember
for the state funeral.
Links with the school in respect of liaison –
re-started last year after Covid. Although
we still are not up to speed to what we
used to do, hopefully we can improve on
this. We do use the school hall again for
our PE session; although we now are
unable to use any of the equipment, for
insurance purposes.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|To review the cost and income of the group
and where possible keep the cost of
childcare in our setting to enable to include
all parents from the local community as
affordable. With the level of the National
Minimum Wage going up in April 2022 as
well as pension cost also going up along
with the cost of living rising due to COVID it
is going to be a difficult time.| Unfortunately costs in the last year have gone from bad to worse, not only are we having the knock on from COVID and the war in the Ukraine is also causing the inflation rate to rocket! Unfortunately, although funding has risen in 2022 and is also due to go up in 2023, it isn’t enough. Budget 2023 – what will this mean? Continue to provide good quality education and care to all children in our care. This is going to mean that we need to recruit more staff to enable ratios are at the current level 1-8 for Acorns; 1-4 for seedlings and 1-3 for Buds. Our parents seem happy with what we provide for the children in our care. Staff have updated training; we now have a qualified teacher and a level 6-degree staff member as well as Pat who is level 5. T.M. although has not got qualifications in early years has worked with Suffolk County Council and has had vast experience working with children and their families in the areas of Safeguarding. Ellie Mayhew continues to support the setting in her role and she has made suggestions to us about how we can implement the EYFS and certainly how to evaluate and reflect on what we do. Within the budget in March 2023 it has announced that the ratio for 2 year olds will be going up to 1.5; I have very mixed feelings about this announcement and while this will help financially I am not sure how good it will be for those 2 year old’s that have particularly individual needs. With OFSTED due anytime after October 2023 we need to ensure that all areas of the setting are reviewed and improved as we see fit. This could include Healthy eating; Physical Play; Making the most of Outdoor Play; Ensuring staff in particular new staff members (when we get them!) are fully up to speed with the new EYFS and the 3.I’s (Intent; Implement and Impact.). This priority is linked to priority 2 closely. There is always a new initiative that is being pushed at us, sometimes it is relentless. Helen and Fenella took part in one last year which was called “five to thrive” which concentrated on what was being offered in the Buds room, I feel this was very successful and gave good insight to our very youngest children. OFSTED inspections have changed since our last |||and expects much more verbal input from
staff in particular with the 3.I’s and this
requires planning to be spot on for the
individual child and to ensure that the
Keyperson knows their key group inside
out.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|No objective have been set again this year.
We have only done a minimal amount of
fund-raising restriction on COVID definitely
took their toll on people’s enthusiasm to do
this type of event. The one event we
planned which was the Christmas
Chocolate bingo had to be cancelled due to
it clashing with a school event, not only that
ticket sales were slow to say the least.
Bacton Charity Trust donation = £200
Photographs sessions = £305.73
Easy fund raising = £150.65
Christmas concert + raffle = £430.00 – less
£30 for the church.
Total = £1056.38| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||**N/A**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**With inflation soaring it has been a**
**difficult year. The minimum wage makes**
**things very hard for us to manage costs**
**and we have had to put up fees again**
**this year, there will also be an increase**
**next year. We have no choice but to**
**pass increases onto parents.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Any reserves are held for building costs,**
**drops in attendance and redundancy**
**however as you can see currently, we**
**have reserve.**| |Amount of reserves held|Para 1.22|**N/A**| |Reasons for holding zero
reserves|Para 1.22|**Inflation and increased running costs.**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**PARA 1.46**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Our funding is generated by fees for**
**services that we give to the parents**
**caring for their children. The second**
**highest part of our funding is**
**Government funding for children aged 2**
**yrs; 3yrs and 4yrs for the nursery**
**education. Fund raising is minimal at**
**the moment and this year only raised**
**£1056.38, which was very disappointing**
**but we hope for better next year.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not applicable**| |A description of the principal
risks facing the charity|Para 1.46|**The risk for the charity is always**
**funding – the real cost of providing a**
**child-care place outweighs what we**
**receive in grant funds and fees from**
**parents (this is about to rise in 2023).**
**Fall in numbers attending the setting is**
**always a worry; numbers are quite good**
**now but there are so many families**
**opting to send their children to school**
**outside of our area, and this has a**
**knock on to us. Also, since COVID our**
**out of school provision has also**
**suffered in attendance falls, during the**
**school holidays, there are so many**
**parents that are able to work from home**
**– this is an area that we are having to**
**monitor closely. Finally staffing seems**| **to be getting harder and harder although we have managed to get two new staff members; applications for these posts were very poor. N/A** Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||**VOLUNTEER COMMITTEE RUN.**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**WE USE THE 2011 EARY YEARS**
**ALLIANCE CONSTITUTION.**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Voluntary committee.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**A.G.M.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|BACTON UNDER FIVES| |---|---| |Other name the charity uses|N/A| |Registered charity number|293638| |Charity’s principal address|BACTON PLAYCENTRE.
