REPORT OF THE TRUSTEES FOR THE YEAR ENDED 3151 JULY 2024 FOR LATYMER PARENTS AND FRIENDS REGISTERED CHARITY NUMBER 293619 LATYMER PARENTS AND FRIENDS ILPF) Year Ended 31 July 2024 Contents Page No. Charity Information Report of the Trustees Indpppndent Examinerfs Report Statement of Financial Activities 10-14 Notes to the Accounts 15 C.hAri Infnrmation Year Ended 31 July 2024 COMMIThEE MEMBERS: Executive Cobbett (Honorary President) Malde (Chairman) Doshi ITreasurerl, appointed 3 October 2024 Kulich (Secretary), appointed 3 OiLuber 2024 Chopra Ivice Chairl Boultonlvice Chairl, appointed 3 Ortober 2024 Camachee (Assistant Treasurer), appointed 3 October 202 General Das Ramdarshan Patel REGISTERED OFFICE: The Latymer School Haselbury Road Fdmnntnn London N9 9TN INDEPENDENT EXAMINER- Fatilia Aydin Ozel F&A Accountancy 355 Bowes Road London Nll IAA BANKER5: Barclays Bank PIC Leicester LE87 28B HSBC PIC 88 The Broadway Muswell Hill, London NIO 9RX REPORT OF THE TRUSTEES The trustees present their report for the year ended 31 July 2024 sTRU￿URE. GOVERNANCE AND MANAGEMENT Governlng Document The charity'3 activitie5 are soverned by a constilutii)11 dvLuirieiit appioved by the Annual General Meeting. Recruitment and appointment of new trustees All parents and guardians of pupils of the school are automatically members of the 9550ciation. A welcoming evenin8 is held each autuniii foi iiew irildke Piirent5- LPF membership is also promoted at all fund-raising events, and the school helps to promote the association via newsletters and the school website which include5 the Latymer Parent and Friends section. Elected trustees land committee) posts are filled aiinually dl Llie Annual General Meeting and new parents are actively encouraged to stand for election. Committee Members The main members ofthe Committee during the year under review are shown on page 3. The Committee Members are elected on an annual basis, with officers being elected from the membership of the Committ@g.. Thp AnniJ?I Cipn@ral Meeting is held in October of each year. Unly Executive Members of the Committee can be Tru5tee5. Induction and training of new trustees New trustees are inducted into the workings of the charity and its relationship to the school. Risk management The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable a55urance5 against fraud and eiror. The trustees continue to review the principal areas of the charity's operations in order to Identify risks that could affect the day to day operations of the charity. In the opinion of the trustees the charity ha5 established resources and review 5y5tems which, under normal conditions. should allow these risks to be mitigated to an acceptable level. in its day operations. OBJECTIVES AND ACTIVITIES Objectives and aims The LPF is a non-profit making organisation and derives its income from major fund-raising events, including school summer fair, quiz evenings, Christmas trees sales, Christmas Baubles sales. school disco and 500 Club. The provision of refreshments at school events such as plays, and concerts is also a rnajor source of income and a service to the school. The re5uIt5 for the year and financial position of the Charity are detailed in the separate Payménts and Accounts Filé and betweÉn pa8es 10- 15 ofthis report, which thÉ Committée considers to be sound. Statement on Public Benefit Thp triiEtpps havp givpn diip ron5irlpration as to hnw artivitips have bepn taken to mpet th@ Charity's aims for public benefit. The Trustees have followed guidance as set out by the Charity Commission. including public benefit guidance. ACHIEVEMENT AND PERFORMANCE Charitable activities In tundraising season 2023124 the charity generated £48,410 from fund x¢.tivitipf, inr.Iiiding the annual summer fair, raffle, refreshments, school junior disco, bingo, sale of book covers, 500 club, donations and easy fundraising. Aside from purely financial benefits, the various activities of the charity helped to build closer relationship between parents, teachers and children. The money raised was used to pnhance the edutational experience of the children in number of ways. FINANCIAL REVIEW Financial Results The results for the year are set out on page 14 onward5 and on the accompanying Payments and Receipts accounts file basis since 2019. The association has a net cash income of £4,181 for the financi31 year, which after adding the cash balance brought forward from the previous year of £49,402 gross, shows a balance carried forward of £53,583 gross at 31.7.2024. During the year LPF r2ised £48,410 and spent £44,228 which includes LPF Grant given to school for buying new school minibus and car for £29.995 and £983 for smaller Grants. The main source of income for the charity is from fundraising activities and this year holding the summer fair after five years absence further increased the income for the year. Reserves policy The trustees target a minimum level of free reserves of £8,1)00 which is approximately one year's net fund raising income. The Charities accumulated reserves are going to be used on a nLimber of school projects. STATEMENT OF TRUSTEES RESPONSIBILITIES The Trustees are required to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of its surplus or deficit for that period. In preparing those financial statements, the Members land Trustees) of the Committee are required to selett sultable accounting policies and then apply them consistently: make judgements and estimates that are reasonable and prudent,. prepare the financial statements on an on-going concern basis unless it is inappropriate to presume that the Charity will continue in business. The Executive Committee Members, as Trustees, are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with generally accepted accounting principles and the Charities Art 2022 which amends the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and henre for takin8 re350nable steps for the prevention and detertion of fraud and other irregularities. In making decisions and exercising powers the trustees have taken due re8ard to public benefit. INDEPENDENT EXAMINER The Independent Examiner Fatrna Aydin Ozel has agreed to provide her services to for this year which has been approved by the trustees. ON BEHALF OFTHE COMMIThEE: A Malde Chairman 01.08.2023- 31.07.2024 Date: 11151 D15 Independent Examiners Report To the Trustees of The Association of Parents and Friend5 of The Latymer School I report on the accounts for the year ended 31st July 2024 which are set out on the Payments and Receipts basis and on pages 10 to 14 of the Trustee5 Report. This report is made solely to the Charity's Trustees as a body, in accordance with section 145111 Charities Act 20111'the Act'l. My examination ha.4 hppn iindertaken so that I might state to the Charity's Trustee5 those matters l am required to state to them in an independent examiner's report and for no other purpose. I do not accept or assume responsibility to anyone other than the Charity and the Charity's TriA£tpps as a body for my examination, for this report or for opinion I have formed. RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND EXAMINER The charit￿5 trustee5 are responsible for the preparation of the accounts,. The charity'5 trustee5 ¢on5ider that the audit requirement of Section 144 of the Charities Act 20111"the Charities Act I does not apply 2nd that an independent examination is needed. Having satisfied myself that the charity is not subject to an audit and cligible for independent examination it is my responsibility to.. examine the accounts under section 145 of the 2011 Act.. follow the procedure5 laid on in the general Direct10175 given by Llie Clidrity commis.rion under scction 14515llbl of the 2011 Act,. and state whether particular matters have come to my attention. BASIS OF INDEPENDENT EXAMINER'S OPINION My examlnatlon was carried out In accordance with General Directions given by thp. C_hArity Commissioners. An examination include5 a review of the accounting records kept by the Charity 3nd a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees, concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, 2nd consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. INDEPENDENT EXAMINER'S STATEMENT I have completed my examination. I confirm that no material matters have come to mv attention in connection with the ex3min3tion which 8ives me cause to beliove that in, any material respect; > the accounting records were not kept in accordance with section 130 of the Charities Act; or > the accounts did not accord with the accounting records,. or > the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities IAccounts and Reports) Regulations other Ihan any requlremeni rhai rhe accounts give a 'rrue and falr. Vlew whlch Is not matter onsidered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable proper understandinR of the accounts to be reached. Name: Fatma Aydin Ozel Signature: Date.. Summary of Accounts for the Year LPF Laij'mor ParDTrts 8 Frl•nds