TAILORS GREEN.
BACTON, STOWMARKET.
SUFFOLK. IP14 4LL| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Georgette Dawson|Chair||| ||Sarah Miller|Committee||| ||Jemma Gritton|Committee||| ||Louise Ralph|Committee||| ||Ross & Tasha
Corbyn|Committee||| ||Pat Chapman|Manager –
nominated individual
for OFSTED||| ||WendyMills|Staff representative.|Non-voting|| ||Rachel Ottley|Minute Taker and
administrator for
setting.|Non-voting|| ||Phil Chapman|BuildingOfficer.|Non-voting|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|OUR BUILDING ALTHOUGH THIS IS ON LEASED LAND
FROM SUFFOLK COUNTY COUNCIL.| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|BACTON UNDER FIVES – PLAYCENTRE.| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|P J CHAPMAN|| |---|---|---| ||PATRICIA JANE CHAPMAN|GEORGETTE DAWSON| ||
MANAGER|CHAIR| ||29.03.23|| ||29.03.23|| BACTON UNDER FIVE5 CHARITY NO.. 293638 REVENUE ACCOLINT FOR THE YEAR ENDED 31ST MARCH 2023 INCOME 2023 2022 Fundlng 112,429 102.727 Fees 169.279 131.991 fjrants 570 FundralSfng 769 L,056 Interest Earned 177 282,654 236,348 LESS EXPENSES Wages Milk, Food, Drinking Water & Cleanlng Training Actlvltles & Resources Equipment FundraislThg Repalrs & RenewaLs 227,295 15,928 989 5.313 1,794 314 4,042 208,031 13,980 180 5,104 1.422 533 1,859 r I I 6,469 10,298 2,865 91 94 400 4.923 6,238 8,589 2,922 17 55 400 5,D91 Admlnlstratlon InsuTznce Subscriptk)n5 Miscellan￿US Accountancy Depreciation 280015 254,421 SUAPIUS 1,839 -18.073 BAcfoN UNDER FIVES CHARITY 293638 BALANCE SHEET A5 AT315T MARCH 2023 CURRENT ASSETS 2023 2022 Pre-school Bulldln6 22l,746 226.271 Pre.School Equipment 295 369 other Equipment 1,833 2,156 Debtors Derx)slt Account 4U,Q34 22,215 CurrentAccount 6,452 16,693 C35h In Wand 38 854 270.397 268,558 LESS CURRENT LIABILITSES Creditors & Accruals 41XJ 400 400 4£ 269,997 26B,158 Finantd by.. Accumulated Fund 268,158 286,231 SurplusllDef*cltl 1,839 -18,073 Total Fund5 269,997 268,158 I certify thatthese statements represent a true summary ofthe finanil31 transactlons ol Bacton Under Ftves for the year endinE 31st March 2023 from the inftsrmat5on presented to me. Stephen Cardy A,c,c.￿ IL41 ItFdependent Examlners Report tolhe Trust¢¢s of B•tion und￿ Fl¥es- reglstered thawlty no. 293638 Report on the accounts of the charity for the yearended 315t March 2023 is setout on the attachpd pages. Respective responsibillties of the trustees and eKamlner. As the ehèritY'$trusteÈsyou afe rÈsponslblo for the prep8ration of the accounts.. you conslderthat the audlt requlrement ol section 43121 of Charlties Act 1993 (the Act) doe5 llot apply. It is my responsibility to State, on the basis of procedures specified in the General Dlwtlons glven by the Charlty CDmmSssloner5 under sectlon 43171 Ibl of the Act. whether partlcular matters have come to my attentlon. B8515 of Independent examiner's report. My examlnatior¢ was carrled out In accDrdance with the GÈnerèl Dlrettions glven by the Charlty Commi55ioner5. An examSnatlon Include5 a review of the accounting record5 kept by the Cha¥ity and a comparison of the account5 presEnted wSth those records. It a150 Includes consideration of any unusltal items o¥ dlsclosures in the account5, and seeklng expl?nations from you as trusteE5 concernin¥ any such mttters. The procedures undertaken do not provlde zll the ewl¢tence that would be requlred In an audit and consequently I do not expres5 an audit opinio on the vlew given by the occount5. Independent examlner's $tatemertC In (onnectlon wlth my examination, no matter has cometo my èttention.. whSch glves me reasonable