io Summary of LPF fundraising activities for Academic Year 2023-2024 These result5 are for the fundraisin season on recei tand ment basis with some listed income/expenditure arriving in August/Sept 2024 are not shown below. These figures form the Payments and Receipts Accounts file that is submitted to the Charity Commission with the Trustees Report. The incomelexpenditure including statement of assets and liabilities between the LPF accounting dates of 1.8.2023 - 31.07.2024 are also detailed further in the report. li CHARITY COMMISS10N'_ FOR ENGLAND ANO WALE5 Latymer Parents and Friènd5 293619 Receipts and pa ments accounts CC16a por the period from 11812023 To 31ll12021 Sp.r.tinn A Recg.ipts and payments unrestricied funds to the ne?re5t Resiricied funds Endowment funds Total funds Last year tothenearest £ to the Trearesi £ to the nearest to the nearE5t £ A1 RecEipts Summer Fair 2024 Raffle Refreshments Dona110n5 hrisTmas T￿e$ & baubles Juniar 7 & 8 Disco Pre Loved Uniform Eas ndin Donations ONI 15,396 15.396 6,946 5.536 2,676 5.538 2,676 .blY 1910 2.047 1.752 1,568 ti89 595 5.849 1.305 4.818 3.087 1.540 1,923 2.910 2.047 1.558 689 LFF 5UU Club Bankchar es Lott Licence PTA Re 1str*ion for Trustees Ouk Cu¥ti> Repairs Website Cost LPF Grants for Schr￿4 Funding Requests 3,300 665 bb SY Sub totallGross income for ARI A2 Asset and investment ¥•l*¥, (see table). 48.410 48.410 21538 Sub total 410 48.410 93fj 448 1.534 2.936 448 Raffle Refréshments Don*ions ¢hri£tm)s Trqgs & baubl•g Junior 7 & Q D15CQ Piv Luved Unilor Ea Donations 3,109 761 79 3,109 79 363 ht 618 618 LPF SC4) Club Bank Ch 1.97S 30 60 1,9T5 30 60 2,049 PTA Re istration forTrustees Book Covers 86? 257 862 608 899 wèb￿t* Co:t LPF Grants for Sthool Funding Reque5t5 430 430 30.978 30.978 8.022 Sub total A4 ￿Set and i￿StMent 12 Sub total Total payments Net of receipts/lpaymentsl A£ TrAn%fgr< hpfvJApn fiinrt< A6 Cash funds last year end 4,182 4,182 5,119 49.476 CH5h fund5 this year end 53.659 13 Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted fundg to neare￿ £ ndowment funds to nearestl Cateoories Detsils to Aèafert £ Bl Cash fund5 Barclays ComnvJnityAccouni Barclay5 Premium Account 1.000 29.329 Sgc Cutr4ntAccount 11240 SBC Money Manager Actount Cash In 75 Totsl c3£h fund¥ (agree baLince5Vtith Téis and pasrynen15 <￿￿1($11 Unrestricted Restricted funds to nearest £ Endowment funds to nearest £ Details Fund Raislig Income relatNIg to 31.7.2024 to nearest E 1.247 B2 Other monetsry assets Fund to wh a55etbelongs C05t loptionaD Current value Fund towhl¢h beloNJs Details C¢4 l¢ptionall Cuirentvalue lopbonall B4 Assets retsined for tha hori￿$ own use Fv(IU tv whlih reiafes 422 Amauni due When due B5 Liabillties Fund Raising expenses Yektin9 to 31.7.2024 Historiol Uncashed th4ues 1,300 Signed by one or trustees on behall of all the trustees Signature Print Name Date of roval TIL MALbt 14 Notes to thg. accoiint5 Year Ended 31 July 2024 l. Accountin8 Policie Accounting convention The charity constitutes a public benefit entity as defined by FRS102.The financial tatement5 have been prepared in accordance with Accounting and Reportillg by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard a pplicable in the UK and Republic of Ireland IFRS 1021 issued on 16 July 2014 las updated through Update Bulletin I publi".hcd on 2 February 20161, the financial Reporting Standard applicable in the United Kingdom and Republic of Ireland {FRS 1021, the Charitie5 Act 2011 and UK Generally Accepted Practice as it applies from l January 2015.the entity is a small charity. The financial statements are prepared on a going concern basis under the historical cost convention. The financial statements are presented in Sterling which is the fiinrtional currency of thé ch3rity and rounded to the nearest £. Income Income rcpre5ents donations, functions, and investment inconie. All inconie is accounted for on a receipt basis. The income and surplus are attributable to the one principal activity of the Charity. 2. Grants Payable The Committee accounts for grants payable to The Latymer School in the period of approval. 3. Staff Costs No remuneration was paid or is payable in the year, directly or indirectly, out of the funds of the Charity, to any Trustee or to a person or per30ns connected with aiiy vf them. No reimbursement of expenses has been made or is due to be made to any of the Trustees in respect of the year. All Members of the Committee are acting on a voluntary basis in a non-paying capacity. 15