cause to believe that in &tty tniterial aspe¢tthe requlrement5 to keep accounting records in accordènce wilh section 41 of the ￿t.. and to prepare account5 In accord with the a¢countlng reco￿$ and to comply wlth the accounting requirEment5 of the Act havÈ not been met,. or to whlth. In my Dplnlon. attention should be diown l* ord*rto enable a proper unde¥standlng of the accou¢)ts to be reached. Stephen Ca¥¢tyA.C.C.A. IL41 BACTON UNDER FIVE5 CHARITY NO.. 293638 REVENUE ACCOLINT FOR THE YEAR ENDED 31ST MARCH 2023 INCOME 2023 2022 Fundlng 112,429 102.727 Fees 169.279 131.991 fjrants 570 FundralSfng 769 L,056 Interest Earned 177 282,654 236,348 LESS EXPENSES Wages Milk, Food, Drinking Water & Cleanlng Training Actlvltles & Resources Equipment FundraislThg Repalrs & RenewaLs 227,295 15,928 989 5.313 1,794 314 4,042 208,031 13,980 180 5,104 1.422 533 1,859 r I I 6,469 10,298 2,865 91 94 400 4.923 6,238 8,589 2,922 17 55 400 5,D91 Admlnlstratlon InsuTznce Subscriptk)n5 Miscellan￿US Accountancy Depreciation 280015 254,421 SUAPIUS 1,839 -18.073 BAcfoN UNDER FIVES CHARITY 293638 BALANCE SHEET A5 AT315T MARCH 2023 CURRENT ASSETS 2023 2022 Pre-school Bulldln6 22l,746 226.271 Pre.School Equipment 295 369 other Equipment 1,833 2,156 Debtors Derx)slt Account 4U,Q34 22,215 CurrentAccount 6,452 16,693 C35h In Wand 38 854 270.397 268,558 LESS CURRENT LIABILITSES Creditors & Accruals 41XJ 400 400 4£ 269,997 26B,158 Finantd by.. Accumulated Fund 268,158 286,231 SurplusllDef*cltl 1,839 -18,073 Total Fund5 269,997 268,158 I certify thatthese statements represent a true summary ofthe finanil31 transactlons ol Bacton Under Ftves for the year endinE 31st March 2023 from the inftsrmat5on presented to me. Stephen Cardy A,c,c.￿ IL41 ItFdependent Examlners Report tolhe Trust¢¢s of B•tion und￿ Fl¥es- reglstered thawlty no. 293638 Report on the accounts of the charity for the yearended 315t March 2023 is setout on the attachpd pages. Respective responsibillties of the trustees and eKamlner. As the ehèritY'$trusteÈsyou afe rÈsponslblo for the prep8ration of the accounts.. you conslderthat the audlt requlrement ol section 43121 of Charlties Act 1993 (the Act) doe5 llot apply. It is my responsibility to State, on the basis of procedures specified in the General Dlwtlons glven by the Charlty CDmmSssloner5 under sectlon 43171 Ibl of the Act. whether partlcular matters have come to my attentlon. B8515 of Independent examiner's report. My examlnatior¢ was carrled out In accDrdance with the GÈnerèl Dlrettions glven by the Charlty Commi55ioner5. An examSnatlon Include5 a review of the accounting record5 kept by the Cha¥ity and a comparison of the account5 presEnted wSth those records. It a150 Includes consideration of any unusltal items o¥ dlsclosures in the account5, and seeklng expl?nations from you as trusteE5 concernin¥ any such mttters. The procedures undertaken do not provlde zll the ewl¢tence that would be requlred In an audit and consequently I do not expres5 an audit opinio on the vlew given by the occount5. Independent examlner's $tatemertC In (onnectlon wlth my examination, no matter has cometo my èttention.. whSch glves me reasonable cause to believe that in &tty tniterial aspe¢tthe requlrement5 to keep accounting records in accordènce wilh section 41 of the ￿t.. and to prepare account5 In accord with the a¢countlng reco￿$ and to comply wlth the accounting requirEment5 of the Act havÈ not been met,. or to whlth. In my Dplnlon. attention should be diown l* ord*rto enable a proper unde¥standlng of the accou¢)ts to be reached. Stephen Ca¥¢tyA.C.C.A. IL41